J2 Statement of Work.pdf

Grand Island Staircase GAOA Project 1 Statement of Work

Grand Island Staircase Great American Outdoor Act (GAOA) Project

Statement of Work

This is a solicitation for the procurement of construction services to complete the Grand Island Staircase (s) Great American Outdoor Act project located on the west side of Grand Island National Recreation Area in Munising, MI. This project has a performance period of June 1, 2024, to September 30, 2024. Grand Island National Recreation Area is the largest island on the southern shore of Lake Superior at 13, 500 acres and boasts over 35 miles of picturesque shoreline, 2 historic lighthouses, wildlife, 21 designated campsites, four-day use areas, white sand beaches, and over 50 miles of hiking/biking trails. Grand Island is a part of the Hiawatha National Forest and managed by the U.S. Forest Service under the Department of Agriculture.

The staircases included in this project have been out of commission since 2017 due to high water levels and storm damage from an October storm. This project will include the removal of two staircases, converting these staircases to viewing platforms, and the repair of disturbed areas at Waterfall Beach and Mather Beach. The work will also include the removal of the existing staircase, the installation of a new staircase with an aluminum section that can be raised during the offseason, shoreline stabilization, and construction of drainage swales at the Hemlock location.

General Information

1. Requirements: The work under this contract shall conform to all requirements of the drawings, specifications, and other contract documents and must be in accordance with all Federal, State, and Local laws.

2. Verification: Contractor shall verify all existing dimensions and condition against what is shown in the drawings. If any discrepancies which will affect the work are discovered, the contractor shall report the discrepancy to the Contracting Officer Representative (COR) upon discovery.

3. Existing Island Roads: The contractor shall document the condition of the roads to be used and submit documentation to the COR before contractor hauls or runs

Grand Island Staircase GAOA Project 2 Statement of Work equipment on the road.

4. Existing Trees and Vegetation: Contractor is responsible for the protection of existing vegetation that is not required to be removed in order to accomplish this work. Removal of any trees over 6” diameter must be approved by the COR before the work is started. Note: Tree removal is typically prohibited from May 15 to August 30 due to the roosting of Northern Long-eared bats. Proposed tree removals during this time will take longer, will be reviewed by Forest Service staff, and may not be permitted to occur.

5. Protection of Public Safety: The island will remain open to the public during the work. The contractor is responsible for all measures necessary to protect the public from hazards resulting from work under this contract. The Forest Service will take the necessary precautions and share any public messaging needed to inform the public of impacts associated with this project including but not limited to campsite closures, and re-routing of the Grand Island interpretive bus tour. The notices will include posting signage at various locations, in addition, to the signage installed by the contractor at work areas.

6. Road/Area Closures: The contractor is responsible for the closure of sections of the road or defined areas while work is being conducted. The contractor shall supply all signs, barriers, fencing, etc. as required to create an effective closure.

The contractor shall submit a closure plan to the COR for consideration at least 14 days prior to implementing a closure. Closure request must be approved in writing by the COR prior to implementation.

7. Slope Stability: The contractor shall take all actions practical to maintain the stability of the existing ground at all work areas. This includes actions such as avoiding walking on or disturbing areas when possible. Protecting existing vegetation of all types, providing ground cover or temporary work platforms, etc.

The contractor shall devise and provide methods to protect areas for repeated travel and/or material transport, such as temporary stairs and material chutes.

8. Use of Forest Service Campsites: It may be possible for the contractor to use one or more of the campsites shown on the project access map: Gamefence, Hemlock, and Hardwood. Other campsites are shown for reference only and will

Grand Island Staircase GAOA Project 3 Statement of Work remain open to the public while work under this contract is being performed.

9. Use of Forest Service Facilities, Utilities, and Improvements: It may be possible for the contractor to have reasonable use of these services. The contractor shall coordinate such use in advance and submit a written request to the COR for consideration. Approvals shall be in writing prior to use. Note: Water and electric utilities exist on the island, however, neither utility is available near the project location. Potable water is available for drinking water only at Juniper Flats Groupsite to the south of the Waterfall Beach project area (see attached Grand Island Map).

10. Sanitation Facilities: The contractor is responsible for providing and maintaining restroom/sanitation facilities for contractor personnel whenever work is in progress.

11. Garbage: All garbage and general refuse shall be removed and/or disposed in bear-resistant garbage disposal receptacles. Black bears do inhabit Grand Island and all fragrances, tobacco products, and food shall be stored in bear-resistant lockers/bear poles located at Gamefence, Hemlock, or Hardwood campsites during the utilization of those sites.

12. Equipment cleaning: Equipment to be used for the duration of this project should be cleaned and dried thoroughly to ensure non-native invasive species are not introduced to the island.

13. Permitted hours of work: Given that this area of the island and all associated recreation sites near these staircases will be closed, operations can occur 7 days a week from the hours of 8 a.m. to 8 p.m. within the project area.

14. Government furnished property: No government property will be provided in relation to this project.

Project Access Notes

1. Access by Watercraft: It may be possible to access the project location directly by watercraft owned or operated by the contractor. The contractor is responsible for the determination of the suitability of this type of access.

2. Access by Ferry/Barge: The island may also be accessed by using the Grand

Grand Island Staircase GAOA Project 4 Statement of Work

Island Landing (Powell Point) on the mainland to the Williams Landing on the south end of the island by following the protocols described below. Keep in mind that ferry/barge service, most notably barge service, can be impacted by weather/wind conditions on a daily basis. The contractor must coordinate the details of using the ferry/barge service if using this method to access the island.

Access to Grand Island is available via passenger ferry and barge service offered through our Grand Island Ferry Service concessionaire the Friday before Memorial Day to Columbus Day annually (subject to change). The passenger ferry schedule for 2023 as is follows (this is for reference and is subject to change annually):

• May 26th through June 15th:

o Ferry Times: 9am, 10am, 11am, Noon, 4pm

• June 16th through September 10th:

o Ferry Times: 9am, 10am, 11am, Noon, 1pm, 2pm, 3pm, 4pm, 5pm, 6pm

• Fourth of July Schedule:

o Ferry Times: 9am, 10am, 11am, Noon

• September 11th through October 9th:

o Ferry Times: 9am, 10am, 11am, Noon, 4pm

The current price for 2023 for the passenger ferry is $18.00 for one roundtrip, per person.

The Forest Service owns an 80 foot long by 30 feet wide by 6-foot draft steel barge that was previously owned by Cleveland Cliff Industries and transferred to the Forest Service in 1990. The gross tons for this barge are 94.5 tons. The Grand Island Ferry Service is permitted and USCG certificated to operate the barge on the Forest Service’s behalf. Below is the current rate and schedule for the barge service for 2023 (this is a reference and is subject to change annually):

• Barge runs will occur on Thursday’s beginning at 7:00 a.m., to be completed by 11:00 a.m. (weather permitting).

• Barge runs will cost $400.00.

• Barge runs must be scheduled and paid for no less than 48 hours in advance.

Grand Island Staircase GAOA Project 5 Statement of Work

Fee is due from the customer that schedules service. Coordination for sharing the cost amongst residents is the responsibility of the customer.

• Barge run is defined as leaving Grand Island Landing (Powell Point), arriving at Williams Landing, waiting up to 20 minutes, and returning to Grand Island Landing. Customer caused departure delays will be billed at $100.00 per hour.

It will be the responsibility of the selected contractor to work directly with the Grand Island Ferry Service concessionaire to coordinate the needs for transportation as they relate to completion of this contract (I.e., transportation of equipment, supplies, personnel) if desired.

Note: The Island can be accessed by personal watercraft directly. The determination as to the suitability of direct water access to the project locations articulated in the project plans within this contract package are the responsibility of the selected contractor.

3. Island Roads: The project locations can be accessed by using the island roads as designated on the project access map. The contractor shall assess the condition and geometry of existing island roads before attempting to drive or haul equipment and materials on the roads. If improvements to the island roads are required to allow access by large vehicles, equipment, or materials (such as road widening or vegetation clearing) such improvements must be approved in advanced by the COR. Allow a least 7 days for evaluation and approval or rejection of the requests by the COR. Such improvements will be considered incidental to other work on this contract and will not be paid for separately. (It is suggested that the contractor include any costs for such access improvements be included in the mobilization item within the schedule of items).