JAAC RFI - SOW - 20261006.pdf

NATIONAL JEWELRY, ART, ANTIQUES, COLLECTIBLES, & OTHER

PERSONAL PROPERTY CONTRACT

SOLICITATION NO.:

UNITED STATES MARSHALS SERVICE

ASSET FORFEITURE DIVISION

STATEMENT OF WORK

FOR

TRANSPORTATION, STORAGE, APPRAISAL, AND DISPOSAL OF SEIZED AND

FORFEITED JEWELRY, ART, ANTIQUES, COLLECTIBLES, AND

OTHER PERSONAL PROPERTY

6 October 2026

REV: Original

REVISIONS HISTORY

Revision Date Mod # Summary

- 6Oct2026 - Original

Table of Contents

1. INTRODUCTION

2. BACKGROUND

3. SCOPE OF WORK

4. DEFINITIONS AND TERMS

5. CONTRACT TRANSITION PERIOD

6. FACILITY REQUIREMENTS

7. STAFFING AND ACCESS REQUIREMENTS

7.1. Staffing

7.2. Access Requirements

8. TECHNOLOGY

8.1. Government Furnished Information And Technology

8.2. Contractor Furnished Technology

9. OPERATIONS

9.1. Legal and Financial Liability

9.2. Operation Emergency Plan

9.3. Insurance Coverage Requirements

9.5. Sub-Task Order Requirement

9.7. Additional Estimates Requirement

9.8. Breakdown of Cost Estimates

9.9. Storage Areas

9.10. Escort Assigned Appraisers

9.11. Auction Spaces

10. TYPES OF SERVICES

10.1. Pre-Seizure Services

10.2. Transportation Services

10.3. Initial Intake of Assets

10.4. Storage of Assets

10.5. Appraisal/Authentication Process

10.6. Conditioning Services

10.7. Grading Services

10.8. Disposal of Assets

10.8.i. General Disposal Procedures 10.8.ii. Prohibited Items 10.8.iii. Restrictions/Prohibitions

10.8.iv. Auction Sale Requirements 10.8.v. Advertising for Contractor Auctions 10.8.vi. Contractor Online/Sealed Bid Auctions 10.8.vii. Live Auction 10.8.viii. Sealed Bid Sale 10.8.ix. Disposal via Smelting/Melting 10.8.x. Destruction/Crushing 10.8.xi. Release to Lien Holder, Claimant or Owner 10.8.xii. Disposal via Internet Sale by USMS Third Party Vendor 10.8.xiii. Official Use by an Authorized Agency 10.8.xiv. Sale Proceeds and Sale Documents Submission

10.9. Inventory Services

10.10. Consultation Service

10.11. Service of Process

10.12. Refund or Adjustment Requests

11. CONTRACTOR REPORTING REQUIREMENTS

11.3.i. Weekly Report 11.3.ii. Monthly Inventory Report 11.3.iii. Appraisal/Re-Appraisal Report 11.3.iv. Auction Inventory List 11.3.v. Disposal Sales Report 11.3.vi. Destruction Report 11.3.vii. Claim Status Report 11.3.viii. Asset Expense & Income Report

APPENDIX A: DELIVERABLES

1. INTRODUCTION

The U.S. Marshals Service (USMS) serves to protect, defend, and enforce the American justice system and is a key component within the U.S. Department of Justice (DOJ) Asset Forfeiture Program (AFP). Asset forfeiture plays a critical role in disrupting and dismantling illegal enterprises, depriving criminals of the proceeds of illegal activity, deterring crime, and restoring property to victims. The effective use of both criminal and civil asset forfeiture is an essential component of the DOJ’s efforts to combat the most sophisticated criminal actors and organizations including terrorist financiers, cyber criminals, fraudsters, human traffickers, and transnational drug cartels.

The USMS is the primary custodian of seized assets for the DOJ AFP. Such assets include, but are not limited to real estate, jewelry, art, antiques, collectibles, vehicles, vessels, aircraft, animals, cash, financial instruments, and cryptocurrency. In addition to core fiduciary responsibilities associated with the management and disposal of assets, the USMS also provides vital support to U.S. Attorney’s Offices (USAO) and Seizing Agencies by assisting with pre-seizure planning and financial investigations. As a world leader in asset management and disposal, the USMS also receives requests for technical assistance from countries around the world.

As the departmental custodians of seized and forfeited assets, this contract will support the USMS in providing national and international relocation, storage, maintenance, assessment, consultation, and disposal services for Jewely, Art, Antiques, Collectible (JAAC) assets and other ancillary assets seized and forfeited under the DOJ AFP.

2. BACKGROUND

The USMS has been managing assets since the creation of the AFP in 1984 following the Comprehensive Crime Control Act. The USMS has utilized expertise and contractual resources in the relocation, management, consultation, and disposal of the JAAC assets domestically and internationally. As the anti-terrorism mission and other national/international initiatives continue to grow, the USMS anticipates managing a wide range of seized and forfeited assets domestically and internationally.

The USMS has a duty to ensure all services in the contract provide maximum value while minimizing expenses in the best interest of the Government. The USMS expects the Contractor, as its agent, to take prudent action and to act in good faith on the USMS’s behalf with the same level of care and efficiency regarding all services pertaining to the relocation, custody, management, and disposal of these assets.

3. SCOPE OF WORK

The purpose of this contract is to provide the full range of national and international transportation, storage, appraisal, consultation, travel, and disposal services for seized and forfeited assets in custody of the USMS Asset Forfeiture Division (AFD). The coverage area includes the 94 USMS District Offices within the continental United States, Alaska, Hawaii, Puerto Rico, the U.S. Virgin Islands, Guam, and the Northern Mariana Islands. International services will likely be infrequent.

The services performed by the Contractor should reflect the highest industry standards in all areas of operation as well as fully complying with all applicable laws and statutes. Each asset should be evaluated and assessed individually with the most economical approach that meets all requirements considered. The Contractor shall recommend and advise on the proper transportation, storage, management, and disposal services, as applicable, needed for the inventory throughout the duration of this contract. Cost estimates greater than the established threshold must be approved by the Contracting Officer’s Representative (COR) or the Contracting Officer (CO) before action commences. A master STO is issued for estimates that are less than the established threshold, which authorizes the contractor to commence the work.

The Contractor shall perform required functions in accordance with all Federal, State, and local laws and regulations applicable to the services being provided as well as any policies as specified by the USMS.

Asset types covered by this contract include but are not limited to:

• Jewelry/Clothing

• Art

• Antiques

• Collectibles

• Valuable Materials

• Consumer Goods

• Personal Property

4. DEFINITIONS AND TERMS

4.1. ANTIQUE: Any item primarily valued due to its age and/or historical significance.

Examples include but are not limited to artifacts, books, furniture, etc.

4.2. APPRAISER: An expert with relevant experience and applicable accreditation who can assign a value and/or authenticate a specific type of asset.

4.3. APPRAISAL: An expert determination of value which includes all relevant factors such as age, vintage, rarity, comparable sales, etc. An Appraisal report will include Fair Market Value, Liquidation Value, and Replacement Value of the asset.

4.4. ART: Any item primarily valued for aesthetics or the notoriety of the artist/designer.

Examples include but are not limited to paintings, sculptures, carved wood, mosaics, mixed media constructs, etc.

4.5. “AS IS, WHERE IS”: Assets will be sold with no warranty or guarantee whatsoever. Assets are to be purchased exactly as they appear at auction. They will be sold based on their appearance only. “As is” is a disclaimer of warranties or representations. “Where is” denotes that a buyer takes the assets as found and shall remove it from the point of sale; it is the equivalent of the term “F.O.B. the place of storage” as used in the Uniform Commercial Code.

4.6. AIN: The Asset Identification Number assigned by the government to track the asset in the Consolidated Asset Tracking System (CATS).

4.7. COLLECTIBLE: Any item primarily valued for its rarity and/or desirability among enthusiasts interested in owning items of related nature. Examples include but are not limited to fine china, rugs, postage stamps, musical instruments, comic books, trading cards, sports memorabilia, numismatic coins, bottled wine of notable vintages, autographs, etc.

4.8. CONSUMER GOODS: Finished products of significant retail value intended for individual use. Examples include but not limited to appliances, modern furniture, electronics, etc.

4.9. CONSULTATION SERVICES: Specialized advisory and technical support related to the evaluation, management, marketing, and disposition of seized and forfeited assets.

4.10. CONTRACT LINE-ITEM NUMBER (CLIN): A unique numeric identifier assigned to every service or product billable under this contract. Every invoiced amount must be associated with an established CLIN. No charges or reimbursements will be paid outside the contractually defined CLINs.

4.11. CONTRACTING OFFICER (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

4.12. CONTRACTING OFFICER’S REPRESENTATIVE (COR): A government employee who provides technical directions to the contractor. The COR is designated in writing by the CO.

4.13. ELECTRONIC FUNDS TRANSFER (EFT): The electronic transfer of money from one bank account to another, either within a single financial institution or across multiple financial institutions, through computer-based systems and without the direct intervention of bank staff.

4.14. FAIR MARKET VALUE: The price at which both buyers and sellers agree to transact business, neither being under compulsion to act.

4.15. JEWELRY/CLOTHING: Decorative items intended to be worn as personal adornment.

Examples include but are not limited to rings, necklaces, bracelets, watches, handbags, shoes, sunglasses, fur coats, luggage, dresses, jeans, scarves, etc.

4.16. LIQUIDATION VALUE: The likely price that may be expected when selling an asset when it is allowed insufficient time to sell on the open market, therefore reducing its exposure to potential buyers.

4.17. LONDON PM FIX: The benchmark prices for gold and silver are set by the London and

Silver Fixing Companies, members of the London Bullion Market Association (LBMA).

The international benchmark prices for silver are fixed once per day at noon, and gold is fixed twice a day at 10:30 a.m. and 3:00 p.m. London time; The London PM Fix for silver refers to the noon price fix on a given date, and for gold it is a reference to the 3:00 p.m.

price fix on a given date.

4.18. MISCELLANEOUS EXPENSE: Shall be used when a required service that is approved in advance by the COR and does not fit within the parameters of an established CLIN, such as consultation, business inventory, etc.

4.19. PACKAGING SERVICES: Preparing assets for shipment. Assets may require special handling equipment (i.e., burlap slings, pallet jacks, dollies, etc.), packaging (i.e., crating, double layered strong boxes), or materials (i.e., humidity resistant cardboard, acid free tissue, bubble wrap, glass wrappers, cushioning, fiber board corners, wine shippers, foam materials, etc.).

4.20. PERSONAL PROPERTY: Assets other than real estate; could also include intangible assets (i.e., contract rights, copyrights, trademarks, etc.).

4.21. PRIMARY STORAGE FACILITY: A fully enclosed structure with substantial and permanent walls, roof, and floor; sufficient space for secure storage of all assets in storage and ready access to any asset on demand; climate control and any other features necessary to prevent deterioration of assets while in storage; and sufficient security measures to prevent unauthorized access and public view of assets in storage.

4.22. REPLACEMENT VALUE: The amount that an underwriter and/or insurance company would have to pay to replace an asset at the present time, according to its current worth.

4.23. SHALL: Denotes the imperative; “must” as defined in Revolutionary FAR Overhaul (RFO)

2.101.

4.24. SUB-CONTRACTOR: Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for the prime contractor.

4.25. SUB-TASK ORDER (STO): A written authorization from the COR to commence tasks presently ordered by the Contracting Officer; a STO may also be used by the COR to notify the contractor of other non-payment related tasks, (such as to inform the contractor of an authorized visitor, etc.).

4.26. TRAVEL EXPENSES: All costs necessary to transport authorized persons to fulfill requirements associated with packaging, transportation, appraisal, assessment of assets, consultation, testimony, etc. Costs may include but are not exclusive to lodging, transportation, meals, and incidental expenses (M&IE). M&IE costs shall not exceed GSA per diem rates found on www.gsa.gov.

4.27. VALUABLE MATERIAL: Any item primarily valued for rarity and/or usefulness of its basic elements. Valuable materials are generally evaluated based on grade/purity and volume/mass, which are priced via open commodity markets. Examples include but are not limited to gold, silver, platinum, copper, gems, semi-precious stones, etc.

4.28. USM-102: USMS Seized Property and Evidence Control Form. The document provides authorized chain of custody of identified asset along with a description of the asset, custodial information and value.

5. CONTRACT TRANSITION PERIOD

The Contractor shall provide and operate a facility that fulfills the following:

5.1. The Contractor’s facility (or facilities) shall be fully equipped and operational within forty-five (45) calendar days after contract award. The Contractor’s facility, staff, and equipment must be approved by the CO prior to any performance involving USMS assets.

5.2. Upon contract award, the COR will provide the contractor with a complete list of all assets to be transported to the Contractor’s facility from any incumbent facilities. The Contractor shall provide the COR with a comprehensive Phase-In plan in writing with proposed options, recommended course and deciding factors; estimated costs in itemized detail for the relocation from the incumbent vendor’s facility(s), and new storage arrangements for all assets currently in inventory. All Phase-In actions shall be pre-approved by the COR before execution and/or the incurring of any expenses.

5.3. One revision or update to any required plan, report, or deliverable shall be included in the fixed price of the corresponding Contract Line-Item Number (CLIN) or task order. Any http://www.gsa.gov/ additional revisions or re-submissions requested due to Government oversight, omitted reviews, or scope changes beyond the original requirement shall be negotiated separately and executed only through a written Contracting Officer modification in accordance with RFO 43.202. The Contractor shall not perform or invoice for any additional revisions without such written authorization.

5.4. Phase-In Plan shall include: (1) a contractor staffing roster and key points of contact, (2) initial 90-day Rapid Deployment Plan (RDP) and Emergency Continuity Plan (ECP) submissions, (3) a cybersecurity framework, and (4) a Controlled Unclassified Information (CUI) compliance plan for DOJ-05. All deliverables are due within fifteen (15) calendar days post-award.

5.5. Upon contract termination, the Contractor shall provide full cooperation, access, and assistance for transition of all assets and records, as needed. There will be a 30-day transition period, unless otherwise specified by the COR, to complete the Phase-Out transition.

5.6. Digital copies of all records shall be transferred to the COR at the completion of the contract.

5.7. Final payment will be held, at zero interest, until the COR certifies that all assigned work is complete.

6. FACILITY

6.1. The coverage service area includes the U.S., Alaska, Hawaii, the U.S. Virgin Islands, Guam, Puerto Rico, and the Northern Mariana Islands.

6.2. This requirement does not stipulate a specific geographic area for the primary storage location; however, the contractor must propose a central facility location within the Continental United States (CONUS). The Government will not guarantee a minimum storage threshold for any proposed facility.

6.3. The contractor shall also ensure adequate consistency of subcontractor capacity nationwide and outside the Contiguous United States (OCONUS) to ensure operational coverage without geographic restriction. Specific service locations for OCONUS services will be determined at times of need.

6.4. The Contractor storage and maintenance facilities shall meet all applicable safety and environmental requirements.

6.5. The facility shall be of sufficient size to accommodate all inventory throughout the life of the contract without risk of damage to any asset. Total inventory volume and specific storage needs will fluctuate over time; the Contractor must maintain scalable capacity to meet these shifts. Facilities are required to segregate USMS property from non-USMS property.

6.6. The USMS may conduct announced or unannounced inspections of facilities, processes, and assets. For an announced inspection, the facility shall be available for inspection by the COR upon 48-hour notice. Remote inspection options (e.g., live video feeds, recorded walkthroughs) shall be provided upon the CO or COR request.

6.7. The Contractor shall maintain a log of all persons requesting access or accessing the primary storage facility. The log shall be made available to the COR upon request and archived as a contract record.

6.8. The Contractor shall provide a comprehensive physical security plan that includes, at a minimum, the following components:

i. Facility location: The exact physical address of the facility to be utilized under this Agreement.

ii. Facility Specifications: The total square footage proposed for primary storage facility, available resources and standard operation procedures (SOPs).

iii. Physical Security Controls: A detailed description of all utilized areas, including alarm system, video surveillance coverage emergency response notification protocols, access control points, and both indoor and outdoor lighting.

iv. Photographic Documentation: High-resolution interior and exterior photographs of the primary storage facility

v. Facility Schematic: A detailed layout sketch of the facility indicating the placement of key assets and infrastructure, including parking areas, indoor storage configurations (with climate-controlled rooms and/or zones), administrative spaces and restrooms, access doors, security cameras, lighting fixtures, and perimeter fencing, etc.)

6.9. Contractor Primary Storage Facility – minimum of 26,000 square feet

i. General Office - minimum of 500 square feet

ii. Intake/shipping area - minimum of 500 square feet

iii. Dedicated appraisal area - minimum of 500 square feet

iv. Vaulted storage - minimum of 400 square feet

v. Climate controlled space - minimum of 2000 square feet

vi. Wine climate storage area - minimum of 400 square feet

vii. General storage area within the primary storage facility - minimum of 21,700 square feet

6.10. The Contractor may be required to operate additional storage facilities (prime operated, or subcontract facilities) and/or modify the primary facility to accommodate fluctuations in inventory volume and/or specific asset requirements.

i. Storage locations can be added or withdrawn during the life of the contract dependent upon district needs.

ii. These additional spaces are required to meet the same standards as the primary facility, unless deviation is pre-approved. Facilities must be approved by the COR prior to use. Expenses for the acquisition and/or operation of additional storage facilities will not be reimbursed if required by the contractor, not at the request of the Government, unless explicitly approved in advance by the CO.

6.11. The facility shall be a substantial, permanent structure. It must feature robust materials and a design that resists unauthorized entry and prevents the viewing of stored assets.

i. The facility shall be constructed and designed to prevent leakage, debris accumulation debris, pest infestations, and any other environmental hazards that may damage stored assets.

ii. The facility shall provide electrical power, running water, restroom facilities, climate control, and all other infrastructure necessary to protect health and safety of personnel and prevent the deterioration of stored assets.

iii. The facility shall be sufficiently illuminated, both interior and exterior to maximize visibility and mitigate security and safety risks.

iv. The facility shall comply with local fire safety regulations, including the provision of operational sprinkler systems, smoke detectors, etc.

v. The facility capabilities, features, and functions shall align with the specific requirements of all stored asset and shall accommodate any changes in inventory needs over the life of the contract accordingly.

vi. The facility shall maintain independent backup generators or alternative power systems to ensure uninterrupted operation of all functions during prolonged electrical outage.

vii. The facility shall maintain an internet connection with speeds sufficient to support all work required under the contract.

6.12. The facility shall have robust security systems that include, at minimum, motion sensors, an alarm system, alarm contacts at all points of entry, and a comprehensive 24-hour video surveillance of both the interior and exterior.

i. The Contractor shall maintain all security recordings and logs as official contract records for the full duration of the contract.

ii. Interior surveillance shall be structured such that there are no unmonitored areas.

The interior surveillance system shall provide sufficient image quality to clearly identify any person accessing an asset.

iii. Exterior surveillance shall provide, at minimum, visual coverage of all doors, windows, and other entry points. The exterior surveillance system shall provide sufficient image quality to clearly identify any person attempting to access the facility.

6.13. The facility shall have the capability to efficiently load/unload bulky and/or high-volume assets directly from transport vehicles into the facility without exposure to inclement weather or public view.

6.14. The Contractor shall maintain a secure, designated intake and shipping space within the primary storage facility. This space shall feature dedicated video surveillance capable of monitoring all items during intake processing and shipment packaging.

6.15. The Contractor shall maintain a dedicated office space physically segregated from all storage areas.

i. The office shall reasonably be secured against unauthorized access through physical locks and electronic access controls.

ii. The Contractor shall maintain a physical or electronic log of all non-staff personnel entering the office. The log shall be made available to the COR upon request and maintained as a contract record.

iii. The office space shall feature a monitored security alarm system covering all entry and exit point and video surveillance maintained to provide clear, identifiable footage of all individuals approaching the office.

6.16. The Contractor shall maintain a secure designated appraisal space within the primary storage facility.

i. The appraisal space shall have additional video surveillance specifically able to monitor all items being appraised.

ii. The appraisal space shall have direct access to storage, electricity, and internet connectivity.

iii. As all appraisals will be conducted by sub-contracted independent appraisers, the Contractor shall escort assigned appraiser(s) to the designated appraisal area.

Appraisers are not permitted unaccompanied access to any space outside the designated appraisal area.. An escort is not required within the designated appraisal area.

6.17. Vaulted Climate Storage:

i. Shall provide security consistent with a minimum Class 2 rating in the

Underwriters Laboratories Standard 608.

ii. The vault shall be located within a secured room within the facility.

i. The vault shall be fully enclosed and constructed of robust materials resistant to unauthorized penetration.

ii. The vault shall require a separate physical lock or electronic access control system distinct from the methods used to enter the primary storage facility.

iii. The vault shall not be directly accessible from the exterior of the facility. Vault shall store only USMS assets exclusively.

6.18. Climate Controlled Area:

i. The Contractor shall provide a fully climate-controlled environment to prevent asset deterioration and moisture damage.

ii. The climate-controlled area shall be maintained at a standard of 70 degrees Fahrenheit +/- 3 degrees.

iii. The climate-controlled area shall maintain a standard of 50% relative humidity +/- 5%.

iv. The climate-controlled area(s) shall be separate from the vaulted area(s).

v. Wine Climate Storage Contractor shall provide one wine climate-controlled storage area which shall be maintained at 55 degrees Fahrenheit and capable of holding at minimum 40 cases of wine.

vi. If at any time there is no wine in the contractor’s custody, the climate- controlled area may be adjusted to conserve energy or utilize space for general climate-controlled storage space.

iii. The Climate controlled area shall be fully enclosed and constructed of robust materials resistant to unauthorized penetration.

iv. The Climate controlled area shall require a separate physical lock or electronic access control system distinct from the methods used to enter the primary storage facility.

6.19. Preview Space:

i. The Contractor shall maintain a separate area outside of the primary storage facility designated for allowing potential bidders to examine assets being offered for sales.

ii. The Preview Space shall meet all the same security requirements as the primary storage facility, as described in this SOW.

7. STAFFING AND ACCESS REQUIREMENTS

7.1. Staffing

i. The Contractor employees/sub-contractors shall undergo a basic criminal history background check prior to contract award.

ii. Each employee/sub-contractor shall provide their full legal name, date of birth, Social Security Number and state driver’s license or ID card number.

iii. Upon contract award, the Contractor shall provide a complete roster of all employees and sub-contractors to the Contracting Officer’s Representative (COR).

iv. The Contractor shall notify the COR when any employee or sub- contract leaves or joins the staff. Information shall be provided to the COR within 7 days of the change.

v. The Contractor shall maintain adequate, skilled, and certified and fully trained staff to perform all contract functions, including administrative duties, continuously during the life of the contract.

7.2. Access Requirements

i. The Contractor shall be available at its storage facility (or facilities) Monday through Friday, from 8:30 AM and 5:00 PM excluding Federal holidays, unless other hours are requested and pre-approved at time of contract award. The Contractor shall provide a point of contact available 24 hours a day, 7 days a week, and 365 days a year for emergency access.

ii. Access to the facility is restricted to the contractor, authorized contractor employees, the CO, the COR (or their designee), and individuals accompanied by

USMS personnel that are approved by the CO or COR.

iii. The Contractor shall be available during the business hours identified in section

7.2.i of this SOW for COR or COR designee to perform quarterly and unannounced inspections of facility, assets, case files and processes.

iv. The Contractor shall maintain a visitor log at each facility for the duration of the contract and shall turn it over to the USMS at the conclusion of the contract. The Contractor shall deny any individual who requests access to the storage facility who has not been authorized by the COR (this includes the seizing agency personnel). The Contractor shall annotate the names of those individuals, and the organizations represented, and immediately notify the COR.

v. The Contractor is solely and ultimately responsible for all USMS assets within their care, even if the Contractor uses sub-contractors for any phases of the asset’s lifecycle during the contract period. All communication with the COR will be through the main contractor and not the sub-contractors. If the prime contractor is not on- site regularly (i.e., maintain an office in another district or state), they shall be able to attend any and all meetings at either the USMS Headquarters location or the Contractor’s facility (operated by the sub-contractor) as noted in the contract, within 48 hours’ notice by the CO and COR.

8. TECHNOLOGY

8.1. Government Furnished Information and Technology

i. Government Furnished Information:

a. The Government will furnish all relevant program information, OMB guidance, and Department Orders, Policies and Procedures necessary to reference for the performance of the tasks. The USMS AFD will provide equipment and resources in support of this requirement.,

8.2. Contractor Furnished Technology:

i. The Contractor shall provide an automated asset management system, accessible by the COR and authorized USMS staff, that provides real time tracking and reporting, to include status of assets and services pending and/or in the planning stages. At minimum, the system should provide access to all documentation and records relating to all services provided by the Contractor. The system shall include expenses incurred to date and contract budget tracking, on a per asset basis as well as in aggregate. Any system proposed for use by the Contractor shall meet all USMS and DOJ security requirements and is subject to approval by the Contracting Officer (CO).

ii. The Contractor shall ensure all systems, networks, and data storage utilized in the performance of the contract comply with all DOJ and USMS IT security requirements and standards. This includes compliance with DOJ-05 Security of Department Information and Systems (APR 2026).

iii. All systems shall comply with RFO 52.240-93 and DOJ-05 (APR 2026) security requirements.

iv. No Contractor access to USMS systems, services, and privileged information is required under this contract. If Contractor employees do receive access to such systems, services, and/or information, they shall safeguard that information against unauthorized disclosure or dissemination in accordance with pertinent laws and regulations governing the confidentiality of privileged information and safeguarding Controlled Unclassified Information (CUI) or For Official Use Only

(FOUO) Information. The Contractor shall maintain FISMA Moderate-level security controls per DOJ APN 2024-08.

v. All data generated under the performance of this contract shall be considered the property of the U.S. Government and is protected by unauthorized release and disclosure, including pursuant to subpoenas, which must be reported to the COR for USMS consideration.

vi. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO and/or the COR.

vii. The Contractor shall not provide any information regarding operations or assets to any third-party (e.g., media outlets, attorneys, industry personnel, other government agencies, etc.). Any requests for information shall be forwarded to the COR immediately upon receipt. The Contractor shall be fined $100,000 per violation, and on the third violation the contract may be terminated.

viii. Unauthorized disclosure of USMS records and technical system breaches shall be reported in accordance with A DOJ-05 Security of Department Information and Systems (APR 2026) and USMS security incident reporting procedures and timeframes. The Contractor is responsible for maintaining appropriate access and systems technical controls to ensure protection and compliance.

ix. All Government data shall be transferred only via DOJ-approved secure channels.

The Contractor shall retain records electronically for five (5) years following contract completion and shall not disclose any Government information without written COR authorization.

x. The Contractor shall provide the USMS Headquarters and District Offices with direct access, via a secure automated asset management system. The system shall allow all Sub-Task Orders (STOs) for services to be placed by USMS personnel and be password protected. The system shall be available to at least 100 users simultaneously and shall be adaptable through the contract life as needed to accommodate the USMS’ needs.

xi. The automated asset management system shall, at a minimum:

a. Create a new asset record. This information shall be stored in the system through the duration of the contract.

b. Have the ability to submit an STO for services, including, but not limited to, the following.

1. Select applicable CLIN/Description and prices on the Order screen.

2. Add comments when placing the STO.

3. Generate an Order number for each service placed.

4. Add/edit and store district contact information and email addresses, where notification will be sent.

5. Alert the USMS when the property and/or Order may be a duplicate.

6. COR’s ability to approves/disapproves estimate.

7. Have the ability to track the pre-approved expenses under the established threshold and to display pre-approved expenses for

COR review.

8. Have the ability to store CLIN/Description and prices and shall update the contractor’s automated asset management system to reflect each option year pricing and CLINs.

9. Send automated confirmation email to Requesting District Office for all STOs placed, accepted, or cancelled.

10. Allow the USMS to add USMS AIN (CATS ID) to the system at any time.

11. Allow Contractor and USMS comments to be stored, viewed, and printed.

12. Allow Contractor and the USMS to upload any associate files (such as PDFs and spreadsheets) to any asset. Documents should be matched with the appropriate CATS Identification number for record keeping purposes.

13. Allow multiple search options, such as Inventory Items, Work Orders, USMS AIN (CATS ID), contractor assigned ID number, etc.

14. The capability to track the history for all services provided for each property from date of entry to date of cancellation.

15. Expense report(s) for each individual asset, which shall be viewable and printable.

16. Be available to the USMS 24/7 with reasonable downtime for system upgrades.

17. Have the ability to generate and print various reports, such as Weekly or Monthly inventory, Appraisal, Disposal (Auction, Settlement), Forfeiture reports, Expense/Collection, etc.

xii. The Contractor shall provide the COR all modifications to the automated asset management system for review and approval in advance and shall be placed under the System Charges CLIN.

9. OPERATIONS

9.1. The Contractor shall assume sole responsibility, as well as legal and financial liability for all the assets and proceeds from the sale of any assets, from initial custody through disposal for all assets under their control at all times.

9.2. The Contractor shall make a reasonable effort to ensure the continuity of operations during any national or local emergency.

i. The Contractor shall have reasonable policies in place for continuing work performance.

ii. It is the Contractor’s responsibility to notify the CO any negative impacts which affect contract performance and work with the USMS to fill gaps as necessary.

9.3. Any requests for information regarding seized assets shall be forwarded to the COR.

9.4. The Contractor shall maintain insurance coverage in amounts sufficient to protect both the contractor and the Government from all claims or losses that may arise out of or result from the performance of this agreement.

i. The insurance coverage must include, but is not limited to, Commercial General Liability, Worker’s Compensation and Employer’s Liability, and Property/Fire for USMS assets when requested by the COR.

ii. All insurance policies shall remain in effect throughout the entire contract period of performance of each applicable order, including all option periods and any extensions. Proof of insurance shall be submitted to the CO and the COR within 10 calendar days after order execution and updated annually or upon any policy change. The Contractor shall notify the CO and the COR at least 30 days in advance prior to canceling any insurance policies.

iii. The Contractor shall provide certificates of insurance listing the United States of America (U.S.A.), USMS as an additional insured under all liability and property policies.

a. Each certificate shall show the policy number, effective dates, coverage limits, and the following statements:

1. “The U.S.A. and U.S.M.S. are named as Additional Insured as their interests may appear. Coverage applies to all operations performed under Order No….xxxxxxx. Policies include waiver of subrogation in favor of the U.S. Government.”

iv. Certificates shall be submitted electronically to the CO and COR. Failure to maintain valid coverage may result in suspension of work or termination for default.

v. The Contractor shall notify the CO and COR in writing within twenty-four (24) hours of any claim, loss, or policy change that may affect this agreement. This includes cancellation, non-renewal, reduction in coverage, or any incident that may lead to a claim against the Government.

9.5. The Contractor shall create a case file for each asset that includes all relevant documents, photos, appraisals, and STO copies. The Contractor shall securely maintain all records and all case files for the duration of the contract and shall furnish upon the COR’s request.

9.6. A STO should be issued by the COR to commence tasks.

i. The Contractor shall only bill for services requested via STO.

ii. STOs will be issued prior to any seizure, custody, storage, and disposals and will authorize all services expected for the entire period the JAAC asset(s) are in custody. The Contractor shall inform the COR of any special circumstances or needs that arise during the custody period and receive explicit permission from the COR before proceeding with the services.

iii. The STO for any on-site seizure services will indicate anticipated date(s) of seizure, estimated number of assets, number of locations, the city(s)/state(s) they are located in, and any technical instructions specific to each seizure. Due to confidentiality concerns, information regarding the specific locations of assets will be provided near to the planned seizure date, but no later than the day of seizure.

All information will be shared with the contractor by the USMS as soon as practical and safe to share.

iv. The STOs will be issued for services, including but not limited to business inventory, expert witness testimony, consultation, etc.

v. Upon receipt of an STO, the contractor shall provide the following in the USMS AFD STO Form.

a. Provide service estimates to include but not limited to Transportation, Appraisal, Consultation, Travel, or Disposal Services. For travel related, transportation of large inventory of assets, appraisal of large inventory of assets, etc., the Contractor shall provide itemized cost estimates to the COR for approval in advance.

b. Upload documentation (i.e., Item List, appraisals, various inventory and auction reports).

c. Enter/update shipping, receiving, storage, and/or disposal information.

9.7. If Contractor presence is required at an international location, the COR shall determine reasonable availability with the Contractor, provided, however, that contractor must be available within 14 days of notice. Itemized estimated cost for travel and related services shall be submitted to the COR within five (5) business days for review and approval, prior to the service commences.

9.8. For any expected expense of $2,500 or greater by the Contractor, the Contractor shall provide a breakdown of the cost estimates for COR consideration. For any expected expense of $2,500 or greater by the sub-Contractor (excluding inventory, appraisal, and transportation services), the Contractor shall provide a minimum of three (3) itemized estimates from competing sources within three (3) business days for COR consideration.

9.9. The Contractor shall provide an area that is away from the storage area of the USMS assets to the public, who requests preview of asset prior to bidding.

9.10. The Contractor shall escort assigned appraiser(s) to designated appraisal area with camera and video surveillance to perform appraisal services, and throughout the facility.

9.11. The Contractor shall secure auction space(s), when requested by COR. The Contractor shall provide operational plan including, but not limited to, adequate space, security, preview area, auction area, etc. in advance, to the COR for review and approval. Expenses related to this request shall be pre-approved by STO issuance.

10. TYPES OF SERVICES

10.1. Pre-Seizure Services

i. In certain circumstances and at the COR’s request, the Contractor shall be requested to participate in pre-seizure plannings. The Government will coordinate with the Contractor as much as possible regarding required pre-seizure activities.

ii. Due to confidentiality concerns, information regarding the specific locations of assets(s) will be provided close to the planned seizure date, but no later than the day of seizure. All information will be shared with the contractor by the USMS as soon as practical.

iii. Upon notification by the COR and receipt of a STO, the Contractor shall provide pre-seizure coordination and planning services including, but is not limited to, attending conference calls, coordinating on-site inventory, shipping logistics, and traveling to seizure site(s), etc.

iv. The Contractor shall pre-position resources and location specified by the COR (e.g., the Contractor may be required to conduct staging approximately 1.5-2 hours away from the seizure location).

v. The Contractor shall provide COR with all personnel names, identification and licenses, if applicable, before the seizure commences.

vi. Regardless of if custody is sought, if an on-site inventory is required the Contractor shall complete an inventory of assets, tag, and photograph of the assets if so, ordered via STO.

a. If Asset Identification Number (AIN) and case number/sequence number assigned by the seizing agency are provided prior to the seizure, the contractor shall identify and label all property with AIN and case number.

b. If an appraisal is required, the Contractor will ensure that a qualified sub-contracted appraisal is available on-site to conduct simultaneous assessment of assets as they are inventoried and processed.

vii. The Contractor shall identify and label palletized property from a single seizure with one (1) identification label per pallet if so ordered via STO. The Contractor shall individually identify and label un-palletized, loose, or sealed containers.

viii. At the conclusion of the seizure, the Contractor shall provide preliminary list of inventories to the USMS and the Seizing Agency.

ix. Travel for this purpose is a cost reimbursable line item.

10.2. Transportation Services

i. The Contractor shall provide transportation as specified in the STO. Quantity, type of assets, location pick up and location delivery point will be described in the

STO.

ii. The Contractor shall provide the COR with a comprehensive written transportation plan with proposed option(s), recommended option, and deciding factors, for large, specialized, and/or unique shipments.

iii. For any expected expense of $2,500 or greater by the Contractor, the Contractor shall provide a breakdown of the cost estimates for COR consideration.

iv. The Contractor shall transport the assets in full compliance with all Federal, State, and local applicable laws, regulations, policies, and established industry best practices.

v. If an asset(s) is to be transported outside U.S. territory, the Contractor shall comply with all applicable export, customs, foreign laws, and diplomatic protocols.

vi. Transportation of all assets shall be electronically monitored via carrier tracking numbers from time of receipt to time of delivery and shall follow the additional requirements from the COR for both asset shipments that may require further definition and/or itemization and approval. The Contractor shall inspect and verify the assets upon arrival at delivery point, as detailed in the initial intake stage.

vii. Transport assets to the contractor’s facility or an alternate storage location:

a. Within three (3) business days of receipt of a STO, the Contractor shall provide transportation of the assets from the USMS District Offices, or another location, to the storage facility, or alternate storage location, as specified in the request.

b. The Contractor shall coordinate the transportation logistics with the point of contact provided by the USMS.

c. The Contractor will be notified by the DO/COR via STO of inbound shipment from the District Office. The Contractor shall notify the COR any shipments received without an STO.

d. The Contractor shall securely store the assets received without STO for 48 hours or until COR is contacted.

viii. Transport assets from onsite locations:

a. The Contractor shall coordinate the pickup and transportation logistics with the COR and USMS District Offices within three (3) business days of receipt of STO.

b. The Contractor shall inventory, tag, and photograph of assets prior to packing.

c. The Contractor shall package the assets for shipment prior to transportation as required.

d. If assets are transported from a seizing agency location, the contractor shall provide COR with personnel names, driver licenses and other information required by the Seizing Agency for clearance and access to the facility prior to the scheduled pick up.

ix. Packaging Services:

a. Upon COR’s request, contractor shall send packaging supplies and/or materials for USMS District Offices to utilize for shipment of assets to the Contractor.

b. Dependent on location of assets and upon STO issuance from COR, the Contractor shall travel for packaging services. Travel for this purpose is a cost reimbursable line item.

x. Transportation of Release/Return Assets:

a. If asset needs to be returned, the Contractor shall arrange transportation of assets in the contractor’s custody back to the USMS District Office within three (3) business days of receipt of a STO.

b. If an asset needs to be returned directly to an approved third party, the Contractor shall arrange transportation of assets in the contractor’s custody back to the third party and/or via the third-party’s attorney, as described in the STO.

1. The Contractor shall prepare and obtain proof of receipt from the recipient(s) and provide copy of receipt to the USMS District Office.

c. If the asset needs to be returned internationally, the Contractor shall provide the COR with the release coordination logistics and itemized cost estimate of service within twenty-five (25) business days of STO receipt.

xi. The Contractor shall invoice all transportation costs at cost plus administration fee.

a. The Contractor may invoice for administrative cost associated with coordination of the transportation over and above the actual cost of transportation.

1. For any expenses $5,000 and below, the administrative fee will be a percentage of cost.

2. For any expenses above $5,000, the administrative fee will be a firm fixed price.

xii. The Contractor shall submit documentation reflecting the actual cost of transportation of the asset(s) to the COR at invoicing.

a. If travel by the Contractor is required for any transportation of an asset, travel costs are not included in the tabulation of the cost-plus administration overhead. The Contractor will be reimbursed for travel costs only.

10.3. Initial Intake of Assets

For each asset, upon initial arrival at the approved storage location, the Contractor shall conduct a complete physical assessment of each asset received, to include comprehensive photography of the overall condition of the asset and any damage, missing item, or degradation present at time of intake. The assessment shall be conducted in a secure area with camera and video surveillance.

The following applies to all assets regardless of storage location:

i. The Contractor shall inspect the integrity of all packages within 24 hours of receipt. Any packages received without a mailing label, proper marking from the USMS District Office, or visible tampering or damage, shall be photographed by the contractor. The Contractor shall immediately contact COR and provide electronic photographs for review. If this occurs, the Contractor shall accept the shipment and secure it in a holding area until COR and/or USMS District Office provide information.

ii. The Contractor shall inspect and inventory the seized asset within three (3) business days of receipt, unless a deviation is sought and approved in advance from the COR, based on quantity of assets received or complexity. The Contractor shall open and verify the contents using the USM-102 Items/Contents List as a reference, along with the previously received STO. If a discrepancy arises at initial intake, the Contractor shall contact COR immediately via email and or telephone.

iii. The Contractor shall photograph all assets received and ensure all images capture the condition of the assets (i.e., damages). All photos shall be kept in the Contractor’s electronic asset management database and made available to the COR and the USMS District Office.

iv. The Contractor may need to provide or obtain other expert services (e.g., expert witness court testimony, third party consultation, additional documentation, etc.), on a case-by-case basis. Such requests for services may vary.

a. All expenses and completion time for any expert services shall be itemized and…