JA Other Than Full Open Comp for FUJI XEROX AT CAMP FOSTER_Redacted.pdf

DEFENSE LOGISTICS AGENCY

DLA CONTRACTING SERVICES OFFICE – NEW CUMBERLAND

5404 J AVENUE, BUILDING 404

NEW CUMBERLAND, PENNSYLVANIA 17070-5059

Date: 06-27-2024

Justification for Other than Full and Open Competition IAW FAR 6.3

1.Nature and/or description of the action being approved:

DLA Document Services Ops West has a need to replace a maintenance service contract for production equipment without using competitive procedures. This need arises based on current contract SP7000-19- P-0089 expir on 30 Sep 2024 s required to sustain printing operations to support U.S. Forces in the Okinawa area. It is identified that the manufacture is the only source which has repair parts available and special knowledge to repair and maintain the equipment. Therefore, requiring service for the equipment

2. A description of the supplies or services required to meet the agency’s needs (including the estimated value):

A total maintenance contract designed to minimize down-time of the DocuWide 3037MF must properly maintain the machinery in a professional fashion, and guarantee that any failure of the machinery will be classified as a first-priority repair. This maintenance service of government owned machinery includes repair parts, repair labor and toner supply.

The estimated value is $8 842.00 annually.

3. An identification of the statutory authority permitting other than full and open competition:

4. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited:

Equipment is manufactured by Fuji Xerox Japan and the vendor is the only source that can provide maintenance, repair services and repair parts.

5. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies:

The sole source justification will be posted to SAM.gov IAW FAR 5.202(a)(2). The post will be made for 30 days.

6. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted:

OEM was contacted and stated that only one source was authorized to conduct maintenance on the equipment.

Any other facts supporting the use of other than full and open competition, such as:

Explanation of why technical data packages, specifications, engineering descriptions, statements of work, or

When 6.302-1 is cited for follow-on acquisitions as described in 6.302-1(a)(2)(ii), an estimate of the cost to the Government that would be duplicated and how the estimate was derived.

Include a copy of the previous justification.

The approval authority shall determine whether the planned actions were completed. If the actions were not completed, the justification for the follow-on acquisition shall be approved by the approval authority one-level above the approval authority for the previous justification (see FAR 6.304). If the previous justification was approved by the Senior Procurement Executive (SPE), the approval remains at the SPE level. DFARS PGI

206.304 (a)(s-70)(ii) When 6.302-2 is cited, data, estimated cost, or other rationale as to the extent and nature of the harm to the Government.

Neither a lack of advanced planning nor inadequate procurement execution caused DLA’s need for this sole source contract.

A listing of the sources, if any, that expressed, in writing, an interest in the acquisition (Include the results of the request for information or the sources sought notification in accordance with DFARS PGI 206.302-1 or include the waiver from the HCA or designee):

OEM provided email stating only one source of maintenance available for .

A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required:

The only way to overcome barriers would be for the OEM to a compan to work on their equipment.

I certify that any supporting data that is the responsibility of technical or requirements personnel and which form a basis for the justification are complete and accurate.

The justification, as presented above, is accurate and complete to the best of my knowledge and belief.

Additionally, I have determined that the anticipated cost to the Government will be fair and reasonable.