J-1 SOW for GROUNDS MAINTENANCE revised 7-25-2024.pdf

CONSOLIDATED STATEMENT OF WORK

FOR GROUND MAINTENANCE SERVICES AT

INDIANAPOLIS ATCT/TRACON AND INDIANAPOLIS ARTCC

1. SCOPE: This document outlines the requirements for grounds maintenance services at Federal Aviation Administration (FAA) buildings and offices at two (2) locations.

1. Indianapolis International Airport Air Traffic Control Tower and TRACON Building located at 8100 Colonel H. Weir Cook Memorial Drive South, Indianapolis, Indiana 46241

2. Indianapolis Air Route Traffic Control Center located at 1850 South Sigsbee Street, Indianapolis, Indiana 46241

**Facilities may be added or removed upon mutual agreement of the Government and

Contractor.

2. GENERAL INFORMATION

Type of Contract: The Government will award a single firm fixed price contract.

Quality Control: The contractor must develop and maintain an effective quality control program to ensure services are performed in accordance with this Statement of Work (SOW). The contractor must develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how he assures himself that his work complies with the requirement of the contract. A draft Quality Control Plan will be provided with the offer and once selected for award, the contractor will provide the final plan within 30 days after award. After acceptance of the quality control plan the contractor must receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

Interference with Government Business: The Contractor must schedule and arrange work to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor must be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

Protection of Government Property: During execution of the work, the Contractor must take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not intended. Accidental splashes must be removed immediately. The Contractor must return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary.

Safety and Fire Prevention: The Contractor is responsible for instructing their employees in appropriate safety measures. Groundskeeping employees must not place machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards.

Contractor's employees will be required to interrupt their work to allow passage of personnel, equipment, or carts.

Recognized Holidays: The contractor will not be required to perform services on these Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

Facilities: The Government will furnish or make available to the Contractor the facilities described in herein. The Contractor will be responsible and accountable for such facilities accepted for use and must take adequate precautions to prevent fire hazards, odors, and vermin. Grounds Maintenance services for Government furnished facilities will be provided by the Contractor. The Contractor will obtain written approval from the Contracting Officer prior to making any modifications or alterations to the facilities. Any such modifications or alterations approved by the Government will be made at the expense of the Contractor. At the completion of the contract, all facilities will be returned to the Government in the same condition as received, except for reasonable wear and tear. The Contractor will be held responsible for the cost of any repairs caused by negligence or abuse on his/her part, or on the part of his/her employees.

Utilities: The Government will furnish utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, steam, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the Contracting Officer Representative. The Contractor will provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

The Contractor will be responsible for instructing employees in utilities conservation practices. The Contractor will be responsible for conserving utilities, which must include, but not necessarily be limited to:

Water faucets or valves will be turned off after the required usage has been accomplished. To conserve water, only the minimum quantity of water needed for the required usage will be expended.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBLITIES

The Contractor will furnish all materials, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this Statement of Work.

a. The Contractor must furnish all labor, supervision, equipment, and materials necessary to provide grounds maintenance services in accordance with the requirements specified herein.

The operations to be performed must include cutting grass, edging, fertilization, collection and disposal of litter and trash, vegetation cutting and removal, grassing, sodding, sprigging, erosion control, tree and shrub pruning, tree and stump removal, irrigation, ditch cleaning, and other miscellaneous services as described herein. All operations will be performed pursuant to Executive Orders 13423 and 13514, and the FAA Green Procurement Plan (GPP). As such, the Contractor must use environmentally preferable products and services.

These program elements include but are not limited to products and services that are energy-efficient, water-efficient, bio-based, non-ozone depleting, contain recycled-content, and non-toxic or less-toxic alternatives; diversion of non-hazardous waste and construction and demolition debris from landfills, including composting; alternative fuels use and fuel efficient vehicles and equipment, reduced greenhouse gas emissions, and integrated pest management. These program elements are described on the Office of the Federal Environment Executive website (http://www.igpn.gov).

5. SPECIAL INSTRUCTIONS:

a. The Contractor must arrange for satisfactory supervision of the contract work. The contractor or his/her supervisors must be available at all times when services are being performed. The name of the supervisor must be submitted in writing through the COR to the

CO.

b. Prior to the commencement of the contract, the CO/COR and the Contractor must meet and review the total workload and working methods proposed by the Contractor. The Contractor must submit prior to the contract starting date an annual schedule of all periodic work by dates and areas. The Contractor must be required to submit a work report of the periodic jobs performed for comparison with the schedule requirements.

c. Employee Training -The Contractor will be responsible for training his/her employees on the following subjects:

Proper use and handling specified and approved fertilizers, herbicides, supplies, and equipment.

Care and maintenance of Contractor and Government furnished property.

Familiarization with fire prevention and safety procedures.

Familiarization with applicable FAA policies/regulations and their effect on grounds maintenance services.

Documentation of this training will be made available to the Contracting Officer and/or their Representative upon request.

d. Security and Badging: The Contractor must ensure each employee completes the appropriate security forms required by the FAA, Indianapolis Personnel Security Division, in order to conduct local background checks and appropriate national agency checks. If the background security checks reveal the employee does not meet FAA’s suitability standards, he/she must not be allowed to work at the FAA facility. Security must notify the CO prior to notifying the Contractor to remove the employee from the facility. The Contractor must submit to the COR a list of all employees by name who are to work at this facility not later than ten (10) days after receipt of contract award. The Contractor must likewise notify the COR in writing of any deletions or additions of employees performing under this contract immediately. The Contractor and his/her employees must be subject to all rules and regulations relative to entering and leaving the buildings and grounds for security purposes. Badges-All employees must wear FAA supplied security badges above the waist, on the front of the body, and on their outermost clothing at all times while on the premises. Upon termination of employment, security badges must be turned in to the Contracting Officer’s Representative

e. Performance of the Work

The Contracting Officer is the only persons able to request work to be done.

Work performed on this contract must be performed at a time and in a manner so as not to interfere with the operations of the ARTCC and Air Traffic Control Tower and TRACON Building. Work that is performed which is determined to be unsatisfactory by the COR must be rectified by the contractor at no expense of the FAA.

f. Invoicing

The contractor must invoice the FAA on a monthly basis for 12 months of the year. Invoices must be of equal amounts each month regardless of the services performed during that month.

Please note, that because of the nature of grounds services, more work will be done during certain months of the year. The contractor is responsible to perform all required work during a given month to satisfy the requirements of this contract. For the ease of invoicing, invoices will be equal for all twelve months. Invoices must contain the following information:

- Name and address of the contractor

- Contract Number

- A brief description of the services performed that month at each location

g. Unforeseen Facility Closures: When an unforeseen facility closure occurs on a regularly scheduled day of work, the Government must have the following options:

a. To require the Contractor to perform the work on the following day, unless the following day is a Saturday or Sunday and routine work is not scheduled for Saturday or Sunday.

b. To forego the work and accordingly reduce payment due to the Contractor, on a prorated basis for work not performed.

c. To reschedule the work on any day satisfactory to both parties.

h. Lost and Found Property: It is the Contractor’s responsibility to ensure that all articles of possible personal or monetary value found by the Contractor's employees are turned in to an office designated by the COR.

6. SERVICES SPECIFIC TO EACH LOCATION.

a. Indianapolis International Airport Air Traffic Control Tower and TRACON, 8100 Colonel H. Weir Cook Memorial Drive South, Indianapolis, Indiana 46241

Grounds Maintenance must be performed for the Federal Aviation Administration (FAA), Air Traffic Control Tower and TRACON Building at the Indianapolis International Airport located at 8100 Colonel H. Weir Memorial Drive South, Indianapolis, Indiana 46241.

All services must be performed Monday-Thursday between the hours of 7:30am and 4pm unless otherwise coordinated with the COR.

Grounds Maintenance Service to be performed:

A. The following services must be performed by the contractor weekly starting the week of the first Monday in April and ending the week of the last Friday in October and as needed during November through March depending on weather conditions. Policing of the grounds is required every month even when weekly services are not necessary.

1. Policing of Grounds: Paper, bottles, cans, branches/sticks, and all other trash and refuse must be removed from all grounds, sidewalks, and interior courts within the facility grounds. This is to include fence perimeter and under trees. All removed items must be deposited in the nearest waste container.

2. Cut/ Mow all grass areas to a height of approx. 3” to 4” as appropriate to the weather conditions or seasonal conditions. Contractor is responsible to mow all grass within the fenced-in area of the facility.

3. Trim/edge along all sidewalks, curbs, buildings, fencing, bollards, hydrants, trees, decorative, groundcover, drains, ditches, and any areas not accessible by mower.

4. Blow cuttings off all sidewalks and areas of decorative groundcover.

B. Lawn Treatment The Contractor must perform the following:

1. Non-selective weed control/preventer must be applied to all areas covered by gravel to ensure the areas are weed-free throughout the duration of the contract.

The contractor must also be responsible to for ensuring weeds are not growing in cement cracks on sidewalks/parking lot or any other area that growth is typically unwanted.

2. Apply fertilizer and/or herbicide to lawn areas in three applications throughout the year. Contractor must be licensed by the State of Indiana for application of fertilizer and/or herbicides.

o In March – apply a blended mix of fertilizer and broadleaf weed herbicide designed for spring application.

o In June – apply all-purpose lawn fertilizer designed for summer applications.

o In September or October – apply a blended mix of fertilizer and pre-emergent herbicide designed for fall application.

3. Provide the COR with the MSDS sheets for products utilized on this property prior to their application.

C. Hedge, Tree and Decorative Planting, Trimming, and Pruning The Contractor must perform the following:

1. Trimming of all hedges, trees, and decorative plantings is to be accomplished 2 times per year in May and October to promote a healthy growth of the specific plant and present an aesthetically pleasing appearance.

D. Maintenance of Landscape Beds and Application of Herbicide

1. Contractor must spray all the rock landscape beds, the fenced in area around cooling towers, and the mulched beds with herbicide to prevent unwanted vegetation growth.

All chemicals must be applied in accordance with the manufacturer’s instructions.

The contractor must ensure that the application of herbicide does not harm the landscape plants. Weed removal by hand is required as necessary when the area cannot be treated with herbicide.

2. Contractor must spray the perimeter fence line with herbicide (annually in March/April) to prevent the growth of all vegetation 6” on either side of the fence.

Contractor is responsible for additional applications, as needed, if vegetation growth is present 6” on either side of the fence.

3. Annually in April or May, apply non-dyed hardwood mulch to a depth of (2”) in existing mulched areas.

b. Indianapolis Air Route Traffic Control Center (ARTCC), 1850 South Sigsbee Street, Indianapolis, Indiana 46241.

The contractor must furnish all labor, equipment, transportation and supervision to perform lawn care services at the Indianapolis Air Route Traffic Control Center (ARTCC) located at 1850 South Sigsbee Street, Indianapolis, Indiana 46241.

The Indianapolis Air Route Traffic Control Center is used in the control and movement of Air Traffic Services. Contractor is to be aware that any interruption to these services may affect the safety of the flying public and therefore is unacceptable.

Grounds Maintenance Service to be performed: The plot is approximately 175,000 square feet or 4 acres – Attachment #1 Areas to be mowed are shown on this attachment.

A. The following services must be performed by the contractor weekly starting the week of the first Monday in April and ending the week of the last Friday in October and as needed during November through March depending on weather conditions. Policing of the grounds is required every month even when weekly services are not necessary.

1. Policing of Grounds: Paper, bottles, cans, branches/sticks, and all other trash and refuse must be removed from all grounds, sidewalks, and interior courts within the facility grounds. This is to include fence perimeter and under trees. All removed items must be deposited in the nearest waste container.

2. Grass must be cut from 2 ½” to 3 ½” in height in the specified area. Contractor must regulate the speed of the mower to ensure the quality of the grass being cut.

3. Trim around curb edges and structures. If weeds are present between the curb and the paved surface, contractor must trim the vegetation with the stringed trimmer.

4. Trim/edge along all sidewalks, curbs, buildings, fencing, bollards, hydrants, trees, decorative, groundcover, drains, ditches, and any areas not accessible by mower.

5. Edge the curbs/sidewalk from the Guard House out to Sigsbee Street.

6. Blow/sweep clippings from paved surfaces and landscape beds.

B. Lawn Treatment The Contractor must perform the following:

1. Apply fertilizer and/or herbicide to lawn areas in three applications throughout the year. Contractor must be licensed by the State of Indiana for application of fertilizer and/or herbicides.

a. In March – apply a blended mix of fertilizer and broadleaf weed herbicide designed for spring application.

b. In June – apply all-purpose lawn fertilizer designed for summer applications.

c. In September/October – apply a blended mix of fertilizer and pre-emergent herbicide designed for fall application.

2. Provide the COR with the MSDS sheets for products utilized on this property prior to their application.

C. Maintenance of Landscape Beds and Application of Herbicide

1. Contractor must spray all rock landscape beds, fenced in area around cooling towers and mulched beds with herbicide to prevent unwanted vegetation growth. Apply the chemicals in accordance with the manufacturer’s instructions. The contractor must ensure that the application of herbicide does not harm the landscape plants. Weed removal by hand is required as necessary when the area cannot be treated with herbicide.

2. Contractor must spray the perimeter fence line with herbicide (annually in March or April) to prevent the growth of all vegetation 6” on either side of the fence.

Contractor is responsible for additional applications, as needed, if vegetation growth is present 6” on either side of the fence.

3. Annually in April or May, apply non-dyed hardwood mulch to a depth of (2”) in existing mulched areas

D. Fall leaf removal

1. Contractor is responsible for leaf removal from all exterior areas of the facility in the Fall season. Leaves are required to be disposed of off-site.

E. Hege, Tree, and Decorative Plantings, Trimming and Pruning The Contractor must perform the following:

1. Trimming of all hedges, decorative plantings, and trees must be accomplished 2 times per year in May and October to promote a healthy growth of the specific plant and present an aesthetically pleasing appearance.

Attached Drawings:

a. Indianapolis Air Route Traffic Control Center (ARTCC), 1850 South Sigsbee Street, Indianapolis, Indiana 46241.

b. Indianapolis International Airport Air Traffic Control Tower and TRACON, 8100

Colonel H. Weir Cook Memorial Drive South, Indianapolis, Indiana 46241