J-12 Section L - Instructions Conditions Notices to Offerors or Quoters.pdf

Section L:Instructions, Conditions, and Notices to Offerors

Please note that funds are currently not available

52.212-1INSTRUCTIONS TOOFFERORS--COMMERCIAL ITEMS

A. GENERALINSTRUCTIONS

B. SPECIFICINSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

PART I - PRICE PROPOSAL - Submit one (1) original copy.

PART II - PAST PERFORMANCE INFORMATION - Only references for relevant contracts are desired. Recent past performance would include any efforts within the past five (5) years. Submit one (1) copy.

Addendum to 52.212-1(c),Period for Acceptance of Offers. The paragraph is tailored as follows: "The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers."

ADDENDA TO 52.212-1,PROPOSALPREPARATION INSTRUCTIONS

1. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) separate parts, Part I - Price & Part II - Past Performance Information.

2. The Government intends to award a single firm-fixed-price contract. Notice to Offerors: Funds are not presently available for this project. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

3. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested and certification under FAR15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and afford ability of the price. Shall price competition not exist then the contracting officer shall cancel the solicitation.

4. This is an all-electronic solicitation release. Hard copies are not available. The Government will post all information pertaining to the solicitation and award of this requirement to the Electronic Posting System, also known as SAM.gov. It is the responsibility of each offeror to review the web page for postings of amendments, updates or changes to current information.

5. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

6. Site Visit: NOSITEVISIT will be held.

7. Communications: Exchanges of information between Government and offerors will be controlled by theContracting Officer. Prospective offerors are advised that the pre-proposal conference will be held solely for the purpose of explaining the project and terms and conditions of the solicitation. Questions received, inwriting, and subsequent answers will be posted to SAM.gov. Offerors are encouraged to submit in writing all questions and requests for clarifications no less than ten days prior to the Request For Proposal (RFP) closing date.

The decision whether to respond to questions and requests for clarification made less than ten days prior to the RFP closings hall be at the sole discretion of the contracting officer. Failure of a prospective offeror to submit any questions or attend the conference will be construed to mean that the prospective offeror fully understands all requirements of the solicitation.

8. Joint Venture Offerors: If the offeror is a joint venture, the offeror shall provide all required solicitation information for all parties including a copy of the joint venture agreement with proposal. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture. If the joint venture is comprised of 8(a) firms, the Small Business Administration (SBA) must approve the joint venture agreement prior to award. Either party to the joint venture may submit performance information on behalf of the joint venture. Joint venture performance will be evaluated and rated based on either party's performance. The SBA must receive Joint Venture Agreements prior to proposal due date and approved before award of a resulting contract. If a joint venture is contemplated, then the assigned SBA Business Opportunity Specialist (BOS) must be advised as soon as possible. Ensure the agreement is submitted to the BOS in sufficient time to permit a regulatory compliance review. Any corrections and/or changes requested must allow for review time by the BOS before the proposal due date. No corrections and/or changes are permitted after the time for submission of offers.

9. Teaming/Partnering Offerors: If the offer is based on a teaming/partnering relationship, the offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information, which identifies the responsibilities foreach entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship.

10. Multiple Companies: If a company has multiple business ventures, only one of their business ventures will be allowed to submit a proposal. The intent of this RFP is to receive multiple offers with independently prepared proposals that foster competition.

11. All proposals must be complete and respond directly to the requirements of this solicitation. Any commitments made in the proposal shall become a part of the resultant contract. Failure to comply with these instructions may result in the Government summarily rejecting the offeror's proposal.

12. The price proposal, contract forms, performance references, and offeror information shall include the documentation listed below. The price proposal must be based on the offeror's proposal for the project as set forth in the solicitation documents. The government will evaluate the proposal in accordance with Section M Evaluation Factors for Award.

13. Contractor offers will be submitted electronically by email to mary.saunders.3@us.af.mil and wanda.wilson.1@us.af.mil.

14. Late proposals will be processed in accordance with FAR 52.212-1(f)"Late submission ,modifications, revisions, and withdrawals of offers."

1. Requirements of the RFP(Request for Proposal), include (CLINs & PWS) and government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award in section, 52.212-2 EVALUATION - COMMERCIAL ITEMS of this RFP.

(a) Complete blocks 12,17a, and 30a, b, and c of the SF1449.In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

(b) Insert proposed unit and extended prices in Section C- Executive Summary . The extended amount must equal the whole dollar unit price multiplied by the number of units. The proposal(s) must be submitted for a one(1) year base period plus four (4 )Option Years, with a possible six (6)month extension(half of the fourth option year).

(c) Complete the necessary fill-ins and certifications in provisions. The provision FAR 52.212-3, Offeror Representations and Certifications -Commercial Items, shall be returned along with the proposal.

(d) Complete attachment J-10Pricing Schedule shall be returned along with the proposal (total on pricing sheets shall reflect sums listed in Section C-Executive Summary).

(a) Quality and Satisfaction Rating for Contracts Completed in the Past Five (5) Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.)which demonstrates customer satisfaction with overall job performance and quality for relevant past and present efforts/contracts (similar in scope and magnitude of effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(b) Performance Surveys: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and any other sources of information available to the government to assess past performance. Provide a list of no more than ten (10), of the most relevant contracts performed for Federal agencies and commercial customers within the last five(5) years. Relevant contracts include Fire Suppression services that are similar to or greater in the nominal square footage in relation the scope, magnitude, and complexity described in the PWS. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract listed:

(i)Company/Division name

(ii) Product/Service

(iii)Contracting Agency/Customer

(iv)Contract Number

(v)Contract Dollar Value

(vi) Period of Performance

(vii)Verified, up-to-date name, address, e-mail & telephone number of the contracting officer.

(viii)Comments regarding compliance with contract terms and conditions

(ix)Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first-time joint effort, each party to the arrangement must provide a list of no more than ten (10), of the most relevant contracts performed for Federal agencies and commercial customers within the last five (5) years.

(c) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor's consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

(d)Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

1.Requirements of the solicitation and Performance Work Statement (PWS),and government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award.