J.1. Call Order Statement of Work (SOW).pdf

Attachment J.1 – Call Order Statement of Work (SOW) for Recruitment Services for MCA-Timor-Leste and MCA-Indonesia II

I. Overview of the Timor-Leste Compact and Recruitment Opportunity

The Government of Timor-Leste has signed a grant agreement with the Millennium Challenge Corporation (“MCC”), called a Compact. MCC is a U.S. government agency focused on assisting countries dedicated to good governance, economic freedom, and investing in people. The Compact with Timor- Leste includes an investment from MCC of US $420,000,000. The Compact consists of two projects: the Water, Sanitation and Drainage Project, which aims to reduce the prevalence of fecal pathogens in piped and stored drinking water and groundwater; and the Teaching and Leading the Next Generation of Timorese (TALENT) Project aims to improve student learning outcomes.

The Water, Sanitation, and Drainage (WSD) Project aims to reduce the prevalence of fecal pathogens in piped and stored drinking water and groundwater. The proposed project includes investments in infrastructure that will introduce the country’s first central wastewater system, make related improvements to the drainage network, and build a plant to produce disinfectant chemical that will be used to treat the city water supply across the capital city of Dili and four nearby municipalities. The project will also support key policy and institutional reforms to support long-term sustainability of the infrastructure and social and behavior change efforts to improve household water management and hygiene practices.

The Teaching and Leading the Next Generation of Timorese (TALENT) Project aims to improve student learning outcomes. It will do so by improving secondary school teaching and school leadership. The proposed project will establish the country’s first formal pre-service teacher certification institution, the Center of Excellence, which will offer training and professional certification for future and current secondary school teachers and leaders. Trainings developed and delivered by the Center of Excellence, and school-based teams, will seek to enhance both pedagogical and leadership skills. The project will also seek to increase the number of women in secondary school training and leadership positions through a Women’s Economic Empowerment sub-activity.

Although some of the above activities are subject to change, in order to staff the Accountable Entity that will administer this program on behalf of the Government of Timor-Leste, MCC is procuring a contractor to recruit a total of twelve (12) positions during the Base Period of the Timor-Leste portion of this Call Order.

After the Base Period, MCC may exercise options to recruit a further ten (10) to fifteen (15) positions in a second recruitment round following the same process outlined in the approved Recruitment Plan.

*Note: For pricing purposes, offerors may assume 15 positions for the second recruitment round in the option period.

MCA-Timor-Leste Positions to be Recruited by the Contractor

(Note – this list is provided for indicative purposes only and is subject to modification after contract award).

1) Executive Director

2) General Counsel

3) Chief Financial Officer

4) Managing Director – WSD Project

5) Managing Director – Education

6) Managing Director – Administration

7) Administrative Assistant to the Chief Executive Officer

8) Financial Management Specialist

9) Director – Human Resources & Administration

10) Information Technology Specialist

11) Director – Environmental and Social Performance

12) Director – Procurement

Position descriptions (PDs) approved by MCC and coordinated with the Government of Timor-Leste will be provided at the time of award; however, illustrative PDs can be viewed in Annex III of MCC Guidance on MCA Human Resources Procedures and Manuals. All positions will be filled by professional candidates with significant experience in relevant fields, with a university degree and experience in leadership roles with organizations operating at a similar scale and/or with a similar scope to that of MCA-Timor-Leste. The qualification requirements will be shared with the contractor after award and may involve recruitment both within Timor-Leste and internationally.

II. Overview of the Indonesia II Compact Development Process and Recruitment Opportunity

The Government of Indonesia has applied for grant funding from the Millennium Challenge Corporation (“MCC”), called a Compact. MCC is a U.S. government agency focused on assisting countries dedicated to good governance, economic freedom, and investing in people. The proposed Compact is currently being developed by the Government of Indonesia at the time of this solicitation.

Throughout the initial phases of compact development, MCC stressed to the Government the importance of ensuring high-level, broad-based support for the proposed compact and the scope of its activities. In response, in January 2021, the Government established a Steering Committee to help guide Indonesia’s compact development efforts. The Steering Committee provided critical input into, and approval of, the Government’s Project Proposals, which were submitted to MCC in July 2021. The Proposals included two projects: 1) Improving project planning and preparation capacity, and innovative financing for infrastructure and 2) Improving Micro, Small, & Medium Enterprises’ (MSME) access to finance for increased productivity and inclusive growth. Both proposals have a geographical focus in five priority provinces — Bali, North Sulawesi, Riau, Riau Islands, and South Sumatra.

The Government of Indonesia is working to refine its proposals to serve as the basis for a Compact to be considered by MCC for funding. The Government’s proposal aims to address the binding constraint of costly and underdeveloped financial intermediation through two projects:

1. Strengthened Financial Intermediation for Transport and Logistics Infrastructure to improve public planning and investment processes and increase commercially oriented capital in infrastructure financing. Project activities include (i) the development of Public Investment Management Guidelines, (ii) the design and operationalization of a Project Preparation Facility to support sub-national governments, (iii) strengthening financial intermediation (supply side) for infrastructure, and (iv) constructing Demonstration Projects in selected target provinces.

2. Strengthened Financial Intermediation for MSMEs to increase financing to MSMEs, especially those owned by women in target industries in Indonesia, particularly in the targeted provinces https://www.mcc.gov/resources/doc/guidance-mca-human-resources-procedures-and-manuals of Riau, South Sumatra, North Sulawesi, Riau Islands and Bali.

The final Compact is subject to negotiations and the approval of the MCC Board of Directors, and as such the final Compact amount is not yet determined.

Although the scope of the Compact has not been finalized and some of the above activities are subject to change, the Government is planning to legally create and staff the Accountable Entity that will administer this program on behalf of the Government of Indonesia. With this understood, MCC is procuring a contractor to recruit a total of ten (10) positions during the Base Period of the Indonesia II portion of this Call Order.

After the Base Period, MCC may exercise options to recruit a further ten (10) to fifteen (15) positions in a second recruitment round following the same process outlined in the approved Recruitment Plan.

*Note: For pricing purposes, offerors may assume 15 positions for the second recruitment round in the option period.

MCA-Indonesia II Positions to be Recruited by the Contractor

(Note – this list is provided for indicative purposes only and is subject to modification after contract award).

1. Director, Procurement

2. Manager, Human Resources

3. Chief Executive Officer

4. Director, Administration and Finance (DAF)

5. Director, Monitoring and Evaluation (M&E)

6. Director, Quality Assurance for Gender and Social Inclusion

7. Director, Quality Assurance for Environmental and Social Performance

8. Senior Director, Co-Chief Operating Officer (COO) for Programs

9. Director, Economic Analysis (EA) or “Economist”

10. Manager, Information Technology

Position descriptions approved by MCC and coordinated with the Government of Indonesia will be provided at the time of award; however, illustrative PDs can be viewed in Annex III of MCC Guidance on MCA Human Resources Procedures and Manuals. All positions will be filled by professional candidates with significant experience in relevant fields, with a university degree and experience in leadership roles with organizations operating at a similar scale and/or with a similar scope to that of MCA-Indonesia II. The qualification requirements will be shared with the contractor after award and may involve recruitment both within Indonesia and internationally.

III. Call Order Milestones/Deliverables and Indicative Timeline

This Call Order includes recruitment for the stand-up of MCA-Timor-Leste and MCA-Indonesia II – two separate MCAs with two separate sets of needs and requirements, but for which the staff recruitment process will follow very similar steps and procedures tailored for the country context.

As noted above, each MCA recruitment process will include an initial set of positions that are recruited with the support of the Contractor. Once complete, MCC may exercise options to require a second round of recruitment for a further set of positions up to the amounts noted in Sections I and II above.

Below is an indicative timeline that will be validated and refined upon award of the Call Order for the Base Period of each of the two recruitment processes.

Recruitment Milestone

Milestone Description Summary (for complete references see BPA Statement of Work)

Estimated Due Date (MCA-Timor-Leste)

Estimated Due Date (MCA-Indonesia II)

Applicant Tracking System Delivery / Recruitment Plan (including Advertising Plan)

Outlining steps, order, and timeframe for the recruitment of all required personnel as well as an implementation plan for the Applicant Tracking System. The Advertising Plan will define targeted job markets as well as the list of publications, websites, and other mass-media resources that reach job seekers.

Due at the end of week four (4) after Call Order award date.

Due at the end of week sixteen (16) after Call Order award date, noting the same basic Applicant Tracking System accepted for Timor-Leste will be used.

Vacancy Announcement for Each Position

Description of the work to be performed, required candidate qualifications, instructions to submit applications

Due at the end of week eight (8) after Call Order award date.

Due at the end of week twenty (20) after Call Order award date.

Placement of recruiting vacancy announcements in appropriate advertising channels with a deadline for submission of responses

Place the recruiting vacancy announcements in coordination with MCC and the partner government in appropriate advertising channels.

Executive Director (ED) by the end of week ten (10) after the Call Order award date, the rest by the end of week twelve (12).

Due at the end of week twenty-two (22) after the Call Order award date.

Shortlist Report of Each Position

All applications that pass initial responsiveness pre- screening will be carefully evaluated against the set requirements for each of the positions.

Seven (7) weeks after posting of the vacancy announcement for the ED position, nine (9) weeks after posting the remainder of the vacancy announcements (i.e., 17 weeks post Call Order award for the ED, 21 weeks post Call Order award for the rest).

Seven (7) weeks after posting the MCA positions (29 weeks post Call Order award.).

Training Program on Interview Techniques and Interview Questions

For all members of the proposed interview panels, including a set of proposed interview questions, guidance to interview panel members, an evaluation template, evaluation scoring methodology.

Nine (9) weeks after posting of the vacancy announcement for the ED position, eleven (11) weeks after posting the remainder of the positions (i.e., 19 weeks post Call Order award for the ED, 23 weeks post Call Order award for the rest).

Nine (9) weeks after posting the MCA positions (31 weeks post Call Order award.).

Recruitment Milestone

Milestone Description Summary (for complete references see BPA Statement of Work)

Estimated Due Date (MCA-Timor-Leste)

Estimated Due Date (MCA-Indonesia II)

Interview Panel Recommendation Report

Report on the interview process, including documentation of disclosure of any conflicts of interest (as well as documentation from each panelist of the lack of conflict of interest), as well as the panel's determination of the strengths, weakness, and ranking of the interviewed candidates, with a ranking of the top 2 to 3 most qualified candidates recommended for selection consideration.

Submitted on a rolling basis, up to eleven (11) weeks after posting of the vacancy announcement for the ED position, and approximately 13-15 weeks after posting the remainder of the positions (i.e., 21 weeks post Call Order award for the ED, 25-27 weeks post Call Order award for the rest).

Eleven (11) weeks after posting the MCA positions (33 weeks post Call Order award.).

Final Selection & Recommendation Report (if required per the Recruitment Plan)

Prepare a report that highlights the best candidates for review, and summarizes the details of the entire process including the number of applications, and the rationale for the selection of the final candidate, as well as their resume.

Submitted on a rolling basis, up to thirteen (13) weeks after posting of the vacancy announcement for the ED position, and approximately 15-17 weeks after posting the remainder of the positions (23 weeks post Call Order award for the ED, 27-29 weeks post Call Order award for the rest).

Approximately thirteen

(13) weeks after posting the MCA positions (35 weeks post Call Order award.).

Call Order Option Period for Recruitment of an additional 10-15 positions

Same process as outlined above, although leveraging the existing Recruitment Plans

Based on technical directive timing

Based on technical directive timing

IV. Period of Performance

The overall anticipated period of performance of this call order is as follows:

MCA-Timor-Leste Recruitment:

Base Period – Round 1 Recruitment: 12/8/2022 – 6/29/2023 Option Period – Round 2 Recruitment: 6/30/2023 – 10/27/2023

MCA-Indonesia II Recruitment:

Base Period – Round 1 Recruitment: 12/8/2022 – 8/10/2023 Option Period – Round 2 Recruitment: 8/11/2023 – 12/8/2023

V. Call Order Personnel

The Contractor shall propose personnel to meet the requirements of the Call Order as described above and in the BPA SOW – including ensuring the appropriate number and mix of personnel profiles as needed to perform the work, ensuring careful consideration and presentation of the language abilities, local knowledge of the call order locations, and the expected pace of work based on the assumptions provided in the Call Order and BPA.

a. Key Personnel:

Key personnel under this Call Order shall be managed in accordance with the Key Personnel clause in the underlying BPA. The proposed team structure must take into account that each of the recruitment processes in Timor-Leste and Indonesia are separate and distinct for the formation of two separate MCAs with distinct timelines for completion of the work.

[To be completed by the Offeror]

• ____________________, Project Manager/Team Leader (Level I or II to be proposed by Offeror)

In addition to meeting the requirements of the Project Manager/Team Leader labor category in the underlying BPA, the Team Leader must have demonstrated experience in competitive recruitment management in the region of the call order. Please note that the Offeror may propose two individuals in the role of Project Manager/Team Leader given that this Call Order includes two separate recruitment efforts in two different countries.

b. Other Personnel:

The profiles of the other team members will generally fall into the following two categories. In their Call Order quotation, the Contractor should present other team member profiles and confirm availability. In addition to the Project Manager(s)/Team Leader(s) for the Call Order, the number of specialists will depend on the context of the Call Order, in particular the number of positions to be recruited. The team structure must take into account that each of the recruitment processes in Timor-Leste and Indonesia are separate and distinct for the formation of two separate MCAs with distinct timelines for completion of the work.

• Recruitment Specialist

• Administrative Specialist

In addition to meeting the requirements of the relevant labor category in the underlying BPA, the specialists should have demonstrated experience in competitive recruitment management in the region of the call order. In addition, the team structure and mix of capabilities should reflect an understanding of how the team will operate in the prevailing local languages of each of the two countries in which the team will be operating.

VI. Call Order Evaluation Criteria

The Call Order will be evaluated in accordance with the criteria specified in Section M of this RFQ.