040ADV-26-R-0022 - FINAL.pdf

SECTION

15A. NAME AND

ADDRESS

OF OFFEROR

SOLICITATION, OFFER, AND AWARD 1. This Contract is a Rated Order under the Defense Priorities and Allocations System (DPAS) - Code of Federal Regulations - at 15 CFR 700.

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. EMAIL ADDRESS

11. TABLE OF CONTENTS

(X) DESCRIPTION PAGE(S) (X) SECTION PAGE(S)DESCRIPTION

A

B

C

D

E

F

G

H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

DATEAMENDMENT NUMBERAMENDMENT NUMBER DATE

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION UNDER THE

UNITED STATES CODE AT:

10 U.S.C. 3204(a) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB) INVITATION FOR BID

NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 47

PR-26-GPO-2550

GPO

GPO

732 North Capital St NW Washington, DC 20401, US

040ADV-26-R-0022

Section L - Proposal Instructions 5:00 PM

White, Troy D. twhite@gpo.gov

17 40

5/25/2026

4/10/2026

040ADV-26-R-0022

TABLE OF CONTENTS:

1. Listing of Incorporated Purchase Requisitions

2. Section B - Supplies or Services and Prices/Costs

3. Section C - Description/Specifications/Work Statement

4. Section D - Packaging and Marking : None

5. Section E - Inspection and Acceptance Terms

6. Section F - Delivery or Performance

7. Section G - Contract Administration Data

8. Section H - Special Contract Requirements

9. Section I - Contract Clauses

10. Section J - List of Documents, Exhibits, and other Attachments

11. Section K - Representations, Certifications, and Other Statements of Offerors

12. Section L - Instructions, Conditions and Notices to Offerors

13. Section M - Evaluation Factors for Award

1. Listing of Incorporated Purchase Requisitions

Incorporated Purchase Requisition Numbers: PR-26-GPO-2550

2. Section B - Supplies or Services and Prices/Costs

Item

Number Base Item Number

Supplies/Services Quantity Unit

0001 A&E Design to Repurpose Building A 8th Floor

1 Each

Contract Type: Firm Fixed Price Unit Price

Extended Price

Description:

Purchase Requisitions PR-26-GPO-2550

IDC Type: Not Applicable

[END OF SECTION B]

3. Section C - Description/Specifications/Work Statement

Statement of Work

Architect-Engineer (A/E) Services – Building A, 8th Floor Modernization

1.0 Project Background

The U.S. Government Publishing Office (GPO) requires professional Architect-Engineer (A/E) services to evaluate, plan, and design the repurposing of approximately 17,000 square feet located on the 8th floor of

Building A. The existing area currently consists of vacant space and a dining area and is need of modernization.

The objective of this project is to deliver complete, biddable, and constructible design documents to support phased construction to repurpose the southeast corner of GPO 8th Floor Building A area into a multi-functional workplace environment that supports building occupants, tenant agencies, and visitors.

The repurposed space is anticipated to include:

• A self-service lounge or refreshment area.

• Conference and meeting facilities.

• Flexible workspace area.

The building will remain occupied during the design and construction, and the design shall account for phasing, safety of occupants, and protection of existing building systems.

2.0 Project Objectives

The A/E shall design a multi-functional workplace environment that:

1. Enhances the space’s functionality and improves utilization.

2. In accordance with a coordinated phased construction plan.

3. Maintains continuous life safety protection and security during phased construction.

4. Incorporates sustainable design principles and the newest technology.

5. Meets all applicable federal, state, and local codes and standards.

3.0 Scope of A/E Services

The A/E shall provide all labor, supervision, technical expertise, and professional services required to support the project from feasibility assessment through preparation of construction documents suitable for procurement and construction.

Services shall include, but are not limited to:

3.1 Existing Conditions Investigation

The A/E shall:

• Conduct detailed site survey of the project area.

• Evaluation of HVAC systems serving the 8th floor project area.

• Evaluation of the electrical distribution and panel capacity.

• Evaluation of plumbing infrastructure.

• Evaluation of fire protection and life safety systems.

• Review available as-built drawings and maintenance records.

• Determine if there are any hazardous materials that will require remediation.

Field verification is mandatory. Reliance solely on record drawings is not permitted. The A/E shall identify system constraints or deficiencies that may affect project feasibility.

3.2 Feasibility and Concept Study

The A/E shall perform a Feasibility and Concept Study of the area that includes but not limited to:

• Technical assessment of the buildings’ existing condition, structural integrity, and systems being used

(HVAC, plumbing, electrical, etc.).

• Financial feasibility estimating the costs for replacing equipment/systems and updating infrastructure vs.

retrofitting existing equipment and systems.

• Functional and operational evaluation determining the ability of the space to be used fully as intended.

• Risk assessment identifying potential problems and alternative solutions.

The A/E shall develop a minimum of two conceptual layout options illustrating possible configurations of lounge, food vending, dining, conference, and workspace areas.

A detailed Feasibility Study with final recommendations shall be included at the 15% concept design submission.

3.3 Codes and Standards

The design shall comply with applicable federal codes and standards but not limited to:

• International Building Code (IBC)

• Applicable federal facility criteria

• NFPA codes and standards

• ASHRAE standards and guidelines

• ADA requirements

• Local Authority Having Jurisdiction (AHJ) requirements

A comprehensive Code Analysis Narrative shall be included at the 35% design submission.

4.0 Project Design Requirements

Following Government approval of the concept plan, the A/E shall proceed with design. The A/E design shall:

• Design interiors, furniture, HVAC, telecommunication, electrical, plumbing, and fire suppression systems

• Identify how the space is currently being used and what improvements are needed. This shall involve optimizing layouts for better workflow, employee/visitor experience, and staff efficiency.

• Determine what different services will be offered in the specific space and design accordingly. (e.g.

lounge, conference room, Grab-n-go vending machines, and flexible workspace).

• Ensure compliance with all codes and standards.

5.0 Phased Construction Strategy

The A/E shall develop a detailed phasing plan to:

• Maintain uninterrupted operations of GPO.

• Avoid downtime and optimize productivity.

• Sequence room by room or zone-based approach.

• Identify temporary systems if required.

• Minimize disruption to occupants.

Phasing narratives and drawings are required at 35%, 65% and 100% submissions.

6.0 Design Deliverables

All submittals shall be provided in electronic format unless otherwise directed by the Government. The A/E shall provide submissions at:

6.1 15% Feasibility and Concept Design

• Existing conditions summary.

• Feasibility study.

• Conceptual layout options.

• Systems feasibility evaluation.

• Concept level construction cost estimate.

• Present findings and recommendations to the Government during a feasibility review meeting.

6.2 35% Schematic Design

• Schematic architectural plans.

• Preliminary mechanical, electrical, and plumbing systems layouts.

• Preliminary calculations.

• Outline detailed specifications.

• Updated cost estimate (CSI format).

6.3 65% Design Development

• Coordinated architectural and engineering drawings.

• Mechanical, electrical, plumbing, and fire protection systems layouts.

• Detailed construction phasing drawings.

• Independent cost estimate.

• QA/QC certification.

6.4 100% Construction Documents

Construction documents shall be suitable for competitive procurement and construction.

• Signed and sealed drawings.

• Final architectural drawings.

• Mechanical drawings.

• Electrical drawings.

• Plumbing drawings.

• Fire protection drawings.

• Final calculations.

• Technical specifications.

• Final construction cost estimate.

• Construction schedule.

7.0 Cost Estimating Requirements

The A/E shall provide independent construction cost estimates for each major submission milestone.

Estimates shall:

• Utilize RS Means or equivalent cost database.

• Include phasing premiums.

• Include escalation through anticipated award date.

• Include contingency and Government markups.

• Be formatted by CSI divisions.

8.0 Construction Period Services

The government anticipates a follow up of Construction Period Services in tangent with the award of the construction contract. The government anticipates these services to include:

• Submittal review.

• RFI responses (within 3 business days).

• Site visits.

• Punch list development.

• Commissioning support.

• As-built review.

9.0 Key Personnel and Required Disciplines

Each role will be held by a single individual, and no one individual can be considered the Key Personnel member for more than one role. The Key Personnel role of Project Manager is the exception, as this role is allowed to be performed by either the Licensed Architect or one of the Licensed Engineers. The minimum education and experience requirements for Key Personnel roles are listed as well the responsibilities each individual role shall perform but not limited to. The A/E team shall include the following Key Personnel and Required Disciplines:

9.1 Project Manager

• Responsibilities: Develop project schedule, determine phasing sequence and timeline, determine temporary swing space, coordinate material and labor requirements, identify potential delays, coordinate and collaborate with A/E team members, provide construction period services support.

• Minimum Experience: 10 years of similar job experience

• Minimum Education: Bachelor’s in Engineering/Construction Management

9.2 Licensed Architect

• Responsibilities: Verify existing layout and conditions, evaluate and determine necessary architectural modifications, design interior plans, design demolition plans, perform necessary calculations, ensure design meets code and safety compliance, coordinate and collaborate with A/E team members, provide construction period services support.

• Minimum Experience: 8 years of similar job experience

• Minimum Education: Bachelor’s in Architecture/Engineering

9.3 Licensed Mechanical Professional Engineer

• Responsibilities: Verify existing mechanical systems and conditions, evaluate and determine necessary mechanical modifications, design mechanical plans, design plumbing plans, perform necessary calculations, ensure design meets code and safety compliance, coordinate and collaborate with A/E team members, provide construction period services support.

• Minimum Experience: 8 years of similar job experience

• Minimum Education: Bachelor’s in Engineering

9.4 Licensed Electrical Professional Engineer

• Responsibilities: Verify existing electrical systems and conditions, evaluate and determine necessary modifications, design electrical plans, perform necessary calculations, ensure design meets code and safety compliance, coordinate and collaborate with A/E team members, provide construction period services support.

• Minimum Experience: 8 years of similar job experience

• Minimum Education: Bachelor’s in Engineering

9.5 Licensed Fire Protection Engineer

• Responsibilities: Verify existing fire and safety system and conditions, evaluate and determine necessary fire and safety modifications, design fire and safety plans, perform necessary calculations, ensure design meets code and safety compliance, coordinate and collaborate with A/E team members, provide construction period services support.

• Minimum Experience: 8 years of similar job experience

• Minimum Education: Bachelor’s in Engineering

9.6 Cost Estimator

• Responsibilities: Review drawings, labor and materials, prepare detailed cost report and estimates, identify cost affecting variables, coordinate and collaborate with A/E team members, provide construction period services support.

• Minimum Experience: 5 years of similar job experience

• Minimum Education: Bachelor’s in Engineering/Construction Management

10.0 Schedule Requirements

The A/E shall complete design services in accordance with the following schedule shown in Table 1.

Table 1. Building A, 8th Floor Modernization Project Schedule

Phase Deliverable Duration

Kickoff Meeting Project kickoff meeting minutes Within 1 week of NTP

Feasibility and Concept Feasibility Report 30 days of NTP

Schematic Design 35% Schematic Design Package 60 days of NTP

Design Development 65% Design Development Package 120 days of NTP

Construction Documents 100% Construction Documents 180 days of NTP

The contractor shall submit a baseline schedule for Government approval within 30 days of Notice to Proceed

(NTP). Revisions to the baseline schedule shall be approved by the Government. Monthly schedule updates are required. The schedule should include all actions the contractor plans to take to fulfill the scope of work requirements. Design shall be completed within 180 calendar days from NTP. Final documents shall support construction award for Fiscal Year 2027.

11.0 Quality Control

The A/E shall implement an internal QA/QC process and submit signed certification with each design phase.

12.0 Safety

Due to the age of GPO facilities, some hazardous materials such as lead and asbestos may be encountered during the project. If any hazardous materials are detected it should be brought to the attention of the COR. If hazardous materials are found, the design shall indicate the remediation plan. The GPO Safety branch will help coordinate tests and remediation if necessary.

13.0 Government-Furnished Information (GFI)

The GPO will provide:

• Baseline conceptual design.

• Available as-built drawings.

• Historical inspection reports.

• Facility access coordination.

• The A/E is responsible for field verification.

14.0 Agency Operations Information

14.1 Hours of Service

The Contractor shall perform services during normal GPO business hours unless otherwise directed by the

Contracting Officer (CO).

• Normal Business Hours:

o Monday through Friday, 7:00 a.m. to 3:30 p.m.

• After-Hours Work:

o Certain tasks may require performance outside normal business hours, including evenings, weekends, or Federal holidays, to support GPO operations, emergency response, or to minimize disruption to occupants. After-hours work shall be coordinated in advance with the COR and shall be approved by the CO.

• No overtime, premium pay, or schedule changes will be authorized unless approved in advance by the

CO.

14.2 Identification Badges and Security Access

All Contractor personnel requiring access to GPO facilities shall comply with GPO security and badging requirements. Contractor personnel shall obtain and always visibly display GPO-issued identification badges while on GPO property. GPO will provide affiliated badges with security background checks to the Contractor, allowing them to escort their workers onto the premises. This shall be completed within 30 days of award. If a

Contractor has not been granted an affiliated badge, they shall exchange a valid federal or state-issued identification for a GPO Visitor’s badge to enter the premises. Contractor is responsible for escorting all its unbadged staff members, to include subcontractors, for the entirety of the contract Identification badges are property of GPO and shall be returned immediately upon contract completion, personnel reassignment, or termination. Contractor personnel may be denied access or have badges revoked for failure to comply with security policies or conduct standards.

14.3 Sign-In / Sign-Out Requirements

All Contractor personnel are required to sign-in at 732 North Capitol St. NE Washington, DC 22041. All

Contractor personnel are required to sign-out at the same location above.

14.4 Parking and Transportation

Parking within the GPO complex is extremely limited and not guaranteed. It is the responsibility of Contractor personnel to purchase a parking pass for the designated parking areas. GPO will not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances. Unauthorized parking on GPO property may result in citation, towing or revocation of site access privileges.

14.5 Conduct and Compliance

Contractor personnel shall conduct themselves in a professional manner consistent with the operational environment of a Federal legislative complex. Smoking, tobacco use, or e-cigarettes are prohibited inside all GPO buildings. No individual is permitted to bring illegal drugs, alcohol or firearms of any type onto a government installation. Disruptive behavior, failure to follow access procedures, or noncompliance with GPO rules may result in removal from the site and replacement at no additional cost to the Government.

14.6 Contractor Responsibility

The Contractor shall be responsible for all facilities in which the work will take place and to also be familiar with the conditions under which the work will be accomplished. The Contractor shall inspect existing conditions prior to commencing work, including elements subject to damage or movement during the project. Should the work create dust, water or mud, the Contractor shall be responsible for cleaning the floors and walls. The Contractor shall be responsible for the removal and replacement of all ceiling tiles affected by the work.

[END OF SECTION C]

4. Section D - Packaging and Marking : None

[END OF SECTION D]

5. Section E - Inspection and Acceptance Terms

E.1 RESPONSIBILITY FOR INSPECTION AND ACCEPTANCE

The Contracting Officer’s Representative (COR), as appointed/designated by letter per the information listed in

Section G of this document, is the Government's official responsible for inspection and acceptance of required services under the terms and conditions of this contract. The Government may designate additional representative(s)to provide periodic inspections or observations during the performance of this contract. However, Government inspections are for the sole benefit of the Government and do not relieve the Contractor of its responsibilities to provide adequate quality control for the works described in the SOW. Plans and Specifications.

The Contractor is responsible for inspection of its own work to ensure that all work performed conforms to the terms and conditions of the contract.

[END OF SECTION E]

6. Section F - Delivery or Performance

Period of Performance Delivery Address

180 days from Notice to Proceed (NTP) GPO

732 North Capitol St NW Washington DC Dist of Columbia US 20401

F.1 PERIOD OF PERFORMANCE

The Period of Performance shall be 180 calendar days from the date of issuance of the Notice to Proceed (NTP).

F.2 NOTICE TO PROCEED

The Contractor shall not commence work until receipt of a written NTP from the Contracting Officer.

F.3 OBSERVANCE OF LEGAL HOLIDAYS/FEDERAL NON-WORKDAYS

For work to be performed at the Government site(s), the Contractor must establish a standard holiday schedule that exactly coincides with the Government's schedule for employees working on a Government site(s). Holidays observed are listed below. For Government site work, holidays and other non-workdays are not billable unless work is specifically requested by the Government and productive hours are performed on those days. For work to be performed at Contractor site(s), the Holiday schedule may differ if it is customary practice (For example, when the day after Thanksgiving is given in lieu of Columbus or Veterans’ Day).

The following is a list of the official Federal Government holidays for 2026:

Date Holiday

Thursday, January 01 New Year’s Day

Monday, January 19 Birthday of Martin Luther King, Jr.

Monday, February 16 * Washington’s Birthday

Monday, May 25 Memorial Day

Friday, June 19 Juneteenth National Independence Day

Friday, July 03 ** Independence Day

Monday, September 07 Labor Day

Monday, October 12 Columbus Day

Wednesday, November 11 Veterans Day

Thursday, November 26 Thanksgiving Day

Friday, December 25 Christmas Day

*This holiday is designated as "Washington’s Birthday" in section 6103(a) of title 5 of the United States Code, which is the law that specifies holidays for Federal employees. Though other institutions such as state and local governments and private businesses may use other names, it is our policy to always refer to holidays by the names designated in the law.

**If a holiday falls on a Saturday, for most Federal employees, the preceding Friday will be treated as a holiday for pay and leave purposes. (See 5 U.S.C. 6103(b).) If a holiday falls on a Sunday, for most Federal employees, the following Monday will be treated as a holiday for pay and leave purposes. (See Section 3(a) of Executive

Order 11582, February 11, 1971.)

Detailed information regarding federal holidays can be found on the U.S. Office of Personnel Management’s website. Retrieved from https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2024.

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designed by Executive Order

• Any other day designed by the President’s Proclamation

F.4 SECURITY

ID Badges, Sign-In/Out, Parking and Smoking: All contractor personnel are required to sign-in at 732 North

Capitol St. NW Washington, DC 22041. Contractor personnel shall wear identification badges during the entire time they are on GPO grounds. All contractor personnel are required to sign-out at the same location above. It is the responsibility of contractor personnel to purchase parking pass for the designated parking areas. Parking information is available from GPO Police service. The GPO will not validate nor make reimbursement for parking violations of the contractor’s personnel under any circumstances. Smoking, tobacco use, or e-cigarettes is not permitted in designated smoking section. No individual is permitted to bring illegal drugs, alcohol or firearms of any type onto a government installation. The contractor shall exchange his/her valid federal or state identification for a GPO Visitor’s Badge for entry to GPO. Expired Identification shall not be an acceptable form of ID. The https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2024

Visitor’s Badge shall be visible at all times as safety allows. Contractors shall be escorted at all times and/or in line of sight of the escort.

F.5 ON-SITE VENDOR RESPONSIBILITY

The Contractor must be responsible for all facilities in which the work will take place and to also be familiar with the conditions under which the work will be accomplished. The Contractor must inspect existing conditions prior to commencing work, including elements subject to damage or movement during the project. The Contractor shall provide adequate personnel to reset alarm panels. Should the work create dust, water or mud, the Contractor shall be responsible for cleaning the floors and walls. The Contractor shall also be responsible for adhering to the

COVID-19 and other relevant policies as advised by the COR.

F.6 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when the Contractor anticipates difficulty in complying with the delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this requirement, the Contractor must immediately notify the Contracting Officer and the COR, in writing, giving pertinent details provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

[END OF SECTION F]

7. Section G - Contract Administration Data

G.1 CONTRACT MANAGEMENT

Notwithstanding the Contractor s responsibility for total management responsibility during the performance of the contract, the administration of the contract will require maximum coordination with the GPO points of contact during performance of the contract.

G.2 CONTRACTING OFFICER (CO), CONTRACTING SPECIALIST AND CONTRACTING

OFFICER S REPRESENTATIVE (COR)

Troy D. White, Supervisory Contracting Officer

U.S. Government Publishing Office Acquisition Services

Address: 732 North Capitol St NW Washington DC 20401 Room: A530 E mail: twhite@gpo.gov

Sara Chan, Contract Specialist

U.S. Government Publishing Office Acquisition Services

Address: 732 North Capitol St NW Washington DC 20401 E mail: schan@gpo.gov

Contracting Officer’s Representative (COR): William “Reid” Shouse Email: wshouse@gpo.gov

GPO may designate one or more persons as the Contracting Officer's Technical Representative (COR). The COR may be changed at any time by GPO without prior notice to the Contractor, through unilateral modification to the contract.

mailto:twhite@gpo.gov mailto:schan@gpo.gov mailto:wshouse@gpo.gov

An administrative letter issued by the Contracting Officer which designates the COR will be provided separately to the Contractor.

G.3 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer s. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made at the contractor s risk. No adjustment will be made in the contract terms and conditions of this contract, including price.

G.4 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The COR is responsible for the technical aspects of the project and serves as technical liaison with the Contractor.

The COR is also responsible for the final inspection and acceptance of all products, services, reports, and such other responsibilities as may be specified in this contract. The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the Contract price, terms or conditions. Any

Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate assistant COR(s) to act for the

COR by naming such assistant(s) in writing and transmitting a copy of such designation through the Contracting

Officer to the Contractor.

The COR is not authorized to make any commitments or otherwise obligate the GPO or authorize any changes, which affect the quantity, quality, scope or Contract price. All requests for changes shall be referred to the

Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer. If the Contractor performs a service that alters the current cost, quantity, or scope without prior written approval from the CO, the Contractor does so at his/her own risk. The COR may designate an alternate COR(s) to act for the COR by naming such alternate(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

Requesting Office Address

GPO

732 North Capitol St NW

Washington DC 20401

Phone: Fax:

Contact Details:

TERRANCE, DENVER L

dterrance@gpo.gov

Property Administration Office Address

732 North Capitol St NW

Washington DC 20401

Phone: 202-512-0710 Fax:

Contact Details:

MCCLOSKEY, DAVID P

dmccloskey@gpo.gov mailto:dterrance@gpo.gov mailto:dmccloskey@gpo.gov

COR Office Address

732 North Capitol St NW

Washington DC 20401

Phone: Fax:

Contact Details:

TERRANCE, DENVER L

dterrance@gpo.gov

Issuing Office Address

732 North Capitol St NW

Washington DC 20401

Phone: Fax:

Contact Details:

WHITE, TROY D

twhite@gpo.gov

G.5 GPO INVOICE INSTRUCTIONS July 2024

I. Invoices shall be paid in accordance with the contract’s terms and conditions, following receipt of a proper invoice under Part 3 of these instructions. Please note that the Prompt Pay Act (31 USC Chapter 39) does not apply to GPO.

Payments under this contract will be made by the GPO by electronic funds transfer (EFT). For additional information and questions please send an email to InvoiceGPO@gpo.gov.

The Contractor shall submit each invoice electronically via email to the following address invoicegpo@gpo.gov.

System for Award Management (SAM), formerly Central Contractor Registration (CCR) registration is required for all vendors doing business with the federal government with some exceptions. For mailing in invoices, use the following GPO s address:

US Government Publishing Office (GPO) Office of Finance Mail Stop FMCE North Capitol & H Streets, NW

Washington, DC 20401

Phone (202) 512 0874

II. Effective January 1, 1999, payments on all GPO purchase orders will only be made by electronic fund transfer (EFT) unless you are granted a waiver. A waiver can only be granted if you certify below in writing that you do not have an account with a financial institution or an authorized payment agent and return the certification to the Contracting Officer. If it is determined that the amount billed is incorrect, the invoice may be rejected by the Government, or the contractor may be required to submit a revised invoice.

NOTICE The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference Materials Management Acquisition Regulation (MMAR) 52.232-34 Payment by

Electronic Funds Transfer Central Contractor Registration (May 1999)

III. To constitute a proper invoice, each invoice must include the following information and/or attached documentation.

(1) Name, address and telephone of the Contractor, and

(2) Date of invoice and invoice number

(3) Contract number (Delivery or Task Order, if applicable) complete numbers (including task order or call number and contract line item(s)) and also modification number, if applicable. All relevant information to the invoice that the contract contains must be reflected on the invoice.

(4) Description (quantity, unit of measure, unit price, and extended price) of the supplies or services rendered

(including hours incurred and billing rate, as applicable to the contract). All relevant information that the contract mailto:dterrance@gpo.gov mailto:twhite@gpo.gov mailto:InvoiceGPO@gpo.gov mailto:invoicegpo@gpo.gov contains must be reflected on the invoice.

(5) Name, title, phone number, email and mailing address of person to notify in the event of a defective invoice.

(6) A schedule depicting the following information.

a. Amount Invoiced the Total Amount of Invoice and this Invoice Period separated by each CLIN Number

(if applicable).

b. Total contract Price and price for each CLIN.

c. Cumulative Amount Invoiced and Authorized Value of Contract Balance Remaining on Contract.

d. If the contractor is billing for prices/costs incurred over more than a single month, the prices/costs for each month in which the costs were incurred and shall be segregated into the month they were actually incurred.

(7) Add all payment terms and related discount items on the invoice per the contract payment method and clauses.

(8) Name of Contracting Officer s Representative (COR) and

(9) Signature of authorized representative of the firm with the following invoice certification

The undersigned hereby certifies to the best of my knowledge and belief that the sum claimed under this contract is proper and due, and all the prices/costs of contract performance have been paid or to the extent allowed under the applicable payment clause will be paid by the Contractor when due in the ordinary course of business, the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this Contract.

BY NAME _________________

TITLE _____________________

DATE _____________________

In the event the contractor owes money to GPO, the contractor shall clear the amount owed to GPO first before any new invoices will be processed and paid. The contractor shall send a refund check to GPO to the address above and provide GPO with the tracking information.

Inquiries regarding the status of invoices may be directed to invoicegpo@gpo.gov.

G.6 MERGERS, ACQUISITIONS, NOVATIONS, AND CHANGE-OF-NAME AGREEMENTS

In accordance with MMAR 42.12, if a contractor merges, is acquired, or recognizes a successor in interest to

Government contracts when contractor assets are transferred; or, recognizes a change in a contractor’s name; or, executes novation agreements and change-of-name agreements, the contractor shall notify the CO and provide a copy of the novation or other any other agreement that changes the status of the contractor.

Title 41 U.S.C. 6305 prohibits the transfer of Government contracts from an awardee to a third party. However, the Government may, when in its interest, novate an awardee’s contract to a third party when there is a transfer of all of the awardee’s assets or the entire portion of the assets involved in the performance of the contract.

For a novation to be approved by the CO, the following elements shall occur:

a. The company shall submit a novation agreement with all the required legal elements in accordance with

MMAR 42.12.

b. The novation agreement shall include the transfer of personnel performing work under the contract and any awarded delivery orders, as applicable.

c. The novation agreement shall be determined by the CO to be in the best interest of the Government.

[END OF SECTION G]

mailto:invoicegpo@gpo.gov

8. Section H - Special Contract Requirements

H.1 KEY PERSONNEL

Certain experienced professionals and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. Such personnel are defined as "Key Personnel" and are those persons whose resumes were submitted for evaluation of the proposal. The contractor agrees that such personnel shall not be removed from the contract or replaced without compliance with the following:

a) The personnel specified under this contract are essential to the work the contractor agrees to perform hereunder be essential to the work. The contractor agrees that personnel may not be removed from the contract work or replaced without compliance with paragraphs (b) and (c) of this section.

b) If one or more of the key personnel, for whatever reason, becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 30 work days, or is expected to devote substantially less effort to the work than indicated in the proposal or initially anticipated, the contractor shall immediately notify the Contracting Officer and shall, subject to the concurrence of the contracting officer, promptly replace the personnel with personnel of at least substantially equal ability and qualifications. Personnel must be replaced within 30 days of the contractor leaving the Agency. This substitution must be pre-vetted and able to pass through our background check by our Security Services unit.

c) Each request for approval of substitutions must be in writing and contain a detailed explanation of the circumstances necessitating the proposed substitutions. The request must also contain a complete resume for the proposed substitute and other information requested or needed by the contracting officer to evaluate the proposed substitution. The Contracting Officer and the Contracting Officer’s Representative shall evaluate the contractor's request, and the contracting officer shall promptly notify the contractor of his or her decision in writing.

d) If the Contracting Officer determines that suitable and timely replacement of key personnel who have been reassigned, terminated, or have otherwise become unavailable for the contract work is not reasonably forthcoming, or that the resultant reduction of productive effort would be so substantial as to impair the successful completion of the contract or the service order, the contract may be terminated by the contracting officer for default or for the convenience of the Government, as appropriate. If the

Contracting Officer finds the contractor at fault for the condition, the contract price or profit/fixed fee may be equitably adjusted downward to compensate the Government for any resultant delay, loss, or damage.

The Key Personnel Positions under this contract are:

Key Personnel Positions Quantity Names

Project Manager 1 TBD

Licensed Architect 1 TBD

Licensed Mechanical Professional Engineer 1 TBD

Licensed Electrical Professional Engineer 1 TBD

Licensed Fire Protection Engineer 1 TBD

Cost Estimator 1 TBD

H.2 CONTRACTOR’S EMPLOYEES IDENTIFICATION AND GOVERNMENT CONTRACTOR

RELATIONS

a. All contractor personnel when attending meetings, sending emails, or participating on telephone calls shall identify themselves as contractor personnel. Identification in meetings and on Microsoft Teams shall be at the beginning of the call or meeting to allow government personnel to excuse contractors if appropriate.

b. Contractor personnel shall identify themselves with their company name in the signature block of emails.

c. Pursuant to MMAR 7.5, the contractor shall not perform any inherently governmental actions under this contract. No contractor employee shall hold him or herself out to be a government employee, agent, or representative. No contractor employee shall state orally or in writing at any time that he or she is acting on behalf of the Government. No Employer-employee relationship exists of will exist under this Contract.

Contractor’s employees shall not:

i. Be placed in a position where they are under the supervision, direction, or evaluation of a government employee.

ii. Be placed in a position of command, supervision, administration or control over Government personnel, or over personnel of other contractors under other GPO’s contracts or become a part of the

Government organization.

iii. Be used in administration or supervision of Government procurement activities.

d. The services to be performed under this contract do not require the contractor of his employees to exercise personal judgment and discretion on behalf of the Government. Rather, contractor personnel will act and exercise personal judgment and discretion on behalf of the contractor.

H.3 INSURANCE

Neither GPO nor the US Government shall in any event be liable or responsible for any damage or injury to any person or property occasioned by the actions of the Contractor or Contractor’s employees in performing under this contract. The Contractor must maintain adequate insurance with the proper coverage limits, including general liability and professional liability insurances, and others if needed, during the term of this contract, insuring the contractor against any claims for injury or damage.

H.4 DISSEMINATION OF INFORMATION

There shall be no dissemination or publication, except within and between the Contractor and any Subcontractors, of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval of the Contracting Officer and Contracting Officer’s Representative(s). Language similar to this provision shall be included in all subcontracts to this contract. This provision includes news releases: blogs, posts, and published papers.

H.5 NOTIFICATION OF DEBARMENT/SUSPENSION STATUS

The Contractor shall provide written notice to the Contracting Officer within ten (10) calendar days of being suspended, debarred, or declared ineligible by any Department or other Federal Agency, or upon receipt of a notice of proposed debarment during the performance of this contract.

H.6 CONSENT TO SUBCONTRACTS (if applicable)

In accordance with Contract MMAR clause 52.244 2, Subcontracts, the Contracting Officer consents to award of subcontracts as proposed in the Contractor’s proposal, which resulted in the award of this Contract to the following firms for the products or services specified here:

Contractor Name Services to be Performed: TBD

The Contractor must request Contracting Officer consent and submit the information required by the aforementioned clause for any subcontracts requiring consent not listed here. If the Contractor has an approved contracting system, they must follow MMAR 52.244 2 requirements for a Contractor with an approved contracting system subsequent to providing evidence of their approved contracting system to the Contracting

Officer.

Subcontract means any contract, as defined in FAR Subpart 2.1, entered into by a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract. It includes but is not limited to:

awards and notices of awards; job orders or task letters issued under basic ordering agreements; letter contracts;

orders, such as purchase orders, under which the contract becomes effective by written acceptance or performance; and bilateral contract modifications.

H.7 CONTRACTOR S PERSONNEL BUSINESS ETHICS AND CONDUCT

In accordance with MMAR 52.203-13, the Contractor shall exercise due diligence on personnel to be engaged under this contract.

H.8 CONFLICTS OF INTEREST

a. It is understood and agreed that some of the work required hereunder may place the Contractor, or its personnel or its subcontractors or their personnel (hereinafter referred to collectively as Contractor), in the position of having a potential personal or organizational conflict of interest (OCI), i.e., because of other activities or relationships with other persons,

(1) the Contractor is unable or potentially unable to render impartial assistance or advice; or

(2) the Contractor objectivity in performing the Contract is or might be impaired; or

(3) the Contractor may receive an unfair competitive advantage; or

(4) the Contractor may have a financial or other personal interest which would or potentially would impair his/her objectivity and/or from which he/she would improperly benefit.

Further discussion of OCIs may be found in MMAR 9.5.

The performance/actions of personnel under this Contract will be imputed to the Contractor (or subcontractor) by whom they are employed or retained, and the performance/actions of any subcontractor will be imputed to the Contractor, unless the Contractor, on a case-by-case basis, can demonstrate otherwise and satisfy the

Contracting Officer that such imputation is unreasonable.

b. If it is discovered that the Contractor engaged in any activities which constitute a potential or actual conflict without having first obtained the Contracting Officer s approval to undertake such activities; or if it is subsequently discovered that, notwithstanding the Contracting Officer s authorization to undertake the activity based on his/her initial determination that no significant potential conflict existed or appeared to exist, a conflict did, in fact exist or arise, restrictions, as permitted by MMAR 9.5, on the Contractor future activities may be placed unilaterally by the Contracting Officer for this contract or the Contracting Officer for such other contract as may be involved in the conflict, and other remedies (including termination of this contract for default, debarment or suspension, and those permitted by the clauses of this contract entitled

Cancellation, Rescission and Recovery of Funds for Illegal or Improper Activity (MMAR 52.203 8) and Price or Fee Adjustment for Illegal or Improper Activity [MMAR 52.203 10]), may be taken by GPO.

H.9 RESTRICTIONS AGAINST DISCLOSURE

The Contractor agrees, in the performance of this contract, to keep the information furnished by the Government or acquired/developed by the Contractor in performance of the contract and designated by the Contracting Officer or Contracting Officer s Representative, in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information, in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the

Contractor’s possession, to those employees needing such information to perform the work described herein, i.e., on a need to know basis. The Contractor agrees to immediately notify the Contracting Officer in writing in the event that the Contractor determines or has reason to suspect a breach of this requirement has occurred.

All Contractor staff working on any of the described tasks may, at Government request, be required to sign formal non-disclosure and/or conflict of interest agreements to guarantee the protection and integrity of Government information and documents.

The Contractor shall insert the substance of this special contract requirement, including this paragraph (c), in all subcontracts when requiring a restriction on the release of information developed or obtained in connection with the performance of the contract.

H.10 PROTECTION OF PROPERTY

Contractor Responsibility. If due to the default, negligence (whether of action or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor’s performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government at its option, may, in lieu of payment therefore, require the Contractor to replace at its own expense, all property lost or damaged. The Contractor shall protect materials in his custody against the transportation, fire, theft, weather, and other hazards avoidance in the exercise of the “highest degree of care.”

H.11 STANDARDS OF CONDUCT

a. When the Contractor is onsite at a federal building, the Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. Each employee or supervisor of the Contractor is expected to adhere to the rules associated with that federal building, and to adhere to standards of behavior that reflect credit on themselves, their employer, and the Federal Government.

b. The Contractor shall be responsible for taking such disciplinary action, including suspension without pay or removal from the worksite, with respect to its employees, as may be necessary to enforce those standards.

c. Where applicable, the requirements of this clause shall be expressly incorporated into subcontract(s) and shall be applicable to all Sub-Contractor employees who may perform services or work at the federal building and grounds of this contract.

H.12 COOPERATION WITH OTHER ON-SITE CONTRACTORS

When the Government undertakes or awards other contracts for additional work at the facilities, the Contractor shall:

a. Fully cooperate with the other Contractors and Government employees, and

b. Carefully fit its own work to such other additional…