JA for Under SAT.pdf

United States Department of Agriculture Decision to Restrict Competition under the Simplified Acquisition Threshold

Identification Number:

Rev. 10/29/25

In accordance with the Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) FAR

12.102 (a), the following documents the decision to restrict competition for this acquisition.

(1) Mission Area and Contracting Activity.

Requisition Number: 1165254

Requesting Activity Agency:

PWA Sustainable Agricultural Water

Contracting Activity:

USDA ARS

(2) Brief Description of Supplies or Services The purchase of original equipment manufacturer (OEM) repair services for a Government-owned LiDAR camera system that is currently malfunctioning and cannot be used for reliable data collection.

The required service includes (at minimum) OEM diagnostics to identify the root cause of the issue(s), repair or replacement of failed components using OEM parts or OEM-approved equivalents, and any necessary calibration and firmware/software actions to restore the unit to full operational condition consistent with the manufacturer’s specifications.

(3) Suggested Source

RIEGL USA, INC

14707 West Colonial Drive Winter Garden, FL 34787

(4) Justification for Restricting Competition and the Basis for that Decision.

A. Explain the unique qualifications/characteristics of the proposed contractor or product and why no other contractor or product/service can meet the Government's need.

This repair must be procured from the RIEGL because the LiDAR camera is proprietary, and restoration to manufacturer performance specifications requires access to OEM-only diagnostic software, calibration routines, firmware tools, and specialized parts that are not available through third-party repair shops. Use of a non-OEM repair provider would risk improper calibration and/or non-compatible component substitutions that could degrade measurement accuracy and reliability, resulting in point cloud outputs that are not suitable for ARS research applications and could void existing warranties or eliminate OEM support for future service.

Accordingly, to ensure the system is returned to service in a manufacturer-certified condition and maintains traceable performance to OEM specifications, the repair must be performed by

RIEGL.

B. Describe market research conducted and the results or the reason why no market research was conducted.

Contact with RIEGL indicates that they do not have any certified parties, outside of their company, that can provide warranty service and repair on their equipment.

Certifications & Approvals

United States Department of Agriculture Decision to Restrict Competition under the Simplified Acquisition Threshold

Identification Number:

Rev. 10/29/25

(5) Technical / Requirements Personnel Certification I certify this requirement meets the Government’s minimum need and that the supporting data, which forms a basis for this justification, is complete and accurate.

Name Date Title

(6) Contracting Officer’s Certification I certify that the data supporting the recommended use of other than full and open competition accurate and complete to the best of my knowledge and belief. I hereby approve this justification.

Name Date Contracting Officer