JA VETS First SAM Posting Redactions removed.pdf

CONTROL NUMBER VA-25-00083764

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity: Department of Veterans Affairs (VA) Office of Procurement, Acquisition, and Logistics Technology Acquisition Center 23 Christopher Way Eatontown, NJ 07724

2. Description of Action: The proposed action is award of a firm-fixed-priced sole source contract to N-Ovation Technology Group, LLC (N-Ovation) located at 10 W 2nd ST STE 2201, Dayton, Ohio 45402-1758 for continued maintenance and support for a deployed Guest Wi-Fi Network solution located at multiple VA facilities.

3. Description of the Supplies or Services: VA Veterans Health Administration has a requirement to continue support of an existing Guest Wi-Fi solution located at the Temple Campus at 1901 Veterans Memorial Dr., Temple Texas, the Waco Campus 4800 Veterans memorial Dr., Waco Texas and Cedar Park VA Clinic, 1401 Medical Pkwy Building C, Suite 200/400, Cedar Park Texas. Under the proposed action, the Contractor would continue to provide remote support for reprogramming and basic maintenance of the system to include troubleshooting and programming changes as needed. The Contractor shall provide onsite assistance for maintenance, relocation and installation of addition equipment as needed. The Contractor will maintain the current Licensing for the Forti Gate Firewall with live updating. The Contractor shall maintain the existing Software license support for the for the existing quantity of two (2) Servers Ruckus Smart Cell Insight. The Contractor shall supply Equipment support from Ruckus for the Network Switches and Aps.

The period of performance for this effort shall be a (3) three-month Base Period with three (1) month option periods, if exercised.

4. Statutory Authority: The statutory authority permitting other than full and open competition for this acquisition is 41 U.S.C. 3304(a)(5), “Authorized or Required by Statute”, as implemented by FAR 6.302-5. For this action, 38 U.S.C. 8127(c), known as the Veterans First Contracting Program provides the authority to directly contract with a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a Veteran-Owned Small Business (VOSB).

5. Rationale Supporting Use of Authority Cited Above: Based on Market Research, as discussed in section 8 of this document, the proposed source is a confirmed Veteran Small Business Certification (VetCert) SDVOSB and is the only source that can meet the Governments timeliness requirements.

Specifically, delays in awarding this requirement will to a disruption of the ongoing Wi-Fi maintenance and support services provided to the VA locations. Loss of service will impact long-term patients, staff, and visitors by preventing access to essential functions such as reviewing documents and scheduling appointments while on-site. Additionally, non-critical systems-including postage meters and staff-utilized applications may cease

CONTROL NUMBER VA-25-00083764

to function. To prevent this service disruption and its impact on patients, staff, and essential systems, a sole-source award would ensure the continuation of minimal but critical Wi-Fi maintenance and support.

As noted above, N-Ovation is a registered SDOVSB, and is also the incumbent contractor under Purchase Order 36C25720P019, providing support as these locations.

As such it is the only source that is capable of providing the required services seamlessly as it already providing the service. Any other source would require a short ramp-up time to review, assess, and identify all the existing service points and assume the ongoing maintenance. As such, it is in the Governments economic and efficient interest to execute this proposed short-term contract as proposed.

6. Efforts to Obtain Competition: Market research was conducted, details of which are in the market research section of this document. Consistent with the guidelines of the Veterans First Contracting Program, the proposed action described herein will be synopsized on the Contracting Opportunities Page in accordance with FAR Part 5.

7. Actions to Increase Competition: The current purchase order was competed on the open market as a SDVOSB Set-aside. A new planned competitive acquisition is currently being developed and solicitation issued during fiscal year 2025. VA anticipates competition for that effort.

8. Market Research: Market Research was initiated and has been ongoing as of January 2025. While other firms offer similar type services, no alternative solution or vendor can provide a seamless transition within the current compressed timeline that the Government has available to it.

The VetCert database was review May 29, 2025. The search identified N-Ovation Technology Group, LLC as a registered and certified SDVOSB under NAICS code 811210. It was verified on June 6, 2025, that N-Ovation is registered in the Central Contractor Registration database and is eligible to receive a government contract.

9. Other Facts:

The Procuring Contracting Officer has determined that this proposed action meets all the requirements of 38 U.S.C. 8127(c) and VAAR 819.7008. This acquisition is below the $5,000,000.00 threshold. N-Ovation is a responsible SDVOSB for performance of the services described herein, the proposed Task Order can be awarded at a fair and reasonable price.