Jacks House SOW.pdf

STATEMENT OF WORK

TABLE OF CONTENTS

Section 1: Specific Requirements Design

1.01 General

1.02 Background

1.03 Scope of Design Project

1.04 Tasks

1.05 Schedule

Section 2: General A-E Design Service Requirements

2.01 General Scope

2.02 Type of Work

2.03 Administration

2.04 General Design Criteria and References

2.05 Government Documentation

2.06 Warranty

2.07 Concept Limitations

2.08 Government Furnished Materials

Section 3: A-E Design Services

3.01 Scope of Work

3.02 Design Services

3.03 Design Documents

3.04 Design Review

3.05 Documents Submitted

3.06 Contractor’s Furnished Product

3.07 Constructability Review

3.08 Design Discrepancies

Section 4: Attachments

SECTION 1

SPECIFIC REQUIREMENTS DESIGN FOR

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1.01. GENERAL: The Architect-Engineer (A-E) shall perform the services as described in the subsequent Sections of this Statement of Work (SOW) and as described below. If there are conflicts between other sections of the SOW and this Section, the provisions of this Section shall have precedence.

1.02. BACKGROUND: Jack’s House (B1306) at Eielson Air Force Base (AFB), AK was constructed in 1965 and its pole-mounted transformer is becoming increasingly hard to maintain. The facility currently has a 150 kVA pole-mounted transformer which must be replaced with a pad-mounted transformer for easier maintenance and to be in compliance with UFC 3-550-01, Exterior Electrical Power Distribution.

Additionally, the building requires new interior and exterior lighting and new heated bollard outlet (HBO) with associated panelboards.

1.03. SCOPE OF DESIGN PROJECT:

A. General: The work included in the scope of A-E Title I Services (Design Phase Services) for this design project encompasses replacement of the existing 150 KVA pole-mounted transformer with a new pad-mounted transformer of the same size, interior and exterior facility lighting, and HBO panelboards; collecting/reviewing project data and records; developing design concepts and cost estimates; attendance and participation in review meetings; and making revisions requested by the Government. The contractor is expected to submit intermediate design documents and ultimately produce a complete design based on specified requirements and comments received during the 65%, 95%, and 100% design review meetings.

This information will be utilized to prepare comprehensive drawings, schedules, specifications, and cost estimates for all facets of work and disciplines/trades involved in the construction project. The primary objective is to develop a biddable set of construction documents tailored to address the unique challenges presented by the extreme Arctic conditions at Eielson AFB, AK. The comprehensive documentation will guide the successful execution of the following key design tasks:

B. Specific Project Goals:

1. Design of Pad-Mounted Transformer: Ensure the design meets or exceeds the needs of the facility and the requirements set forth in UFC 3-550-01.

2. Design of Interior & Exterior Lighting: Ensure the design meets the foot-candle requirements for the facility, as outlined in UFC 3-530-01, Interior and Exterior Lighting Systems.

3. Design of HBO Panelboards: Ensure the design of the replacement panelboard includes 20A, GFCI circuit breakers.

C. The work required under this contract includes analysis and design services necessary to design a construction project to accomplish the goals described above.

D. The final design product shall include the following items: Complete specifications and drawings necessary for the Government to advertise and award a construction contract for the work. The A-E’s design shall include provisions for the abatement and disposal of any hazardous materials that would be disturbed as a consequence of performing the work of this project.

E. The A-E is expected to include drawings and photographs with the body of each submittal as necessary to adequately describe the work involved. Drawings associated with each submittal

SPECIFIC REQUIREMENTS DESIGN FOR

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shall be of a sufficient size so that details and notes are easily readable. Drawings 11"x17" or smaller may be bound with the report.

1.04. TASKS: The design shall be divided into three (3) tasks. The Government shall neither approve payment for a task nor issue Notice to Proceed for the subsequent task until all work under the task is complete and the A-E has provided all the listed Contract Deliverable Items applicable to the task.

Review conferences shall be scheduled by the Contracting Officer (CO) and be held at Eielson AFB. The A-E firm shall attend with all necessary engineer disciplines. Reviewers will submit written comments on the investigation or design. Comments will be provided to the A-E for response prior to the meeting. The A- E may make a presentation at each meeting if necessary for the design or review process. The A-E shall record the proceedings of each meeting and submit a written summary report (minutes) of those proceedings to the CO for written approval. Draft minutes for each meeting, including the responses to each reviewer's comments shall be submitted to the CO within three (3) working days following each meeting.

All contract deliverable items required for each task shall be submitted to the CO at the same time, except for the draft review conference minutes. Approval from the CO shall be obtained prior to the submission of contract deliverable items separately.

TASK 1: Produce the required intermediate 65% design documents; submitting the required documents, discussing these documents at the 65% Review Conference, and resubmitting a revised 65% design submittal based on the original 65% design submittal and discussions during the 65% Review Conference.

A. 65% Review Conference: The conference for discussing the 65% design shall be held following receipt of the 65% design submittal.

B. Final Review Conference: The final review conference shall be held following receipt of the 95% design submittal.

C. Contract Deliverable Items: The following items are deliverable as part of Task 1:

1. An electronic copy via DoD Safe of the required 65% design documents to include drawings, draft specifications, cost estimates, design analysis, and approved pre-design meeting minutes, including all comments and responses. Drawings shall be 22” x 34”, and all details shall be legible.

2. An electronic copy via DoD Safe of the draft Basis of Estimate (BOE) explaining methologies and assumptions used in developing the cost estimate. The BOE shall include, at minimum, assumed unit costs and material pricing sources; labor rates and productivity assumptions; quantity take-off methologies; escalation assumptions;

contingency percentages (if applicable); sources of historical cost data (e.g., RSMeans, proprietary database); clarification of any exclusions or scope assupmtions. A template is provided as attachment 4 of this SOW.

3. The government review period will not begin until ALL deliverable items have been received.

TASK 2: Produce the required 95% design documents; incorporating changes requested in approved 65% review comments; submitting the required documents; and presenting these documents at the 95% Review Conference.

SPECIFIC REQUIREMENTS DESIGN FOR

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A. Draft Final (95%) Cost Estimate: The 95% design cost estimates provided by the A-E shall have zero (0) contingency.

B. Final Review Conference: The final review conference shall be held following receipt of the 95% design submittal.

C. Contract Deliverable Items: The following items are deliverable as part of Task 2:

1. An electronic copy of the draft 65% design review conference minutes.

2. An electronic copy via DoD Safe of the required 95% design documents to include drawings, draft specifications, cost estimates, and design analysis, including all comments and responses. Drawings shall be 22” x 34”, and all details shall be legible.

3. The government review period will not begin until ALL deliverable items have been received.

TASK 3: Produce final (100%) design documents as defined in Section 3 of this SOW.

A. Final (100%) Documents: The A-E shall incorporate into the 100% project documents the revisions requested at the 95% review meeting. The final documents shall be delivered to the CO within fourteen (14) calendar days after the final review conference. Each plan sheet shall bear the seal of a Registered Professional Engineer or Architect as applicable. A-E shall provide a completed Submittal Register.

B. Contract Deliverable Items: The following items are deliverable as part of Task 3:

1. An electronic copy of the draft 95% design review conference minutes.

2. Two (2) paper copies of the 100% drawings (one (1) 22” x 34” and one (1) 11”x17”) and specifications, and an electronic copy via DoD Safe of the following: the 100% drawings and specifications, the design analysis, the construction cost estimate, and the Submittal Register.

3. An electronic copy via DoD Safe of the complete project specifications, final Submittal Register, project drawings, final design analysis, and the final construction cost estimate.

The project specifications shall be delivered in both SpecsIntact and PDF formats. The Submittal Register shall be delivered in Excel and PDF formats. The project drawings shall be delivered as AutoCAD files and PDF format. The cost estimate shall be submitted in the following formats: A PDF of the cost estimate report, a native file in either PACES or MII, and an Excel file. The design analysis shall be in PDF format.

4. An electronic copy via DoD Safe of the complete BOE explaining methologies and assumptions used in developing the cost estimate.

5. The submission will not be considered complete until ALL required electronic and paper copies have been delivered.

NOTE: Specifications shall be bound and shall be printed on double-sided 8-1/2 x 11 bond paper. The final drawings shall be (11” x 17”). Design analyses and cost estimate shall be printed on 8-1/2 x 11 bond paper and shall be bound. All pages shall be numbered

SPECIFIC REQUIREMENTS DESIGN FOR

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consecutively. Provide all plot style files, font files and cross references utilized with the drawing files. All cross references shall be bound to the appropriate drawing files.

1.05 SCHEDULE

1. 65% Design Due: 55 calendar days after receipt of Notice to Proceed to 65%.

2. 65% Gov’t Review Period: 21 calendar days after submittal of the 65% Design documents.

3. 95% Design Due: 30 calendar days after receipt of Notice to Proceed to 95%.

4. 95% Gov’t Review Period: 21 calendar days after submittal of the 95% Design documents.

5. 100% Document Preparation: 14 calendar days after receipt of Notice to Proceed to 100%.

END OF SECTION

SECTION 2

GENERAL A-E DESIGN SERVICE REQUIREMENTS FOR

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2.01 GENERAL SCOPE: The A-E shall perform professional architectural and engineering services such as planning and design, provide labor and materials to accomplish the work specified in this contract. The A- E shall be responsible for all travel and lodging arrangements and expenses involved in the performance of work under this contract. The A-E shall furnish the Air Force with complete and usable products to include design analyses, project drawings, specifications, equipment layouts, cost estimates, submittal registers, pricing schedule amendments (resulting from design omissions), construction contract modifications (resulting from design omissions), and other documents required under this contract to provide complete engineering services for Eielson AFB, Alaska.

A. Refer to Section 1 of this SOW for a detailed description of this specific project.

2.02 TYPE OF WORK: Work on the project may involve any or all disciplines including electrical engineering;

drafting; cost estimating.

2.03 ADMINISTRATION: The Eielson AFB CO is responsible for the administration of the contract. No change shall be made in the provisions of this contract without written authorization from the CO. The Base Civil Engineer (BCE) monitors the work and services furnished and evaluates the performance of the A-E as the CO’s Technical Representative (COTR). The COTR is not a CO and has no authority to Contractually bind the Government or modify the contract.

2.04 GENERAL DESIGN CRITERIA AND REFERENCES: The project entails designing functional concepts suitable for the sub-arctic environment in interior Alaska. The design must adhere to various industry standards, including, but not limited to those of the National Fire Protection Agency (NFPA), NFPA 70, NFPA 101, American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), ASHRAE 90.1, United Facilities Criteria (UFC), UFC 3-501-01, 3-520-01, 3-530-01, 3-550-01, Air Force Manuals (AFMAN), Air Force Instruction (AFI), and Unified Facilities Guide Specifications (UFGS), and many others. Additionally, it must comply with Air Force-specific criteria, such as AFM 88-3 C2 and EM 385-1-1, as well as Occupational Safety and Health Administration (OHSA). Various Air Force Engineering Technical Letters (AFETLs) and Installation Facility Standards (IFS) are also relevant to the project, in addition to other pertinent industry standards, State Department of Environmental Conservation, EPA requirement, and federal, DoD, and AF regulations and policies.

All Air Force Manuals, Publications, and Guide Specifications will not necessarily be furnished. The A-E may acquire them from the Defense Printing Service Detachment Office, Standardization Document Order Desk, 700 Robbins Avenue, Philadelphia, PA 19111-5094, or other Federal agencies. The Special Assistance Desk phone number at Defense Printing Service is (215) 697-2664. Many references and standards are available via the following websites: www.wbdg.org and www.afcec.af.mil/library/index.asp. The A-E may review any Air Force Manual or publication available at the Base Civil Engineering offices.

2.05 GOVERNMENT DOCUMENTATION: The Government will provide digital copies of all drawings that might be relevant from Eielson AFB digital drawing vault. The A-E firm may request additional information via the CO for access to the drawing vault. The A-E should not expect Government personnel to perform a drawing search for him. "As-builts", shop drawings, and operation and maintenance manuals that the Government may have are not guaranteed to be either accurate or complete. It shall be the A-E’s responsibility to verify any information or data that is given to them by the Government.

2.06 WARRANTY: The A-E shall bring any questions concerning the design to the attention of the Government during the design phase. The A-E shall verify that the final documents have been field checked to eliminate conflicts and interferences. The A-E shall provide interpretation of construction documents to clarify any http://www.afcec.af.mil/library/index.asp

SECTION 2

GENERAL A-E DESIGN SERVICE REQUIREMENTS FOR

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ambiguities and shall correct any errors or omissions in his design package.

A. DISCREPANCIES: The A-E shall be responsible for the professional quality, technical accuracy, and the coordination of all design, drawing, specification, and other services furnished by the A- E under the resulting contract. The A-E shall, without additional compensation, correct or revise any errors or deficiencies in design, drawings, specifications, and other services in an agreeable timeframe with the CO and Contractor to avoid construction delays.

B. INTERPRETATION: During the construction solicitation and the construction periods of the project, the A-E shall be available, at no additional cost to the government, to interpret or clarify plans and specifications, should questions arise.

2.07 CONCEPT LIMITATIONS: General information and criteria provided to the A-E shall not prevent the A- E from suggesting or using improved methods and designs with functional or cost-saving advantages.

2.08 GOVERNMENT FURNISHED MATERIALS: The government shall furnish the A-E with the following:

A. A description of the specific requirements for the design of this project. See Section 1 of this

SOW.

B. An estimated construction cost range.

C. Access to existing drawings of the facility as needed to perform design.

D. Eielson AFB specific Division I specifications will be provided to the Contractor at the kickoff meeting (to be tailored by the A-E for specific project requirements).

SECTION 3

A-E DESIGN SERVICES FOR

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3.01 SCOPE OF WORK: The A-E shall perform all services required to prepare and furnish complete construction documents, with addenda as required, for the accomplishment of this contract.

3.02 DESIGN SERVICES: Design services shall include all aspects of design required to provide a complete and accurate set of project documents to be used for obtaining contract construction services. This includes the following:

A. Familiarization with the scope of the project, general conditions governing the performance of the work, and the conditions under which the project will be constructed.

B. Coordination with Base Civil Engineering and the using agencies to develop functional relationships and detailed requirements.

C. Production of the required design documents.

3.03 DESIGN DOCUMENTS: The contract drawings to be furnished shall be well prepared, complete, and prepared IAW the best professional practice to show clearly and concisely the type and extent of work to be performed. The drawings shall clearly distinguish new and existing work. The drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Each drawing shall have a graphic scale.

The A-E shall use a standard sheet format and fonts conforming with Eielson AFB Drafting Standards.

Lettering shall be large enough to ensure legible half-size reduction. Each discipline’s group of drawings shall contain a detailed legend defining all applicable symbols appearing on that discipline’s sheets. The legend shall appear on the first sheet of each group. Standard building material indicators, and symbols for architectural items and for mechanical and electrical equipment shall be used to the greatest extent possible.

A. DESIGN ANALYSIS: The A-E shall prepare a complete and accurate design analysis to support the project design. Each sheet of the design analysis shall be sequentially numbered and shall carry the title of the project, date of analysis, and the designer’s name. The analysis shall be bound and prepared (typed or legibly printed) on 8-1/2”x11” bond paper or standard company form, with 1” left and right margins. The design analysis shall cite specific code references, assumptions, calculation sources, data sources, etc. Calculations and data shall be presented in a neat and logical progression. The analysis shall, at a minimum, include: a brief description of the desired project outcome, anticipated construction schedule, description of existing conditions, site descriptions, existing facility features such as age and type of construction, utility location and access, photos as necessary or required, electrical-load calculations, computer modeling, etc. A constructability report shall be incorporated into the 95% design analyses (see para. 3.07). An updated design analysis shall be submitted at each review stage to describe and justify each decision made at that stage. The final design analysis shall present a clear and logical picture of the final design and shall be edited to exclude reference to changes made during the design process.

B. PRICE SCHEDULE: The A-E shall provide a detailed proposed pricing schedule in the format specified by the government.

C. DRAWINGS: The A-E shall provide a detailed schedule of drawings in the format specified by the government. The A-E shall prepare and furnish drawings to show existing site conditions, general layout of facilities, and the extent, type, and detailed requirements of the work to be

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performed. Full-scale drawing size for Eielson AFB is ANSI D (22” X 34”). Separate drawings shall be prepared to cover all needed phases of architectural, hazmat, civil, structural, mechanical, fire suppression, electrical, etc. work to be accomplished. Detail drawings shall refer to the sheets and drawings to which they apply. Similarly, where details are called out, the callout shall identify the detail tag and the sheet where the detail is located. In addition to hard copy drawings, the A-E shall provide electronic copies of the drawings via DoD Safe in the Government’s most recent version of AutoCAD (version 2020 or later) and in read-only Adobe Acrobat Reader (.pdf file) format. Actual number of required copies of drawings to be submitted is described in Section 1 of this SOW.

D. SPECIFICATION TECHNICAL PROVISIONS: The A-E shall prepare detailed specifications for each category of work for each building trade to meet government standards for a competitive solicitation. Included shall be a list of all Government-Furnished Equipment (GFE).

Specifications shall be written utilizing industry and government standards. Specifications shall conform to the Unified Facilities Guide Specifications (UFGS) system with UFGS-format section number and page numbers centered at each page bottom. The header of each page shall include the project title and project number on the left-hand side. The specification Table of Contents shall indicate which UFGS sections are included. Brand name references in specifications are prohibited unless approved by the CO or mandated by the Government.

However, basis of design information shall be incorporated in the drawings. Specifications shall be tailored to the project and be clear; concise; free of typographical, grammatical, and spelling errors; etc. Specifications shall be typed on 8-1/2” x 11” bond paper with 1” left and right margins. In addition, the complete specifications shall be submitted via DoD Safe, in SpecsIntact format. Actual number of required copies is described in Section 1 of this SOW.

E. COST ESTIMATE: The A-E shall prepare a detailed construction cost estimate. Estimates shall be broken down into line items by individual task and grouped into major construction categories such as architectural, hazardous material abatement, civil, structural, mechanical, fire protection, electrical, contractor mobilization(s), general contractor requirements, etc., showing labor (man-hours), material costs and equipment costs. Cost estimate shall be marked “FOR OFFICIAL USE ONLY” and prepared using accurate data reflecting construction costs in the Fairbanks, Alaska area. The estimate shall also reflect accurate costs associated with the particular requirements of constructing on Eielson AFB. The cost estimate shall be prepared assuming construction will start in the summer following the scheduled design completion date, unless specified otherwise in Section 1. Also include an “estimating contingency” line-item amount appropriately sized per the level of design, with no estimating contingency costs included in the 95% and 100% submittals. If the construction cost estimate will exceed the amount programmed in the task order, the A-E shall notify the CO as soon as that determination is made. If applicable, the cost estimate shall be broken down into “minor construction” and/or “repair and maintenance”. In addition to the hard copy, the final cost estimate shall be submitted via DoD Safe in the Government’s most recent version of Microsoft Excel (2010 or later). Actual number of copies is specified in Section 1 of this SOW.

In addition to the detailed construction cost estimate, the A-E shall prepare and submit a draft and final BOE as part of the 65% and 100% design submittals. The BOE shall be submitted IAW Section 1 of this SOW.

3.04 DESIGN REVIEW: Design review shall be held at the 65% design stage. After the review, the A-E shall not proceed to the next design stage until given Notice to Proceed (NTP) in writing to do so by the CO.

each review period will adhere to the times outlined in section 1.06 of this SOW. Reviewers will submit

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written comments on the design that will be provided to the A-E for response. Additional comments and questions may be introduced during the review meeting(s).

A. DESIGN REVIEW MEETING ATTENDANCE: The A-E shall attend design review meetings at Eielson AFB or remotely, take attendance and minutes, and answer review comments. The review meetings shall be scheduled through the CO. The review meetings will be attended by the Government’s project engineer, engineering staff, representatives of the reviewing and using agencies, interested parties, and by the A-E’s project manager and necessary staff. Reviewers will submit written comments on the design that will be provided to the A-E for response. In addition to the written comments, verbal comments may be provided at the review meeting(s).

B. 65% REVIEW: The 65% design package shall be submitted to the CO for government review and approval. Included shall be the 65% design analysis, well-developed drawings, draft specifications, final calculations, and selection of material types for construction, draft pricing schedule, draft drawing schedule, detailed cost estimate, preliminary Submittal Register, and the approved pre-design review meeting minutes to include the investigation review comments and responses. Drawings should indicate final layouts, details and sections, and initial schedule layouts with some fill-in remaining.

C. 95% REVIEW: The 95% design package, which should be the A-E’s final design package, shall be submitted to the CO for final government review and acceptance. Included shall be the final design analysis, drawings, drawing schedule, specifications, calculations, material selection types, pricing schedule, submittal register, cost estimate, construction schedule, and constructability review. The A-E shall have performed and completed internal Quality Assurance reviews of the design, and thoroughly proofread the specifications.

D. 100% PACKAGE: The 100% package shall be the 95% package with those changes necessitated by the accepted comments received at the 95% design review. Included shall be the 100% drawings, drawing schedule, submittal register, synopsis of work, specifications, design analysis (including calculations, recommended material selections, and constructability report), pricing schedule, cost estimate, and the approved 95% design review meeting minutes to include the 95% comments and responses.

3.05 DOCUMENTS SUBMITTED: The exact number of documents required for each review submittal, and time frames (subject to negotiation) for their development and review are described in Section 1 of this SOW. All the architectural and engineering design, design analysis, specifications, and drawings shall be developed to a uniform level of completion for each review submittal. All review plans and specifications shall be boldly marked on each page “FOR ENGINEERING REVIEW ONLY, % REVIEW, NOT FOR CONSTRUCTION”. The cover sheet of each document shall be boldly marked with the date submitted.

Document packages shall include:

A. MINUTES AND REVIEW COMMENTS: The A-E shall submit minutes and the annotated review comments to the CO for written approval, within three (3) working days following each review meeting. Approved minutes and annotated comments shall be submitted as part of the subsequent design submittal.

B. REVIEW DOCUMENTS: The A-E shall submit the required number of design packages for review to the CO at each review stage. See Section 1, para. 1.05 for specific requirements.

C. 100% SUBMITTAL: The A-E shall submit the required number of the 100% design documents

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to the CO as described in of Section 1 of this SOW. The submittals must meet the requirements outlined in Section 1, Sections 4, para. 4.03 and 4.04 of this SOW. Files shall be delivered and labeled clearly with typed project information to include the date and shall be accompanied by a typed index. Each drawing file shall be made to stand-alone by binding all X-REFs. Use only standard AutoCAD font files. Change all menus to standard AutoCAD prior to delivery. Include all *.ctb (plot configuration) files. If *.ctb files are not used, include list of pen weights.

3.06 CONTRACTOR’S FURNISHED PRODUCT: The A-E shall provide complete project designs to the government as specified elsewhere in this SOW. The A-E shall provide any product literature and technical data required to support the design. Designs shall be of the highest professional quality and shall be certified by a registered architect, civil engineer, structural engineer, mechanical engineer, fire protection engineer, electrical engineer, or land surveyor, as appropriate. Each final plan sheet shall bear the seal of a Registered Professional Engineer or Architect.

3.07 CONSTRUCTABILITY REVIEW: A review of the design for constructability shall be made by the A-E prior to the submittal of the 95% documents. The A-E shall make a site visit during the 95% design phase to determine whether the plans accurately and completely represent existing conditions and to verify that the construction can proceed as designed. The constructability review report shall be incorporated into the 95% design analysis.

3.08 DESIGN DISCREPANCIES: The A-E shall be responsible to clarify any drawings or specifications determined to be unclear to a contractor during the solicitation or construction process. If contract document changes are required due to A-E error or oversight, the A-E shall also be responsible for correcting any discrepancies that become apparent during the solicitation or construction process. The A-E shall promptly, and at no additional cost to the Government, furnish all necessary labor, drawings, specifications, cost estimates, etc., to the CO to enable modification of the construction contract. The A-E shall have the recommended modifications reviewed and certified by a registered architect or engineer in the appropriate discipline.

SECTION 4

ATTACHMENTS FOR

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Attachments:

1. Site Photos, various dates

2. Existing One Line Diagram, April 2019

3. Basis of Estimate Template

END OF STATEMENT