JA Signed.pdf

JUSTIFICATION AND APPROVAL (J&A)

FOR

OTHER THAN FULL AND OPEN COMPETITION

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Acquisition Plan Action ID: 921-M&R-FY25-053

1. Contracting Activity: Department of Veterans Affairs, National Cemetery Administration, Contracting

Services, is procuring on behalf of Sacramento Valley National Cemetery.

2. Nature and/ or description of the action being approved: Replacement of an aging and non-functional HVAC Unit. Will be awarded as a new contract. Expected to use a Firm-Fixed Price, also Urgent & Compelling Circumstances contract.

3. Description of the Action Being Processed: Emergency HVAC Replacement Job. Contractor will obtain 5 ton HVAC Unit and Install both the unit and a new Thermostat. Contractor will also require the use of a crane to lift the new unit to the rooftop location and remove non-functioning unit for disposal.

Estimated cost $35,000. Estimated delivery dates 3/1/2025.

4. Description of Supplies/Services Required to Meet the Agency’s Needs: The broken HVAC unit is necessary for moderating the temperature within the back section of the building where the breakroom is located. When the system went down the portion of the building that unit is responsible for was 52 degrees Fahrenheit. In January in Dixon CA the average highs for this time of year is 59 degrees Fahrenheit. Occupational Safety and Health Administration recommends temperature control between 68-76 degrees Fahrenheit due to the risk of thermoregulatory disorders and illnesses related to heat and cold stress, which makes this an Unusual and Compelling Urgency. The Contractor shall replace the inoperable HVAC with a 5 Ton HVAC unit, thermostat, labor to install, and crane services.

Period of Performance/ Delivery Date(s): 3/1/2025 – 06/30/2025 Estimated Value: $35,000

5. Statutory Authority Permitting Other than Full and Open Competition:

☒ (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

6. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above.: Veterans Choice Services (VCS), LLC (UEI: SKQADZQ169J2) is a verified SDVOSB Contractor who has performed multiple HVAC repairs for NCA. One of their multiple emergency HVAC replacements was at Sacramento Valley Nat’l in 2024. Due to the urgency, the CO went to VCS to ask for a quote due to their recent replacement of another HVAC unit at the site. They were able to install the previous HVAC unit within a week of award for the previous action, and are familiar with the building and requirements. When this new emergency was submitted to NCA Contracting, the

7. Describe efforts made to ensure that offers are solicited from as many potential sources as deemed practicable: Due to the urgency, the CO went to VCS to ask for a quote due to their recent replacement of another HVAC unit at the site. They were able to install the HVAC unit within a week of award and are familiar with the building and requirements.

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8. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

After working with VCS on the previous project and based on their proposal for this current project being within the IGCE, the CO determined that it was fair and reasonable.

9. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: N/A

10. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

11. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A

12. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: N/A

13. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

_____________________________ 01/17/2025 Aaron Shoup Date

COR

Sacramento Valley National Cemetery

14. Contracting Officer, I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name Date Contracting Officer VA National Cemetery Administration

15. One level above Contracting Officer, I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.(<750k)

Name Date Contracting Chief

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Whichever signature is not required can be deleted.

Director of Contracting: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval for other than full and open competition. (≥750k – ≤15M)

Ronald Hirtle Date Director of Contracting

Head of Contracting (HCA): I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval for other than full and open competition. (≥15M)

Richard Chandler Date Deputy Under Secretary of Management Head of Contracting