J-0200000-05 - ELINs.xls
XLS spreadsheet 227 KB Posted
- Attached to
- Vehicle and Equipment Maintenance, Repair and Alterations for NAVFAC Mid-Atlantic Hampton Roads
- Solicitation number
- N4008520R0012
About this file
This document outlines a federal solicitation for vehicle and equipment maintenance, repair, and alteration services. The solicitation seeks an indefinite delivery, indefinite quantity contract to provide services for government vehicles and equipment located throughout the Hampton Roads area of Virginia, including Naval Station Norfolk, Naval Air Station Oceana, Naval Weapons Station Yorktown, and Joint Expeditionary Base Little Creek-Fort Story. Services include repairs, inspections, cleaning, part replacements, bodywork, welding, alignments, and other maintenance for vehicles ranging from sedans to 40-ton trucks and various construction equipment. The contractor must demonstrate the ability to service a significant number of vehicle types from multiple manufacturers. The performance work statement details the general work requirements. The proposal due date for this small business set-aside solicitation is May 11, 2020, with any updates posted to the Beta SAM website.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment 0002.pdf | ||
| Amendment 0001.pdf | ||
| N40085-20-R-0012.pdf | ||
| J-1700000 Vehicle and Equipment Maintenance.pdf | ||
| J-0200000 Management and Administrative.pdf |
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Text version
Non-Recurring-Base Year
ATTACHMENT J-0200000-04
EXHIBIT LINE ITEM NUMBERS
SOLICITATION/CONTRACT #N40085-20-R-0012; Regional Vehicle Maintenance Contract
EXHIBIT A - CLIN 0001
| Line Item 0001 Base Period - Non-Recurring Work |
| PROVIDE UNIT PRICES FOR NON-RECURRING WORK |
IN ACCORDANCE WITH SECTION C. SPEC ITEM 4
ELINS A700 through A703
| ELIN/ | Estimated | Unit of | Unit | Extended | Contractor | Store (Taxonomy 1) | Catalog (Taxonomy 2) | Category (Taxonomy 3) | ETO? | IMAP CAC(s) | DBA | HELPFUL HINTS | ||||
| Catalog No. | Product Name | Description Extended | Quantity | Issue | Price | Price | Contract No. | Name | CAGE | (Y/N) | (Y/N) | |||||
| A700 | Service Call For Vehicle Repair | A Service call will be issued for vehicle repair / modification work. Upon receiving the service call the Contractor shall arrange a time and place to meet with a Government Representative to discuss and agree on the method and extent of repairs required. The Government may include up to three vehicles in one Service Call provided all three are at the same location and all three are available to the contractor at the same time, for viewing and developing estimates. The Contractor shall then use automotive insurance industry standard computer estimating software to provide a repair / modification estimate to the Government. Any items not covered in the repair software are to be estimated using labor hour repair manuals and the Contractor’s expertise. The Government will review the Contractor’s estimate for cost and completeness. Any repair items in question will be discusses and negotiated between the Government and the Contractor. When agreement is reached a task order will be issued for the repair / modification to be completed. | 180 | EA | ||||||||||||
| A701 | LABOR |
MUST BE NEGOTIATED BY KO This bid line item is for the cost of one hour of labor inclusive of all associated costs, such as equipment, shop, profit, overhead, material handling, supervision, etc., required for vehicle service off of Government Property, and related work.
Labor hours shall be standard man hours taken from the current version of Chilton and / or Mitchell Rate, Parts and Crash Manuals
| MUST BE NEGOTIATED BY KO. | 14000 | HR | N40085-09-R-9987 | NAVFAC | N | N | |
| A702 | MATERIAL |
MUST BE NEGOTIATED BY KO This line item covers the cost of materials and parts to perform the work at wholesale price only .
Material cost is bare cost and excludes mark ups except delivery costs.
| MUST BE NEGOTIATED BY KO. | $450,000.00 | NTE | $1.00 | $450,000.00 | N40085-09-R-9987 | NAVFAC | N | N | |
| Total Base Year Cost | $ |
Catalog No.
Contains the line item number (CLIN/SLIN/ELIN).
Product Name
Contains a short description of the line item. This text box cannot exceed 120 characters.
Description Extended
Contains an extended description of the product or service the Contractor is to perform, including any applicable response and completion times. When a Shopper is in DOD EMALL - this additional information can be accessed by clicking on the "Product Name" in the Catalog. The Product Detail screen will open providing more details about the product or service such as Unit of Issue, Contract Number, Contractor (Supplier), Catalog Number/CLIN, etc. This text box cannot exceed 2048 characters.
Estimated Quantity
Contains estimated quantities to be used for the contract period as seen in all ELIN Schedules when the Contractor submits their bid/proposal. Estimated Quantities are not shown in contract catalogs in DOD EMALL. The Estimated Quantity column is shown here for Bidding/Proposal purposes only. DELETE this column after award prior to submitting Catalog for upload to DOD EMALL.
NOTE: DELETE this column after award and prior to submitting Catalog for upload to DOD EMALL.
Unit of Issue
Indicates the Unit of Issue for each product or service, such as square feet (SF). Unit of Issue must conform to DOD EMALL's available Units of Measure (UOMs).
NOTE: See EXCEL Tab below labeled - "NAVFAC UOMs"for complete listing. For example: Vertical Linear Feet (V/LF) is not on the list of acceptable UOMs. Resolution: In the "Description Extended" column state that the "LF" Unit of Issue represents "Vertical Linear Feet".
Unit Price
Contains the unit price per Unit of Issue. This field is limited to a maximum of 16 digits, with up to four decimal places.
NOTE: DELETE Special Note to Bidder/Offerors after award and prior to submitting Catalog for upload to DOD EMALL.
Extended Price
Contains total price for each ELIN (Estimated Quantity x Price x Unit Price = Extended Price). Extended Prices are not seen on DOD EMALL in our Catalogs. DELETE this column after award prior to submitting for upload to DOD EMALL. The Extended Price column is shown here for Bidding/Proposal purposes only.
Contract No.
Contains the contract number without dashes (should be the same for every line item in each catalog). Example: N6247005D9001.
Contractor Name
Contains the contract name, and the location such as “Willow Grove Housing Maintenance ” (should be the same for every line item in each catalog.
Cage
The CAGE code identifies the contractor's name (should be the same for every line item in each catalog).
Store (Taxonomy 1), Catalog (Taxonomy 2), and Category (Taxonomy 3).
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Store (Taxonomy 1)
Represents NAVFAC's folder, and is the highest level of taxonomy classification. In NAVFAC catalogs, this column should always be set as “NAVFAC”. (Should be the same for every line item in each catalog).
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Catalog (Taxonomy 2) Represents the folder for the contract filed by Contract Number, and is the second-highest level in the taxonomy classification. (Should be the same for every line item in each catalog.) Taxonomy 2 should always be set as follows:
a. The last two digits of the year when the contract was awarded (ex : if awarded in 2001 enter “01”).
b. The last four digits of the contract number ( ex : if the contract number is N62470-05-D-9001 enter “9001”) .
c. The location of the contract (ex : NAS Anywhere).
d. A short description of the contract ( ex :Grounds Maintenance).
e. In this example, the complete taxonomy is “05-9001- NAS Anywhere Grounds Maintenance”.
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Category (Taxonomy 3)
Taxonomy 3 is a sub-category of Taxonomy 2 which can be used to establish folders for the purposes of making it easier to find Catalog Line Items in the contract. (Should be the same for every line item in each catalog.) Taxonomy 3 allows the creation of subfolders arranged by types of work, location, or FSC/BOS Template Annex by function. Creating Taxonomy 3 reduces searching through a multitude of Line Items in the Catalog. (ex :if "Taxonomy 2" is “05-9008 Pear Harbor HI Housing Maintenance ” then Taxonomy 3 could be “Plumbing”, “HVAC” or “Flooring” etc). This field is optional.
a. Single Function Contract Covers All Locations- If all Line Items are related to "Grounds Maintenance" this column should be left blank. There is no need to create a folder for each Line Item.
b. Single Function Contract Various Locations - Folders can be created if the contract contains Contract Line Items where separate pricing or tasks are anticipated in a contract for various locations. (ex: Taxonomy 3 column could be used by placing a location such as "Prestige Mowing NAS Anywhere"; "Prestige Mowing NAVSTA Anywhere"; "Tree Removal NAS Anywhere"; "Tree Removal NAVSTA Anywhere", etc.)
c. FSC/BOS Template Annexes by Function - Contracts which are single-function such as Grounds Maintenance should be left blank unless there is a desire to create folders based on location. This column can also be used to organize Catalog Line Items by FSC/BOS Template Annex functions. (ex: Administration, Security, Public Safety, Grounds Maintenance, Custodial, BSVE, etc.).
If required: ( Column "Taxonomy 4" can be created by adding another column to the spreadsheet.)
ETO? (Y/N)
This column is used to identify whether or not a line item will require use of the Electronic Task Order (ETO) function to request a proposal and negotiate non-prepriced work.
A "Y" (Yes) should be placed in this column if the line item is unpriced and requires negotiation to determine the final "fair and reasonable" price for the requested service. This would be considered an ETO line item. ETO items should have a TBD in the Unit Price column.
An "N" (No) should be placed in this column if the line item is pre-priced and does not require negotiation. This would not considered an ETO line item.
IMAP CAC(s)
Includes one or more Installation Management Accounting Project Cost Account Codes that correspond to the service provided by this line item. This field is optional.
DBA
This column is used to note whether or not the Davis-Bacon Act (DBA) is applicable to the work to be performed by the Contractor for the Contract Line Item. A 'N' should be placed in the column if the DBA does not apply. A 'Y" should be placed in the column if the DBA applies.
<<Note to Spec Writer: DELETE "HELPFUL HINTS" after ELIN Schedule is developed. >>
1. Read catalog contents from the customer/client perspective. Ensure that catalog item's Product Name, together with the [Extended] Description, provides a clear understanding of what is being ordered. Include response times and completion dates.
2. Check for typographical/grammatical errors. Other errors found: CAGE code did not match code on Supplier Information Sheet; incorrect contract number cited in catalog; Taxonomy 2 did not comply with the standard naming convention; incorrect catalog numbers used, letter "O" used in lieu of zero.
3. Do not use "smart" quotes in catalog. A single smart quote (also known as single "curly" quote) is converted to the character [ý] when used in the catalog template and when entered in the Cart Memo section. Changing the smart quote to a straight quote ['] resolves this problem. Per Steve Ifshin [sifshin@part.net] "a smart quote will display as a control character according to the ISO 8859 standard."
Workarounds:
If you copied and pasted text into Excel, you can Find | Replace single and double smart quotes with straight quotes. Single smart quote entered as [Alt][0][1][4][5] or [Alt][0][1][4][6]. Double smart quote entered as [Alt][0][1][4][7] or Alt][0][1][4][8].
In Word, you can turn off the selection to "Replace "straight quotes" with "smart quotes" in the "Replace as you type" section in the menu Tool | AutoCorrect | "AutoFormat as you type" tab.
4. Use of other symbols (e.g., the registered trademark symbol ®) in catalog template will result in unexpected characters.
Non-Recurring-Option One
ATTACHMENT J-0200000-04
EXHIBIT LINE ITEM NUMBERS
SOLICITATION/CONTRACT #N40085-20-R-0012; Regional Vehicle Maintenance Contract
EXHIBIT B - CLIN 0002
| Line Item 0002 Option One - Non-Recurring Work |
| PROVIDE UNIT PRICES FOR NON-RECURRING WORK |
IN ACCORDANCE WITH SECTION C. SPEC ITEM 4
ELINS B700 through B703
| ELIN/ | Estimated | Unit of | Unit | Extended | Contractor | Store (Taxonomy 1) | Catalog (Taxonomy 2) | Category (Taxonomy 3) | ETO? | IMAP CAC(s) | DBA | HELPFUL HINTS | ||||
| Catalog No. | Product Name | Description Extended | Quantity | Issue | Price | Price | Contract No. | Name | CAGE | (Y/N) | (Y/N) | |||||
| B700 | Service Call For Vehicle Repair | A Service call will be issued for vehicle repair / modification work. Upon receiving the service call the Contractor shall arrange a time and place to meet with a Government Representative to discuss and agree on the method and extent of repairs required. The Government may include up to three vehicles in one Service Call provided all three are at the same location and all three are available to the contractor at the same time, for viewing and developing estimates. The Contractor shall then use automotive insurance industry standard computer estimating software to provide a repair / modification estimate to the Government. Any items not covered in the repair software are to be estimated using labor hour repair manuals and the Contractor’s expertise. The Government will review the Contractor’s estimate for cost and completeness. Any repair items in question will be discusses and negotiated between the Government and the Contractor. When agreement is reached a task order will be issued for the repair / modification to be completed. | 180 | EA | ||||||||||||
| B701 | LABOR |
MUST BE NEGOTIATED BY KO This bid line item is for the cost of one hour of labor inclusive of all associated costs, such as equipment, shop, profit, overhead, material handling, supervision, etc., required for vehicle service off of Government Property, and related work.
Labor hours shall be standard man hours taken from the current version of Chilton and / or Mitchell Rate, Parts and Crash Manuals
| MUST BE NEGOTIATED BY KO. | 14000 | HR | N40085-09-R-9987 | NAVFAC | N | N | |
| B702 | MATERIAL |
MUST BE NEGOTIATED BY KO This line item covers the cost of materials and parts to perform the work at wholesale price only .
Material cost is bare cost and excludes mark ups except delivery costs.
| MUST BE NEGOTIATED BY KO. | $450,000.00 | NTE | $1.00 | $450,000.00 | N40085-09-R-9987 | NAVFAC | N | N | |
| Total Option One Cost | $ |
Catalog No.
Contains the line item number (CLIN/SLIN/ELIN).
Product Name
Contains a short description of the line item. This text box cannot exceed 120 characters.
Description Extended
Contains an extended description of the product or service the Contractor is to perform, including any applicable response and completion times. When a Shopper is in DOD EMALL - this additional information can be accessed by clicking on the "Product Name" in the Catalog. The Product Detail screen will open providing more details about the product or service such as Unit of Issue, Contract Number, Contractor (Supplier), Catalog Number/CLIN, etc. This text box cannot exceed 2048 characters.
Contains estimated quantities to be used for the contract period as seen in all ELIN Schedules when the Contractor submits their bid/proposal. Estimated Quantities are not shown in contract catalogs in DOD EMALL. The Estimated Quantity column is shown here for Bidding/Proposal purposes only. DELETE this column after award prior to submitting Catalog for upload to DOD EMALL.
Indicates the Unit of Issue for each product or service, such as square feet (SF). Unit of Issue must conform to DOD EMALL's available Units of Measure (UOMs).
NOTE: See EXCEL Tab below labeled - "NAVFAC UOMs"for complete listing. For example: Vertical Linear Feet (V/LF) is not on the list of acceptable UOMs. Resolution: In the "Description Extended" column state that the "LF" Unit of Issue represents "Vertical Linear Feet".
Contains the unit price per Unit of Issue. This field is limited to a maximum of 16 digits, with up to four decimal places.
NOTE: DELETE Special Note to Bidder/Offerors after award and prior to submitting Catalog for upload to DOD EMALL.
Contains total price for each ELIN (Estimated Quantity x Price x Unit Price = Extended Price). Extended Prices are not seen on DOD EMALL in our Catalogs. DELETE this column after award prior to submitting for upload to DOD EMALL. The Extended Price column is shown here for Bidding/Proposal purposes only.
Contains the contract number without dashes (should be the same for every line item in each catalog). Example: N6247005D9001.
Contractor Name
Contains the contract name, and the location such as “Willow Grove Housing Maintenance ” (should be the same for every line item in each catalog.
Cage
The CAGE code identifies the contractor's name (should be the same for every line item in each catalog).
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Represents NAVFAC's folder, and is the highest level of taxonomy classification. In NAVFAC catalogs, this column should always be set as “NAVFAC”. (Should be the same for every line item in each catalog).
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Represents the folder for the contract filed by Contract Number, and is the second-highest level in the taxonomy classification. (Should be the same for every line item in each catalog.) Taxonomy 2 should always be set as follows:
a. The last two digits of the year when the contract was awarded (ex : if awarded in 2001 enter “01”).
b. The last four digits of the contract number ( ex : if the contract number is N62470-05-D-9001 enter “9001”) .
c. The location of the contract (ex : NAS Anywhere).
d. A short description of the contract ( ex :Grounds Maintenance).
e. In this example, the complete taxonomy is “05-9001- NAS Anywhere Grounds Maintenance”.
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Taxonomy 3 is a sub-category of Taxonomy 2 which can be used to establish folders for the purposes of making it easier to find Catalog Line Items in the contract. (Should be the same for every line item in each catalog.) Taxonomy 3 allows the creation of subfolders arranged by types of work, location, or FSC/BOS Template Annex by function. Creating Taxonomy 3 reduces searching through a multitude of Line Items in the Catalog. (ex :if "Taxonomy 2" is “05-9008 Pear Harbor HI Housing Maintenance ” then Taxonomy 3 could be “Plumbing”, “HVAC” or “Flooring” etc). This field is optional.
a. Single Function Contract Covers All Locations- If all Line Items are related to "Grounds Maintenance" this column should be left blank. There is no need to create a folder for each Line Item.
b. Single Function Contract Various Locations - Folders can be created if the contract contains Contract Line Items where separate pricing or tasks are anticipated in a contract for various locations. (ex: Taxonomy 3 column could be used by placing a location such as "Prestige Mowing NAS Anywhere"; "Prestige Mowing NAVSTA Anywhere"; "Tree Removal NAS Anywhere"; "Tree Removal NAVSTA Anywhere", etc.)
c. FSC/BOS Template Annexes by Function - Contracts which are single-function such as Grounds Maintenance should be left blank unless there is a desire to create folders based on location. This column can also be used to organize Catalog Line Items by FSC/BOS Template Annex functions. (ex: Administration, Security, Public Safety, Grounds Maintenance, Custodial, BSVE, etc.).
If required: ( Column "Taxonomy 4" can be created by adding another column to the spreadsheet.)
ETO? (Y/N)
This column is used to identify whether or not a line item will require use of the Electronic Task Order (ETO) function to request a proposal and negotiate non-prepriced work.
A "Y" (Yes) should be placed in this column if the line item is unpriced and requires negotiation to determine the final "fair and reasonable" price for the requested service. This would be considered an ETO line item. ETO items should have a TBD in the Unit Price column.
An "N" (No) should be placed in this column if the line item is pre-priced and does not require negotiation. This would not considered an ETO line item.
IMAP CAC(s)
Includes one or more Installation Management Accounting Project Cost Account Codes that correspond to the service provided by this line item. This field is optional.
DBA
This column is used to note whether or not the Davis-Bacon Act (DBA) is applicable to the work to be performed by the Contractor for the Contract Line Item. A 'N' should be placed in the column if the DBA does not apply. A 'Y" should be placed in the column if the DBA applies.
1. Read catalog contents from the customer/client perspective. Ensure that catalog item's Product Name, together with the [Extended] Description, provides a clear understanding of what is being ordered. Include response times and completion dates.
2. Check for typographical/grammatical errors. Other errors found: CAGE code did not match code on Supplier Information Sheet; incorrect contract number cited in catalog; Taxonomy 2 did not comply with the standard naming convention; incorrect catalog numbers used, letter "O" used in lieu of zero.
3. Do not use "smart" quotes in catalog. A single smart quote (also known as single "curly" quote) is converted to the character [ý] when used in the catalog template and when entered in the Cart Memo section. Changing the smart quote to a straight quote ['] resolves this problem. Per Steve Ifshin [sifshin@part.net] "a smart quote will display as a control character according to the ISO 8859 standard."
If you copied and pasted text into Excel, you can Find | Replace single and double smart quotes with straight quotes. Single smart quote entered as [Alt][0][1][4][5] or [Alt][0][1][4][6]. Double smart quote entered as [Alt][0][1][4][7] or Alt][0][1][4][8].
In Word, you can turn off the selection to "Replace "straight quotes" with "smart quotes" in the "Replace as you type" section in the menu Tool | AutoCorrect | "AutoFormat as you type" tab.
4. Use of other symbols (e.g., the registered trademark symbol ®) in catalog template will result in unexpected characters.
Non-Recurring-Option Two
ATTACHMENT J-0200000-04
EXHIBIT LINE ITEM NUMBERS
SOLICITATION/CONTRACT #N40085-20-R-0012; Regional Vehicle Maintenance Contract
EXHIBIT C - CLIN 0003
| Line Item 0003 Option Two - Non-Recurring Work |
| PROVIDE UNIT PRICES FOR NON-RECURRING WORK |
IN ACCORDANCE WITH SECTION C. SPEC ITEM 4
ELINS C700 through C703
| ELIN/ | Estimated | Unit of | Unit | Extended | Contractor | Store (Taxonomy 1) | Catalog (Taxonomy 2) | Category (Taxonomy 3) | ETO? | IMAP CAC(s) | DBA | HELPFUL HINTS | ||||
| Catalog No. | Product Name | Description Extended | Quantity | Issue | Price | Price | Contract No. | Name | CAGE | (Y/N) | (Y/N) | |||||
| C700 | Service Call For Vehicle Repair | A Service call will be issued for vehicle repair / modification work. Upon receiving the service call the Contractor shall arrange a time and place to meet with a Government Representative to discuss and agree on the method and extent of repairs required. The Government may include up to three vehicles in one Service Call provided all three are at the same location and all three are available to the contractor at the same time, for viewing and developing estimates. The Contractor shall then use automotive insurance industry standard computer estimating software to provide a repair / modification estimate to the Government. Any items not covered in the repair software are to be estimated using labor hour repair manuals and the Contractor’s expertise. The Government will review the Contractor’s estimate for cost and completeness. Any repair items in question will be discusses and negotiated between the Government and the Contractor. When agreement is reached a task order will be issued for the repair / modification to be completed. | 180 | EA | ||||||||||||
| C701 | LABOR |
MUST BE NEGOTIATED BY KO This bid line item is for the cost of one hour of labor inclusive of all associated costs, such as equipment, shop, profit, overhead, material handling, supervision, etc., required for vehicle service off of Government Property, and related work.
Labor hours shall be standard man hours taken from the current version of Chilton and / or Mitchell Rate, Parts and Crash Manuals
| MUST BE NEGOTIATED BY KO. | 14000 | HR | N40085-09-R-9987 | NAVFAC | N | N | |
| C702 | MATERIAL |
MUST BE NEGOTIATED BY KO This line item covers the cost of materials and parts to perform the work at wholesale price only .
Material cost is bare cost and excludes mark ups except delivery costs.
| MUST BE NEGOTIATED BY KO. | $450,000.00 | NTE | $1.00 | $450,000.00 | N40085-09-R-9987 | NAVFAC | N | N | |
| Total Option Two | $ |
Catalog No.
Contains the line item number (CLIN/SLIN/ELIN).
Product Name
Contains a short description of the line item. This text box cannot exceed 120 characters.
Description Extended
Contains an extended description of the product or service the Contractor is to perform, including any applicable response and completion times. When a Shopper is in DOD EMALL - this additional information can be accessed by clicking on the "Product Name" in the Catalog. The Product Detail screen will open providing more details about the product or service such as Unit of Issue, Contract Number, Contractor (Supplier), Catalog Number/CLIN, etc. This text box cannot exceed 2048 characters.
Contains estimated quantities to be used for the contract period as seen in all ELIN Schedules when the Contractor submits their bid/proposal. Estimated Quantities are not shown in contract catalogs in DOD EMALL. The Estimated Quantity column is shown here for Bidding/Proposal purposes only. DELETE this column after award prior to submitting Catalog for upload to DOD EMALL.
Indicates the Unit of Issue for each product or service, such as square feet (SF). Unit of Issue must conform to DOD EMALL's available Units of Measure (UOMs).
NOTE: See EXCEL Tab below labeled - "NAVFAC UOMs"for complete listing. For example: Vertical Linear Feet (V/LF) is not on the list of acceptable UOMs. Resolution: In the "Description Extended" column state that the "LF" Unit of Issue represents "Vertical Linear Feet".
Contains the unit price per Unit of Issue. This field is limited to a maximum of 16 digits, with up to four decimal places.
NOTE: DELETE Special Note to Bidder/Offerors after award and prior to submitting Catalog for upload to DOD EMALL.
Contains total price for each ELIN (Estimated Quantity x Price x Unit Price = Extended Price). Extended Prices are not seen on DOD EMALL in our Catalogs. DELETE this column after award prior to submitting for upload to DOD EMALL. The Extended Price column is shown here for Bidding/Proposal purposes only.
Contains the contract number without dashes (should be the same for every line item in each catalog). Example: N6247005D9001.
Contractor Name
Contains the contract name, and the location such as “Willow Grove Housing Maintenance ” (should be the same for every line item in each catalog.
Cage
The CAGE code identifies the contractor's name (should be the same for every line item in each catalog).
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Represents NAVFAC's folder, and is the highest level of taxonomy classification. In NAVFAC catalogs, this column should always be set as “NAVFAC”. (Should be the same for every line item in each catalog).
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Represents the folder for the contract filed by Contract Number, and is the second-highest level in the taxonomy classification. (Should be the same for every line item in each catalog.) Taxonomy 2 should always be set as follows:
a. The last two digits of the year when the contract was awarded (ex : if awarded in 2001 enter “01”).
b. The last four digits of the contract number ( ex : if the contract number is N62470-05-D-9001 enter “9001”) .
c. The location of the contract (ex : NAS Anywhere).
d. A short description of the contract ( ex :Grounds Maintenance).
e. In this example, the complete taxonomy is “05-9001- NAS Anywhere Grounds Maintenance”.
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Taxonomy 3 is a sub-category of Taxonomy 2 which can be used to establish folders for the purposes of making it easier to find Catalog Line Items in the contract. (Should be the same for every line item in each catalog.) Taxonomy 3 allows the creation of subfolders arranged by types of work, location, or FSC/BOS Template Annex by function. Creating Taxonomy 3 reduces searching through a multitude of Line Items in the Catalog. (ex :if "Taxonomy 2" is “05-9008 Pear Harbor HI Housing Maintenance ” then Taxonomy 3 could be “Plumbing”, “HVAC” or “Flooring” etc). This field is optional.
a. Single Function Contract Covers All Locations- If all Line Items are related to "Grounds Maintenance" this column should be left blank. There is no need to create a folder for each Line Item.
b. Single Function Contract Various Locations - Folders can be created if the contract contains Contract Line Items where separate pricing or tasks are anticipated in a contract for various locations. (ex: Taxonomy 3 column could be used by placing a location such as "Prestige Mowing NAS Anywhere"; "Prestige Mowing NAVSTA Anywhere"; "Tree Removal NAS Anywhere"; "Tree Removal NAVSTA Anywhere", etc.)
c. FSC/BOS Template Annexes by Function - Contracts which are single-function such as Grounds Maintenance should be left blank unless there is a desire to create folders based on location. This column can also be used to organize Catalog Line Items by FSC/BOS Template Annex functions. (ex: Administration, Security, Public Safety, Grounds Maintenance, Custodial, BSVE, etc.).
If required: ( Column "Taxonomy 4" can be created by adding another column to the spreadsheet.)
ETO? (Y/N)
This column is used to identify whether or not a line item will require use of the Electronic Task Order (ETO) function to request a proposal and negotiate non-prepriced work.
A "Y" (Yes) should be placed in this column if the line item is unpriced and requires negotiation to determine the final "fair and reasonable" price for the requested service. This would be considered an ETO line item. ETO items should have a TBD in the Unit Price column.
An "N" (No) should be placed in this column if the line item is pre-priced and does not require negotiation. This would not considered an ETO line item.
IMAP CAC(s)
Includes one or more Installation Management Accounting Project Cost Account Codes that correspond to the service provided by this line item. This field is optional.
DBA
This column is used to note whether or not the Davis-Bacon Act (DBA) is applicable to the work to be performed by the Contractor for the Contract Line Item. A 'N' should be placed in the column if the DBA does not apply. A 'Y" should be placed in the column if the DBA applies.
1. Read catalog contents from the customer/client perspective. Ensure that catalog item's Product Name, together with the [Extended] Description, provides a clear understanding of what is being ordered. Include response times and completion dates.
2. Check for typographical/grammatical errors. Other errors found: CAGE code did not match code on Supplier Information Sheet; incorrect contract number cited in catalog; Taxonomy 2 did not comply with the standard naming convention; incorrect catalog numbers used, letter "O" used in lieu of zero.
3. Do not use "smart" quotes in catalog. A single smart quote (also known as single "curly" quote) is converted to the character [ý] when used in the catalog template and when entered in the Cart Memo section. Changing the smart quote to a straight quote ['] resolves this problem. Per Steve Ifshin [sifshin@part.net] "a smart quote will display as a control character according to the ISO 8859 standard."
If you copied and pasted text into Excel, you can Find | Replace single and double smart quotes with straight quotes. Single smart quote entered as [Alt][0][1][4][5] or [Alt][0][1][4][6]. Double smart quote entered as [Alt][0][1][4][7] or Alt][0][1][4][8].
In Word, you can turn off the selection to "Replace "straight quotes" with "smart quotes" in the "Replace as you type" section in the menu Tool | AutoCorrect | "AutoFormat as you type" tab.
4. Use of other symbols (e.g., the registered trademark symbol ®) in catalog template will result in unexpected characters.
Non-Recurring-Option Three
ATTACHMENT J-0200000-04
EXHIBIT LINE ITEM NUMBERS
SOLICITATION/CONTRACT #N40085-20-R-0012; Regional Vehicle Maintenance Contract
EXHIBIT D - CLIN 0004
| Line Item 0004 Option Three - Non-Recurring Work |
| PROVIDE UNIT PRICES FOR NON-RECURRING WORK |
IN ACCORDANCE WITH SECTION C. SPEC ITEM 4
ELINS D700 through D703
| ELIN/ | Estimated | Unit of | Unit | Extended | Contractor | Store (Taxonomy 1) | Catalog (Taxonomy 2) | Category (Taxonomy 3) | ETO? | IMAP CAC(s) | DBA | HELPFUL HINTS | ||||
| Catalog No. | Product Name | Description Extended | Quantity | Issue | Price | Price | Contract No. | Name | CAGE | (Y/N) | (Y/N) | |||||
| D700 | Service Call For Vehicle Repair | A Service call will be issued for vehicle repair / modification work. Upon receiving the service call the Contractor shall arrange a time and place to meet with a Government Representative to discuss and agree on the method and extent of repairs required. The Government may include up to three vehicles in one Service Call provided all three are at the same location and all three are available to the contractor at the same time, for viewing and developing estimates. The Contractor shall then use automotive insurance industry standard computer estimating software to provide a repair / modification estimate to the Government. Any items not covered in the repair software are to be estimated using labor hour repair manuals and the Contractor’s expertise. The Government will review the Contractor’s estimate for cost and completeness. Any repair items in question will be discusses and negotiated between the Government and the Contractor. When agreement is reached a task order will be issued for the repair / modification to be completed. | 180 | EA | ||||||||||||
| D701 | LABOR |
MUST BE NEGOTIATED BY KO This bid line item is for the cost of one hour of labor inclusive of all associated costs, such as equipment, shop, profit, overhead, material handling, supervision, etc., required for vehicle service off of Government Property, and related work.
Labor hours shall be standard man hours taken from the current version of Chilton and / or Mitchell Rate, Parts and Crash Manuals
| MUST BE NEGOTIATED BY KO. | 14000 | HR | N40085-09-R-9987 | NAVFAC | N | N | |
| D702 | MATERIAL |
MUST BE NEGOTIATED BY KO This line item covers the cost of materials and parts to perform the work at wholesale price only .
Material cost is bare cost and excludes mark ups except delivery costs.
| MUST BE NEGOTIATED BY KO. | $450,000.00 | NTE | $1.00 | $450,000.00 | N40085-09-R-9987 | NAVFAC | N | N | |
| Total Option Three | $ |
Catalog No.
Contains the line item number (CLIN/SLIN/ELIN).
Product Name
Contains a short description of the line item. This text box cannot exceed 120 characters.
Description Extended
Contains an extended description of the product or service the Contractor is to perform, including any applicable response and completion times. When a Shopper is in DOD EMALL - this additional information can be accessed by clicking on the "Product Name" in the Catalog. The Product Detail screen will open providing more details about the product or service such as Unit of Issue, Contract Number, Contractor (Supplier), Catalog Number/CLIN, etc. This text box cannot exceed 2048 characters.
Contains estimated quantities to be used for the contract period as seen in all ELIN Schedules when the Contractor submits their bid/proposal. Estimated Quantities are not shown in contract catalogs in DOD EMALL. The Estimated Quantity column is shown here for Bidding/Proposal purposes only. DELETE this column after award prior to submitting Catalog for upload to DOD EMALL.
Indicates the Unit of Issue for each product or service, such as square feet (SF). Unit of Issue must conform to DOD EMALL's available Units of Measure (UOMs).
NOTE: See EXCEL Tab below labeled - "NAVFAC UOMs"for complete listing. For example: Vertical Linear Feet (V/LF) is not on the list of acceptable UOMs. Resolution: In the "Description Extended" column state that the "LF" Unit of Issue represents "Vertical Linear Feet".
Contains the unit price per Unit of Issue. This field is limited to a maximum of 16 digits, with up to four decimal places.
NOTE: DELETE Special Note to Bidder/Offerors after award and prior to submitting Catalog for upload to DOD EMALL.
Contains total price for each ELIN (Estimated Quantity x Price x Unit Price = Extended Price). Extended Prices are not seen on DOD EMALL in our Catalogs. DELETE this column after award prior to submitting for upload to DOD EMALL. The Extended Price column is shown here for Bidding/Proposal purposes only.
Contains the contract number without dashes (should be the same for every line item in each catalog). Example: N6247005D9001.
Contractor Name
Contains the contract name, and the location such as “Willow Grove Housing Maintenance ” (should be the same for every line item in each catalog.
Cage
The CAGE code identifies the contractor's name (should be the same for every line item in each catalog).
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Represents NAVFAC's folder, and is the highest level of taxonomy classification. In NAVFAC catalogs, this column should always be set as “NAVFAC”. (Should be the same for every line item in each catalog).
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Represents the folder for the contract filed by Contract Number, and is the second-highest level in the taxonomy classification. (Should be the same for every line item in each catalog.) Taxonomy 2 should always be set as follows:
a. The last two digits of the year when the contract was awarded (ex : if awarded in 2001 enter “01”).
b. The last four digits of the contract number ( ex : if the contract number is N62470-05-D-9001 enter “9001”) .
c. The location of the contract (ex : NAS Anywhere).
d. A short description of the contract ( ex :Grounds Maintenance).
e. In this example, the complete taxonomy is “05-9001- NAS Anywhere Grounds Maintenance”.
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Taxonomy 3 is a sub-category of Taxonomy 2 which can be used to establish folders for the purposes of making it easier to find Catalog Line Items in the contract. (Should be the same for every line item in each catalog.) Taxonomy 3 allows the creation of subfolders arranged by types of work, location, or FSC/BOS Template Annex by function. Creating Taxonomy 3 reduces searching through a multitude of Line Items in the Catalog. (ex :if "Taxonomy 2" is “05-9008 Pear Harbor HI Housing Maintenance ” then Taxonomy 3 could be “Plumbing”, “HVAC” or “Flooring” etc). This field is optional.
a. Single Function Contract Covers All Locations- If all Line Items are related to "Grounds Maintenance" this column should be left blank. There is no need to create a folder for each Line Item.
b. Single Function Contract Various Locations - Folders can be created if the contract contains Contract Line Items where separate pricing or tasks are anticipated in a contract for various locations. (ex: Taxonomy 3 column could be used by placing a location such as "Prestige Mowing NAS Anywhere"; "Prestige Mowing NAVSTA Anywhere"; "Tree Removal NAS Anywhere"; "Tree Removal NAVSTA Anywhere", etc.)
c. FSC/BOS Template Annexes by Function - Contracts which are single-function such as Grounds Maintenance should be left blank unless there is a desire to create folders based on location. This column can also be used to organize Catalog Line Items by FSC/BOS Template Annex functions. (ex: Administration, Security, Public Safety, Grounds Maintenance, Custodial, BSVE, etc.).
If required: ( Column "Taxonomy 4" can be created by adding another column to the spreadsheet.)
ETO? (Y/N)
This column is used to identify whether or not a line item will require use of the Electronic Task Order (ETO) function to request a proposal and negotiate non-prepriced work.
A "Y" (Yes) should be placed in this column if the line item is unpriced and requires negotiation to determine the final "fair and reasonable" price for the requested service. This would be considered an ETO line item. ETO items should have a TBD in the Unit Price column.
An "N" (No) should be placed in this column if the line item is pre-priced and does not require negotiation. This would not considered an ETO line item.
IMAP CAC(s)
Includes one or more Installation Management Accounting Project Cost Account Codes that correspond to the service provided by this line item. This field is optional.
DBA
This column is used to note whether or not the Davis-Bacon Act (DBA) is applicable to the work to be performed by the Contractor for the Contract Line Item. A 'N' should be placed in the column if the DBA does not apply. A 'Y" should be placed in the column if the DBA applies.
1. Read catalog contents from the customer/client perspective. Ensure that catalog item's Product Name, together with the [Extended] Description, provides a clear understanding of what is being ordered. Include response times and completion dates.
2. Check for typographical/grammatical errors. Other errors found: CAGE code did not match code on Supplier Information Sheet; incorrect contract number cited in catalog; Taxonomy 2 did not comply with the standard naming convention; incorrect catalog numbers used, letter "O" used in lieu of zero.
3. Do not use "smart" quotes in catalog. A single smart quote (also known as single "curly" quote) is converted to the character [ý] when used in the catalog template and when entered in the Cart Memo section. Changing the smart quote to a straight quote ['] resolves this problem. Per Steve Ifshin [sifshin@part.net] "a smart quote will display as a control character according to the ISO 8859 standard."
If you copied and pasted text into Excel, you can Find | Replace single and double smart quotes with straight quotes. Single smart quote entered as [Alt][0][1][4][5] or [Alt][0][1][4][6]. Double smart quote entered as [Alt][0][1][4][7] or Alt][0][1][4][8].
In Word, you can turn off the selection to "Replace "straight quotes" with "smart quotes" in the "Replace as you type" section in the menu Tool | AutoCorrect | "AutoFormat as you type" tab.
4. Use of other symbols (e.g., the registered trademark symbol ®) in catalog template will result in unexpected characters.
Non-Recurring-Option Four
ATTACHMENT J-0200000-04
EXHIBIT LINE ITEM NUMBERS
SOLICITATION/CONTRACT #N40085-20-R-0012; Regional Vehicle Maintenance Contract
EXHIBIT E - CLIN 0005
| Line Item 0005 Option Four - Non-Recurring Work |
| PROVIDE UNIT PRICES FOR NON-RECURRING WORK |
IN ACCORDANCE WITH SECTION C. SPEC ITEM 4
ELINS E700 through E703
| ELIN/ | Estimated | Unit of | Unit | Extended | Contractor | Store (Taxonomy 1) | Catalog (Taxonomy 2) | Category (Taxonomy 3) | ETO? | IMAP CAC(s) | DBA | HELPFUL HINTS | ||||
| Catalog No. | Product Name | Description Extended | Quantity | Issue | Price | Price | Contract No. | Name | CAGE | (Y/N) | (Y/N) | |||||
| E700 | Service Call For Vehicle Repair | A Service call will be issued for vehicle repair / modification work. Upon receiving the service call the Contractor shall arrange a time and place to meet with a Government Representative to discuss and agree on the method and extent of repairs required. The Government may include up to three vehicles in one Service Call provided all three are at the same location and all three are available to the contractor at the same time, for viewing and developing estimates. The Contractor shall then use automotive insurance industry standard computer estimating software to provide a repair / modification estimate to the Government. Any items not covered in the repair software are to be estimated using labor hour repair manuals and the Contractor’s expertise. The Government will review the Contractor’s estimate for cost and completeness. Any repair items in question will be discusses and negotiated between the Government and the Contractor. When agreement is reached a task order will be issued for the repair / modification to be completed. | 180 | EA | ||||||||||||
| E701 | LABOR |
MUST BE NEGOTIATED BY KO This bid line item is for the cost of one hour of labor inclusive of all associated costs, such as equipment, shop, profit, overhead, material handling, supervision, etc., required for vehicle service off of Government Property, and related work.
Labor hours shall be standard man hours taken from the current version of Chilton and / or Mitchell Rate, Parts and Crash Manuals
| MUST BE NEGOTIATED BY KO. | 14000 | HR | N40085-09-R-9987 | NAVFAC | N | N | |
| E702 | MATERIAL |
MUST BE NEGOTIATED BY KO This line item covers the cost of materials and parts to perform the work at wholesale price only .
Material cost is bare cost and excludes mark ups except delivery costs.
| MUST BE NEGOTIATED BY KO. | $450,000.00 | NTE | $1.00 | $450,000.00 | N40085-09-R-9987 | NAVFAC | N | N | |
| Total Option Four | $ |
Catalog No.
Contains the line item number (CLIN/SLIN/ELIN).
Product Name
Contains a short description of the line item. This text box cannot exceed 120 characters.
Description Extended
Contains an extended description of the product or service the Contractor is to perform, including any applicable response and completion times. When a Shopper is in DOD EMALL - this additional information can be accessed by clicking on the "Product Name" in the Catalog. The Product Detail screen will open providing more details about the product or service such as Unit of Issue, Contract Number, Contractor (Supplier), Catalog Number/CLIN, etc. This text box cannot exceed 2048 characters.
Contains estimated quantities to be used for the contract period as seen in all ELIN Schedules when the Contractor submits their bid/proposal. Estimated Quantities are not shown in contract catalogs in DOD EMALL. The Estimated Quantity column is shown here for Bidding/Proposal purposes only. DELETE this column after award prior to submitting Catalog for upload to DOD EMALL.
Indicates the Unit of Issue for each product or service, such as square feet (SF). Unit of Issue must conform to DOD EMALL's available Units of Measure (UOMs).
NOTE: See EXCEL Tab below labeled - "NAVFAC UOMs"for complete listing. For example: Vertical Linear Feet (V/LF) is not on the list of acceptable UOMs. Resolution: In the "Description Extended" column state that the "LF" Unit of Issue represents "Vertical Linear Feet".
Contains the unit price per Unit of Issue. This field is limited to a maximum of 16 digits, with up to four decimal places.
NOTE: DELETE Special Note to Bidder/Offerors after award and prior to submitting Catalog for upload to DOD EMALL.
Contains total price for each ELIN (Estimated Quantity x Price x Unit Price = Extended Price). Extended Prices are not seen on DOD EMALL in our Catalogs. DELETE this column after award prior to submitting for upload to DOD EMALL. The Extended Price column is shown here for Bidding/Proposal purposes only.
Contains the contract number without dashes (should be the same for every line item in each catalog). Example: N6247005D9001.
Contractor Name
Contains the contract name, and the location such as “Willow Grove Housing Maintenance ” (should be the same for every line item in each catalog.
Cage
The CAGE code identifies the contractor's name (should be the same for every line item in each catalog).
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Represents NAVFAC's folder, and is the highest level of taxonomy classification. In NAVFAC catalogs, this column should always be set as “NAVFAC”. (Should be the same for every line item in each catalog).
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Represents the folder for the contract filed by Contract Number, and is the second-highest level in the taxonomy classification. (Should be the same for every line item in each catalog.) Taxonomy 2 should always be set as follows:
a. The last two digits of the year when the contract was awarded (ex : if awarded in 2001 enter “01”).
b. The last four digits of the contract number ( ex : if the contract number is N62470-05-D-9001 enter “9001”) .
c. The location of the contract (ex : NAS Anywhere).
d. A short description of the contract ( ex :Grounds Maintenance).
e. In this example, the complete taxonomy is “05-9001- NAS Anywhere Grounds Maintenance”.
DOD EMALL operates on a folder filing system referred to as "Taxonomy". Taxonomy 1, 2, and 3 provide a breakdown of the filing system.
Taxonomy 3 is a sub-category of Taxonomy 2 which can be used to establish folders for the purposes of making it easier to find Catalog Line Items in the contract. (Should be the same for every line item in each catalog.) Taxonomy 3 allows the creation of subfolders arranged by types of work, location, or FSC/BOS Template Annex by function. Creating Taxonomy 3 reduces searching through a multitude of Line Items in the Catalog. (ex :if "Taxonomy 2" is “05-9008 Pear Harbor HI Housing Maintenance ” then Taxonomy 3 could be “Plumbing”, “HVAC” or “Flooring” etc). This field is optional.
a. Single Function Contract Covers All Locations- If all Line Items are related to "Grounds Maintenance" this column should be left blank. There is no need to create a folder for each Line Item.
b. Single Function Contract Various Locations - Folders can be created if the contract contains Contract Line Items where separate pricing or tasks are anticipated in a contract for various locations. (ex: Taxonomy 3 column could be used by placing a location such as "Prestige Mowing NAS Anywhere"; "Prestige Mowing NAVSTA Anywhere"; "Tree Removal NAS Anywhere"; "Tree Removal NAVSTA Anywhere", etc.)
c. FSC/BOS Template Annexes by Function - Contracts which are single-function such as Grounds Maintenance should be left blank unless there is a desire to create folders based on location. This column can also be used to organize Catalog Line Items by FSC/BOS Template Annex functions. (ex: Administration, Security, Public Safety, Grounds Maintenance, Custodial, BSVE, etc.).
If required: ( Column "Taxonomy 4" can be created by adding another column to the spreadsheet.)
ETO? (Y/N)
This column is used to identify whether or not a line item will require use of the Electronic Task Order (ETO) function to request a proposal and…
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