J 035 24 Office Space.pdf

This is a Request for Proposals (RFP #J-035-24) issued by James Madison University's Office of Real Property & Space Management seeking leased office and administrative space in Harrisonburg, Virginia. The RFP offers two options: Option A requests approximately 6,000 square feet containing 30 hard-walled offices for Research Economic Development and Innovation (REDI), while Option B requests 8,500-12,000 square feet containing 30-50 hard-walled offices for the Institute for Innovation in Health and Human Services (IIHHS). Sealed proposals are due January 6, 2025 at 2:00 PM EST. The lease is expected to begin between March 15, 2025 and June 1, 2025, with an initial term of five years and automatic year-to-year renewal options. The facility must be located in Harrisonburg (22801/22802) within two miles of JMU's campus.

The RFP will be evaluated using a 100-point system with criteria including: quality and suitability of space (30 points), location (30 points), price (20 points), Small/Woman/Minority-owned business utilization plan (15 points), and experience/references (5 points). The space must include conference rooms, office service areas, and meet specific requirements for electrical systems, HVAC (maintaining 68°F in winter and 74°F in summer), finishes, lighting, and parking (40 vehicles for Option A or 35-65 vehicles for Option B). The lease includes all utilities, maintenance, and building services with no security deposit required. Pricing must be offered as a full-service lease with no pass-through expenses. Rent escalations are capped at 2.0% annually.