J-1 SOW Fire Inspection for New Contract _ includes when the next due dates for the 3 and 5 year.pdf

CONSOLIDATED

STATEMENT OF

WORK (SOW) FOR

Fire Maintenance Services at Multiple

Indianapolis District Facilities

1. SCOPE: This document outlines the requirements for fire maintenance services at Federal Aviation Administration (FAA) buildings and offices in three (3) locations.

1. Columbus Air Traffic Control Tower (CMH ATCT), located at Port Columbus International Airport at

4277 International Airport, Columbus, Ohio 43219.

2. Indianapolis Air Traffic Control Tower (IND-T ATCT), located at Indianapolis International Airport at

8100 Colonel H. Weir Cook Memorial Drive South, Indianapolis, Indiana 46241.

3. Indianapolis Air Route Traffic Control Center (ZID ARTCC), located at Indianapolis Air Route Traffic

Control Center at 1850 South Sigsbee Street, Indianapolis, Indiana 46241.

**Facilities may be added or removed upon mutual agreement of the Government and Contractor.

2. GENERAL INFORMATION

Period of Performance: The period of performance shall be for one (1) Base Year and four 12-month option years. The Period of Performance reads as follows:

Base Year: 10/01/2024 to 09/31/2025 Option Year 1: 10/01/2025 to 09/31/2026 Option Year 2: 10/01/2026 to 09/31/2027 Option Year 3: 10/01/2027 to 09/31/2028 Option Year 4: 10/01/2023 to 09/31/2029

The Government reserves the right to extend the term of this contract at the prices set forth in Section B of the Contract in accordance with the terms and conditions contained in clause 3.2.4-34 Option to Extend Services.

Type of Contract: The Government will award a single firm fixed price contract

Quality Control: The contractor must develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor must develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A draft Quality Control Plan will be provided with the offer and once selected for award, the contractor will provide the final plan within 30 days after award. After acceptance of the quality control plan the contractor must receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

Interference with Government Business: The Contractor must schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

Protection of Government Property: During execution of the work, the Contractor must take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not intended. Accidental splashes must be removed immediately. The Contractor must return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary.

Safety and Fire Prevention: The Contractor shall be responsible for instructing their employees in appropriate safety measures. Fire Maintenance employees must not place machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards. Contractor's employees will be required to interrupt their work to allow passage of personnel, equipment, or carts.

Quality Assurance: The government must evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Recognized Holidays: The contractor will not be required to perform services on these Holidays unless specified otherwise:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

Facilities: The Government will furnish or make available to the Contractor the facilities described in herein. The Contractor will be responsible and accountable for such facilities accepted for use and must take adequate precautions to prevent fire hazards, odors, and vermin. The Contractor will obtain written approval from the Contracting Officer prior to making any modifications or alterations to the facilities. Any such modifications or alterations approved by the Government will be made at the expense of the Contractor. At the completion of the contract, all facilities will be returned to the Government in the same condition as received, except for reasonable wear and tear. The Contractor will be held responsible for the cost of any repairs caused by negligence or abuse on his/her part, or on the part of his/her employees.

Utilities: The Government will furnish utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, steam, natural gas, fresh water, sewage service, and refuse collection (from existing collection points). Information concerning the location of existing outlets may be obtained from the Contracting Officer Representative. The Contractor will provide and maintain, at his/her expense, the necessary service lines from existing Government outlets to the site of work.

The Contractor will be responsible for instructing employees in utilities conservation practices.

The Contractor will be responsible for conserving utilities, which must include, but not necessarily be limited to:

Lights must be used only in areas where and at the time when work is actually being performed unless otherwise directed by the COR.

Mechanical equipment controls for heating, ventilation and air conditioning systems will not be adjusted by contract employees.

Water faucets or valves will be turned off after the required usage has been accomplished. To conserve water, only the minimum quantity of water needed for the required usage will be expended.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBLITIES

The Contractor will furnish all materials, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this Statement of Work.

a. The contractor must perform tests, inspections and services on various fire alarm and detection systems in accordance with National Fire Protection Association recommendations, local codes, and manufacturer’s recommended procedures at all facilities. The contractor must deliver a written report that describes the test and inspection results and services performed. A list of system components is attached to this document. Only technicians authorized by Koorsen (note: identify vendor if required based on your facility’s list of equipment) must perform work on this system.

The contractor must provide all transportation, shipping, labor, tools, equipment and material to accomplish the following: All fire alarm and detection systems will be inspected and functionally tested in accordance with National Fire Protection Association recommendations, manufacturer’s specifications, and local codes.

5. SPECIAL INSTRUCTIONS:

a. The Contractor must provide the COR or site POC with a work schedule for each individual site on contract. The schedule must include work hours, employees involved, and any special services to be performed.

b. The Contractor must arrange for satisfactory supervision of the contract work. The contractor or his/her supervisors must be available at all times. The name of the supervisor must be submitted in writing through the COR to the CO.

c. Prior to the commencement of the contract, the CO/COR and the Contractor must meet and review the total workload and working methods proposed by the Contractor. The Contractor must submit prior to the contract starting date an annual schedule of all periodic work by dates and areas. The Contractor must be required to submit a work report of the periodic jobs performed for comparison with the schedule requirements.

d. Employee Training -The Contractor will be responsible for training his/her employees on the following subjects:

Proper use and handling specified and approved supplies, and equipment.

Care and maintenance of Contractor and Government furnished property.

Familiarization with fire prevention and safety procedures. This will include fall protection if applicable and proper use of ladders.

Familiarization with applicable FAA policies/regulations and their effect on fire maintenance services.

Documentation of this training will be made available to the Contracting Officer and/or their Representative upon request.

e. The Contractor must ensure each employee completes the appropriate security forms required by

FAA, Indianapolis Personnel Security Division, in order to conduct local background checks and appropriate national agency checks. If the background security checks reveal the employee does not meet FAA’s suitability standards, he/she must not be allowed to work at the FAA facility. Security must notify the CO prior to notifying the Contractor to remove the employee from the facility. The Contractor must submit to the COR a list of all employees by name who are to work at this facility not later than ten (10) days after receipt of contract award. The Contractor must likewise notify the COR in writing of any deletions or additions of employees performing under this contract immediately. The Contractor and his/her employees must be subject to all rules and regulations relative to entering and leaving the buildings and grounds for security purposes.

f. THE CONTRACTOR WLL NOT BE ALLOWED ON THE PREMISES WITHOUT AN FAA

ESCORT FOR ANY REASON. THE CONTRACTOR WILL BE REQUIRED TO BE ESCORTED

AT ALL TIMES BY THE ON-SITE CONTRACTING OFFICER REPRESENTATIVE (COR) OR

OTHER PERSONNEL HAVING A FAA BADGE.

Special Badging is required at the sites below.

• No Special or additional Badging is required at the current locations listed.

• Escort Required.

g. Additional Airport Authority Insurance Requirements are required at the sites below.

• No additional insurance requirements are required for any of the current sites listed

6. SERVICES SPECIFIC TO EACH LOCATION.

Please Note: Facility-specific requirements contained in this section are in addition to all other requirements contained in the SOW, and to the extent that there are any inconsistencies, the facility specific requirements will take precedent

a. Columbus Air Traffic Control Tower (CMH ATCT), located at Port Columbus International

Airport at 4277 International Airport, Columbus, Ohio 43219.

Contractor Furnished Items The Contractor must furnish all management, supervision, labor, materials, supplies, and equipment necessary to provide fire alarm maintenance services, fire sprinkler maintenance services, and fire extinguisher service for the Federal Aviation Administration (FAA) Air Traffic Control Tower (ATCT), Port Columbus International Airport, 4277 International Gateway, Columbus, Ohio.

• The Contractor must employ on permanent staff at least two (2) personnel that have been trained and certified on testing, maintenance, and repair of Life Safety Systems and provide proof of training certification with offer. (Installation training does not automatically satisfy this requirement.)

• At least two (2) of the Contractor’s technicians performing services on these systems must be certified by the National Institute for Certification in Engineering Technologies (NICET) at a minimum of Level 2 for Fire Protection Engineering Technology, and that at least one (1) other person in the organization be certified at minimum of Level 4. Proof of certification must be included with Contractor’s offer.

• The Contractor must be able to demonstrate possession of proper testing equipment and technical skills on the following procedures prior to bidding:

o Proper power-up/power-down and reset procedures necessary to ensure that no damage would result to the Central Processing Unit, and/or associated control and monitoring equipment.

o Proper inspection, functional testing, cleaning, and sensitivity testing procedures for all control panel functions, peripheral devices, utilizing only UL approved smoke detector sensitivity testing equipment, and performed in accordance with respective nationally recognized standards (NFPA 72), manufacturer’s instructions, and State Fire Codes.

• Documentation for inspections must include exact locations of all individual devices with test results, all applicable control panel voltages, test results of all applicable auxiliary functions, names of technicians performing service, and all required repairs with cost estimates.

• The Contractor must have access to newly manufactured replacement parts and be able to install, program, and warranty said parts for a minimum period of 90 days.

• Certified technicians must be on-call 24-hours per day, and be capable of providing service during evenings, weekends, and holidays.

• Coordination should be performed through Simplex Grinnell should any out-sourcing be necessary concerning proprietary component(s) replacement or programming.

Fire Maintenance Service to be Performed:

Quarterly Performance Checks A. Fire Sprinkler System

1. Testing and inspection of four (4) pre-action systems and three (3) wet risers.

2. Testing and inspection of one (1) electric fire pump

3. After testing, verify monitoring service is receiving Trouble, Supervisory, and Fire Alarm signals.

Semiannual Performance Checks A. Fire Alarm Maintenance Services

1. Testing of the fire system and all connected devices IAW NFPA72. Sensitivity testing must be included.

NOTE: Functional testing of smoke detectors must include a demonstration that smoke can enter the smoke chamber and initiate an alarm. The use of oil-based aerosol will not be acceptable. In addition, any device that uses exposed combustible material to generate smoke, open flame, or heat (cigarettes, torches, burning rags, etc.) will not be acceptable.

The use of dry aerosol smoke will only be actable if proper diffuser is utilized. The use of magnets does not satisfy functional testing, but will be acceptable for detector zone verification.

B. Fire Sprinkler System

1. Testing and inspection of four (4) pre-action systems and three (3) wet risers.

2. Testing and inspection of one (1) electric fire pump

Annual Performance Checks A. Fire Alarm Maintenance Services

1. Testing of the fire system and all connected devices IAW NFPA72. Sensitivity testing must be included.

NOTE: Functional testing of smoke detectors must include a demonstration that smoke can enter the smoke chamber and initiate an alarm. The use of oil-based aerosol will not be acceptable. In addition, any device that uses exposed combustible material to generate smoke, open flame, or heat (cigarettes, torches, burning rags, etc.) will not be acceptable.

The use of dry aerosol smoke will only be actable if proper diffuser is utilized. The use of magnets does not satisfy functional testing, but will be acceptable for detector zone verification.

B. Fire Sprinkler System

1. Testing and inspection of four (4) pre-action systems and three (3) wet risers.

2. Testing and inspection of eight (8) backflow prevention devices.

3. Testing and inspection of one (1) electric fire pump

C. Fire Extinguishers

1. Inspection of forty-one (41) ABC Chemical and four (4) Halotron Fire Extinguishers.

Three (3) Year Performance Checks

A. Perform leak test on all Pre-action Systems. (Next due in April 2027)

Five (5) Year Performance Checks A. Fire Sprinkler System (Next due May 2027)

1. Internal inspection per NFPA 25 on four (4) pre-action and three (3) wet sprinkler risers.

2. Standpipe inspection on one (1) standpipe.

B. Perform hydro test on FDC pipe. (Next due in May 2029)

C. Fire Extinguishers (Next due November 2024)

1. Hydrostatically test all fire extinguishers.

Special Provisions

EMERGENCY SERVICE CALL AND LABOR:

For Listed Electronic Systems

24-hour/7-day Service (Provided 24 hours a day, 7 days a week, including holidays). This provision includes labor, travel, and mileage charges for repairs associated with normal equipment failures. Emergency service will be provided within 2 hours of notification. This provision covers labor to troubleshoot and diagnose system problems, and the labor to replace failed devices.

Parts and Component Replacement:

PANEL AND PERIPHERAL COMPONENT REPLACEMENT FOR LISTED ELECTRONIC

SYSTEMS: Additionally, these Special Provisions cover component replacement on the central processing unit, to include reprogramming of system due to failure, replacement of circuit boards, and all components in the control panels, annunciator panels, transponders, printers, keyboards monitors, and peripheral devices (smoke detectors, pull stations, audible/visible units, door contacts, etc.)

associated with system. Replacement of faulty wiring is not covered. (See Terms and Conditions.)

BATTERY REPLACEMENT INCLUDED

This agreement does not cover the price of a lift, if needed, to make repairs. A lift can be provided by the customer or Contractor can provide a lift at an additional charge.

Under this agreement, the Contractor will respond onsite within 2 hours of a service call.

Ground Fault tracing and trouble shooting up to the problem is covered under this agreement.

Replacement of defective wire is not included in this agreement.

Agreement does not cover lightning strikes or vandalism.

The fire alarm panel in the Columbus Airport that is networked with the FAA Tower is also covered under this agreement.

b. Indianapolis Air Traffic Control Tower (IND-T ATCT), located at Indianapolis International

Airport, 8100 Colonel H. Weir Cook Memorial Drive South, Indianapolis, Indiana 46241 This statement of work will be revised once FAA order 6930.1C is made available. This will have direct effect on what NFPA standards are to be used as well as preventive maintenance scheduling.

The Contractor must furnish all materials, equipment, and labor necessary to accomplish work on the following systems: Automatic Fire Alarm System, Supervision Station Fire Alarm System, Water Based Sprinkler Systems, FM200 Clean Agent Extinguishing Systems, Fire Pump (750 GPM), Pre- Action Dry Pipe Systems, Air Sampling Smoke Detection Systems, and Smoke Removal and Stairway Pressurization System.

Contractor must be capable of reprogramming the system due to software failure, or parts /peripheral device replacement.

Contractor must configure the alarm system to allow a “walk test” to be accomplished by FAA maintenance personnel. The specific zones and devices to be included must be determined by the COTR and the FAA maintenance personnel to allow monthly maintenance to be completed.

Contractor must demonstrate the steps to perform a weekly fire pump test to FAA maintenance personnel to allow weekly maintenance to be performed.

Contractor must provide work personnel names to the COTR in advance.

Contractor personnel must be escorted at all times. Work must be scheduled with the COTR in advance.

All materials used in the project must be suitable for the application and approved for fire protection use.

All replacement parts will be OEM parts, which will not void any UL Listings for the system.

All materials and workmanship must comply with the NFPA regulations and other state and local codes.

Contractor must properly coordinate/disable the fire protection systems including all interconnecting monitoring panels, detectors, and other dependent systems before beginning work on that system.

Contractor must provide the COTR or the COTR designee a copy of all repairs/services invoices prior to vacating the facility. The invoice must include at a minimum the date/time of arrival and departure, servicing technicians name, ID number, etc., task performed, parts replaced and an explanation as to the current status of the system.

Fire Maintenance Service to be Performed:

Semiannual Maintenance Checks A. Fire Alarm and Detection System

1. Test alarm system supervisory signals including high or low pressure switches and room temperature switches.

2. Test all valve tamper switches to ensure trouble signals are being reported in the event of valve movement from normal position.

3. Document all findings and results in a printed report.

B. Sprinkler System

1. Sprinkler system inspection, maintenance and testing are covered by NFPA 25, “Standard for the Inspection, testing and Maintenance of Water Based Fire Protection Systems.”

2. Document all findings and results in a printed report.

3. Test all alarm, supervisory, and trouble signaling devices and systems.

C. FM200 Clean Agent Extinguishing System-Semiannually

1. Inspect entire system and control panel IAW NFPA 12A.

2. Document all findings and results in a printed report.

3. Perform an “enclosure inspection” above the ceiling tiles and under the raised floor for non-fire-stopped cable penetrations or other holes.

4. Test each smoke or heat detector using a method approved by NFPA 72.

5. Disconnect actuator heads and test releasing solenoids to ensure actuator releases with alarm indications from the detectors. Test all manual releases and abort switches.

6. Test audible/visual alarm indicators.

7. Check and record hydrostatic test dates.

D. Smoke Removal Systems

1. NFPA 92A, “Recommended Practice for Smoke Control Systems” should be used for the inspection; testing and maintenance of smoke control system, including stair pressurization.

NFPA 90A, “Installation of Air Conditioning and Ventilating Systems” should be followed for fire and smoke dampers.

2. Document all findings and results in a printed report.

3. Test all initiating devices for smoke control systems such as manual pull boxes and smoke detectors

4. Verify that all dampers function as intended.

5. Verify all fire doors close and the proper manometer readings are maintained for the stairwell pressurization system. Pressure differential should be 0.05” water gauge and stairwell entry door opening pressure should not exceed 30lbs measured with a spring gauge. Record readings.

E. Air Sampling Smoke Detection Systems (ASSD)

1. Conduct visual inspection of the batteries and perform a load test at the battery terminals.

2. Check charger voltage with battery removed and record.

4. Perform a visual inspection of the entire system and perform a built in smoke sensitivity test.

Annual Maintenance Checks A. Fire Alarm and Detection Systems

1. Inspection, testing and maintenance must follow the recommended procedures given in NFPA 72, “National Fire Alarm Code”, and any requirements relevant to ”Clean Agent Extinguishing Systems”, NFPA 2001.

2. Document all findings and results in a printed report.

3. Test to confirm that all alarms, trouble and supervisory signals are properly being sent to the local fire alarm panel, and being sent and received at the supervising central alarm station.

4. Test and verify each fire alarm circuit including signaling, notification appliance, and indicating device circuits for ground faults, shorts and open circuits.

5. Test the power supply to the alarm panel for proper supervision including loss of AC power and transfer to battery backup.

6. Conduct a voltage test of the batteries in the fire alarm panel.

7. Conduct the specified battery tests as indicated in NFPA 72 for the specific battery including lead-acid type, nickel cadmium type, and sealed lead-acid type.

8. Properly test all heat detectors to ensure proper operation.

9. Conduct a functional test on all smoke detectors for both alarm and trouble. Verify that all signals are received at the local fire alarm control panel and at the supervising central alarm station.

10. Test all manual fire alarm pull boxes.

11. Test all audible devices such as horns and bells to ensure that each device in functioning.

Record the sound pressure level during testing.

12. Test all visual devices such as strobes. Check to ensure that occupancy changes within the facility have not obstructed the ability for occupants to see the visual devices.

13. Visually inspect and clean if necessary all air duct detectors. Test each detector to ensure proper receipt of trouble and alarm notification at the local fire alarm control panel.

14. Test other detection devices such as air sampling, flame and projected beam detectors in accordance with NFPA 72.

15. Test all interlocked devices to the fire alarm system such as door closures, fan shut-off or start-ups, elevator recall, power shutdown, etc., for proper activation following alarm system activation. Test to ensure that the proper sequence of events occur following receipt of an alarm at the fire alarm control panels.

16. Test the Digital Alarm Communicator (DACT) by testing for line seizure while initiating an alarm signal while using the primary line for a telephone call. Transmission to the central station via the DACT must be within 90 seconds. The primary and the secondary line from the DACT must also be tested for proper supervision by disconnecting each line and ensuring that trouble transmission to the supervising station occurs within 4 minutes.

B. Fire Pump System

1. Test pump operation at full rated capacity and pressure. Pump should be tested under minimum, rated, and peak flow conditions.

2. Check relief valve setting and watch for discharge at no flow condition.

3. Lubricate pump and motor bearings.

4. Check for pump shaft endplay and coupling integrity.

5. Check accuracy of gauges and pressure sensors.

6. Trip circuit breaker and operate manual starting means IAW NFPA 25.

7. Document all findings and results in a printed report.

C. Standpipe System

1. Inspect all hose coupling fittings.

2. Document all findings and results in a printed report.

D. Smoke Removal Systems

1. NFPA 92A, “Recommended Practice for Smoke Control Systems” should be used for the inspection; testing and maintenance of smoke control system, including stair pressurization.

NFPA 90A, “Installation of Air Conditioning and Ventilating Systems” should be followed for fire and smoke dampers.

2. Document all findings and results in a printed report.

3. Test to ensure that the standby power source for both dedicated and non-dedicated smoke control systems function as designed.

4. Test all manual controls and overrides at the smoke system control panel. Verify all dampers function as intended.

E. Sprinkler System

1. Sprinkler system inspection, maintenance and testing are covered by NFPA 25, “Standard for the Inspection, testing and Maintenance of Water Based Fire Protection Systems.”

2. Document all findings and results in a printed report.

3. Conduct a main drain test (same as semiannual).

4. Test operation of dry pipe valves. Clean and adjust as required. NFPA 25 recommends that both pre-action and dry pipe valves be trip tested annually. “Dry” trip tests may be done annually as long as a full “wet” trip test is done every three years. Annually, the interior of each dry pipe valve and pre-action valves must be inspected, parts examined and cleaned, and any required repairs made.

5. Check all gages with an inspector’s gage to ensure reliability. NFPA 25 recommends that gages be replaced every five years or tested every five years with comparison to a calibrated gage.

6. Sprinkler pipe hangers and seismic sway bracing must be visually inspected to ensure hangers and bracing is not loose or otherwise damaged.

7. Check to see that a stock of spare sprinklers is available to match existing building systems.

8. Low point drains in dry pipe sprinkler systems must be drained after each operation.

9. Automatic air-pressure maintenance devices must be tested annually.

10. Inquiry should be done to see if possible source of obstruction to sprinkler piping has been introduced. If so, an obstruction prevention investigation should be undertaken as outlined in

NFPA 25.

11. Test Backflow Prevention Assemblies

F. Pressure Reducing and Regulating Valves for Sprinklers

1. A partial flow test must be done to move the valve from its seat.

2. Document all findings and results in a printed report.

3. Pressure reducing valve test

4. Pressure control valve test

G. Air Sampling Smoke Detection Systems (ASSD)

1. The testing of the ASSD must conform to NFPA 72, National Fire Alarm Code. Specifically, Table 7-2.2 provides the testing methods for ASSD and generally requires manufacturer’s instructions to be followed. However, Table 7-3.2 additionally requires sensitivity and functional test of ASSDs. The summary of inspection, testing, and maintenance is provided below:

2. Document all findings and results in a printed report.

3. Conduct 30-minute discharge test on batteries and disconnect primary power during the test

4. Smoke Test (functional test) Conduct functional test from last port on each tube. Use aerosol smoke product approved by the manufacturer. Measure and record transport time to get a “2 bar” increase within 20 seconds

5. Conduct flow test on each port, using a manometer. Perform a manometer test (25 PA), minimum at each port. Need measurements from commissioning, else do them every time.

6. Change filters on the four VESDA systems and check the ports for dust build-up.

Five (5) Year Maintenance Checks (Next due in August 2028) A. Sprinkler Systems

1. Sprinkler system inspection, maintenance and testing are covered by NFPA 25, “Standard for the Inspection, testing and Maintenance of Water Based Fire Protection Systems.”

2. Document all findings and results in a printed report.

3. All check valves must be inspected internally and cleaned or replaced.

4. Strainers, filters, and restriction orifices for pre-action valves, alarm check valves and dry pipe valves must be inspected internally, cleaned or replaced if necessary.

5. Check all gauges with an inspector’s gauge to ensure reliability. NFPA 25 recommends a five-

(5) year test interval unless the gauge shows abnormal readings or other evidence of possible damage.

B. Standpipe System

1. Perform flow test at the hydraulically most remote hose connection.

2. Perform hydrostatic test on dry portions of standpipe system (if any).

3. Check all gauges with an inspector’s gauge to ensure reliability. NFPA 25 recommends a five-

(5) year test interval unless the gauge shows abnormal readings or other evidence of possible damage.

4. Document all findings and results in a printed report.

C. Pressure Reducing and Regulating Valves for Sprinklers-Five (5) Years

1. A full flow test must be conducted on each valve and the results noted and compared to the previous results.

2. All adjustments must be noted and performed to manufacturer’s specifications

c. Indianapolis Air Route Traffic Control Center (ZID ARTCC), located at Indianapolis Air Route Traffic Control Center, 1850 South Sigsbee Street, Indianapolis, Indiana 46241.

The Contractor must furnish all materials, equipment, and labor necessary to accomplish the following work:

Quarterly Maintenance Checks A. Sprinkler Systems

1. Water flow alarm devices should be checked quarterly according to NFPA 25.

2. Test low air pressure alarms on pre-action and dry pipe valves

3. Quick opening devices such as accelerators on dry pipe systems must be tested quarterly in accordance with the procedure described in NFPA 25.

4. Test priming water levels on dry pipe and pre-action valves.

B. Pressure Reducing and Regulating Valves

1. Sprinkler pressure reducing control valves must be inspected for the following:

• Each sprinkler valve is in the open position

• There is no leakage from the valve

• Downstream pressures are in accordance with the design criteria

• The valve hand wheels are in good condition and not broken

C. Fire Department Connections

1. Each connection should be visible and accessible

2. Couplings and swivels should be undamaged and rotate smoothly

3. All plugs, caps, and gaskets should be in place and in good condition

4. Identification signs should be in place and visible

5. Check valves should not be leaking

6. The automatic drain valve should be in place and operating properly

D. Fire Alarm and Detection Systems

1. Inspection, testing and maintenance must follow the recommended procedures given in NFPA

72. “National Fire Alarm Code.” Document all findings and results.

2. Test sprinkler water-flow alarm switches by flowing water through the remote inspector test drain on wet pipe systems and the bypass alarm valve on pre-action, dry pipe, and deluge systems.

3. Check to ensure that alarm system components such as detectors, manual pull boxes, and alarm panels are accessible and free of obstructions.

Semiannual Maintenance Checks A. Sprinkler Systems

1. Test water flow rate through main test (drain) valve.

2. Main drain valves should be tested for wet pipe, pre-action, and dry pipe sprinkler systems in accordance with procedures in NFPA 25.

3. Test all alarm, supervisory, and trouble signaling devices and systems in accordance with

NFPA 72.

4. Check condition of sprinklers.

5. Test operation of deluge and automatic valves in conjunction with testing of alarm devices and systems in accordance with NFPA 25.

B. Fire Alarm and Detection Systems

1. Test alarm system supervisory signals including high/low air pressure switches, room-temperature switches, and water-tank level switches

2. Test valve-tamper switches to ensure trouble signals are being reported in the event of valve movement from normal position.

C. Air Sampling Smoke Detection

1. Conduct visual inspection of batteries and load voltage tests on battery terminals. Isolate primary power during voltage test. Restore primary power and check charger voltage with battery disconnected. Conduct visual inspection of tube system

2. Smoke sensitivity tests, using ASSD controls

Annual Maintenance Checks A. Sprinkler System

1. Sprinkler system inspection, maintenance and testing are covered by NFPA 25, “Standard for the Inspection, testing and Maintenance of Water Based Fire Protection Systems”

2. Test operation of dry pipe valves. Clean and adjust as required. Each pre-action system must have the full “wet” trip test conducted. Ensure isolation valve is shut prior to performing “wet” test. Do not flood the entire system with water. Ensure all water is drained off the top of the pre-action valve prior to opening the isolation valve

3. Inspect all fire department connections. NFPA 25 recommends that fire department connections be inspected quarterly and the system retested

4. Strainers, filters, and restriction orifices for pre-action valves, alarm check valves, and dry pipe valves, must be inspected internally and replaced if necessary. Checks more frequent than every five years may be needed depending on the source of fire protection water

5. Check valves should be internally cleaned and inspected.

6. Check all gages with an inspector’s gage to ensure reliability. NFPA 25 recommends that gages be replaced every five years or tested every five years with comparison to a calibrated gauge

7. Sprinkler pipe hangers and seismic sway bracing must be visually inspected to ensure hangers and bracing are not loose or otherwise damaged

8. Check to see that a stock of spare sprinklers is available to match existing building systems

9. Conduct a main drain test (See procedure under Semi-annual testing)

10. Low point drains in dry pipe sprinkler systems must be drained after each operation and before the onset of freezing weather.

11. Automatic air-pressure maintenance devices must be tested annually if provided on dry pipe systems

12. Inquiry should be done to see if possible source of obstruction to sprinkler piping has been introduced. If so, an obstruction prevention investigation should be undertaken as outlined in

NFPA 25.

B. Dry and Wet Chemical Fire Protection System for Kitchen Equipment

1. Fusible links, including fusible links on fire actuated damper assemblies as well as automatic sprinkler heads must be replaced.

C. Fire Alarm and Detection Systems

1. Inspection, testing, and maintenance must follow the recommended procedures given in NFPA 72 “National Fire Alarm Code.” Document all findings and results

2. Test sprinkler water-flow alarm switches by flowing water through the remote inspector test drain on wet pipe systems and the bypass alarm valve on pre-action, dry pipe, and deluge systems

3. Check to ensure that alarm system components such as detectors, manual pull boxes, and alarm panels are accessible and free of obstructions

4. Test to confirm that all alarms, trouble and supervisory signals are properly being sent to the local fire alarm panel, and if applicable, being sent and received at the supervising central alarm station

5. Test and verify each fire alarm circuit including signaling, notification appliance, and indicating device circuits for ground faults and open circuits

6. Test the power supply to the alarm panel for proper supervision including loss of AC power and transfer to battery back-up

7. Conduct a voltage test of the batteries in the fire alarm panel

8. Conduct the specified battery tests as indicated in NFPA 72 for the specific battery including lead-acid type, nickel cadmium type, and sealed lead-acid type

9. Conduct a functional heat test on all heat detectors except that non-restorable fixed temperature heat-detectors that are less than 15 years old should not be tested using a heat source.

10. Conduct a functional test on all smoke detectors for both alarm and trouble. Verify that all signals are received at the local fire alarm control panel

11. Test all manual fire alarm pull boxes

12. Test all audible devices such as horns and bells to ensure that each device in functioning.

Record the sound pressure level during testing

13. Test all visual devices such as strobes. Check to ensure that occupancy changes within the facility have not obstructed the ability for occupants to see the visual devices.

14. Visually inspect and clean if necessary all air duct detectors. Test each detector to ensure proper receipt of trouble and alarm notification at the local fire alarm control panel

15. Test other detection devices such as air sampling, flame and projected beam detectors in accordance with NFPA 72.

16. Test all interlocked devices to the fire alarm system such as door closures, fan shut-off or start-ups, elevator recall, power shutdown, etc., for proper activation following alarm system activation. Test to ensure that the proper sequence of events occur following receipt of an alarm at the local fire alarm control panel.

17. Test the Digital Alarm Communicator (DACT) by testing for line seizure while initiating an alarm signal while using the primary line for a telephone call. Transmission to the central station via the DACT must be within 90 seconds. The primary and the secondary line from the DACT must also be tested for proper supervision by disconnecting each line and ensuring that trouble transmission to the supervising station occurs within 4 minutes.

D. Air Sampling Smoke Detection

1. The testing of the ASSDs must conform to NFPA 72, National Fire Alarm Code. Specifically, Table 7-2.2 provides the testing methods for ASSDs and generally requires manufacturer’s instructions to be followed. However, Table 7-3.2 additionally requires sensitivity and functional test of ASSDs. The summary of inspection, testing, and maintenance is provided below:

2. Conduct 30-minute discharge test on batteries

3. Disconnect primary power during the test

4. Conduct functional test from last port on each tube

5. Smoke Test (functional test)

6. Use aerosol smoke product approved by the manufacturer

7. Transport time measured to get a “2 bar” increase within 20 seconds

8. Manometer test

9. 25 PA, minimum at each port

10. Need measurements from commissioning, else do them every time

11. Conduct flow test on each port, using a manometer

12. Filters on VESDA units should be changed no less frequently than annually. Check ports for dust buildup

E. Fire Hydrant

1. The contractor must conduct annual testing of five fire hydrants in accordance with NFPA 25.

This annual inspection must be completed between: January 15th and May 15th.

2. Inspect hydrant, lubricate, paint, and replace all worn, damaged, and missing parts.

3. Check for availability of proper tools and equipment

4. Test hydrant barrel drain and shutoff valve

5. Check condition of hydrant operating nut

6. Check for worn or stripped nozzle threads

7. Ensure all nozzle caps can be easily removed

F. Fire Doors

1. Operate normally held-open doors to ensure operation

G. Fire Protection Water Backflow Assemblies:

1. A forward flow test must be conducted at the fire protection system demand including hose streams at a test point downstream from the backflow preventor. If full fire flow cannot be achieved, the test must be performed at the highest flow possible

2. A backflow performance test as required by the local authority having jurisdiction

H. Fire Extinguisher Inspection

1. The contractor must conduct annual inspection on approximately a hundred and ten (110) Carbon Dioxide Fire Extinguishers. Testing must be in accordance with NFPA 10.

2. This inspection must be completed between January 15th and May 15th .

Five (5) Year Maintenance Checks A. Fire Extinguisher Hydrostatic Test

1. Every five (5) years hydrostatically test all extinguishers.

B. Check all gages with an inspector’s gage to ensure reliability.

1. NFPA 25 recommends that gages be replaced every five years or tested every five years with comparison to a calibrated gauge.

Other Testing / Requirements

A. Documentation / Reports:

Written reports, as specified under the Submittals section of this specification, must be delivered to the site within thirty days of all annual inspections /tests

B. Emergency Service Calls:

This contract does not provide for any additional labor, including emergency service calls. Any additional labor needed (outside of regularly scheduled tests and inspections) will be approved by the Contracting Officer Representative or Site POC prior to providing the service/labor. If approved the contractor will invoice for the emergency services separately at the prevailing service rates. The contractor will be required to substantiate the dates and times for the service.

C. Replacement Parts/Devices:

This contract does not provide for any replacement parts or devices. Any replacement parts or devices required to repair the system will be provided at FAA's request for an additional cost. The contractor will be advised to provide a written cost estimate and document all repairs needed.

Contract Schedule

• The annual inspection on the Fire Suppression System must be completed between: January 15th and May 15th.

• The annual inspection on the Fire Detection and Notification system must be completed between:

January 15th and May 15th.

• All Quarterly inspections to be coordinated 14 days in advance with the COR or Site POC. (Quarterly and monthly checks can be scheduled and completed concurrently.)

• Testing of all notification devices and the testing of initiation devices in the operations control room must only be completed between 12:00 A.M. and 5:00 A.M. Coordinate the specific date and time with the COR.

Codes and Regulations All work must be performed in compliance with the applicable local, state and national codes. If the project specifications are more stringent than the local, state and national codes, the project specifications must prevail.

Contractor Experience All contractors must be able to exhibit a minimum of 5 years of quality experience within the trade they are performing work. It is acceptable to for the contractor to subcontract up to 25% of the scope

COR

Coordination with the Contracting Officer’s Representative is mandatory throughout the duration of the project.

Warranties

The contractor must supply the owner with a minimum 1- year workmanship warranty. In the event any related work is found to be defective or otherwise not in accordance with the contract documents within one year of completion, the contractor must remove and replace at no cost to the government.

Site Cleanup The work must be performed with the understanding that a clean and neat site creates a safe work environment.

The contractor must keep the site cleaned up on a daily basis and must provide a container for on-site waste storage.

Safety The contractor must comply with all applicable safety regulations. All work areas must be barricaded using traffic cones and tapes.

Utilities The owner must provide water, electricity and toilet facilities at the sites for use at no charge to the contractor.

Access must be coordinated with the COR.

Security The contractor must coordinate access for labor and material deliveries with the COR.

Product Substitution Any reference to specific products by manufacturer name, brand name or model number is for purposes of illustrating an acceptable quality level. The Owner will review and take prompt action on requests to substitute equal products.

7. OTHER

Unforeseen Facility Closures: When an unforeseen facility closure occurs on a regularly scheduled day of work, the Government shall have the following options:

a. To require the Contractor to perform the work on the following day, unless the following day is a Saturday or Sunday and routine work is not scheduled for Saturday or Sunday.

b. To forego the work and accordingly reduce payment due to the Contractor, on a prorated basis for work not performed.

c. To reschedule the work on any day satisfactory to both parties.

Emergency Services: In the event that an emergency situation occurs, such as flooding, glass breakage, spillage of liquids, etc., prior to or after normal working hours, the Contractor shall be required to provide clean up services.

Lost and Found Property: It is the Contractor’s responsibility to ensure that all articles of possible personal or monetary value found by the Contractor's employees are turned in to an office designated by the COR.