JA MFR Redacted 24Q0037 DPG 9.10.24.pdf

CUI//SP-PROCURE//FEDCON

Control No:FY24-27

CUI//SP-PROCURE//FEDCON

Apr 2021

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Mission & Installation Contracting Command—Dugway Proving Ground (DPG)

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number TBA Blanket Purchase Agreement (BPA) Number Order/BPA# against FSS Contract # Order # against Multiple Award IDIQ Contract

Name or # Order # against a single award IDC Contract

Modification # to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: RDT&E

FY: 2024

Name of Proposed Contractor(s) and Address:

Vision Research, INC 100 Dey Road Wayne, New Jersey, 07407

Brand Name Buy: Yes No

3. Description of Services or Supplies:

DPG, Test Referee Branch of the Test & Evaluation Division (TED), has a requirement to repair non-functioning Phantom V711, T1340 and VEO 640 cameras. Estimated Price is $17,900.

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Apr 2021

ITEMS FOR REPAIR:

Line Item Description Qty/Each

Mfr Part # :

1 Standard Repair for VXXX Cameras (V711)

Mfr Part # :

1 Standard Repair for VEO Cameras (VEO 640)

RMA 19756, VRI-V711-32G-MAG-C

Mfr Part # :

1Standard Repair for VRI-RPR-TXXXX Cameras (T1340)

RMA 19758, VRI-VEO-640s-72G-C

Period of Performance: 9/30/24 to 3/30/25 Total Value: $ 17,900.00

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or, FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on FAR 8.405-6(b)(1)Brand Name

Or, FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable

FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee FAR 16.505(a)(4) Brand Name

5. Reasons for Authority Cited:

The Test Referee Branch of the Test & Evaluation Division (TED) at Dugway Proving Grounds (DPG) has three high-speed cameras that are non-functional and in need of repair. The units include a model Phantom T1340, Phantom V711 and Phantom VEO

640. All three cameras are routinely used to support field testing of kinetic/energetic

CUI//SP-PROCURE//FEDCON

Apr 2021 events involving projectiles and Unmanned Aircraft Systems (UAS). Vision Research Inc. is the exclusive manufacturer for Phantom cameras and is the only one that can do the repairs due to the complexity and proprietary nature of the equipment.

DPG uses only Vision Research, Inc. Phantom high-speed cameras and currently has multiple high-speed units all of which are Phantom cameras. In addition, Phantom Camera Control software is the standard interface DPG uses for all current high-speed cameras. Brand continuity is important in maintaining standard operating and analysis procedures along with consistency in field and lab operations. Use of alternate cameras and interfaces would require multiple setup, connection, and Standard Operating Procedures (SOPs) all of which would incur additional costs.

The repair of the Phantom high-speed cameras will extend the capabilities of the WDTC while meeting the demands of the higher resolution requirements for testing. The three Phantom high-speed cameras require return to the manufacturer, Vision Research Inc., for repair prior to return to service.

Impact if Phantom Cameras are not repaired: The impact of not repairing any one of the three cameras includes possible replacement of the camera, which would incur a significant additional cost. Moreover, Phantom high-speed cameras would need to be purchased to avoid software and hardware compatibility issues. Optical triggering and operating software developed by TED specifically for the Phantom camera interface has been deployed site-wide and is currently supported.

Performance Specifications: Phantom cameras have higher resolution and higher frame rates than other camera systems. Proper testing documentation requires ultra-high frame rates at high resolution and other brands cannot match the performance of the Phantom brand.

Cost Impact: Repair of Phantom high-speed cameras is more cost-effective than replacement, with estimates of repair less than $10k per camera. Replacement of the Phantom model cameras is estimated at approximately $118k. The purchase of new lenses and other accessories, not including cameras, would incur an additional cost.

Time/labor Impact: With the cameras inoperable, alternatives must be sought and utilized until repair is completed. The potential of delay in testing due to insufficient means to document outcomes is also a risk. The ability to stay within budgetary guidelines and available funding could prevent immediate replacement of the camera units and further contribute to time-consuming delays.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at 5.202

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Apr 2021

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $250K, no posting required.

Action is a brand name restriction, under $25K, no posting required.

Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research: Market research conducted between 11 July 2024 and 24 July 2024 by KS. Product not found on Ability One or Unicor (Federal Prison Industries).

Product and manufacturer found on GSA, however manufacturer confirmed that services are not part of their current GSA schedule. Research included previous Government acquisition searches on SAM.gov, FPDS, prior PCF cabinets and an extensive internet search of Phantom high-speed camera models. Vision Research Inc designs and manufactures Phantom High Speed Digital Imaging Cameras. These cameras consist of patented features including high-performance complementary metal-oxide semiconductors (CMOS) imager, support hardware and firmware. Other cameras do not currently match the salient characteristics in Phantom Cameras and cannot be modified to meet those characteristics. Repair is a significantly less cost than replacement, which would also involve overhaul of software, software interface, and hardware.

8. Other Facts: Vision Research Inc. owns the full proprietary right to the Phantom cameras and designated accessories. Phantom cameras are commercially available, but proprietary. In the US, Vision Research Inc. sells these cameras directly to their customers. Initial procurement action where cameras were acquired was sole source.

Servicing for Phantom cameras is provided directly by the manufacturer, Vision Research Inc.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

George Lemire Technical Specialist

LEMIRE.GEORGE. Digitally signed by

WAYNE.123118673 LEMIRE.GEORGE.WAYNE.1231

CUI//SP-PROCURE//FEDCON

Apr 2021

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon contractor price list for standard repair and parts kit.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Paul E. Frailey Contracting Officer

FRAILEY.PAUL.ELWOOD.1 Digitally signed by

298118757

FRAILEY.PAUL.ELWOOD.1298118757

Date: 2024.08.22 16:06:35 -06'00'