J-1 BGR Elevator Refurbishment SPECS Final (1).pdf

TECHNICAL

SPECIFICATIONS

ATCT ELEVATOR REFURBISHMENT

BANGOR INTERNATIONAL AIRPORT

Bangor, ME

June 2022

Prepared by:

FAA Engineering Services Terminal Surveillance Weather Engineering - Plants

AJW-2E11A

THIS PAGE INTENTIONALLY LEFT BLANK

FEDERAL AVIATION ADMINISTRATION JUNE 2022

ELEVATOR REFURBISHMENT – BGR ATCT

TABLE OF CONTENTS 00 01 10 - 1 of 2

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 SUMMARY OF WORK

01 10 12 CONSTRUCTION ADMINISTRATION FORMS

01 33 00 SUBMITTAL PROCEDURES

01 77 00 CLOSEOUT PROCEDURES

01 77 10 FINAL CLEANING

DIVISION 02 - EXISTING CONDITIONS

02 01 00 INTERIM LIFE SAFETY MEASURES FOR FACILITIES UNDER

CONSTRUCTION

02 03 00 GENERAL REQUIREMENTS FOR DEMOLITION AND RENOVATION

DIVISIONS 03 – 13 (NOT USED)

DIVISION 14 - CONVEYING EQUIPMENT

14 21 01 ELECTRIC TRACTION ELEVATORS - REFURBISHMENT

DIVISIONS 15 - 25 (NOT USED)

DIVISION 26 - ELECTRICAL

26 05 19 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

26 05 26 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

26 05 29 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

26 05 33 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

26 05 48 VIBRATION AND SEISMIC CONTROLS FOR ELECTRICAL SYSTEMS

26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS

26 27 26 WIRING DEVICES

26 28 13 FUSES

26 28 16 ENCLOSED SWITCHES AND CIRCUIT BREAKERS

26 36 00 TRANSFER SWITCHES

26 43 13 TRANSIENT VOLTAGE SURGE PROTECTIVE DEVICES FOR LOW VOLTAGE

ELECTRICAL POWER CIRCUITS

DIVISIONS 27 – 33 (NOT USED)

APPENDICES:

APPENDIX A - REFURBISH TRACTION ELEVATOR-BGR ATCT

APPENDIX B - PERIODIC MAINTENANCE OF ELEVATOR AFTER REFURBISHMENT

APPENDIX C - FAA-STD-019f chg. 1 (available upon request) APPENDIX D - FAA-C-1217h (available upon request)

TABLE OF CONTENTS 00 01 10 - 2 of 2

SUMMARY OF WORK 01 10 10 - 1 of 10

SECTION 01 10 10 - SUMMARY OF WORK – ELEVATOR REFURBISHMENT

PART 1 - GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

A. These documents cover the requirements of the Federal Aviation Administration (FAA) for the refurbishment of an elevator in the Air Traffic Control Towers located in Bangor, ME per the attached Scope of Work in Appendix A.

B. All products, materials, accessories etc. shall be the standard cataloged product of a company regularly engaged in the manufacture of said products, materials, accessories etc. for elevators for a period of not less than 5 consecutive years. Each product, material, accessory etc. shall have been in successful service for a period of at least 2 years without modification or redesign. All products installed on this project shall have been Made in America unless approved otherwise by FAA.

C. All products, materials, accessories, etc. furnished and installed on this project shall be certified to be asbestos free. At the close-out of the project, the Contractor shall furnish a letter to the Contracting Officer (CO) and the Contracting Officers Representative (COR) certifying that all products, materials, accessories, etc. are asbestos free.

D. The Contractor shall inform each equipment supplier, vendor, and technical representative of the nature of the structure that these products, materials, accessories etc. will be installed.

Specifically, any supplier or representative shall be given the number of stops, the distance between stops, the total height of the hoist way, the type of construction, e.g. concrete, steel, etc, and any other data that might affect the selection of products, materials, accessories, etc.

E. The Contractor or sub-contractor shall have a permanent address, permanent land line telephone number and shall have been in continual business refurbishing elevators for not less than 3 years. The Contractor shall be duly licensed to perform elevator refurbishment in the state where the elevator is located. The Contractor shall be a member in good standing with the National Association of Elevator Contractors (NAEC) or be part of the elevator maintenance division of an international elevator manufacturer (e.g. Thyssen-Krupp, Kone, Schindler, Otis, etc.)

F. Project Description:

1. The work shall include furnishing all labor, materials, equipment, and services as necessary to refurbish the elevator with minimal service outage. The successful Contractor shall be responsible for all aspects of the refurbishment of the elevator as described in these Specifications, including any electrical, mechanical, architectural, fire alarm, security, communications and structural work associated with refurbishing the elevator. Refer to the paragraph 1.10 B. below for more requirements on Schedule and elevator outages.

2. As part of the proposal, the Contractor shall provide a complete and comprehensive

SUMMARY OF WORK 01 10 10 - 2 of 10 schedule for the CO to review. Upon contract award, the tendered Schedule will become a material term of contract performance. The schedule shall outline all phases of the work and the impact on the operation of the elevator, particularly with regard to the time the elevator will be totally out of service. The tendered Schedule will be a factor evaluated by the FAA in making a decision for contract award. The schedule will be based on a 40 hr.

work week with no more than 10 hr. over-time.

3. Where new products and equipment is supplied and/or installed under this contract, as described below or in the Specifications and Appendix A, the Contractor shall submit, after award of the contract, the manufacturers’ detailed technical information for FAA review, acceptance or approval. Note that some submittals are required to accompany the proposal as noted.

4. See Appendix A and drawings and technical specification for further scope of work and project description.

1.2 ABA REQUIREMENTS

A. Due to the age and layout of these facilities, not all ABA requirements are technically feasible nor in some instances applicable. It is the desire when replacing components to relocate or to re-configure items to meet the appropriate Architectural Barriers Act accessibility guidelines to the greatest extent practical.

1.3 BASIC METHODS AND MATERIALS

A. The Contractor shall submit product information, including SDS sheets, for FAA approval regarding the methods and materials specified hereinafter. Note that some submittals are required to accompany the proposal as noted.

B. General:

1. Use of any of the substances or performing any of the operations specified herein shall be conducted only in areas with adequate ventilation. The Contractor shall provide temporary portable ventilation equipment as required to exhaust any fumes, gases, particulates, etc. generated by the use of the subject substances or performing the processes specified herein. The ventilation system shall discharge the byproducts to a safe location outside the facility.

2. Workers that are using the substances or performing the operations specified herein shall use Personal Protective Equipment (PPE) as required by FAA, OSHA, EOSH or other authority having jurisdiction.

C. Soldering And Welding:

1. Solder shall be a lead free type for any work on piping systems that convey liquids or gases. Solder for electrical/electronic connections shall also be lead free, and shall be the rosin core type unless a different type of solder or a different procedure is specifically called for by the manufacturer of the pieces to be joined. Mechanically clean all the surfaces to be soldered. Submittal and approval of materials and methods is specifically required.

2. Welding shall be performed outside the facility to the maximum extent possible. Welds that cannot be accomplished outside the facility shall be done during periods, as

SUMMARY OF WORK 01 10 10 - 3 of 10 determined by the COR, that present the minimum possible exposure to FAA personnel and possibilities of disrupting the operations within the facility, typically at night.

3. Note that prior to performing any welding, cutting or brazing activities, a Hot Work Permit will be required. Refer to Section 01 10 12, “Construction Administration Forms”.

Before conducting any of these activities, either inside or outside the building, contact the COR to obtain the permit. Soldering with electrically heated soldering irons or guns does not require this permit.

D. Painting, Cleaning, Gluing And Use Of Other Chemicals:

1. The Contractor shall submit SDS sheets for FAA review and approval before using any of the subject substances. These substances shall be, to the maximum extent possible, volatile organic compound (VOC) free or at least very low in VOC’s. If products containing VOC’s are used, the Contractor shall monitor the area with appropriate instruments to ensure that the presence of VOC’s does not exceed recommended minimum threshold levels. Supplementary ventilation shall be used as specified above.

2. All of the subject substances shall be, to the maximum extent possible, “Green”, that are biodegradable type substances. If the required substances are not biodegradable, they shall be disposed of in an approved manner in accordance with all federal, state and local codes for hazardous materials.

3. If requested by the COR, the Contractor shall furnish a small sample of paints, glues and cleaning agents for an evaluation as to smell by the COR and other FAA employees that will be close to, pass through or pass nearby where said substances will be used.

E. Tools And Equipment:

1. At a minimum, the Contractor shall have on the site a suitable, heavy duty workbench with an adequately sized vise to provide steady support for sawing, grinding, filing, etc.

2. A drill press shall also be on the site for accurate drilling of field fabricated or field modified structural, mechanical and electrical materials. The drill press may be either the floor or bench mounted type. The drill press shall have an adequately sized vise securely bolted to the drilling table.

1.4 SAFETY

A. A fall protection and safety equipment installation plan shall be coordinated with the FAA Contracting Officer’s Representative (COR) and in compliance with the latest OSHA standards and FAA Order 3900.63. A fall protection plan shall be submitted to the SSC Contact and COR before starting work. Also, refer to Section 02 01 00, “Interim Life Safety Measure for Facilities under Construction”.

1.5 AVAILABILITY OF UTILITIES AND STORAGE

A. Water, electricity and sanitary facilities are available for the Contractor’s use. Public telephone service is not available. Storage space for materials and equipment is limited on the site. The Contractor shall provide storage and weather protection for all materials and shall limit on-site storage to no more than two parking spaces.

SUMMARY OF WORK 01 10 10 - 4 of 10

1.6 SITE VISIT

A. A site visit by interested Contractors is highly suggested. A date and time will be advertised by the CO for interested Contractors. Arrangements for a virtual site visit may be made by the CO at his/her discretion.

1.7 PERFORMANCE TIME

A. The Contractor shall complete the repairs to the elevator equipment within the calendar days agreed to before Notice to Proceed. This Performance Time is directly related to the Contractor’s schedule submitted with his bid. Performance time shall include the Test Period specified elsewhere herein these specifications. The time required for the FAA to review, comment and approve the submittals, and equipment ordering lead-time will not be included in the Contractor’s performance time. Notice to Proceed with the construction phase will not be granted until the Contractor certifies to the CO, in writing, that all required materials and equipment, as approved by the FAA, are in his possession and ready for installation. If there are some items of equipment that can be installed prior to obtaining all of the long lead items and will not require the elevator to be out of service for more than a few hours, these items may be installed provided permission is granted in writing by the COR. These items might include, but not be limited to, guide rollers, door operators, sump pumps, safety anchors, etc.

1.8 WORK SEQUENCE

A. Construction Work stages shall be defined by the Contractor. Additional phasing may be necessary due to site availability restrictions. Portions of Stages may be simultaneous.

B. Schedule of Work

1. The Contractor shall provide a complete and comprehensive schedule as part of his technical proposal with his bid. The Schedule shall outline all phases of the work and their impact on the operation of the elevator. Overtime work, extended work on weekends and double shifts shall be included as part of the proposal as necessary to accomplish the refurbishment in the shortest time possible. Limits on FAA COR resources could impact the work schedule (hours per days and days per week). Schedule will be subject to approval (Submittal required).

2. The Schedule of Work and Sequence of Phases shall be as follows:

a. At the time the contract is signed, a total project time will be established jointly by the CO and the Contractor. Submission of product data, review of the submittals, ordering and delivery of materials is included in the total project time. After the submittals are approved, the Contractor shall purchase the approved equipment represented by the submittals and all other necessary equipment, materials, accessories, hardware, tools, etc. necessary to complete the project. This period of time is NOT included in the total construction duration.

b. At this time the Contractor shall submit in writing that all of the above equipment, materials, accessories, hardware, tools, etc. necessary to complete the project is in their possession either in their shop, warehouse or on-site. Work may not begin

SUMMARY OF WORK 01 10 10 - 5 of 10 until the Contractor has possession of all equipment and materials necessary to complete the work. At this time a Notice to Proceed (NTP) will be issued by the CO. The date of the NTP will mark the start of the construction period. The Contractor, at this time, may begin mobilization the required equipment, materials, accessories, hardware, tools, etc., and labor necessary to complete the construction phase of project.

c. Since the elevator is the main form of vertical transportation to the Airport Traffic Control Tower cab, once the elevator is operational under manual inspection mode, the Contractor may be required to provide limited elevator service. During the shift-change time windows, as set during the pre-construction meeting, the contractor may provide elevator service to the cab. This limited elevator service will be under the supervision of a certified elevator technician, manually operating the elevator from the cab or top-of-car inspection station. It is understood that there will be times during construction that this service will have to be suspended, e.g.

during the hoist rope replacement, but service will be made available in as much as possible.

d. The contractor is limited to a 45 calendar day construction period. The 45 calendar days shall include the test period defined by paragraph 1.18 A. specified herein and the final inspection and test.

1.9 CONTRACTOR USE OF PREMISES

A. The FAA shall have the right of unlimited access to the premises.

B. The FAA or other agencies may be constructing other improvements during a portion or all of this construction. This Contractor shall coordinate with any such contractors.

C. Coordinate use of premises is in accordance with the site availability shown on the plans and as directed by the COR.

D. Assume full responsibility for protection and safekeeping of project materials under this Contract.

E. Obtain and pay for use of additional storage or work areas needed for operations under this

Contract.

1.10 ACCESS TO SITE

A. Contractor’s access to site shall be as shown on the plans, or as directed by the COR. The Contractor shall not permit any unauthorized construction personnel or traffic on the site. The Contractor shall be responsible for traffic control to and from the various construction areas on the site. Directional signing at the access gate and along the delivery route to the storage area or work site shall be as directed by the COR. The Contractor will not be allowed to close any traffic lanes nor will the Contractor be allowed to impede the flow of airport traffic.

1.11 DEMOLITION

SUMMARY OF WORK 01 10 10 - 6 of 10

A. Any equipment obstructing the Contractor's access to the work area shall either be temporarily relocated by the Contractor to a storage area designated by the COR or be covered in a manner as to provide suitable access while protecting the Government property from construction damage. At the completion of all work, the Contractor shall return all such items to their original location.

B. Any unused conduit, wire, elevator equipment, structural supports or other fittings associated with equipment or devices to be removed under this contract shall be disposed by the Contractor within the firm fixed price of the contract.

C. Remove unused structural support angles, channels, bolts, and similar hardware. Patch any holes resulting from removed equipment, hardware, conduit or pipe with the same material as that of the penetrated surface (i.e.: concrete floor openings shall be filled with concrete).

Paint patch to match adjacent undisturbed surface. Fire barriers shall be patched with U.L.

rated assemblies.

D. Any equipment or material to be removed, unless specified to remain the property of the FAA, shall become the property of the Contractor and shall be transported from the site and disposed of in a legal manner.

1.12 MATERIALS DELIVERY TO THE SITE

A. All material orders for delivery to the site shall use the site delivery address. Delivery trucks shall not pass in front of the terminal, if at all possible, and then only with prior notification and the written approval of Airport Authority.

B. Normal flow of traffic, into and out of the site, shall not be impeded. Deliveries can be suspended at the direction of the COR, for any reason, if these requirements are not met.

C. The Contractor is responsible for immediate clean-up of any debris deposited along the access road as a result of their construction traffic.

1.13 SECURITY REQUIREMENTS

A. Personnel List: Contractor shall provide the COR with a list of Contractor's personnel who will require access to the site. The list shall be kept current during project work. The Contractor shall provide all personnel with readily identifiable numbered badges during the period their access to the site is required. Badges shall be in accordance with FAA Facility Requirements and shall be worn on outer clothes at all times when on FAA property and at work on the site.

B. Security Investigation: Contractor's site superintendent will be required to submit to an FAA security background check and obtain an official FAA contractor ID badge. Other Contractor personnel may be subject to security investigation by FAA. Upon request by the COR, the Contractor shall promptly complete all security forms provided by the COR.

C. Right to Search: Current procedures at FAA facilities located within the FAA property

SUMMARY OF WORK 01 10 10 - 7 of 10 boundaries include the "right to search". If in the judgment of the authorized security guard a cause to search a vehicle or the person exists, such search will be made.

1.14 CONSTRUCTION AREA LIMITS

A. The limits of construction material storage areas, equipment storage areas, parking areas, and other areas as required by the Contractor shall be as approved by the COR. Should the Contractor find it necessary or advantageous to use any additional offsite area for any purpose whatsoever, Contractor shall, at its expense, provide and make its own arrangements for the use of such additional offsite areas.

B. Employee Parking. Parking will not be allowed along public right of way or the entrance/exit road. In the event adequate space is not available for parking on the project site, the Contractor shall arrange for off-site parking and provide transportation of employees to and from the site. No other areas will be made available for Contractor use for parking, staging, trailers, or storage.

1.15 FAA RETAINED EQUIPMENT AND MATERIALS

A. See the site specific appendix A for requirements.

1.16 TEST PERIOD AND FINAL CHECKOUT

A. The Contractor shall include in the project schedule a test period of not less than 2 days of 8 hours or 1 day of 16 hours of continuous operation without a fault or interruption in the elevator’s performance. The sequence shall be as random as possible with stops and starts at each level and runs to random levels. The car shall be operated empty and loaded with at least 500 pounds of test weights for approximately 50% of the time. During the last 4 hours of the second period of operation, one person shall ride the elevator and manually push the call buttons and another person shall observe the diagnostics at the controller. If the elevator should experience a problem, the entire test period shall begin again after the problem has been diagnosed and corrected.

B. The Contractor shall provide continuous monitoring during the test period by a technician knowledgeable and capable of placing the elevator back in service should a fault or other incident take the elevator out of service. The technician shall also be able to rescue any FAA or Contractor personnel that might get trapped in the elevator due to any interruption in service. The continuous monitoring shall be for 7 calendar days, without a fault or other incident, during normal working hours.

C. The Contractor shall monitor the operation of the elevator through the built-in internet connection for a period of two weeks after the on-site monitoring period has ended.

Contractor shall provide a dial-up modem and connect to the existing elevator phone line for this monitoring. Connection is required for duration of monitoring. During this period, one of the five telephone numbers that will be called in the event of a fault shall be that of the Contractor. The Contractor shall respond within 1.5 hours during this period should a fault or other incident occur.

SUMMARY OF WORK 01 10 10 - 8 of 10

D. The Contractor will utilize a third party to examine and inspect the entire elevator refurbishment prior to final acceptance of the project (5 year, full-load test). This inspector will also observe the final acceptance test after the refurbishment. Contractor shall provide FAA a minimum 7 days notice that the elevator will be ready for final inspection and test.

Contractor shall be responsible for cost of re-inspection if the elevator does not receive an Operating Permit.

1.17 PERMITS AND FEES

A. Contractor is responsible for applying for and obtaining required permits, and payment for any associated fees. Compliance is required with the conditions of all permits that have been issued. All fees must be paid by the Contractor.

B. Contractor is responsible for paying all charges associated with the construction of the project.

This includes temporary permits, re-inspection fees, connection fees and equipment to be installed by third parties.

1.18 CERTIFICATE OF OCCUPANCY

A. Contractor may be required to obtain a Certificate of Occupancy or Use from the State

Elevator Inspection agency as may be appropriate.

1.19 SUBMITTALS

A. See site specific Specification 01 33 00.

1.20 PLANS AND SPECIFICATIONS

A. In the event of any conflicts, ambiguities or discrepancies among the Contract Documents, the precedence in resolving such conflicts, ambiguities, or discrepancies shall be as follows:

1. The Schedule of Bid Items (excluding the specifications)

2. Representations and other instructions

3. Contract Clauses

4. Contract modifications

5. Addenda

6. Special Provisions shall govern over General Conditions, Division 1, and Technical

Specifications.

7. General Conditions shall govern over Division 1, Technical Specifications, and Plans.

8. Division 1 shall govern over Technical Specifications and Plans.

9. Technical Specifications shall govern over Plans and over Standard Specifications and over standards for testing and materials. Drawings take precedence over specifications as to quantity and location. Specifications take precedence over Drawings as to quality of materials and workmanship.

10. Plans shall govern over Standard Specifications and over standards for testing and materials.

11. On the Plans, calculated or figured dimensions shall govern over scaled dimensions.

SUMMARY OF WORK 01 10 10 - 9 of 10

12. Subject to the foregoing provisions of this paragraph, the more stringent requirements shall apply in the event any conflicts cannot be resolved by applying the order of precedence.

B. Plans shall be defined, for the purposes of this contract, as shop drawings or other drawings issued specifically for the installation of any elevator components. Plans shall include any FAA drawings issued with these specifications.

1.21 INSTRUCTION OR OPERATION AND MAINTENANCE MANUALS

A. Upon completion of project, the Contractor shall submit to the COR two (2) bound copies of an instruction manual (also referred to as Operation & Maintenance (O&M) Manual). This manual shall contain, but not be limited to approved submittals, instructions for installation, operation and maintenance, replacement parts list, sequence of operation description, sizing and capacity data and manufacturer's guarantee information for all equipment furnished by the Contractor. An electronic version, or Portable Document File (PDF), shall be provided as well.

B. The O&M Manual shall contain a list of all error codes and instructions for clearing the fault.

The Manual shall also contain point to point wiring diagrams.

1.22 WARRANTIES

A. The Contractor shall warrant all materials, equipment and labor for all work performed under this contract. This warranty shall be for a period of two (2) calendar years beginning upon the date of contract acceptance inspection (CAI). The warranty shall be unconditional and the Contractor shall furnish all labor and materials required to repair or replace defective or failed portions of the contract work. The warranty requires coverage 24 hours-a-day seven (7) days a week. Additional overtime charges are not applicable to this part of the project.

B. The Contractor shall furnish to the COR the manufacturer's certificate of this warranty stating the beginning and ending dates of the period of coverage. Also, guarantee that each piece of apparatus shall have a capacity or performance of not less than that specified when the apparatus is operating under specified design conditions.

C. In addition to the Warranty, the Contractor shall provide elevator maintenance services, as described in Appendix B – Periodic Maintenance of Elevator after Refurbishment, for a period of one (1) year. The contract shall require coverage 24 hours-a-day seven (7) days a week. The Contractor shall respond within 4 hours of notification of an elevator service interruption and within 1 hour of an entrapment. The discreet price of such maintenance and repair service shall be shown as a separate line item on the pricing proposal and shall be based on Appendix B- Periodic Maintenance of Elevator after Refurbishment. The elevator maintenance contract shall include four (4) option years, with separate scheduled pricing.

PART 2 - PRODUCTS

NOT USED

SUMMARY OF WORK 01 10 10 - 10 of 10

PART 3 - EXECUTION

END OF SECTION 01 10 10

CONSTRUCTION ADMINISTRATION FORMS – ELEVATOR REFURBISHMENT 01 10 12 - 1

SECTION 01 10 12 - CONSTRUCTION ADMINISTRATION FORMS

1.1 REQUIREMENTS INCLUDED

A. The following listed forms are hereby made a part of the Construction Documents.

PART 2 - PRODUCT

2.1 INDEX OF CONSTRUCTION ADMINISTRATION FORMS FOR CONTRACTOR

RFI Standard Form Submittal Approval Form FAA Pre-Construction and Maintenance Project Safety and Health Checklist Job Memorandum (JM) Hot Work Permit

A. During the administration of the Contract, the Contractor will be required to complete various construction administration forms as a part of the Management System. These forms are identified above and will be issued at the Pre-Construction Conference. These forms may be revised during the construction period and the Contractor will be required to comply with any such revisions.

END OF SECTION 01 10 12

CONSTRUCTION ADMINISTRATION FORMS – ELEVATOR REFURBISHMENT 01 10 12 - 2

CONSTRUCTION ADMINISTRATION FORMS – ELEVATOR REFURBISHMENT 01 10 12 - 3

Federal Aviation Administration

Request For Information No. 000

Title:

From: Project: To:

Contractor Contractor address

Phone:

Fax:

Contact:

JOB TITLE

Job Location

Contract:

Phone:

Fax:

RE:

Drawing or Spec:

Attachments? No

Date Started:

Date Required:

Date Completed:

Priority: Normal Potential Cost Impact? Yes No Potential Schedule Impact? Yes No If yes to either, explain below.

Question (Include Potential Impacts):

Response:

By: , FAA Date:

CONSTRUCTION ADMINISTRATION FORMS – ELEVATOR REFURBISHMENT 01 10 12 - 4

APPROVAL OR DISAPPROVAL OF CONTRACTOR’S

MATERIALS OR SHOP DRAWINGS

DEPARTMENT OF TRANSPORTATION

FEDERAL AVIATION ADMINISTRATION

1. TO: 2. DATE CONTRACTOR’S SUBMITTAL RECEIVED:

3. DATE SUBMITTAL RETURNED:

Contractor Address

Tel: Fax:

4. GOV’T TRANS. NO.

5. CONTRACTOR’S TRANS. NO.

6. PROJECT NAME

7. CONTRACT NUMBER

ATTN:

8. TRANSMITTAL REFERENCE TO CONTRACT DRAWINGS and/or SHOP DRAWINGS

9. TRANSMITTAL REFERENCE TO CONTRACT DRAWINGS AND PARAGRAPH NUMBER and/or CHANGE ORDER NUMBER

10. FACTS:

Gentlemen: We are returning herewith the following Submittal Data:

A. B. C. D. E. APPROVAL F.

ITEM

NO.

NO.

COPIES NAME OF SUPPLIER TYPE OF MATERIAL OR EQUIPMENT AS

SUBMITTED

AS

NOTED*

NOT

APPROVED

REVISE

AND

RESUBMIT

G. REMARKS

H. STIPULATIONS

*Data marked “Approved as Noted” is satisfactory, contingent upon contractor acceptance of corrections and/or notations, and if accepted does not require re-submittal.

†Data marked “Not Approved” does not meet job requirements, and contractor must re-submit on proper basis.

Approval of Data does not obviate Contractor Responsibility for correct take-off or installation clearance.

Carbon Copies Transmitted To:

Sincerely, Resident Engineer

FAA PRE-CONSTRUCTION AND MAINTENANCE PROJECT

SAFETY AND HEALTH CHECKLIST

Purpose This checklist is intended to be used as a tool by RE/COTR's, designated facility POC's, or SSC managers who oversee construction and maintenance activities that potentially have Occupational Safety, Health, and Environmental (OSH/E) related impacts on AT/AF operations. This tool shall be used, as appropriate, during critical phases of construction and maintenance activities (e.g. the pre-construction meeting, 30-60 days prior to commencement of work, weekly/daily construction meetings, etc.). Emphasis should be placed on using this checklist as a tool to assess as well as reassess hazards as the project progresses. Specifically, this checklist is intended to:

• Promote sensitivity to potential OSH/E hazards associated with projects and stress the importance of not disrupting NAS operations

• Assist in identifying and validating potential project hazards and associated risks

• Assist in preventing safety and health incidents/accidents and facility shutdowns

• Ensure appropriate contractor measures and controls are in place to address potential project hazards

• Facilitate discussion with the contractor regarding plans to prevent/minimize potential incidents/accidents

• Enhance coordination between OSH/E professionals, project personnel and contractors

• Facilitate review of critical FAA OSH/E procedures with contractors

• Raise OSH/E awareness

- This checklist relies on the training and professional judgment of the user. OSH/E personnel should be consulted as needed.

- A facility POC with a thorough understanding of facility procedures and equipment considerations should participate in the site walk-through.

NOTE: For small procurements (e.g. credit card purchases) and internal FAA projects (e.g. field maintenance party projects), without specifications, immediately contact the designated OSH/E professional for assistance in completing this checklist.

1 Project Summary Information Fill in the requested site-specific information.

Project Name, Description and Location: _____ Project/Activity/Task (detail): ______ Planned Start: _______ Expected Completion Date: _____ ANI/Contractor Contact: Name: _____ Phone: _____

OSH/E Contact: Name: _____ Phone: _____ Facility AF POC: Name: _____ Phone: _____

2 Facility Procedures Review site specific FAA procedures and considerations with the contractor. For example, discuss when or how during the project, emergency plans will be used/required. After the procedures have been reviewed, perform a site walk-through with the contractor.

Facility Procedures Reviewed? Notes

Yes N/A No Asbestos Contingency Plan Critical Power Systems Awareness Lock Out/Tag Out Work Permits (e.g. Asbestos, Lead) Emergency Plans (e.g. Occupant Emergency Plan) Impacts to Fire Alarm and Suppression Systems Site Walk-Through with Facility POC & Contractor(s) Hazard Communications (e.g. MSDS's) Other (e.g. Access/Security/Communications Equip.)

2 Project Hazard/Risk Analysis Review site specific FAA procedures and considerations with the contractor. For example, discuss when or how during the project, emergency plans will be used/required. After the procedures have been reviewed, perform a site walk-through with the contractor.

Potential Project Hazards (Consider Sensitive AT/AF Operations)

Level of Potential Risk For Exposure/Release/Incident

Notes

High Low N/A Hazardous Substances and Env Controls Asbestos (e.g. Tiles & Insulation) Chemical, Gas, Fumes, Dust, Radiation Indoor Air Ventilation System Lead-based Paint Electrical Power Systems Pressurized Equipment Systems Work at Heights (>6 feet) Other (e.g. Confined Space)

4 Site Safety and Health After reviewing the potential hazards and risks in block 3, ensure that the contractor has identified measures and controls to address applicable site safety and health risks (e.g. through discussions, available site safety plans, or other applicable documents). In your judgment, if the contractor has appropriate measures to address the potential project hazards (see block 3), check the appropriate YES boxes below. If a potential project hazard has been identified in block 3 and no associated measures or controls are evident, then check the appropriate NO boxes below. If a NO box is checked, use the closeout date box to indicate when appropriate measures or controls have been incorporated into the contractor's site safety and health approach.

Program Elements Yes N/A No Closeout

Date Notes

Hazardous Substances & Environmental Controls Asbestos Chemicals (e.g. Introduced to site) Provide MSDS Gas Fumes Lead Paint/Other Coatings Radiation and Electric Fields Ventilation and Exhaust Systems

Electrical Power Systems Procedures for Critical Power Systems Coordination Provisions for GFCI

Control of Hazardous Energy (lockout/tagout) (e.g. electrical, mechanical, hydraulic, thermal, radiation)

Pressurized Equipment and Systems Work at Heights (>6 feet)

Safe Access and Fall Protection Work Platforms Floor and Wall Holes and Openings Personal Protective and Safety Equipment Fire Prevention Accident Prevention Excavations (New Construction or Tie in) Welding and Cutting Demolition of Existing Facility in Whole or Part Medical and First Aid Requirements Hand and Power Tools Material Handling, Storage, and Disposal Rigging Machinery and Mechanized Equipment (e.g. Equipment & Operator Certifications) Sanitation Lighting Concrete & Masonry Construction & Steel Erection Hazardous, Toxic, Radioactive Waste Activities Other (e.g. Noise)

5 Review Information The appropriate FAA point of contact and the contractor shall sign below to document discussion of the items on this form.

Reviewed By: Date

FAA POC:

See Addendum

Contractor:

See Addendum

Incident Prevention and Hazard Control Methods Discussed? Yes No

This block indicates routing of this checklist for project coordination.

This form has been forwarded to: Name Date SECM, OSH/E Contact: See Addendum AF Facility Manager: See Addendum AT Facility Manager: See Addendum Other: See Addendum

Notes (e.g. provide further explanation of potential hazards, locations, etc. below and attach additional sheets if necessary.)

ANI Risk Mitigation Addendum Communicate Your Activities Review the project construction or installation activities with emphasis on potential risks to unscheduled interruptions with the site AF POC. Provide plans to mitigate each of those risks and to restore operations should an unscheduled interruption occur. Have the AF POC and the AF site manager sign the check sheet indicating approval of the plans and fax to the ANI platform manager for approval BEFORE beginning work. Ensure that the AF POC coordinates with air traffic to keep them aware of installation activities. Items marked with an asterisk require daily coordination with AF..

Elements Risk Mitigation and Restoration Plan

Yes No Engineering Package Review of risk mitigation procedures and cut-over plans

Airport Access and On-Airport Driving Badging Airport driver training Communication with ATCT Properly marked vehicle

Access to Electrical Power

* Essential power panels, risk of opening panel, installing conduit, manipulating wiring, etc. Site tech shall supervise any work in power panels and energize/de-energize circuits.

* Critical power panels, risk of opening panel, installing conduit, manipulating wiring, etc. Site tech shall supervise any work in power panels and energize/de-energize circuits.

Cable raceways

Demarcs, Junction Boxes, Racks and Buried Cable Proper identification of cables and terminations Proximity of critical operational circuits

* Coordination of digging activities

Backup Systems Checkout of backup systems that may be required after unscheduled interruption (including diverse routes).

Checkout of operational systems prior to modifications

Access to Signal Cable Raceways Identify affected cable trays ATCT shaft

* Operational consoles Removing unused cable

Equipment Releases Schedule Coordination with AF/AT Log entries Review maint log entries ensuring purpose for release is included.

* Removal from service Will ask site technician to remove equipment from service.

Work Outside of Normal Duty Hours Schedule of activities Coordination of OPS overtime handoff if required

Unscheduled Interruptions Restoration Return to service Site tech must return to service and make log entries.

Notifications Site AF manager and platform manager shall be notified ASAP.

Contractors Badging Oversight ANI/TSSC shall provide continuous oversight of all contractors.

Parking

AF Site POC:

Date

AF Site Manager:

ANI Site POC:

ANI Platform Manager:

Copies provided to Site AT, AFSMO (for SECM and OSH/E contact), and ANI Operations Liaison

U.S. Department of Transportation Federal Aviation Administration

ATLANTA TERMINAL ENGINEERING CENTER

P.O. Box 20636 Atlanta, Georgia 30320-0631

JOB MEMORANDUM (JM)

JM No.:_____________________ Date:________________ Sheet _ of___

To: ____________________________________

Project: _________________________________________ (B.P._________)

Field inspection has indicated that the following work is not being performed in accordance with the Contract Documents. The Contractor is requested to provide his proposed Contractor Corrective Action (CCA) no later than .

Reference: Sheet No.: ___________ Specification No.: _________________ Other: ________________ Subject:___________________________________________________________________________________

Description of Discrepancy:

Resident Engineer______________________________

CONTRACTOR'S CORRECTIVE ACTION (CCA)

CCA No.: __________ Date:________________ To: FEDERAL AVIATION ADMINISTRATION – RESIDENT ENGINEER The following action has been taken___________________________________________________________

Contractor _____________________________________

FAA's Response:_________________________________________________________________________________ cc: FAA Contracting Officer, FAA Project Engineer, A/E

HOT WORK PERMIT

Hot Work Permits are required when any heat, spark or smoke producing operations are conducted in areas not specifically designed for these operations. Specific examples of Hot Work include, but are not limited to: Torch cutting, welding, soldering, grinding, brazing, and open tar operations. All hot work shall be performed in accordance with AC3900. 21f Chapter 24, Fire Protection.

Due to the high hazard associated with hot work in areas not designated for hot work it should be avoided whenever possible. Consider the following before issuing a hot work permit:

• Is it possible to move hot work to an area designed for hot work, equipped with all of the necessary controls?

• Can alternative processes to hot work be used in place of hot work? (e.g. glue, screws, bolts)

PROJECT INFORMATION

Starting Date: Start Time: Building:

(Please estimate) (Building Number/Name)

Expiration Date: Completion Time: Location:

(Please estimate) (Room #/Area)

Project Description:

CONTACT INFORMATION

Person Requesting Permit: Phone #:

(COTR, Construction Engineers, or Facility Maintenance Specialists)

Routing Symbol:

Person Performing Work:

(Lead person at the hot work site) Phone # Company Name:

(Performing Work) Phone #:

Contracting Supervisor: Phone #:

NOTIFICATIONS

Org. Person Contacted Phone

(###-####) Fax Date (MM/DD/YYYY) Time

(am/pm)

Notes:

HOT WORK SITE PREPARATION AND PRECAUTION

Each applicable box below must be checked prior to issuing the permit.

The contracting supervisor certifies that the following precaution has or will be adhered to:

All equipment to be used has been inspected and is in good repair.

Hot work will be performed by qualified personnel.

Floor and wall openings are tightly sealed within 35 feet of the hot work site.

Combustible materials are removed from the area within 35 feet of the hot work site.

Flammable and combustible liquids are removed and secured away from the work site.

If combustible materials are immovable they are protected with metal guards or flameproof covers.

The floor is swept clean within 35 foot of the hot work site.

Combustible floors are protected with protective sheeting within 35 feet of the hot work site.

Where needed, fire tarpaulins are suspended beneath work.

Ducts and conveyors within 35 foot of the hot work site, that may carry sparks are tightly sealed or shutdown.

Hot Work performed in confined spaces will be performed using appropriate entry and work procedures as described in AC 3900.21f Chapter 11. Contact AMP-100A for additional assistance.

Atmospheric testing is performed when Hot Work is being completed where the potential for flammable gases, vapors, or potentially explosive dust mixtures exist. Contact AMP-100A for additional assistance.

Personnel involved with Hot Work are familiar with emergency notification and evacuation procedures.

A copy of the hot work permit is posted in plain view near Hot Work site.

The sprinkler system, where provided, is in service.

Fire Watch A person other than the operator is assigned to act as fire watch throughout the hot work and

30 minutes after the hot work operations have ended.

The fire watch is performing no other duties during their assignment as the fire watch.

The fire watch is familiar with Aeronautical Center emergency notification and evacuation procedures.

The fire watch is equipped with a fire extinguisher and properly trained in its use.

The fire watch has access to alarms or two-way radios throughout the fire watch assignment.

Multiple personnel are assigned as the fire watch when adjoining areas, rooms, or floors are at risk to heat and spark from the hot work.

Please, note any action(s) taken to accommodate the conditions above: (e.g. performed atmospheric testing, removed cardboard boxes, covered floor openings, Multiple hot work personnel were assigned):

Notes∴:

∴ Include information on fire prevention measures.

Signature:

Date

(Permit Issuer)

SUBMITTAL PROCEDURES 01 33 00 - 1 of 4

SECTION 01 33 00 - SUBMITTAL PROCEDURES

1.1 SUMMARY

A. Submittals shall be required, with the Contractor Proposal, for any material and equipment that will be replaced, rebuilt or repaired as part of the elevator refurbishment.

1.2 REFERENCES

1.3 DEFINITIONS

A. Submittal Definition: Shop drawings, product data, samples, administrative and closeout submittals, and additional data presented for review and approval. Contract clauses referring to material, workmanship specifications and drawings for construction shall apply to all submittals.

B. Types of Submittals

1. Shop Drawings. As used in this Section, drawings, schedules, diagrams, and other data prepared specifically for this contract, by the Contractor or through the Contractor by way of a subcontractor, manufacturer, supplier, distributor, or other lower tier contractor, to illustrate a portion of the work.

2. Product Data. Pre-printed material such as illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer's descriptive literature, catalog data, and other data to illustrate a portion of the work, but not prepared exclusively for this Contract. Information such as mix design, material characteristics, and similar data is included herein.

3. Administrative and Closeout Submittals. Submittals of data for which reviews and approval will be to ensure that the administrative requirements of the project are adequately met but not to ensure directly that the work is in accordance with the design concept and in compliance with the contract documents.

C. Approving Authority: Contracting Officer's Representative (COR.

D. Work: As used in this Section, the construction required by the contract documents, including labor necessary to produce the construction and materials, products, equipment, and systems incorporated or to be incorporated in such construction and including materials, products, equipment, and systems produced both on-and off-site.

1.4 SUBMITTALS

A. Submit the following in accordance with the requirements of this section.

SUBMITTAL PROCEDURES 01 33 00 - 2 of 4

1. Include for each submittal the specification section number; description of item for which the submittal is required.

1.5 PROCEDURES FOR SUBMITTALS

A. Limits and Constraints Regarding Submittals

1. Submittals shall be complete for each portion of the work; components of the work interrelated as a system shall be submitted at the same time.

2. The work shall conform to approved submittals, as implied with the acceptance of the contractor’s proposal, except Contractor shall conform to the contract requirements and resubmit the submittal if a previously approved submittal has an error or omission.

3. Submittals considered incomplete shall be returned to the contractor for revision and resubmission. Failure to resubmit within 10 working days from resubmittal request may disqualify proposal.

B. Substitutions: Substitutions from contract requirements require Government approval and will be considered where advantageous to the Government. Where substitutions are proposed for consideration, submit a written request, with documentation of the nature and features of the substitution and why the substitution is desirable and beneficial to the Government. The proposed substitution shall be identified separately and included along with the required submittal for the item. When a substitution is submitted for approval, the Contractor warrants the following:

1. Substitution Is Compatible: The Contract has been reviewed to establish that the substitution, when incorporated, will be compatible with other elements of the work.

2. Contractor is Responsible: The Contractor shall take action and bear the additional cost, including review costs by the Government, necessary because of the proposed substitution.

C. Contractor's Responsibilities:

1. Determine and verify field measurements, materials, field construction criteria; review each submittal; and check and coordinate each submittal with requirements of the work and Contract documents.

2. Ensure that material is clearly legible. Ensure required specialty stamps are affixed and signed.

3. Stamp each sheet of each submittal with the Contractor's certificating stamp, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only. Word the submittal stamp as follows:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated into Contract Number ________________, is in compliance with the specifications, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by_______________________ Date ______________________"

4. Sign the Contractor's certification. The person signing the certification shall be one designated in writing by the Contractor as having that authority. The signature shall be in original ink. Stamped signatures are not acceptable.

SUBMITTAL PROCEDURES 01 33 00 - 3 of 4

5. Furnish additional copies of submittals if requested by the COR.

D. Approving Authority's Responsibilities:

1. Submittals will be reviewed as part of the contractor’s refurbishment proposal.

E. Format and Quantity for Shop Drawings

1. For shop drawings presented on sheets larger than 11-inches by 17 inches, submit two printed copies and one Portable Document Format (PDF) file transmitted on 700 MB compact disks (CD) of each shop drawing prepared for this project.

2. For shop drawings presented on sheets 11-inches by 17 inches or less, submit two printed copies with each bound in a separate volume and a PDF file transmitted on 700 MB compact disks (CD) of each shop drawing prepared for this project.

3. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to the information required in the paragraph entitled "Identifying Submittals."

4. Dimension drawings, except diagrams and schematic drawings; prepare dimensioned drawings to scale. Identify materials and products for work shown.

5. Shop drawings shall be not less than 8 1/2 by 11 inches or more than 36 by 42 inches.

6. After review, the approving authority will return a PDF file and a marked original.

F. Format and Quantity for Product Data

1. Submit two printed copies with…