J-5 Section L_032525.pdf

Solicitation FA448425R0015

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

ADDENDUM TO FAR 52.212-1 - INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS

ADDENDUM TO 52.212-1(C), PERIOD FOR ACCEPTANCE OF OFFERS

The paragraph is tailored as follows: "The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers."

ADDENDA TO 52.212-1, PROPOSAL PREPARATION INSTRUCTIONS

a. The Government intends to award a single, firm-fixed price, Indefinite Delivery, Indefinite Quantity (IDIQ) contract. The period of performance for this effort will be one (1) twelve-month base period plus four (4) twelve-month option periods. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts; Part I – Price and Part II – Past Performance Information.

b. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

c. This is an all-electronic solicitation release. Hard copies are not available. The Government will post all information pertaining to the solicitation and award of this requirement to the Electronic Posting System, also known as SAM.gov. It is the responsibility of each offeror to review the web page for postings of amendments, updates, or changes to current information.

d. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

e. Communications: Exchanges of information between Government and offerors will be controlled by the Contracting Officer. Questions received, in writing, and subsequent answers will be posted to SAM.gov. Offerors are encouraged to submit in writing all questions and requests for clarifications no less than ten (10) days prior to the Request For Proposal (RFP)closing date. The decision whether to respond to questions and requests for clarification made less than ten (10) days prior to the RFP closing shall be at the sole discretion of the Contracting Officer. Failure of a prospective offeror to submit any questions will be construed to mean that the prospective offeror fully understands all requirements of the solicitation.

Questions should be submitted via email to adam.donofrio@us.af.mil and ramnarine.mahadeo.1@us.af.mil.

f. Joint Venture Offerors: If the offeror is a joint venture, the offeror shall provide all required solicitation information for all parties including a copy of the joint venture agreement with proposal. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture. Either party to the joint venture may submit performance information on behalf of the joint venture.

Joint venture performance will be evaluated and rated based on either party’s performance. The Small Business Administration (SBA) must receive Joint Venture Agreements prior to proposal due date and approved before award of a resulting contract. If a joint venture is contemplated, then the assigned SBA Business Opportunity Specialist (BOS) must be advised as soon as possible. Ensure the agreement is submitted to the BOS in sufficient time to permit a regulatory compliance review. Any corrections and/or changes requested must allow for review time by the BOS before the proposal due date. No corrections and/or changes are permitted after the time for submission of offers.

g. Teaming/Partnering Offerors: If the offer is based on a teaming/partnering relationship, the offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship. If this is a first-time joint effort, each party to the arrangement must provide a list of no more than five (5) of the most relevant contracts performed for Federal agencies and commercial customers within the last five (5) years.

h. Incurred Expenses: The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation.

i. In compliance with FAR Subpart 4.8, the Government will retain one (1) copy of all unsuccessful proposals and will destroy all extra copies. No destruction certificate will be provided.

j. All proposals must be complete and respond directly to the requirements of this solicitation.

Any commitments made in the proposal shall become a part of the resultant contract. Failure to comply with these instructions may result in the Government summarily rejecting the offeror’s proposal.

k. Proposals can be submitted electronically or hand-carried, but not both, using the following procedures. Note: The preferred method of submission is electronic submission.

(1) Proposal Electronically submitted proposals shall be submitted via email to adam.donofrio@us.af.mil AND ramnarine.mahadeo.1@us.af.mil.

(2) Hand carried proposals must be delivered to 87th Contracting Squadron located at 2402 Vandenburg Avenue, Attention: Ramnarine Mahadeo, Joint Base McGuire-Dix-Lakehurst, NJ 08641. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror. Offerors are cautioned that Joint Base McGuire-Dix-Lakehurst, NJ has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. FORT DIX GATE PREFERED. SOME DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass at Fort Dix Gate and arrive at 87th Contracting Squadron (building 2402) PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.215-1(c)(3)(ii) “Late submission, modifications, revisions, and withdrawals of offers.”

FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day - 1 January Martin Luther King’s Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth - 19 June Independence Day - 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day - 11 November Thanksgiving Day Fourth Thursday in November Christmas Day - 25 December

l. Specific Instructions:

(1) Part I – PRICE PROPOSAL

(a) Complete blocks 12, 17a, and 30 a, b, and c of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The solicitation constitutes the model contract.

(b) Complete Blocks 8 and 15 (A – C) of the SF30 for each amendment issued under this solicitation (if any).

(c) Insert proposed unit and extended prices in the Pricing Schedule. The extended amount must equal the whole dollar unit price multiplied by the number of units.

Prices shall not extend past the second decimal point for unit and extended amounts.

The quote(s) must be submitted for a one (1) year base period plus four (4) Option periods. The proposed price shall include all personnel, supplies, services, management, overhead, other directs costs, G&A, and profit to fulfill the contractual requirements of the PWS and any attachments.

(d) Complete the necessary fill-ins and certifications in all clauses and provisions.

The provision FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, shall be returned along with the proposal. IAW provision DFARS 252.237-7024, the offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in the Performance Work Statement during periods of crisis. The plan must minimally address all items listed in the provision.

(e) Joint Ventures and Teaming / Partnering Agreements: Joint ventures and teaming or partnering agreements must be disclosed and comply with all other terms and conditions of the solicitation.

(2) Part II – PAST PERFORMANCE INFORMATION – Only references for recent and relevant contracts are desired. The government will evaluate the quality and extent of offeror's performance deemed recent and relevant to the requirements of this solicitation.

Recent present/past performance is defined as performance within the last five (5) years and relevant performance is defined as services that are similar to or greater in scope, magnitude, and complexity than the effort described in the Performance Work Statement.

The government will use information submitted by the offeror and other sources such as other Federal government offices and commercial sources, including but not limited to CPARS and SPRS, to assess performance.

(a) Quality and Satisfaction Rating for Contracts Completed in the Past 5 Years: Provide any information (letters, metrics, customer surveys, independent surveys, etc.) currently available which demonstrates customer satisfaction with overall job performance and quality of completed service for recent and relevant present/past efforts/contracts (similar in scope and magnitude of effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(b) Performance Questionnaire: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP.

The government will use information submitted by the offeror and any other sources of information available to the government to assess present/past performance.

Offeror shall coordinate with the activity submitting the rating. No more than five

(5) questionnaires covering the most relevant contracts performed for Federal, State, and Local government organizations and commercial customers within the last five

(5) years will be accepted. This evaluation will take into account present/past performance information regarding predecessor companies, key personnel who have recent, relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the acquisition.

Furnish the following information for each contract provided in the questionnaire:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, address, and telephone number of the contracting officer

(viii) Comments regarding compliance with contract terms and conditions

(ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions

(x) If recency or relevancy to the instant requirement is not readily apparent, it is the offeror’s responsibility to clarify.

NOTE: PRESENT/PAST PERFORMANCE QUESTIONNAIRES WILL NOT BE

ACCEPTED FROM THE OFFEROR; THEY MUST BE SUBMITTED BY THE RATER.

IT IS THE RESPONSIBILITY OF THE OFFEROR TO ENSURE PRESENT/PAST

PERFORMANCE QUESTIONNAIRES ARE SUBMITTED TO THE GOVERNMENT.

m. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1. Requirements of the RFP Price Schedules, Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

2. The page limitation for Part II of the proposal is 20 pages. Pages exceeding the page limitation will not be read or evaluated and will be removed from the proposal.

3. Format for proposal Part II shall be as follows:

(a)A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

(b)Typing shall not be less than 12 point font.

(c)Elaborate formats, bindings or color presentations are not desired or required