J-1 PWS COMFRC FST Supply Group.docx

PERFORMANCE WORK STATEMENT

COMFRC FST Supply Group

1. INTRODUCTION

1.1. BACKGROUND

The Naval Air Systems Command (NAVAIR) is leading a process improvement team to improve the spares dimension of aviation readiness. This team is systematically analyzing selected supply chain processes and metrics that are significantly degrading weapon system availability for key weapon systems. The team has also assessed the Air Force’s Customer-Oriented Leveling Technique (COLT) and Proactive Demand Leveling (PDL) technique and has implemented it across the Marine aviation enterprise.

NAVAIR requires contractor support in modeling weapon system spares support, developing alternative courses of action to resolve sparing issues for specific items, assessing the readiness impacts of proposed solutions, supporting implementation efforts for approved courses of action and conducting analysis on various supply chain metrics and their impact on the achievement of Mission Capable (MC) and Full Mission Capable (FMC) goals. In support of this process improvement team, the contractor will attend a series of meetings between NAVAIR and Naval Supply (NAVSUP) Systems Command and provide real-time technical and analytical support. Defense Logistics Agency (DLA) Aviation provides strategic and operational consumable material support to the weapon systems that are the focus of this process improvement team and thus will be an integral component of implementing the courses of action this study will generate.

NAVAIR requires contractor support to modify the Air Force’s COLT and PDL algorithms and business rules for the Navy and Marine aviation enterprise, develop automated data feeds as inputs to these tools, configure the models for Navy and Marine aviation operations, and operate production versions of COLT and PDL for Navy and Marine aviation.

1.2. REQUIREMENTS

The requirement of this task order is for the contractor to furnish the necessary services and provide qualified personnel to provide technical expertise, analytical modeling, and project management support for the requirements as defined in the paragraphs below.

1.2.1 Develop tools and methodology to identify future items readiness impacts for items that are significantly degrading weapon system availability. Identify systemic barriers/problems affecting readiness and provide mitigating solutions to improve logistics readiness and response times.

1.2.2. Analyze, aggregate, and prioritize National Stock Number (NSN) results that demonstrate fleet-wide readiness impacts of implementing recommended courses of action supported by projected improvement in weapon system readiness.

1.2.3. Provide analytical support and technical insights for senior leader decision briefings on the proposed courses of action.

1.2.4. Analyze various supply chain metrics i.e. gross and net effectiveness to determine validity of current goals and their impact on achievement of MC/FMC flight line goals.

1.2.5. Modify COLT and PDL to create a production version for the Navy and Marine aviation enterprise.

1.2.6. Maintain and operate a production version of COLT and PDL for the Navy and Marine aviation enterprise.

1.2.7. Provide on-site assistance to each Wing Allowancing Section (WAS) at 1st Marine Air Wing, 2d Marine Air Wing and 3d Marine Air Wing. This assistance will include but is not limited to: COLT/PDL leveling assistance, Marine Expeditionary Unit (MEU) leveling assistance and CONUS/OCONUS deployment leveling assistance and requisitioning of deficiencies until NOSS/NOBLE or a more automatic reordering software solution is deployed Marine Corps wide.

1.2.8. Assist in identifying demand patterns and conduct further data analysis for the purpose of making allowance product recommendations for all Aviation Consolidated Allowance List (AVCAL) related products under Marine Aviation Logistics Support Plan (MALSP) modernization. This will include communications and recommendations with external agencies NAVSUP-WSS (Weapon Systems Support) and DLA.

1.2.9. Provide oversight and analytical support of United States Marine Corps (USMC) COLT/PDL business rules for maximum NMCS/PMCS reduction.

1.2.10. Assist with the development and analysis tools for NMCS/PMCS metrics. Maintain historical charts/graphs of pre COLT/PDL implementation by activity for each Military Airlift Wing (MAW).

1.2.11. Provide strategic level analysis and assistance to Headquarters Marine Corps, ASL (Aviation Support and Logistics) as required.

1.3. SCOPE

The scope of this task encompasses all modeling and analysis activities necessary to support the NAVAIR process improvement team in improving spares support for Navy and Marine aviation. These efforts include analysis of readiness degraders, analysis of supply chain metrics/goals and implementing, maintaining, and operating COLT and PDL for the Navy and Marine aviation enterprise. Additionally, the contractor shall assist the FST HQ Supply Department with a myriad of Supply improvement efforts that are oriented towards enhancing the capabilities of Program Office Logisticians and Supply Practitioners. These efforts include, but are not limited to, developing materials that may ultimately manifest as training courses and/or workshops and formal process documents.

2. GENERAL REQUIREMENTS

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations.

2.1. NON-PERSONAL SERVICES

The services and performance required under this contract are determined to be not inherently governmental. The contractor shall not perform or give the appearance of performing inherently governmental functions as described in FAR Part 2 and Subpart 7.5, and all applicable DoD policy. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. All contractor personnel shall identify themselves as contracted support personnel in all forms of communication with all entities with whom COMFRC FST Supply Group has business dealings. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer immediately.

2.2. BUSINESS RELATIONS

The contractor shall successfully integrate and coordinate all activity needed to execute the requirements specified herein. The contractor shall manage the timeliness, completeness, and quality of the contract deliverables. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of all contractor personnel (including subcontractors). The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3. CONTRACT MANAGEMENT

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to this requirement. The contractor must maintain continuity between the support operations at the Naval Air Systems Command at Patuxent River, MD and the contractor's corporate offices.

2.4. CONTRACT ADMINISTRATION

The contractor shall establish processes and assign appropriate resources to effectively administer this contract. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support this contract. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on this requirement.

2.5. PERSONNEL ADMINISTRATION

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-workdays or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks required at the contractor’s facilities and the various military activities listed later in the contract. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs). The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor shall manage its employees and guard against any actions that are of the nature of personal services or give the perception of personal services.

2.6. SUBCONTRACT MANAGEMENT

If subcontractors are proposed/utilized in performance of the required effort, the prime contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer or Contracting Officer Representative (COR). Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract. All provisions of this PWS shall flow down to subcontractors providing support under this contract.

2.7. CONTRACTOR PERSONNEL, DISCIPLINES, AND SPECIALTIES

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories labor rates, and labor-hours utilized will be the minimum necessary to accomplish the task. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.8. TRAINING

The Contractor shall provide training, as necessary, for their own personnel to ensure that personnel are trained on the common suite of Microsoft Office (latest version) tools (e.g., Word, Excel, PowerPoint, Project) and other applicable programs (e.g., Adobe Acrobat). The Contractor shall also ensure that all its employees have been properly trained and are qualified to perform assigned tasks under this PWS. The Government will provide or coordinate training on any new Government-provided equipment or Government-directed training (e.g., Information Assurance). If such training requires travel on the part of contractor employees, local travel costs (i.e., Metro) shall be borne by the contract personnel.

The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and LAN communications with the COMFRC FST Supply Group. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with COMFRC FST Supply Group during working hours whether at Contractor work site or on travel.

2.9. TRAVEL (CLIN X002 and X005)

Travel to other government facilities or other contractor facilities may be required and will be specified in the PWS. Travel will be allowable only when it is essential to the performance of the tasks detailed in Section 3.0. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the COR (subject to local policy & procedures) and is on a strictly cost reimbursable basis. COR approval for local travel expenses is required. Temporary travel to other locations in support of program tasking is required. If required, temporary travel locations include Cherry Point, NC; Yuma, AZ; Virginia Beach, VA; Miramar, CA; Iwakoni, Japan; Beaufort, SC; New River, NC; Camp Pendleton, CA; Kaneohe Bay, HI; Futenma Okinawa, Japan; Lemoore, CA; Philadelphia, PA, Richmond, VA and Patuxent River, MD. This list is not all-inclusive as locations may change over the life of the contract. Travel authorization request shall be prepared in accordance with the sample, Attachment 5 and submitted no less than three business days prior to travel for COR approval. The Contractor shall submit a Monthly Travel Cost Report IAW CDRL A002. The Contractor shall generate trip reports in accordance with CDRL A003.

2.10. LOCATION

Approximately sixty percent of work will be performed at Government sites and forty percent of work to be performed at Contractor site. Government site(s) include Cherry Point, NC; Yuma, AZ; Virginia Beach, VA; Miramar, CA; Iwakoni, Japan; Beaufort, SC, New River, NC; Camp Pendleton, CA; Kaneohe Bay, HI; Futenma Okinawa, Japan; Lemoore, CA; Philadelphia, PA; Richmond, VA and Patuxent River, MD. The level of effort by MAW is 1st MAW, one (1) contractor, 2nd MAW, four (4) contractors and 3rd MAW, two (2) contractor. All contractors will be for Navy / USMC enterprise support and travel as required by the client. Contractors performing on-site support will be provided access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, and network access including web servers and applicable databases or other applications necessary to carry out assigned tasks. Performance of the tasks in this PWS may be accomplished via approved telework agreements. In the event of a local or national emergency, operations may be moved to another government facility or additional telework may be authorized. Contractor personnel must obtain and maintain a Pentagon building pass, as well as a Common Access Card (CAC) to access to all IT systems prior to conducting work on this contract. Contractor personnel must also read and familiarize themselves with all organizational mission statements and charters, organizational structures, operating instructions, Standard Operating Procedures (SOP) and policy.

2.11. HOURS OF WORK

Normal workdays are Monday through Friday except US Federal Holidays. The Contractor shall provide the required services and staffing coverage during normal working hours. Normal working hours are usually 8.5 hours (including a 30-minute lunch break), from 0730 - 1600 each Monday through Friday (except on the legal holidays specified in paragraph 2.11.1). Some supported Government offices have flexibility to start as early as 0600/0630 and end as late as 1800, Monday –Friday.

Compressed Work Schedule (CWS) is an alternative work schedule to the traditional five 8.5 hour workdays (which includes a 30-minute lunch) worked per week. Under a CWS schedule, an employee completes the following schedule within a two-week period of time: eight weekdays are worked at 9.5 hours each (which includes a 30-minute lunch), one weekday is alternately worked as 8.5 hours (which includes a 30-minute lunch) and one weekday is not worked by the employee. The result is 80 hours worked every two weeks, with 44 work hours one week and 36 work hours the other.

The Contractor, with agreement by the COR/ACOR, may allow its employees to work a CWS schedule. If the Contractor chooses to allow its employees to work a CWS schedule in support of this contract, any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this contract and will not be reimbursed by the Government. Additionally, the CWS schedule shall not prevent Contractor employees from providing necessary staffing and services coverage when required by the Government. If agreement to implement the CWS schedule is reached with the COR, the overall schedule must be provided and approved. Key contractor personnel, at the discretion of the COR, may not be allowed to work a CWS schedule even if the remaining employees are permitted to do so.

When Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility performing non-mission essential work in support of such Federal employees shall follow their company’s policies.

While generally, contractor personnel may not perform work on-site at a Government facility without supervision from Federal personnel, in very limited circumstances, work being performed by contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by contractor personnel is mission essential.

Overtime cannot be charged directly to the contract unless first approved in writing by the Chief of the Contracting Office.

2.11.1 Holidays

The Government observes the following holidays (typically, if the holiday falls on Saturday it is observed on the previous Friday and if the holiday falls on Sunday it is observed on the following Monday). Contractors should follow their corporate policy related to when a holiday falls on a Saturday or Sunday, unless otherwise directed by the COR:

· New Year’s Day, January 1

· Martin Luther King’s Birthday, the third Monday in January

· President’s Birthday, the third Monday in February

· Memorial Day, the last Monday in May

· Juneteenth

· Independence Day, July 4

· Labor Day, the first Monday in September

· Columbus Day, the second Monday in October

· Veteran’s Day, November 11

· Thanksgiving Day, the fourth Thursday in November

· Christmas Day, December 25

With the exception of the events identified in section 2.11, the contractor is permitted to observe the above Holidays in accordance with its corporate policy. In the event any of the above holidays occur on a Saturday or Sunday, or CWS alternate Friday, then such holiday shall be observed in accordance with COR direction.

3. PERFORMANCE REQUIREMENTS

The following section specifies the Performance Requirements and Performance Elements for the contract.

3.1. MODELING WEAPON SYSTEM READINESS FOR NSN DEGRADERS (CLIN X001)

3.1.1. Contractor shall model and / or conduct analysis to assess the contribution of individual NSNs to the readiness posture of selected weapon systems.

3.1.2. Contractor shall configure the model / analysis with the specific operational and logistics support parameters of required weapon systems.

3.1.3. Contractor shall coordinate with NAVAIR and other required activities to populate the model / analysis with data for the specific NSNs identified by the process improvement team.

3.1.4. Contractor shall coordinate with NAVAIR and other required activities to calibrate the model / analysis to actual performance and validate that the model / analysis accurately reflects the targeted operating environment.

3.1.5. Contractor shall enhance the functionality of the model / analysis as required to provide the process improvement team with the necessary input parameters needed to assess and implement various proposed solutions.

3.2. ANALYZING ALTERNATIVE COURSES OF ACTION FOR RESOLVING NSN DEGRADERS (CLIN X001)

3.2.1. Contractor shall provide technical assistance and subject matter expertise to the process improvement team and support their development for translating alternative courses of action into model / analysis inputs for specific items.

3.2.2. Contractor shall provide results that identify readiness impacts for different future time periods (e.g., 6, 12 and 18 months) with and without the COAs. Those results will forecast fleet wide readiness changes overtime and prioritize items by their readiness impacts.

3.2.3. Contractor shall advise the process improvement team in their development of alternative courses of action.

3.2.4. Contractor shall conduct analysis / model runs to quantify the readiness impacts of alternative courses of actions. Contractor will coordinate with process improvement team members to identify appropriate changes in parameters to reflect the impact of the alternative courses of action. Parameters that may vary between the baseline and alternatives may include but are not limited to:

· Changing item characteristics (Mean time between failures, base repair time, Depot repair time, Procurement lead time)

· Adding or increasing Intermediate level support

· Implementing reliability improvements (Engineering Change Proposals)

3.2.5. Contractor shall generate products to document the comparisons between the baseline and alternative courses of action.

3.3 MODELING AND ANALYSIS FOR SUPPLY CHAIN METRICS AND WORKFORCE DEVELOPMENT / GOALS TO SUPPORT MC/FMC GOALS (CLIN X001)

3.3.1. Contractor shall develop an analytical model, in accordance with CDRL A008, to assess the contribution of individual supply chain metric goals to the achievement of MC/FMC goals.

3.3.2. Contractor shall configure the model with the specific operational and logistics support parameters for up to eight supply chain metrics in accordance with A004.

3.3.3. Contractor shall provide technical assistance and subject matter expertise to the process improvement team and support their development for translating alternative courses of action into model inputs for specific metrics.

3.3.4. Contractor shall coordinate with NAVAIR and other required activities to populate the model with data for the specific supply chain metrics identified by the process improvement team.

3.3.5. Contractor shall coordinate with NAVAIR and other required activities to calibrate the model to actual performance and validate that the model accurately reflects the targeted goals.

3.3.6. Contractor shall provide technical assistance and subject matter expertise to the process improvement team and support their development for translating alternative supply chain metric recommendations into model inputs for specific goals.

3.3.7 Contractor shall assist with NAVAIR to coordinate workforce development to cultivate an improvement in process and standard operating procedures through various methods. Products may include: workshops, training materials, process documents, and other related products.

3.4 PROVIDING GENERAL TECHNICAL SUPPORT FOR MODELING AND ANALYSIS FOR NSN DEGRADERS AND SUPPLY CHAIN METRICS (CLIN X001)

3.4.1. Contractor shall provide technical and subject matter expertise in support of the process improvement team’s implementation efforts.

3.4.2. Contractor shall perform supplemental model runs to answer senior leader questions in accordance with CDRL A005.

3.4.3. Contractor shall help prepare briefing slides that summarize and explain modeling process and results in accordance with CDRL A005.

3.5 MODIFYING COLT AND PDL FOR THE NAVY AND MARINE AVIATION ENTERPRISE (CLIN X004)

3.5.1. Contractor shall modify the COLT and PDL algorithms and business rules to adapt them to the specific operating environment of the Navy and Marine aviation enterprise.

3.5.2. Contractor shall collaborate with NAVAIR and NAVSUP to identify Navy and Marine data sources for the COLT and PDL required input data elements and automate the process of extracting the necessary data elements.

3.5.3. Contractor shall format COLT and PDL outputs to enable the Navy and Marine aviation supply system to integrate the recommended levels.

3.5.4. Contractor shall configure the COLT and PDL operating parameters for the Navy and Marine aviation enterprise.

3.6 OPERATING AND MAINTAINING COLT AND PDL FOR THE NAVY AND MARINE AVIATION ENTERPRISE (CLIN X004)

3.6.1. Contractor shall obtain supporting DLA, General Services Administration (GSA), and Navy and Marine data, analyze it, determine its usability, and prepare data for use.

3.6.2. Contractor shall develop a schedule for running COLT and PDL that ensures coverage for each of the individual Navy and Marine aviation locations on a quarterly basis. The Contractor shall run the tools on the approved schedule in accordance with CDRL A006.

3.6.3. Contractor shall analyze COLT and PDL results, resolve problems, and assist users in interpreting and applying the results.

3.6.4. Contractor shall identify opportunities to enhance COLT and PDL functionality, policies, procedures, and processes; and develop solutions and recommendations.

3.6.5. Contractor shall maintain COLT and PDL software including data pre-processors, output macros, and other supporting programs and tools.

3.7 TEAM REQUIREMENTS TO SUPPORT CLIN X001

3.7.1 Contractor shall supply a team consisting of the labor categories as defined in Attachment 4 – BPA Labor Categories and Average Rates and hours as specified in table 3.7.2 to be paid at a fixed price on a monthly basis. This team will support CLIN X001 and PWS section 3.1, 3.2, 3.3 and 3.4.

Table 3.7.2:

3.8 INCREASED CAPACITY LABOR OPTION CLINs TO SUPPORT CLIN X001 (OPTION CLINs X008, X009 and X010)

3.8.1 Contractor shall provide increased capacity labor of 10% of the hours identified in Table 3.7.2 as needed to support requirements of CLIN X001.

4. SPECIAL REQUIREMENTS

This section describes the special requirements for this effort. The following sub-sections provide details of various considerations on this effort.

4.1. GOVERNMENT FURNISHED MATERIALS

Basic facilities such as work space and its associated operating requirements (i.e., phones, desks, utilities, information technology, consumable and general purpose office supplies) will be provided while working in Government facilities. Additionally, the tasks in this PWS require a physical presence in order to ensure successful performance. The Government will provide information, material and forms unique to the Government for supporting the task. All Government unique information related to this requirement, which is necessary for Contractor performance, will be made available to the Contractor. The COR will be the point of contact for identification of any required information to be supplied by the Government.

4.2. SECURITY

All contractor personnel with access to unclassified information systems, including e-mail, shall have at a minimum a favorable National Agency Check (NAC).

Only U.S. citizens may perform under this contract. If the Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office. The waiver request should include:

a. The individual's name, date and place of birth, position title, and current citizenship.

b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.

c. A statement of the unusual expertise possessed by the applicant.

d. A statement that access will be limited to a specific government contract (specify contract number).

e. A statement that the Contractor has obtained an export license for the information required to perform the contract.

Unclassified: All Contractor personnel must be eligible to perform Non-Critical Sensitive work as defined by SECNAV M-5510.30. All Contractor personnel are required to have a favorably adjudicated Tier-3 investigation from the Office of Personnel Management. The Contractor shall submit a request for personnel security investigation to the Government Security Office. The Government Security Office shall initiate the Contractor’s Electronic Questionnaire for Investigations Processing (eQIP)), shall do a preliminary screening of the Contractor’s eQIP for suitability and derogatory information. The Contractor employee shall provide all requested information pursuant to the Privacy Act of 1974. The Government Security Office may deny the Contractor access to Government facilities and information and may prohibit the Contractor from performance of sensitive duties for failure to provide requested information or when derogatory or adverse information is present on the Contractor’s eQIP, in such cases, the Contractor employee may not perform on the Contract.

All contractor personnel requiring access to Government Information Technology (IT) systems shall have an approved System Authorization Access Request (SAAR-N) Form OPNAV 5239/14 (Rev Sep 2011) on file, and complete required Annual Information Awareness Training. New employees must submit their SAAR forms within thirty (30) days of their first day of work. Instructions for processing the SAAR-N forms are available at: http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf.

SAAR-N forms shall be submitted to the COR, Government Technical Point of Contact (TPOC), or to the assigned government Trusted Associate Sponsorship System (TASS) Trusted Associate.

CACs and facility specific identification badges will be issued by the Government to on-site contractor personnel and shall be visible at all times while personnel are at the Government site. The contractor shall furnish all requested information required to facilitate issuance of identification badges and shall conform to the Naval Air Systems Command requirements. All CACs and identification badges issued to Contractor employees shall be returned to the Government Security Department at the Naval Air Station, Patuxent River, MD in accordance with following completion of the contract, relocation or termination of an employee, or upon request from the Contracting Officer’s Representative. The Government will provide the contractor access to Government facilities, as required, for performance of tasks under this contract. Contractor personnel shall comply with (Put in instructions/guidance required by your facility).

If the work is performed at the Contractor’s facility, the Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI) and to control distribution of CUI in accordance with DoD 5220.22-M (NISPOM), and SECNAV M-5510.36. If the work is performed at the Government’s facility, the Contractor shall comply with (Put in instructions/guidance required by your facility).

All information generated by the Contractor shall be properly marked. For Official Use Only information generated and/or provided under this contract shall be marked in accordance with DoDM 5200.01. Technical information shall also be marked with appropriate Distribution Statements and Export Control warnings in accordance with DoDD 5230.24 and program Security Classification Guidance.

No information pertaining to this contract shall be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by the appropriate U.S. government authority. Proposed public releases shall be submitted for approval prior to release through the COMFRC FST Supply Group.

All instances of loss, compromise and electronic spillage of classified or controlled unclassified information shall be reported to the COR, TPOC and Government Security Office within 24 hours of the incident occurring.

The contractor shall comply with activity OPSEC program instructions, guidance and contribute to organization-level OPSEC efforts. The contractor will include OPSEC as part of its ongoing security awareness program and take all required activity OPSEC training. The contractor will protect identified critical information, sensitive unclassified information and activities, which, if divulged, could further compromise classified or sensitive information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission.

While performing aboard NAVAIR or NAVAIR sites, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts. Include OPSEC as part of its ongoing security awareness program and take all required Agency training. Be responsive to the Supporting OPSEC Manager on a non-interference basis. Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission.

The work performed on this contract is not Emergency Essential in accordance with OPNAVINST 3440.17A and Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans. Contractor personnel shall comply with all Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans and directives. Contractor personnel shall not report for work at Government facilities upon declaration of Force Protection Condition CHARLIE or in any event or emergency where Government officials direct curtailment of operations to “Mission Essential Only”. All Contractor personnel assigned to a government facility shall complete annual Antiterrorism (Level One) and Active Shooter training.

4.3. DOCUMENTATION

Documents, data files, reports, correspondence, and all other documents and writings, together with any charts, graphs, tables, illustrations, photographs, images, and other illustrative, explanatory, historical documents related thereto or independent thereof, regardless of the medium (or media) by which they were produced, preserved, stored, or created in connection with or for purpose(s) of work performed under this PWS and contract, are property of the Government and shall be delivered to the COR promptly, upon request.

The Navy requires that each deliverable include the necessary information that would permit the Navy to perform the same analysis and modify the analysis, if necessary, in future years. At a minimum, for each deliverable, the contractor shall provide all assumptions, all information used to perform the analysis to include, but not limited to, all formulas, and the complete analysis to include all the explanation necessary for the Navy to implement the analysis in the future. During performance, the contractor shall make all data analysis available to the Government for review and to download on Government operated computers. For all deliverables, the Government shall have government purpose rights as defined DFARs 252.227-7013 and 252.227-7014.

The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which is not considered public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for purposes and to the extent authorized herein. The Contractor shall not release any information related to this contract to the public, media or other unauthorized persons or organizations unless the government has conducted the appropriate security review and granted written approval (e.g., posting information to a public website).

4.4. TRANSITION

The Contractor shall follow a three (3) month transition plan submitted as part of their proposal and keep the Government fully informed of status throughout the transition period. Throughout the phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The Contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-out periods. The overall strategy shall be built around maintaining the mission of the COMFRC FST Supply Group with minimal impact, not only in terms of timeliness of performance but also to ensure that critical data and knowledge transfer occurs. Upon termination or expiration of the contract, the contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation. The contractor shall submit a Transition Plan, to include the minimum elements listed below in accordance with CDRL A007.

· Work Turnover. The contractor shall provide a plan of action to effectively transfer tasked work that is in process at the expiration or termination of the contract to the successor company. Establish and maintain effective communication with the incoming contractor or Government personnel for the period of transition via weekly status meetings.

· Quality Assurance. The contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

· Risk Mitigation Strategies. The contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

· Data/Information/Model Transfer. The contractor shall provide a plan of action for the efficient inventory and transfer of program data/models to the successor company.

4.4.1. Phase-out

The Contractor shall provide a transition plan no later than sixty (60) days prior to expiration of this contract. The Contractor shall maintain complete documentation that is totally assessable to the designated Government representatives via a web portal or some other portal as the Government directs. The Contractor shall overlap with incoming Contractor during transition for a nominal period of 30 days and will work with Government personnel and the incoming contractor to transfer knowledge, information and documentation for all projects and tasks related to this contract. The type of information and documentation to be transferred includes but is not limited to:

· Model

· Model Operating Procedures

Note: All automated data files in the possession of the contractor are the property of the Government and shall be turned over to the KO or the COR at the completion or termination of the contract. Additionally, all records related to the execution of the current contract shall be returned to the Government as electronic copies that are readable and accessible by the Government.

4.5 Other Direct Costs – Materials (CLIN X003 and X006)

Prior written approval of the COR shall be required for all purchases of materials over $5,000. If the contractor’s proposal includes a list of materials with associated prices, then the (COR’s/ACO/PCO as applicable) acceptance of the contractor’s proposal shall constitute written approval of those purchases. Any material provided by the contractor is subject to the requirements of the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), and applicable Department of the Navy regulations and instructions. All materials not depleted during the performance of this contract shall become Government property upon completion of this contract. The contractor shall transfer all materials not depleted to the COR by way of Material Inspection and Receiving Report (DD Form 250).

The costs of general-purpose business expenses required for the conduct of the contractor’s normal business operations are not an allowable direct cost in the performance of this contract. General-purpose business expenses include, but are not limited to, the cost for items such as telephones and telephone charges, reproduction machines, word processing equipment, personal computers and other office equipment and office supplies.

5. DELIVERABLES

Deliverables shall be submitted to the COR designated in the COR Appointment letter. All deliverables shall be submitted using Microsoft Office suite of tools (for example, MS Word, MS Excel, MS PowerPoint), or Adobe PDF format, unless otherwise specified by the COR. Electronic submission shall be made via email, unless otherwise agreed to by the COR.

The table below identifies the CDRLs required under this task order.

Contract Status reporting. The contractor shall provide the following documentation.

5.1 Monthly Progress and Financial Status Report: The contractor shall provide a progress and financial status report in accordance with the Contract Data Requirement List (CDRL A001). The report shall include work accomplished since submittal of the last report, both monthly and cumulative man-hour labor costs expended by labor category and material and travel costs.

5.2 Enterprise-Wide Contractor Manpower Reporting Application (ECMRA). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the COMFRC FST Supply Group Supply Chain Analysis via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

6. PERFORMANCE REQUIREMENTS SUMMARY

Outlined within the Quality Assurance Surveillance Plan (QASP).