J 035 24 Office Space.pdf

This RFP from James Madison University (RFP #J-035-24) seeks proposals for rental of office and administrative space in Harrisonburg, Virginia. The RFP offers two options: Option A requests approximately 30 hard-walled offices in an estimated 6,000 square feet for Research Economic Development and Innovation (REDI), and Option B requests approximately 30-50 hard-walled offices in an estimated 8,500-12,000 square feet for the Institute for Innovation in Health and Human Services (IIHHS). Both options require conference rooms and office service areas. Sealed proposals are due January 6, 2025 at 2:00 PM EST, with an expected lease effective date between March 15, 2025 and June 1, 2025. The initial lease term is five years with automatic year-to-year renewal options. The facility must be within two miles of James Madison University's campus.

The RFP will be evaluated on a 100-point scale with criteria including quality of space (30 points), location (30 points), price (20 points), Small/Woman/Minority-owned business utilization plan (15 points), and experience/references (5 points). Rent escalations shall not exceed 2.0% of the previous year's rent. The lease is structured as a full-service lease including all common area maintenance, management fees, landlord insurance, real estate taxes and utilities with no pass-throughs. Building requirements include climate-controlled HVAC maintaining 68°F in winter and 74°F in summer, dedicated parking (40 vehicles for Option A, 35-65 vehicles for Option B), and location within 1/4 mile of public transportation.