J.7 Area Doc Attachment.pdf

CRSS PSU: #Area Documentation County Names, State Abbreviation

Updated: 9/17/2019 Section I: PSU General Information Questionnaire – Non-Electronic Data Transfer PSU(s) For questions with bulleted options, please select one of the options listed. For all other questions write in your response.

Table 1: Question Category. Response

Verify the sample and non-sample jurisdictions within your PSU that prepare traffic reports (State, County, City, Township, Other, etc…)

Verified via phone: Specify (xxx-xxxx) Verified via website: Specify (www.state.gov) Verified via POC: Specify (abc@gmail.com)

Verify

Verified via website:

www.DCstatetraffic.gov

Determine the types of traffic crashes the police jurisdiction is responsible for (Property damage only/Injury/Fatality):

All Types Property Damage Only Injury/Fatal Only Some Types but not all

Crash Type All Types

Determine whether the police jurisdiction uses:

All PJs Paper All PJs Electronic Mix – Paper/Electronic

Report Mix – Paper/Electronic

Confirm whether the police jurisdiction sends in the crash reports to the State for inclusion in the State’s annual statistics State

Annual

Confirmed Inclusion: State Patrol Confirmed Exclusion: Tulsa PD, Broken Arrow PD

Under what circumstances would another entity/agency respond to traffic crashes in your jurisdiction? Foreign

Reports

For all PJs, another agency may respond due to overlap or manpower availability.

Determine if the sampler can mark crash reports.

Yes No

Marks

Yes

Determine the criteria of motor vehicle crashes in your PSU:

On highways On Public Land Driven Vehicles Reporting Threshold All criteria

Crash Definition All criteria

Are traffic crash report filed separately from other police reports?

Separate Together

Filing Separate

Determine whether the police jurisdiction permits photocopying or scanning of selected traffic reports:

All PJs allow None of the PJs allow Some PJs allow

Copies All PJs allow

Could the police jurisdiction provide internet access for the sampler?

Yes No None Needed

Internet at PJ None Needed

How long after the crash is initially investigated is the crash report filed?

Can’t determine / Unknown Time: Specify (#days # hrs.)

Report Lag Time Time: 0day 12hrs

Updated: 9/17/2019 Section II: PSU Boundaries Map Obtain or develop a map for each PSU to make sure the PSU boundaries are clearly defined.

PSU-16 includes all territory inside the borders of Livingston, Monroe, Ontario, and Wayne Counties, New York, as depicted in the map below.

Updated: 9/17/2019 Section III: Police Jurisdiction General Information General Points of contact Police Chief, PJ Supervisor, etc.

Table 2: Summary Contact Information by PJ Police Jurisdiction Title Contact Name Phone# Email Address State Patrol 1 Chief Bob Frank (xxx) xxx-xxxx b.frank@ohdot.gov

State Patrol 1 Record Clerk Jane Doe (xxx) xxx-xxxx Doe.jane@ohdot.gov

State Patrol 1 Secretary John Doe (xxx) xxx-xxxx Doe.john@ohdot.gov

Updated: 9/17/2019 Section IV: Police Jurisdiction Sampling Procedures

*User agreement type if it’s credential level: user/state / etc..

PJ Name 1:

Weekly FedEx of all PJ crash reports to Daisy Flower at Resource Center. Daisy Flower delivers PCRs to state sampler to:

1. Identify CRSS PCRs

2. Stratify and Scan into PARSE

3. Run the sample and attach all selected crash reports.

PJ Name 2, PJ Name 3:

1. State Website URL: https://services.dps.ohio.gov/CrashRetrieval/OHCrashRetrieval.aspx

2. Login Page Screenshot (SS): None Needed

3. Filters(SS):Screenshot filters applied.

Available PCR Collection Methods In Person: Paper Access FedEx: Electronic (USB, CD, etc..) State Website In Person: Electronic Access (Thumb Drive, etc..) FedEx: Paper PCRs Secure Emails State FTP Site

Table 3: Point of Contact for Crash Report Retrieval PJ Collection

Method (Use Table Above)

Sampling Frequency

Primary State PCR Contact Title

Primary State Contact Name

Secondary State PCR Contact Title

Secondary State Contact Name

Type of Agreement (MOU,User,Verbal,etc…)

PJ 1 FedEx: Secured Thumb Drive

Weekly Records Clerk

Bob Frank Secretary Will Brown Agreement-User

PJ 2 State Website Bi-Weekly Sergeant Sandi Schoeman

Lieutenant Tom Daily Agreement-State

PJ 3 State Website Bi-Weekly Sergeant Sandi Schoeman

Lieutenant Tom Daily MOU

Fill in the appropriate Date, Days (1, 7, 15, month) County, Police Jurisdiction and Bot/ CAPTCHA code.

This bot code will need to be entered approximately every 15 minutes.

Select Get Report Data.

https://services.dps.ohio.gov/CrashRetrieval/OHCrashRetrieval.aspx

Updated: 9/17/2019

4. Example PCR Query(SS): Screenshot a successful query

5. How to Retrieve Selected Reports(SS):

a. Return to the Ohio DPS website via the above method.

b. Enter the Date of the Crash, select 1 day, Police Jurisdiction and County.

c. Locate by matching the crash report number.

d. When the PDF appears, select Download.

e. Attach the crash report in PARSE

f. Select the Return to Main Page link to continue search.

A list of reports will populate.

Select the Select Report link.

The process of opening a PAR in Adobe on this site can take a matter of a few seconds or as much as 30 seconds at a time.

Select Get Report Data.