J-11 SHIP ACCESS FORM.xlsx

XLSX spreadsheet 68 KB Posted

Attached to
Combat Systems Repair and Refurbishment Federal contract opportunity
Solicitation number
N5005420R0001
Issued by
Department of the Navy Naval Sea Systems Command

About this file

This document contains a spreadsheet template for requesting ship access to perform maintenance work. The template requires facility security officers to provide personnel details like name, employer, citizenship status, and work dates when submitting requests to the Mid-Atlantic Regional Maintenance Center (MARMC). Identifying information should be included on a contractor-issued ID card rather than using personally identifiable information. Requests made through this template process require MARMC approval for access to ships in Norfolk, Virginia under their purview.

The related federal contract opportunity is a solicitation from the Department of the Navy Naval Sea Systems Command for Combat Systems Repair and Refurbishment services in support of MARMC. The solicitation likely seeks maintenance work on weapons and other combat equipment onboard ships, to be performed by approved contractors granted access through the ship visit request process detailed in the spreadsheet template.

View the file

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Amendment_0004_SF30_N5005420R0001.pdf PDF
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Bidders_Questions_and_Answers_(002_004).pdf PDF
Amendment_0002_SF30_N5005420R0001.pdf PDF
Amendment_0001_SF30_N5005420R0001.pdf PDF
Bidders_Questions_and_Answers_(001).pdf PDF
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Text version

PROCEDURE

MARMC SECURITY CLEARANCE PROCEDURE USING THE SHVR SYSTEM

This is the info for access to ships here in Norfolk, while at NOB, and at the local private ship yards (BAE NSR, MHI, Nassco, Colonna, etc.) Thanks!

I have attached information and instructions, please follow instructions and examples and email your spread sheets to all of those listed below. Please note that instructions and examples are tabbed at the bottom of the spreadsheet, as always if you have any questions, please do not hesitate to call us.

Please have FSO or Security Manager return the attached spread sheet filled in (AS IS) with the following information in the body of the e-mail:

Note: We cannot accept access request from the individual that is requesting access. MUST be received from an FSO or Security Manager.

If your visit requires access to NOB, JEBLC/FS, and your contractors do not have CAC's, please let us know so we can help you with base access requirements. Thanks!

**PLEASE send back to ALL of MARMC Industrial Security (see e-mail addresses below)

***PLEASE be sure to type on the SUBJECT LINE: Name of ship/ Navy Command /dates of visit.

Once submitted, please allow 1-3 days

Please return completed spreadsheet to those listed below.

MARMC Industrial Security:

John I. Johnson 443-3872 x 1141 john.i.johnson@navy.mil

Tim D. Hadley 443-3872 x 1043 timothy.d.hadley@navy.mil mailto:john.i.johnson@navy.milmailto:timothy.d.hadley@navy.mil Form

Template Date: 8/13/2015
Contract Support Region:MARMCNotice to Facility Security Officers:

By entering of visit requests into the Ship Visit Request (SHVR) system, FSOs are acknowleding that the proper due diligence has been performed on each individual submitted to verify each visitor:

1) meets all legal requirements to work.

2) is a US citizen born or naturalized.

3) over the age of 18.

4) has not been previously restricted or denied eligibility for access to perform maintenance onboard US Navy vessels.Revision D
Contracting Prime:8/13/15
Contract Number:
Ship:Select Ship:
Prime FSO (Name):
Telephone Number:
Prime FSO Email:
ShipLast NameFirst NameMiddle NameEmployerIdentifierOver 18 YOUS BornContract NumberPrimePurposeStart DateEnd DateApproving RMCEmail Contact
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Instruction

Must be submitted to MARMC by prime, SUBS must submit to prime who will in return submit to MARMC. Please allow 1-3 days for process and approval.
BLANK FIELDS, “0s,” “NONE,” etc. WILL NOT BE ACCEPTED AND KICKED BACK DUE TO ERRORS. THIS WILL CAUSE A DELAY IN INDIVIDUAL’S SHIP ACCESS.

Start/end dates should only be for work performed periods. DO NOT REQUEST MORE THAN 6 MONTHS AT A TIME FOR CONTRACTORS!!

Contract Support Region: Will ALWAYS be MARMC
Contracting Prime: Name of company holding the contract.
Contract Number: Valid contract number or PO number the individual is providing services for. For Government civilians or active duty military you can put GOV here.
Ship: The Ship requiring access. Select from drop down box, never manually enter Ship’s name. Do not include hull number in this box. SHIP'S NAME ONLY!!
Prime FSO (Name): Prime company's Security Officer
Telephone Number: Prime company's Security Officer's number EX. 123-456-7890
FSO Email: Prime company's Security Officer's work email address
SHIP: The Ship requiring access. Select from drop down box. Never manually enter Ship’s name. Do not include hull number in this box.
Last Name: Employee's legal last name. (Must match the employee's ID Card.)
First Name: Employee's legal first name. (Must match the employee's ID Card.)
Middle Name: Employee's FULL legal middle name. If no middle name you must enter NMN. If middle name is 1 letter, verify and note this in the body of the email.
Employer: Name of Company who employs the individual. If they are a Government employee, enter the command name.
Identifier: A unique, Non- PII, element that can identify the employee and issued on an employer issued ID card. No SSNs, DL numbers, DOD ID numbers, or any other form of sensitive PII.
Over 18 YO: FSO verifies that the individual is at least 18 years of age AT THE TIME OF REQUEST SUBMITTAL by indicating YES, “Y” is not acceptable.
US Born: If employee is born within the US and territories enter “YES." If "NO", attach Proof of Citizenship (legible scanned copy of an accepted Proof of Citizenship i.e. employees passport) for government civilians you can put the employees clearance information in the body of the email (Close date and level of clearance).
Contract Number: Valid contract number or PO number the individual is providing services for. For Government civilians or active duty military you can put GOV here.
Prime: The Prime holding the contract. For Government agencies use the name of the command in this box.
Purpose: Service individual will be providing (welding, painting, assessment, etc.)
Start Date: Day the employee will report onboard to provide services. If contractor, this will be the beginning of their service contract date.
End Date: Day the employee will end services. If contractor, this will be the end of their service contract date, for government agencies, personnel can be submitted for a period not to exceed 1 year. DATE format MM/DD/YYYY.
Approving RMC: RMC that needs to review the request (MARMC.)

Sheet1

Norfolk Ships
MARMCSelect Ship:RMC:MA1USS ANCHORAGE
1MA1USS ANCHORAGEMARMCMA2USS ANZIO
2MA2USS ANZIOSERMCMA3USS ARLEIGH BURKE
3MA3USS ARLEIGH BURKESWRMCMA4USS ARLINGTON
4MA4USS ARLINGTONMA5USS ASHLAND
5MA5USS ASHLANDMA6USS BAINBRIDGE
6MA6USS BAINBRIDGEMA7USS BARRY
7MA7USS BARRYMA8USS BATAAN
8MA8USS BATAANMA9USS BULKELEY
9MA9USS BULKELEYMA10USS BUSH
10MA10USS BUSHMA11USS CARNEY
11MA11USS CARNEYMA12USS CARR
12MA12USS CARRMA13USS CARTER HALL
13MA13USS CARTER HALLMA14USS CHINOOK
14MA14USS CHINOOKMA15USS CHURCHILL
15MA15USS CHURCHILLMA16USS COLE
16MA16USS COLEMA17USS DUNHAM
17MA17USS DUNHAMMA18USS DYNAMIC
18MA18USS DYNAMICMA19USS EISENHOWER
19MA19USS EISENHOWERMA20USS ELROD
20MA20USS ELRODMA21USS ENTERPRISE
21MA21USS ENTERPRISEMA22USS FIREBOLT
22MA22USS FIREBOLTMA23USS FORREST SHERMAN
23MA23USS FORREST SHERMANMA24USS FORT MCHENRY
24MA24USS FORT MCHENRYMA25USS GERALD R FORD
25MA25USS GERALD R FORDMA26USS GETTYSBURG
26MA26USS GETTYSBURGMA27USS GONZALEZ
27MA27USS GONZALEZMA28USS GRASP
28MA28USS GRASPMA29USS GRAVELY
29MA29USS GRAVELYMA30USS GUNSTON HALL
30MA30USS GUNSTON HALLMA31USS HALSEY
31MA31USS HALSEYMA32USS HARRY S TRUMAN
32MA32USS HARRY S TRUMANMA33USS HAWES
33MA33USS HAWESMA34USS HOWARD
34MA34USS HOWARDMA35USS HUGO
35MA35USS HUGOMA36USS HURRICANE
36MA36USS HURRICANEMA37USS IWO JIMA
37MA37USS IWO JIMAMA38USS JAMES E WILLIAMS
38MA38USS JAMES E WILLIAMSMA39USS JOHN PAUL JONES
39MA39USS JOHN PAUL JONESMA40USS KAUFFMAN
40MA40USS KAUFFMANMA41USS KEARSARGE
41MA41USS KEARSARGEMA42USS LABOON
42MA42USS LABOONMA43USS LEYTE GULF
43MA43USS LEYTE GULFMA44USS LINCOLN
44MA44USS LINCOLNMA45USS MAHAN
45MA45USS MAHANMA46USS MASON
46MA46USS MASONMA47USS MCFAUL
47MA47USS MCFAULMA48USS MESA VERDE
48MA48USS MESA VERDEMA49USS MITSCHER
49MA49USS MITSCHERMA50USS MONSOON
50MA50USS MONSOONMA51USS MONTEREY
51MA51USS MONTEREYMA52USS NASSAU
52MA52USS NASSAUMA53USS NEW YORK
53MA53USS NEW YORKMA54USS NICHOLAS
54MA54USS NICHOLASMA55USS NIMITZ
55MA55USS NIMITZMA56USS NITZE
56MA56USS NITZEMA57USS NORMANDY
57MA57USS NORMANDYMA58USS OAK HILL
58MA58USS OAK HILLMA59USS OSCAR AUSTIN
59MA59USS OSCAR AUSTINMA60USS PORTER
60MA60USS PORTERMA61USS PREVAIL
61MA61USS PREVAILMA62USS RAMAGE
62MA62USS RAMAGEMA63USS ROOSEVELT
63MA63USS ROOSEVELTMA64USS ROOSEVELTS
64MA64USS ROOSEVELTSMA65USS SAN ANTONIO
65MA65USS SAN ANTONIOMA66USS SAN JACINTO
66MA66USS SAN JACINTOMA67USS SHAMAL
67MA67USS SHAMALMA68USS SHIPPINGPORT
68MA68USS SHIPPINGPORTMA69USS SIRROCO
69MA69USS SIRROCOMA70USS SPRUANCE
70MA70USS SPRUANCEMA71USS SQUALL
71MA71USS SQUALLMA72USS STOUT
72MA72USS STOUTMA73USS TEMPEST
73MA73USS TEMPESTMA74USS THE SULLIVANS
74MA74USS THE SULLIVANSMA75USS THUNDERBOLT
75MA75USS THUNDERBOLTMA76USS TORNADO
76MA76USS TORNADOMA77USS TORTUGA
77MA77USS TORTUGAMA78USS TRUXTUN
78MA78USS TRUXTUNMA79USS TYPHOON
79MA79USS TYPHOONMA80USS VELLA GULF
80MA80USS VELLA GULFMA81USS WASHINGTON
81MA81USS WASHINGTONMA82USS WASP
82MA82USS WASPMA83USS WHIDBEY ISLAND
83MA83USS WHIDBEY ISLANDMA84USS WHIRLWIND
84MA84USS WHIRLWINDMA85USS ZEPHYR
85MA85USS ZEPHYRMA86
86MA860MA87
87MA870MA88
88MA880MA89
89MA890MA90
90MA900MA91
91MA910MA92
92MA920

Example

ShipLast NameFirst NameMiddle NameEmployerIdentifierOver 18 YOUS BornContract NumberPrimePurposeStart DateEnd DateApproving RMCEmail Contact
USS ARLEIGH BURKESmithJohnAdamSeaside Staffing, LLC1234YESYESN1234-0013-Z-6543BAE NSRship repair3/20/159/30/15MARMCAMANDA.JONES@COMPANY EMAIL.COM
ShipLast NameFirst NameMiddle NameEmployerIdentifierOver 18 YOUS BornContract NumberPrimePurposeStart DateEnd DateApproving RMCEmail Contact
USS COLEWrightJimmyNMNNSWC PHDCACYESYESGOVGOVShip Visit/TDY3/23/153/28/15MARMCAMANDA.JONES@COMPANY EMAIL.COM

Send To List

757-443-3872
Ext. 1141John Johnsonjohn.i.johnson@navy.mil
Ext. 1043Tim Hadleytimothy.d.hadley@navy.mil
Ext. 1015Jasmine Cheatwoodjasmine.cheatwood.ctr@navy.mil

File details come from the government source that posted it. Updated .