PART C – DESCRIPTION/SPECIFICATIONS

STATEMENT OF WORK (SOW)

ARCHITECT-ENGINEER (A/E) SERVICES – BUILDING A, 8th FLOOR

MODERNIZATION

U.S. GOVERNMENT PUBLISHING OFFICE

Table of Contents

1.0 Project Background

2.0 Project Objectives

3.0 Scope of A/E Services

4.0 Project Design Requirements

5.0 Phased Construction Strategy

6.0 Design Deliverables

7.0 Cost Estimating Requirements

8.0 Construction Period Services

9.0 Key Personnel and Required Disciplines

10.0 Schedule Requirements

11.0 Quality Control

12.0 Safety

13.0 Government-Furnished Information (GFI)

14.0 Agency Operations Information

1.0 Project Background

The U.S. Government Publishing Office (GPO) requires professional Architect-Engineer (A/E) services to evaluate, plan, and design the repurposing of approximately 17,000 square feet located on the 8th floor of Building A. The existing area currently consists of vacant space and a dining area and is need of modernization.

The objective of this project is to deliver complete, biddable, and constructible design documents to support phased construction to repurpose the southeast corner of GPO 8th Floor Building A area into a multi-functional workplace environment that supports building occupants, tenant agencies, and visitors.

The repurposed space is anticipated to include:

• A self-service lounge or refreshment area.

• Conference and meeting facilities.

• Flexible workspace area.

The building will remain occupied during the design and construction, and the design shall account for phasing, safety of occupants, and protection of existing building systems.

A/E Services – Bldg. A, 8th Floor Modernization U.S. Government Publishing Office

2.0 Project Objectives

The A/E shall design a multi-functional workplace environment that:

1. Enhances the space’s functionality and improves utilization.

2. In accordance with a coordinated phased construction plan.

3. Maintains continuous life safety protection and security during phased construction.

4. Incorporates sustainable design principles and the newest technology.

5. Meets all applicable federal, state, and local codes and standards.

3.0 Scope of A/E Services

The A/E shall provide all labor, supervision, technical expertise, and professional services required to support the project from feasibility assessment through preparation of construction documents suitable for procurement and construction.

Services shall include, but are not limited to:

3.1 Existing Conditions Investigation

The A/E shall:

• Conduct detailed site survey of the project area.

• Evaluation of HVAC systems serving the 8th floor project area.

• Evaluation of the electrical distribution and panel capacity.

• Evaluation of plumbing infrastructure.

• Evaluation of fire protection and life safety systems.

• Review available as-built drawings and maintenance records.

• Determine if there are any hazardous materials that will require remediation.

Field verification is mandatory. Reliance solely on record drawings is not permitted. The A/E shall identify system constraints or deficiencies that may affect project feasibility.

3.2 Feasibility and Concept Study

The A/E shall perform a Feasibility and Concept Study of the area that includes but not limited to:

• Technical assessment of the buildings’ existing condition, structural integrity, and systems being used (HVAC, plumbing, electrical, etc.).

• Financial feasibility estimating the costs for replacing equipment/systems and updating infrastructure vs. retrofitting existing equipment and systems.

• Functional and operational evaluation determining the ability of the space to be used fully as intended.

• Risk assessment identifying potential problems and alternative solutions.

The A/E shall develop a minimum of two conceptual layout options illustrating possible configurations of lounge, food vending, dining, conference, and workspace areas.

A detailed Feasibility Study with final recommendations shall be included at the 15% concept design submission.

3.3 Codes and Standards

The design shall comply with applicable federal codes and standards but not limited to:

• International Building Code (IBC)

• Applicable federal facility criteria

• NFPA codes and standards

• ASHRAE standards and guidelines

• ADA requirements

• Local Authority Having Jurisdiction (AHJ) requirements

A comprehensive Code Analysis Narrative shall be included at the 35% design submission.

4.0 Project Design Requirements

Following Government approval of the concept plan, the A/E shall proceed with design. The A/E design shall:

• Design interiors, furniture, HVAC, telecommunication, electrical, plumbing, and fire suppression systems

• Identify how the space is currently being used and what improvements are needed. This shall involve optimizing layouts for better workflow, employee/visitor experience, and staff efficiency.

• Determine what different services will be offered in the specific space and design accordingly. (e.g. lounge, conference room, Grab-n-go vending machines, and flexible workspace).

• Ensure compliance with all codes and standards.

5.0 Phased Construction Strategy

The A/E shall develop a detailed phasing plan to:

• Maintain uninterrupted operations of GPO.

• Avoid downtime and optimize productivity.

• Sequence room by room or zone-based approach.

• Identify temporary systems if required.

• Minimize disruption to occupants.

Phasing narratives and drawings are required at 35%, 65% and 100% submissions.

6.0 Design Deliverables

All submittals shall be provided in electronic format unless otherwise directed by the Government.

The A/E shall provide submissions at:

6.1 15% Feasibility and Concept Design

• Existing conditions summary.

• Feasibility study.

• Conceptual layout options.

• Systems feasibility evaluation.

• Concept level construction cost estimate.

• Present findings and recommendations to the Government during a feasibility review meeting.

6.2 35% Schematic Design

• Schematic architectural plans.

• Preliminary mechanical, electrical, and plumbing systems layouts.

• Preliminary calculations.

• Outline detailed specifications.

• Updated cost estimate (CSI format).

6.3 65% Design Development

• Coordinated architectural and engineering drawings.

• Mechanical, electrical, plumbing, and fire protection systems layouts.

• Detailed construction phasing drawings.

• Independent cost estimate.

• QA/QC certification.

6.4 100% Construction Documents Construction documents shall be suitable for competitive procurement and construction.

• Signed and sealed drawings.

• Final architectural drawings.

• Mechanical drawings.

• Electrical drawings.

• Plumbing drawings.

• Fire protection drawings.

• Final calculations.

• Technical specifications.

• Final construction cost estimate.

• Construction schedule.

7.0 Cost Estimating Requirements

The A/E shall provide independent construction cost estimates for each major submission milestone.

Estimates shall:

• Utilize RS Means or equivalent cost database.

• Include phasing premiums.

• Include escalation through anticipated award date.

• Include contingency and Government markups.

• Be formatted by CSI divisions.

8.0 Construction Period Services

The government anticipates a follow up of Construction Period Services in tangent with the award of the construction contract. The government anticipates these services to include:

• Submittal review.

• RFI responses (within 3 business days).

• Site visits.

• Punch list development.

• Commissioning support.

• As-built review.

9.0 Key Personnel and Required Disciplines

Each role will be held by a single individual, and no one individual can be considered the Key Personnel member for more than one role. The Key Personnel role of Project Manager is the exception, as this role is allowed to be performed by either the Licensed Architect or one of the Licensed Engineers. The minimum education and experience requirements for Key Personnel roles are listed as well the responsibilities each individual role shall perform but not limited to. The A/E team shall include the following Key Personnel and Required Disciplines:

9.1 Project Manager

• Responsibilities: Develop project schedule, determine phasing sequence and timeline, determine temporary swing space, coordinate material and labor requirements, identify potential delays, coordinate and collaborate with A/E team members, provide construction period services support.

• Minimum Experience: 10 years of similar job experience

• Minimum Education: Bachelor’s in Engineering/Construction Management

9.2 Licensed Architect

• Responsibilities: Verify existing layout and conditions, evaluate and determine necessary architectural modifications, design interior plans, design demolition plans, perform necessary calculations, ensure design meets code and safety compliance, coordinate and collaborate with A/E team members, provide construction period services support.

• Minimum Experience: 8 years of similar job experience

• Minimum Education: Bachelor’s in Architecture/Engineering

9.3 Licensed Mechanical Professional Engineer

• Responsibilities: Verify existing mechanical systems and conditions, evaluate and determine necessary mechanical modifications, design mechanical plans, design plumbing plans, perform necessary calculations, ensure design meets code and safety compliance, coordinate and collaborate with A/E team members, provide construction period services support.

• Minimum Experience: 8 years of similar job experience

• Minimum Education: Bachelor’s in Engineering

9.4 Licensed Electrical Professional Engineer

• Responsibilities: Verify existing electrical systems and conditions, evaluate and determine necessary modifications, design electrical plans, perform necessary calculations, ensure design meets code and safety compliance, coordinate and collaborate with A/E team members, provide construction period services support.

• Minimum Experience: 8 years of similar job experience

• Minimum Education: Bachelor’s in Engineering

9.5 Licensed Fire Protection Engineer

• Responsibilities: Verify existing fire and safety system and conditions, evaluate and determine necessary fire and safety modifications, design fire and safety plans, perform necessary calculations, ensure design meets code and safety compliance, coordinate and collaborate with A/E team members, provide construction period services support.

• Minimum Experience: 8 years of similar job experience

• Minimum Education: Bachelor’s in Engineering

9.6 Cost Estimator

• Responsibilities: Review drawings, labor and materials, prepare detailed cost report and estimates, identify cost affecting variables, coordinate and collaborate with A/E team members, provide construction period services support.

• Minimum Experience: 5 years of similar job experience

• Minimum Education: Bachelor’s in Engineering/Construction Management

10.0 Schedule Requirements

The A/E shall complete design services in accordance with the following schedule shown in Table 1.

Table 1. Building A, 8th Floor Modernization Project Schedule Phase Deliverable Duration

Kickoff Meeting Project kickoff meeting minutes

Within 1 week of NTP

Feasibility and Concept Feasibility Report 30 days of NTP

Schematic Design 35% Schematic Design Package

60 days of NTP

Design Development 65% Design Development Package

120 days of NTP

Construction Documents 100% Construction Documents

180 days of NTP

The contractor shall submit a baseline schedule for Government approval within 30 days of Notice to Proceed (NTP). Revisions to the baseline schedule shall be approved by the Government.

Monthly schedule updates are required. The schedule should include all actions the contractor plans to take to fulfill the scope of work requirements. Design shall be completed within 180 calendar days from NTP. Final documents shall support construction award for Fiscal Year 2027.

11.0 Quality Control

The A/E shall implement an internal QA/QC process and submit signed certification with each design phase.

12.0 Safety

Due to the age of GPO facilities, some hazardous materials such as lead and asbestos may be encountered during the project. If any hazardous materials are detected it should be brought to the attention of the COR. If hazardous materials are found, the design shall indicate the remediation plan. The GPO Safety branch will help coordinate tests and remediation if necessary.

13.0 Government-Furnished Information (GFI)

The GPO will provide:

• Baseline conceptual design.

• Available as-built drawings.

• Historical inspection reports.

• Facility access coordination.

• The A/E is responsible for field verification.

14.0 Agency Operations Information

14.1 Hours of Service

The Contractor shall perform services during normal GPO business hours unless otherwise directed by the Contracting Officer (CO).

• Normal Business Hours:

o Monday through Friday, 7:00 a.m. to 3:30 p.m.

• After-Hours Work:

o Certain tasks may require performance outside normal business hours, including evenings, weekends, or Federal holidays, to support GPO operations, emergency response, or to minimize disruption to occupants. After-hours work shall be coordinated in advance with the COR and shall be approved by the CO.

• No overtime, premium pay, or schedule changes will be authorized unless approved in advance by the CO.

14.2 Identification Badges and Security Access

All Contractor personnel requiring access to GPO facilities shall comply with GPO security and badging requirements. Contractor personnel shall obtain and always visibly display GPO-issued identification badges while on GPO property. GPO will provide affiliated badges with security background checks to the Contractor, allowing them to escort their workers onto the premises. This shall be completed within 30 days of award. If a Contractor has not been granted an affiliated badge, they shall exchange a valid federal or state-issued identification for a GPO Visitor’s badge to enter the premises. Contractor is responsible for escorting all its unbadged staff members, to include subcontractors, for the entirety of the contract Identification badges are property of GPO and shall be returned immediately upon contract completion, personnel reassignment, or termination. Contractor personnel may be denied access or have badges revoked for failure to comply with security policies or conduct standards.

14.3 Sign-In / Sign-Out Requirements

All Contractor personnel are required to sign-in at 732 North Capitol St. NE Washington, DC 22041.

All Contractor personnel are required to sign-out at the same location above.

14.4 Parking and Transportation

Parking within the GPO complex is extremely limited and not guaranteed. It is the responsibility of Contractor personnel to purchase a parking pass for the designated parking areas. GPO will not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances. Unauthorized parking on GPO property may result in citation, towing or revocation of site access privileges.

14.5 Conduct and Compliance

Contractor personnel shall conduct themselves in a professional manner consistent with the operational environment of a Federal legislative complex. Smoking, tobacco use, or e-cigarettes are prohibited inside all GPO buildings. No individual is permitted to bring illegal drugs, alcohol or firearms of any type onto a government installation. Disruptive behavior, failure to follow access procedures, or noncompliance with GPO rules may result in removal from the site and replacement at no additional cost to the Government.

14.6 Contractor Responsibility

The Contractor shall be responsible for all facilities in which the work will take place and to also be familiar with the conditions under which the work will be accomplished. The Contractor shall inspect existing conditions prior to commencing work, including elements subject to damage or movement during the project. Should the work create dust, water or mud, the Contractor shall be responsible for cleaning the floors and walls. The Contractor shall be responsible for the removal and replacement of all ceiling tiles affected by the work.

(End of Part C)