J 035 24 Office Space.pdf

This is a Request for Proposals (RFP #J-035-24) issued by James Madison University's Office of Real Property & Space Management in Harrisonburg, Virginia, seeking leased office space. The RFP has two options: Option A requests approximately 30 hard-walled offices in an estimated 6,000 square feet for Research Economic Development and Innovation (REDI), and Option B requests approximately 30-50 hard-walled offices in an estimated 8,500-12,000 square feet for the Institute for Innovation in Health and Human Services (IIHHS). Both options require conference rooms and office service areas. The sealed proposals are due January 6, 2025, at 2:00 PM EST, with an expected lease effective date between March 15, 2025, and June 1, 2025. The initial lease term is five years with automatic year-to-year renewal options.

The RFP evaluation criteria includes quality of space (30 points), location (30 points), price (20 points), Small/Woman/Minority-Owned Business Utilization Plan (15 points), and experience/references (5 points). The space must be located within the City of Harrisonburg (22801/22802) with preference given to locations within two miles of James Madison University. Required features include dedicated parking (40 vehicles for Option A, 35-65 vehicles for Option B), climate-controlled HVAC maintaining 68°F in winter and 74°F in summer, ADA compliance, and 24/7 building access. The lease is full-service including utilities, maintenance, and janitorial services, with annual rent escalations not to exceed 2.0%.