JA final redacted.pdf

DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

Date: 9/8/2025

Justification for Other than Full and Open Competition IAW FAR 13.106-1(b)/13.501

1. Nature and/or description of the action being approved:

DLA Document Services seeks a 12-month base contract with up to two (2) one-year option periods to maintain and supply its government-owned Xerox commercial grade color printers (C60,V80, V180) located in Washington D.C., Norfolk, VA, and Pensacola, FL.

2. A description of the supplies or services required to meet the agency’s needs (including the estimated value):

See Section 1. The estimated value of this action is

3. An identification of the statutory authority permitting other than full and open competition:

10 U.S.C. 3572

4. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited:

The service and supplies required for the purchased equipment must be compatible with the original equipment manufacturer (Xerox Corporation). The manufacturer does not license other vendors to service, support, maintain, or supply their equipment. Also, since the devices have proprietary hardware, software, and supplies specifically designed by the manufacturer, no other vendor can service or supply the equipment without risking damage to the equipment’s operation. The only way to ensure uninterrupted support to the Warfighter, is to issue a Sole Sourced contract to the equipment manufacturer (Xerox Inc.).

5. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies:

The Limited Source Justification will be posted to SAM.gov in accordance with FAR 5.202(a)(2). The post will be made for 30 days.

6. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted:

The sole source order is being put in place due to the proprietary hardware, software, and supplies purchased by the government and no other vendor is licensed to service/support the equipment.

7. Any other facts supporting the use of other than full and open competition, such as:

None.

Explanation of why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available.

When 6.302-1 is cited for follow-on acquisitions as described in 6.302-l(a)(2)(ii), an estimate of the cost to the Government that would be duplicated and how the estimate was derived.

o Include a copy of the previous justification.

o The approval authority shall determine whether the planned actions were completed. If the actions were not completed, the justification for the follow-on acquisition shall be approved by the approval authority one-level above the approval authority for the previous justification (see FAR 6.304). If the previous justification was approved by the Senior Procurement Executive (SPE), the approval remains at the SPE level. DFARS PGI 206.304 (a)(s-70)(ii)

When 6.302-2 is cited, data, estimated cost, or other rationale as to the extent and nature of the harm to the Government.

8. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition (Include the results of the request for information or the sources sought notification in accordance with DFARS PGI 206.302-1 or include the waiver from the HCA or designee):

The equipment is proprieta1y, and no other sources are licensed by the manufacturer to se1vice/suppo1t the equipment.

9. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required:

The equipment is proprieta1y to the manufacturer so other than removing and replacing the equipment, no options to remove competition baniers exist.

I ce1tify that any suppo1ting data that is the responsibility of technical or requirements personnel and which fo1m a basis for the justification are complete and accurate.

Technical Personnel

The justification, as presented above, is accurate and complete to the best of my lmowledge and belief.

Additionally, I have dete1mined that the anticipated cost to the Government will be fair and reasonable.

Contracting Officer