JA - Brand Name - Cleveland -Redacted.pdf

OFOC SOP Revision 10 Page 1 of 5 Original Date: 03/22/11 Revision 10 Date: 09/10/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For Other Than Full and Open Competition

1. Contracting Activity:

Veteran’s Health Administration (VHA), Program Contracting Activity Central (PCAC), Department of Veterans Affairs, VISN 10, VAMC Cleveland, Project # 541-21-701, EHRM Infrastructure Upgrades Construction project at the Louis Stokes Medical Center (VAMC) located in Cleveland, Ohio.

2. Description of Action Being Processed:

This justification is to support the EHRM Infrastructure Upgrades Construction project at the Louis Stokes Medical Center (VAMC) located in Cleveland, Ohio. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodates standardization of these items throughout the facility.

a. Door Lock Cylinders:

i. Corbin Russwin

b. Temperature Controls:

i. Tridium

c. Fire Alarm System:

i. Notifier

d. Nurse Call System:

i. Hill-Rom

e. Access Controls:

i. Lenel

f. Chiller Plant Control System:

i. Trane

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This procurement is for the expansion of the EHRM Infrastructure Upgrades Construction project at the Louis Stokes Medical Center (VAMC) located in Cleveland, Ohio. The scope includes everything necessary to construct a functional building that meets the requirements of the Department of Veterans Affairs. There are six (6) brand name items listed below for which the VA is not able to accept equal or alternate items. The value of these items is listed below and the VAAR Construction magnitude for the entire projects is between $20,000,000 and $50,000,000.00.

a. Door Lock Cylinders:

ii. Corbin Russwin

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iii. Value:

iv.

keyway great grand master key system”, single master key system is a requirement of VA engineering policy MP – 3.

b. Temperature Controls:

ii. Tridium

iii. Value:

iv. Description: The Tridium system is currently operational and requires that on each subsequent project where there is a need for HVAC control, Automation for Lighting, Power Monitoring, Energy Metering, etc. that Tridium will be the platform required in these contracts. The software, programming/analytics, Vykon JACE 8XXX are proprietary.

c. Fire Alarm System:

ii. Notifier

iii. Value:

iv. Description: The fire alarm notification system and all associated equipment are required by NFPA 72 (National Fire Alarm Code).

“Notifier” is the existing fire alarm system in the hospital, and only parts, software and firmware from the same manufacturer will work with the system.

d. Nurse Call System:

ii. Hill-Rom

iii. Value

iv. Description: Extending the existing system must be done with the same manufacturer (Hill Rom) in order to have a complete operational system.

e. Access Controls:

ii. Lenel

iii. Value

iv. Description: The Lenel system is currently operational and requires Lenel field panels to be installed on each subsequent project where there is a need for access controls, and CCTV. These Lenel panels and software are proprietary.

f. Chiller Plant Control System:

ii. Trane

iii. Value:

iv. Description: The current chiller plant process chilled water loop is comprised of Trane chillers and Trane controls. This is an additional chiller to that existing system and needs to be of the same manufacturer.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4

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( ) (5) Authorized or Required by Statute FAR 6.302-5; 38 U.S.C 8153 Public Law 104-26 ( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized throughout the Louis Stokes Cleveland VAMC. Installing a different manufacturers’ system will create significant duplication in cost for the facility, and in most cases the equipment will not function properly. The specific impact for not using the brand name items is listed below:

a. Door Lock Cylinders:

i. Corbin Russwin

ii. Impact: To change to a different locking system would require numerous master keys potentially causing delays in accessing all area of the campus in event of emergencies. The lock set requested allows the facility to expand and renovate as required and maintain the ability to meet patient and staff safety requirements.

b. Temperature Controls:

i. Tridium

ii. Impact: Alternative entity would require reprograming and licensing certification of entire facilities Temperature Controls system and subsequent retraining of facility staff on operation.

c. Fire Alarm System:

i. Notifier

ii. Impact: Alternative entity would require reprograming and licensing certification of entire facilities Fire Alarm System and subsequent retraining of facility staff on operation.

d. Nurse Call System:

i. Hill-Rom

ii. Impact: Alternative entity would require reprograming and licensing certification of entire facilities Nurse Call System and subsequent retraining of facility staff on operation.

e. Access Controls:

i. Lenel

ii. Impact: Alternative entity would require reprograming and licensing certification of entire facilities Access Controls and subsequent retraining of facility staff on operation.

f. Process Chiller and Controls:

i. Trane

ii. Impact: Alternative entity would require reprograming, piping and licensing certification of entire facilities Process Chilled Water system and subsequent retraining of facility staff on operation.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

In accordance with the Competition in Contracting Act (CICA), the components listed above are identified as brand name; however, the overall procurement will be competed as a Service- Disabled Veteran-Owned Small-Business (SDVOSB) Set-Aside. This Justification for Other Than Full and Open Competition will be posted to Contract Opportunities with the solicitation