JA_Brussels.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

Office of Acquisitions Management

Requiring Activity A/GA/AMD/DM/SEC/OGS

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

The current Contract expired on 28, February 2025. The Option to Extend Services modification was exercised on 1, March 2025, to extend services by six (6) months from 1 March 2025, through 31 August 2025, in accordance with FAR 52.217-8. The government is conducting a full and open competition with an estimated contract award date of December 2025. However, additional time for Overseas guard services is being requested because there were delays in starting the reprocurement process as DS/FPD/OPO was experiencing significant personnel shortages among their desk officers and Acquisition Management Analysts. OPO also experienced delays from lack of active engagement from Post in garnering the necessary requirement information. As such, additional time is being requested for local guard services due to the solicitation process starting late. We are requesting an extension to the current contract with a period of performance of 1 September 2025 up to/through 31 August 2026. The requested periods of performance for the extension are identified in Section 3.

The action to be approved is for the contract extension of 19AQMM20C0018 to the incumbent contactor, . Failure to permit the execution of this extension could result in a disruption of current services and cause serious injury to the U.S. Government.

Complete Period of Performance:

Base: March 1. 2020 � February 28, 2021 Option 1: March 1, 2021 � February 28, 2022 Option Year 2: March 1, 2022 � February 28, 2023 Option Year 3: March 1, 2023 -February 28,2024 Option Year 4: March 1, 2024 � February 28, 2025 DASH 8: March 1, 2025- August 31, 2025

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY�S NEEDS

Local guard security services are required at the U.S. Embassy Brussels. The U.S. Embassy�s mission of conducting foreign policy must be accomplished in a safe and secure environment. The primary mission of the local guard service is to provide protection for United States personnel, facilities and equipment from damage or loss due to violent attack and theft. The local guards act as an early warning signal to the American Mission and the Regional Security Officer. The overseas guard services shall prevent unauthorized access, protect life, maintain order, deter criminal attacks against employees, dependents, property, terrorist acts against all U.S.

assets, and prevent damage to Government property. The contract extension will remain Firm-Fixed-Price which will consist of an additional base period of seven (7) months and five (5) one-month options while the new requirement is being solicited, awarded, and transitioned.

Base Extension (5 Months): September 1, 2025 � January 31, 2026:

Extension Option 1 (1 Month): February 1, 2026 � February 28, 2026 Extension Option 2 (1 Month): March 1, 2026 � March 31, 2026 Extension Option 3 (1 Month): April 1, 2026� April 30, 2026 Extension Option 4 (1 Month): May 1, 2026 � May 31, 2026 Extension Option 5 (1 Month): June 1, 2026 � June 30, 2026 Extension Option 6 (1 Month): July 1, 2026- July 31, 2026 Extension Option 7 (1 Month): August 1, 2026 � August 31, 2026

The estimated value for the entire period of performance is $12,557,231.67

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

This acquisition is conducted under the authority of 41 USC 3304, as implemented by FAR 6.3 and substantiated by the following:

FAR 6.302-2 � Unusual and compelling urgency.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR�S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

is the incumbent contractor currently providing services and possesses a valid security license.

They are the only firm that can provide a complete fully vetted and equipped guard with all necessary operating licenses and permits for the host country. They have current job knowledge and functioning operations in place to ensure continuous local guard services. To consider any other vendor would take considerable transition time to confirm licenses, transfer guard personnel, establish equipment, vet all required personnel, and stand up a fully functional guard force consistent with federal government requirements.

SECTION 6. DESCRIPTION OF EFFORTS TO ENSURE THAT OFFERS WERE SOLICITED FROM AS

MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR

WILL BE PUBLICIZED AS REQUIRED BY FAR SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION

UNDER FAR 5.202 APPLIES

A Sources Sought/Pre-solicitation notice was posted on SAM.gov, on 17 September 2024. This garnered interest from multiple Small Businesses (details in Section 10). The government also just released the full and open solicitation on SAM.gov on 21 February 2025.

SECTION 7. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

The Contracting Officer has determined the anticipated cost of the interim action is estimated at $12,557,231,67 for a period of twelve (12) months to the Government of the supplies/services covered by this J&A will be fair and reasonable. The cost of this interim action will be fully evaluated by the Contracting Officer before proceeding using historic data, IGCE, knowledge of socioeconomics in Brussels and other sources.

SECTION 8. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED (SEE PART 10) AND THE

RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED

Market research was conducted, and the contracting officer sought out and received interest from that could potentially perform a follow-on contract and is documented in the contract file.

However, these companies cannot stand up a fully trained and vetted guard force for this one-year extension within the time prior to Dash-8 expiring on 31 August 2025.

SECTION 9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN

COMPETITION

The current contract with competed full and open competition when solicitated on June 17, 2019. U.S. Mission Brussels, Belgium cannot operate with any break in overseas guard services because matters of security for the U.S. mission are of the utmost importance. A disruption in Overseas Guard Services could cripple Mission operations, jeopardizing the Mission, and possibly lives. In addition, trying to transition to another source provider would have a significant cost impact to the current IGCE to be able to obtain licenses, train guards and transition within the short time frame.

SECTION 10. LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST

IN THE ACQUISITION

As stated in Section 6, the pre-solicitation synopsis was posted on 17 September 2024 which received interest from requesting access to the restricted documents once the competitive solicitation is posted. The list is as follows:

However, due to the urgency of this requirement, the Department of State limited the number of sources considered to firms with proven track records of providing overseas guard services in Brussels, the financial resources to rapidly deploy services, and the means to quickly take over management of the overseas guard force in Brussels. is the only company who currently has a fully vetted and trained security guard force who can immediately provide the required services.

SECTION 11. STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR

THE SUPPLIES OR SERVICES REQUIRED

Under FAR 6.305(b), this notice will be posted to SAM.gov within thirty (30) days of award. Furthermore, AQM promotes competition for awards of all overseas guard contracts. Acquisition Management published a full and open solicitation on Sam.gov for the follow-on to this requirement on February 21, 2025, and will continue to compete this requirement to the fullest practicable extent necessary for the subsequent acquisition.

SECTION 12. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

TECHNICAL AND REQUIREMENTS CERTIFICATION (FAR 6.303-2(b))

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Technical Cognizance:

SIGNATURE:

LEGAL SUFFICIENCY REVIEW

This J&A is hereby determined to be legally sufficient.

CERTIFICATIONS (Continued)

CONTRACTING OFFICER CERTIFICATION (FAR 6.303-2(a)(12)) I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE: