J-02 attachment.pdf

LED PAR-38 and PAR-56 Screening Information Request Number: 693KA8-23-R-00009

2.0 DATA ITEM DESCRIPTIONS (DIDS)

DIDs referenced in CDRLs, listed by number

List of DIDs

LED Lamp DID A001 Program Management Plan (PMP)

LED Lamp DID A002 Program Status Report (PSR)

LED Lamp DID A009 Contractor Work Breakdown Structure (CWBS) Updates

LED Lamp DID A010 Data Management Plan

LED Lamp DID A011 Quality System Plan (QSP)

LED Lamp DID A014 Engineering Change Proposal (ECP)

LED Lamp DID A016 Discrepancy Report

LED Lamp DID A018 System Engineering Management Plan (SEMP)

LED Lamp DID A019 System/Subsystem Design Description (SSDD)

LED Lamp DID A020 Product Drawings and Associated Lists

LED Lamp DID A023 Software Product Specification (SPS)

LED Lamp DID A026 Development Test (DT) Plan

LED Lamp DID A027 Contractor Verification Requirements Traceability Matrix

(CVRTM)

LED Lamp DID A028 Development Test (DT) Report

LED Lamp DID A029 Failure Analysis Report (FAR)

LED Lamp DID A030 Production Acceptance Test (PAT) Procedures and Test Data Sheets

LED Lamp DID A034 Logistics Management Information (LMI) Data Product

DIDs referenced in CDRLs, listed by number

DATA ITEM DESCRIPTION

1. TITLE:

LED LAMP DID A001 - Program Management Plan (PMP)

2. IDENTIFICATION NUMBER:

LED LAMP DID A001

3. DESCRIPTION/PURPOSE:

The PMP must describe the Contractor’s management organization to include interrelationships with the prime Contractor, major SubContractor(s), and the Contracting activity.

The PMP must be an all-inclusive management plan, providing details of the specific techniques, tasks, and procedures to be used for monitoring contract management and performance, configuration control, data management, production management, and cost control.

The PMP provides the contracting activity with a basis for reviewing and evaluating performance and for determining contractual compliance.

4. APPROVAL DATE:

5. OFFICE OF PRIMARY RESPONSIBILITY:

AJW-322, Lighting Systems Subteam

6a. DTC

APPLICABLE:

6b. GIDEP APPLICABLE:

7. APPLICATION/INTERRELATIONSHIP:

This Data Item Description (DID) is the basis for the Contractor’s management approach to program technical, schedule, and cost control.

The PMP must be consistent with data products generated for the direction, coordination, and control of systems engineering, interface management, configuration management, QA, and production management.

8. APPROVAL LIMITATION:

9a. REFERENCES: 9b. AMSC NUMBER:

10. PREPARATION INSTRUCTIONS:

CONTENT: The PMP must describe the Contractor’s organization, program planning and scheduling tools and techniques, program tracking and control methods, resource management, production planning and management, and SubContractor management methods.

FORMAT: The PMP may be presented in the Contractor’s format and must include, as a minimum, the following sections:

A. Introduction – the introduction must be divided into two sections describing the purpose and scope of this document. The purpose section must describe the purpose of the PMP in terms of its relationship to the management of the project and performing the contract tasks outlined in the Statement of Work (SOW). The scope section must contain programmatic and technical background on the system; an overview of the Contractor’s approach to program technical, schedule, and cost control; authority of the program manager; and the relationship of the PMP to other programmatic policies, procedures, planning documents; and methods of incorporating changes into the PMP

B. Program Management –This section must provide information on the Contractor’s management organization, internal management policies and procedures, and overall integrated program schedule, relationships with FAA personnel and agencies, and roles and responsibilities of management entities within the organization.

11. DISTRIBUTION STATEMENT:

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

DATA ITEM DESCRIPTION LED LAMP DID A001 (continued)

Preparation Instructions (Continued)

1. Management Organization – Present a company organizational chart(s) and sufficient supplemental narrative to fully describe all organizational levels, plans, and activities. This chart must be hierarchical in nature and should delineate clearly all major area responsibilities and management positions. Identify the key technical and management personnel who will be assigned to the project. If the project includes major SubContractors, provide organizational elements in the project organization chart.

2. Roles and Responsibilities – Discuss the authority of all responsible management positions identified by the organizational description. This description must include the role of the project manager to direct, control, and commit resources to adequately fulfill their responsibilities

3. Policies and Procedures – Describe internal policies and procedures to be used in managing the contract

4. Relationships – Describe the working relationships the Contractor will establish with the FAA and any SubContractors supporting the procurement of the system

5. SubContractor Management – Describe the approach to managing SubContractor activities. Include in the approach the organizational relationship maintained between the prime and SubContractors and methods or requirement flow-down and activity progress reporting back to the prime Contractor.

Describe SubContractor and supplier rating systems used to select SubContractors and describe the approach to maintaining quality from products produced by SubContractors.

C. Schedule – Present a Program Milestone Schedule, which must include all formal reviews and audits, all key programmatic and technical events, and the preliminary and final submission of all documentation identified as CDRLs. The schedule must be developed in accordance with another CDRL and must be presented in summary details in the PMP

D. Resource Planning – Provide a detailed description of how the Contractor will allocate and plan resources to meet the delivery requirements of the project. Discuss any resource planning tools used for this purpose

E. Metrics – Describe the management indicators (metrics) that will be used to track contract performance activities throughout the contract lifecycle

F. Risk Management – Describe the internal approach and method for the identification, assessment, and mitigation of program risks. This approach must include provision for identifying risk areas, assessing risk factors, assigning appropriate resources to reduce risk factor, identifying and analyzing alternative actions available, identifying the most promising alternatives, and planning for implementation of risk reduction.

Document the internal risk identification and reduction procedure in a risk reduction action feedback flow diagram. Identify and assess each possible area of risk to the program, applying the internal risk reduction procedure. Describe your procedures to develop a plan of action to mitigate risk when management indicators (metrics) show a deviation of 10 percent or greater between planned and actual indicators

DATA ITEM DESCRIPTION LED LAMP DID A001 (continued)

10. Preparation Instructions (Continued)

G. System Safety – In this section, the Contractor may refer to its SSPP provided under a different CDRL

H. Data Management – Describe the organization, procedures, and tools to be used to ensure that all data deliverables required by the contract are made in a timely manner. Identify the office or function responsible for integrating and maintaining the total data management effort. This effort must involve monitoring, reporting, status accounting, and developing a cross matrix (e.g., FAA change requirements versus implemented changes) of all changes to, additions of, or deletions of CDRL contents. The Contractor’s procedures for controlling the generation, receipt, approval, storage, and delivery of SubContractor data and its inclusion in status accounting

I. Configuration Management Plan – In this section, the Contractor may refer to its CMP provided under a different CDRL

J. Quality Control, Performance Evaluation, and Contractual Compliance – In this section, the Contractor may refer to its Quality System Plan provided under a different CDRL

K. Production Management – This section must discuss Contractor and major SubContractor(s) methods and concepts for employing facilities, tooling, and manpower resources to produce the system/equipment

1. Manufacturing Methods and Production Flow – Provide a production flow, preferably using charts, to detail the process for manufacturing an assembly in terms of key operations or assembly points showing individual and total lead times from the procurement of raw material to delivery of the end item

2. Make or Buy – This section must identify each item and rationale for all major make/buy decisions and identify single or sole-source suppliers with a backup plan, long lead materials, and any critical materials and vendor control

3. Capability and Capacity – This section must describe the data and information used to determine the Contractor and SubContractor(s) capability and capacity to meet schedule requirements.

LED Lamp DID A002

DATA ITEM DESCRIPTION

Title: Contract Funds Status Report (CFSR)

Number: DI-MGMT-81468 Approval Date: 19 OCT 1995 AMSC Number: D7122 Limitation: N/A DTIC Applicable: No GIDEP Applicable: No Office of Primary Responsibility:

Applicable Forms: N/A

Use/relationship:

The Contract Funds Status Report (CFSR), DD Form 1586, Sample Format 1, is designed to supply funding data about defense contracts to Program Managers for: (a) updating and forecasting contract funds requirements, (b) planning and decision making on funding changes to contracts, (c) developing funds requirements and budget estimates in support of approved programs, (d) determining funds in excess of contract needs and available for deobligation, and

(e) obtaining rough estimates of termination costs.

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

This DID may be used in conjunction with the Contract Work Breakdown Structure DID, DI- MGMT-81334, the Cost Performance Report DID, DI-MGMT-81466, and the Cost/Schedule Status Report DID, DI-MGMT-81467.

Contractual Application. The CFSR is applicable to contracts over 6 months in duration. No specific application thresholds are established, but application to contracts of less than $1,000,000 (constant fiscal year (FY) 1990 dollars) should be evaluated carefully to ensure only the minimum information necessary for effective management control is required. The CFSR will not be applied to firm fixed price contracts (as defined in FAR 16.202) unless unusual circumstances require specific funding visibility. CFSRs may be applied to unpriced portions of firm fixed price contracts that are estimated to be in excess of twenty (20) percent of the initial contract value. Only those parts of the CFSR essential to the management of each acquisition will be required. The FAA Program Manager will determine the need for contract funds information and apply only those portions of the CFSR deemed appropriate. To ensure that only minimum data is required over the life of the contract, provisions should be included in the contract to review reporting requirements at least annually and change them, if necessary, at no charge to the Government.

Level of Reporting. If a contract is funded with a single appropriation, a single line entry at the total contract level should be considered for CFSR reporting. Reporting by line item or WBS element will be limited to only those items or elements needed to support funds management requirements. A reduced level of reporting may be implemented on contracts (a) with a dollar value between $250,000 and $1,000,000 (constant FY 1990 dollars); (b) that are for time and material; or (c) for which only limited funding requirements information is needed.

Multiple Appropriations. Where two or more appropriation sources are used for funding a single contract, contractors will segregate funds data by appropriation accounting reference. The procuring agency will supply the appropriation numbers applicable to individual line items or WBS elements. If a single line item or WBS element is funded by more than one appropriation, methods for segregating and reporting such information will be negotiated and specified in the contract.

Electronic Data Interchange. The American National Standards Institute (ANSI) X12 standard (transaction set 839), or the United Nations Electronic Data Interchange For Commerce, Administration and Transport (EDIFACT) equivalent, will be used for EDI transmission.

Frequency and Submission. The CFSR will be a contractual requirement as set forth in the Contract Data Requirements List (CDRL) DD Form 1423. Unless otherwise provided in the contract, the CFSR will be prepared as of the end of each calendar quarter or contractor accounting period nearest the end of each quarter. The required number of copies of the CFSR will be forwarded within 25 calendar days after the "as of" date of the report, or as otherwise specified in the contract. In the event of exceptional circumstances which call for increased frequency in reporting, such frequency will not be more often than monthly and will be negotiated and specified in the contract.

Explanations of Terms.

Open Commitments. For this report, a commitment represents the estimated obligation of the contractor (excluding accrued expenditures) to vendors or subcontractors (based on the assumption that the contract will continue to completion).

Accrued Expenditures. For this report, include recorded or incurred costs as defined within the Allowable Cost, Fee and Payments Clause (FAR 52.216-7) for cost type contracts or the Progress Payments Clause (FAR 52.232-16) for fixed price type contracts, plus the estimated fee or profit earned. Such costs include:

Actual payments for services or items purchased directly for the contract.

Costs incurred, but not necessarily paid, for storeroom issues, direct labor, direct travel, direct other in-house costs and allocated indirect costs.

Progress payments made to subcontractors.

Pension costs provided they are paid at least quarterly.

Termination Costs. Although this report is prepared on the basis that the contract will continue to completion, it is necessary to report estimated termination cost by government fiscal year and generally by more frequent intervals on incrementally funded contracts. The frequency will be dependent on the funding need dates (i.e., quarterly) and should be compatible with the contract funding clauses, Limitation of Funds clause (cost type contracts) or Limitation of Obligation clause (fixed price type contracts). Termination costs include such items as loss of useful life of special tooling, special machinery and equipment; rental cost of unexpired leases;

and settlement expenses. The definition of termination costs is included in FAR 31.205-42. In the event the Special Termination Costs clause (DFARS 252.249-7000) is authorized, then costs defined therein will be eliminated from the estimated termination costs.

The CFSR DID may be “tailored” in Block 16 of CDRL DD Form 1423. Tailoring is defined as deleting requirements from a DID. Requiring more information in the CFSR CDRL DD Form 1423 than specified in this DID is prohibited by DOD regulation. All negotiated reporting provisions will be specified in the contract’s CDRL.

This DID supersedes DI-F-6004B.

Requirements:

Format. Contractor formats should be substituted whenever they contain all the required data elements at the specific reporting levels in a form suitable for FAA management.

Content. The CFSR shall contain the following information:

Item 1 - Contract Number. Enter the assigned contract number and the latest modification number on which contractual agreement has been reached

Item 2 - Contract Type. Enter the type of contract as identified in FAR Part 16 (e.g., Cost Plus Fixed Fee (CPFF), Fixed Price Incentive (FPI), etc.).

Item 3 – Contract Funding For. Enter the applicable type as follows:

Multi-Year Procurement (MYP) Incrementally Funded Contract (INC) Contract for a Single Year (SYC)

For FY. For contracts which are financed with funds appropriated in more than one fiscal year, a report is required for each fiscal year’s funds where the separate year’s funds in the contract are associated with specific quantities of hardware or services to be furnished. The fiscal year (s) being reported will be shown in this block and that year’s share of the total target prices (initial and adjusted) will be shown in Items 9 and 10.

Item 4 - Appropriation. Enter the appropriation name (i.e., Research, Development, Test and Evaluation, Aircraft Procurement, etc.) in this block.

Item 5 - Previous Report Date. Enter the cut-off date of the previous report. (Year, Month, Day)

Item 6 - Current Report Date. Enter the cut-off date applicable to this report. (Year, Month, Day)

Item 7 - Contractor. Enter the name, division (if applicable), and mailing address of the reporting contractor.

Item 8 - Program. Identify the program by name or enter the type, model and series or other military designation of the prime item or items purchased on the contract. If the contract is for services or a level-of effort (i.e., research, flight test, etc.), the title of the service should be shown.

Item 9 - Initial Contract Price. Enter the dollar amounts for the initial negotiated contract target price (or estimated price for non-incentivized contracts) and contract ceiling price when appropriate. For contracts which are financed with funds appropriated in more than one fiscal year, only the share of the total initial target and ceiling associated with the fiscal year shown in Item 3 will be entered.

Item 10 - Adjusted Contract Price. Enter the dollar amounts for the adjusted contract target price (initial negotiated contract plus supplemental agreements) and adjusted contract ceiling price or estimated ceiling price where appropriate. For contracts which are financed with funds appropriated in more than one fiscal year, only the share of the total adjusted target and ceiling associated with the fiscal year shown in Item 3 will be entered.

Item 11 - Funding Information.

Column a. - Line Item/Work Breakdown Structure (WBS) Element. Enter the line item or WBS elements specified for CFSR coverage in the contract.

Column b. - Appropriation Identification. Enter the appropriation number supplied by the FAA Component for the contract or, if applicable, each line item or WBS element) will be shown in Items 9 and 10.

Column c. - Funding Authorized To Date. Enter dollar amounts of contract funding authorized under the contract from the beginning of the fiscal year(s) shown in Item 3 through the report date shown in Item 6.

Column d. - Accrued Expenditures Plus Open Commitments Total. For contract work authorized, enter the total of (a) the cumulative accrued expenditures incurred through the end of the reporting period, and (b) the open commitments on the "as of" date of the report. Enter the total applicable to funds for the fiscal year(s) covered by this report as shown in Item 3.

Separation of Open Commitments and Accrued Expenditures. On selected contracts, the separation of open commitments and accrued expenditures by line item or WBS element may be a negotiated requirement in the contract. Utilization of this provision should be held to the minimum essential to support information needs of the procuring agency. In the event this separation of data is not available in the contractor's accounting system or cannot be derived without significant effort, provision should be made to permit use of estimates. The procedures used by the contractor in developing estimates shall be explained in the Remarks section of the report.

Notice of Termination. When a Notice of Termination has been issued, potential termination liability costs will be entered in this column. They will be identified to the extent possible with the source of liability (prime or subcontract).

Column e. - Contract Work Authorized - Definitized. For the fiscal year(s) shown in Item 3, enter the estimated price for the authorized work on which contractual agreement has been reached, including profit/fee, incentive and cost sharing associated with projected over/underruns. Amounts for contract changes will not be included in this item unless they have been priced and incorporated in the contract through a supplemental agreement.

Column f. - Contract Work Authorized - Not Definitized. Enter the contractor's estimate of the funds requirements for performing required work (e.g., additional agreements or changes) for which firm contract prices have not yet been agreed to in writing by the parties to the contract. Report values only for items for which written orders have been received. For incentive type contracts, show total cost to the Government (recognizing contractor participation). Enter in the Remarks section a brief but complete explanation of the reason for the change in funds.

Column g. - Subtotal. Enter the total estimated price for all work authorized on the contract (Column e. plus Column f.).

Column h. - Forecast - Not Yet Authorized. Enter an estimate of funds requirements, including the estimated amount for fee or profit, for changes proposed by the Government or by the contractor, but not yet directed by the contracting officer. In the Remarks section state each change document number and estimated value of each change.

Column i. - Forecast - All Other Work. Enter an estimate of funds requirements for additional work anticipated to be performed (not included in a firm proposal) which the contractor, based on his knowledge and experience, expects to submit to the Government within a reasonable period of time.

Column j. - Subtotal. Enter an estimate of total requirements for forecast funding

(the sum of Column h. plus Column i.). Specific guidelines on what the contractor may include in the funding forecast section may be made a part of the contract.

Column k. - Total Requirements. Enter an estimate of total funds requirements for contract work authorized and forecast (the sum of Column g. plus Column j.).

Column l. - Funds Carryover. For incrementally funded contracts only, report the amount by which the prior federal fiscal year funding was in excess of the prior year's requirement. If there is no carryover, report zero. Specific instructions for the use of this item may be made a part of the contract.

Column m. - Net Funds Required. Enter an estimate of net funds required, subtracting funds carryover in Column 1. from total requirements in Column k.

Column Totals. Totals should be provided for Columns c. through m. for all line items or WBS elements reported.

Item 12 - Contract Work Authorized (With Fee/Profit) - Actual Or Projected. Data entries will be as follows: In the first column, actuals cumulative to date; in all other columns except the last, projected cumulative amounts from the start of the contract to the end of the period indicated in the column heading; in the last column, the projected cumulative amounts from the start to the end of the contract or fiscal year being reported. When the contractor has developed a range of estimates at completion, the most likely estimate shall be used to develop the projected cumulative data in this item.

Column Headings. Columns 2 through 9 will be headed to indicate periods covering the life of the contract or fiscal year being reported and may be headed to show months, quarters, half years and/or fiscal years as prescribed by the procuring agency.

Data Composition. Projected data should include all planned obligations, anticipated accruals, anticipated over/under targets (total cost to the Government recognizing contractor participation), G&A, and fee/profit. For award fee contracts, the fee actually awarded will be included in Column 1, Actual to Date. The contractor shall describe in the Remarks section the amount, by period, and rationale for any award fee projections included in Columns 2 through 10.

Item 12.a. - Open Commitments. In the first column enter commitments open as of the date of the report. In subsequent columns enter the commitments projected to be open as of the end of each period indicated by the column headings. The amount entered will be the projected cumulative commitments less the planned cumulative expenditures as of the end of time period indicated. At the end of the contract, the amount will be zero.

Item 12.b. - Accrued Expenditures. In the first column enter actuals to date. In subsequent columns enter the projected cumulative accrued expenditures as of the end of each period indicated by the column headings.

Item 12.c. - Total (12.a. and 12.b.). In the columns provided, enter the total contract work authorized - actuals to date (Column 1) or projected (Columns 2 through 10). This total is the sum of open commitments and accrued expenditures projected through the periods indicated by the column headings. Significant changes in the amount or timephasing of this item shall be explained in the Remarks section.

Item 13 - Forecast Of Billings To The Government. In the first column enter the cumulative amount received from the Government plus any unpaid billings to the Government through the current report date, including amounts applicable to progress or advance payments.

In succeeding columns enter the amount expected to be billed to the Government during each period reported (assuming the contract will continue to completion). Amounts will not be cumulative.

Item 14 - Estimated Termination Costs. In the columns provided, enter the estimated costs that would be necessary to liquidate all government obligations if the contract were to be terminated in that period. These entries are the amounts required in addition to the amounts shown in Item 12. Applicable fee/profit should be included. These entries may consist of "rough order of magnitude" estimates and will not be construed as providing formal notification having contractual significance. This estimate will be used to assist the Government in budgeting for the potential incurrence of such cost. On contracts with Limitation of Funds/Obligation clauses, where termination costs are included as part of the funding information in Block 11, enter the amounts required for termination reserve on this line.

Remarks Section.

General. This section shall contain any additional information or remarks which support or explain data submitted in this report. At a minimum, the contractor shall present the following information: (a) explanations of funds changes; (b) procedures used to develop estimates of open commitments and accrued expenditures; (c) the amount and rationale for any award fee projections included in Item 12; (d) explanations of significant changes in the amount or timephasing of actual or projected total contract work authorized; and (e) any other information deemed significant or noteworthy. The contractor also shall provide a projected contract completion date that supports the funding projections in Item 12.

Changes. The Remarks section shall contain information regarding changes, as indicated below. A change in a line item shall be reported when the dollar amount reported in Item 11, Column k. of this submission differs from that reported in the preceding submission. The movement of dollar amounts from one column to another (Item 11, Columns e. through j.), indicating a change in the firmness of funds requirements, need not be reported in this section.

Change reporting shall include the following: the location of the changed entry (page, line, and column); the dollar amount of the change; and a narrative explanation of the cause of each change.

End of DI-MGMT-81468

LED Lamp DID A009

DATA ITEM DESCRIPTION

1. TITLE 2. IDENTIFICATION NUMBER

Contract Work Breakdown Structure FAA-PM-007

3. DESCRIPTION/PURPOSE

3.1 This documents the Contract Work Breakdown Structure (CWBS) and its extension by the contractor using terminology and definitions, as applicable, in MIL-STD-881-A. The complete Work Breakdown Structure (WBS) will serve as a basis for program and technical planning, scheduling, cost estimating, resource allocations, performance management, configuration management, and status reporting.

4. APPROVAL DATE (YYMMDD) 5. OFFICE OF PRIMARY RESPONSIBILITY (OPR) 6a. DTC APPLICABLE 6b. GIDEP APPLICABLE

7. APPLICATION/INTERRELATIONSHIP

7.1 This Data Item Description (DID) contains the format and content preparation instructions for the WBS to be submitted by the contractor, as required, by SOW paragraph < > and MIL-STD-881.

8. APPROVAL LIMITATION 9a. REFERENCES 9b. AMSC NUMBER

10. PREPARATION INSTRUCTIONS

10.1 Reference document. The applicable issue of the documents cited herein, including their approval dates and dates of any applicable amendments, notices, and revisions, shall be as specified in the contract.

10.2 Specific instructions. The CWBS shall be reflected in a report which consists of two parts. Part I is an index, and Part II is a dictionary.

10.2.1 Part I - Contract Work Breakdown Structure Index. The CWBS shall contain the data elements as shown in the attached Part I sample format.

a. Line number. Enter line number for each CWBS. Line numbers should be sequential starting with 1.

b. CWBS element. Enter the title of the CWBS element (using the specific name or nomenclature, when applicable), intended to reflect the level. Level 1 is the total contact. Level 2, 3, etc., are successively lower levels of the program.

c. CWBS code. Enter the CWBS code, if applicable.

d. Contract line item(s). Enter the number of the contract line item(s) which is (are) associated with the CWBS element, if applicable.

e. Statement of work (SOW) paragraph number(s). Enter the applicable paragraph number(s) from the Statement of Work (SOW), if applicable.

11. DISTRIBUTION STATEMENT

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

LED Lamp DID A009 (cont.)

DATA ITEM DESCRIPTION FAA-PM-007

10.2.2 Part II - Contract Work Breakdown Structure Dictionary. The CWBS dictionary shall describe the effort and tasks associated with every CWBS element. The Part II sample attached provides the format for the CWBS dictionary.

a. Level of CWBS. Enter the level of each CWBS.

b. CWBS element. Enter the title of each CWBS element in the same order as give in Part I, Contract Work Breakdown Structure Index.

c. CWBS definition. Enter a complete description of the technical and cost content of each

CWBS element. The statement should be as descriptive as possible about the efforts, tasks, tests, components, etc. that shall be included in the CWBS element by the contractor.

LED Lamp DID A009 (cont.)

DATA ITEM DESCRIPTION FAA-PM-007

10. PREPARATION INSTRUCTIONS

CONTRACT WORK BREAKDOWN

STRUCTURE INDEX

PROGRAM: RPF NO:____________________________

CONTRACT NO:______________________

DATE:

LINE

NUMBER

CWBS ELEMENT

LEVEL NAME:

1 2 3 4 5

CWBS

CODE

CONTRACT

LINE

ITEM(S)

STATEMENT

OF WORK

(SOW)

PARAGRAPH

NUMBER(S)

End of FAA-PM-007

LED Lamp DID A010

DATA MANAGEMENT PLAN DI-MISC-80168

3. DESCRIPTION/PURPOSE

3.1 The Data Management Plan tells how the contractor intends to comply with the data management requirements of DOD-STD-1700(NS) in terms of the contractor's Overall program, policies, and procedures.

4. APPROVAL DATE (YYMMDD) 5. OFFICE OF PRIMARY RESPONSIBILITY (OPR) 6a. DTC APPLICABLE 6b. GIDEP APPLICABLE

860515 G/12137

7.1 This data item description (DID) is intended to be used in contracts invoking DOD-STD-1700(NS) and when delivery of a contractor's Data Management Plan to the Government is necessary.

7.2 When DI-MISC-80167 is listed on the DD Form 1423, Contract Data Requirements List (CDRL), the DID should be tailored to delete paragraph 10.4c on the DD Form 1423, Block 16.

7.3 This DID satisfies the requirements of paragraph 4.1, DOD-STD-1700(NS).

7.4 This DID supersede DI-A-3022.

G3848

10.1 Source document. The applicable issue of the document cited herein, including its approval date and dates of applicable amendments and revisions shall be as reflected in the contract.

10.2 Format and content. !he format and content of the Data Management Plan shall be in accordance with the provisions of paragraph 4.1 of DOD-STD-1700(NS) as applied in the contract, in accordance with the preparation instructions below.

10.3 The plan shall describe the contractor's overall implementation of the Data Management requirements of DOD-STD-1700(NS) specified in the contract.

10.4 The following shall be addressed within the Data Management Plan:

a. The plan shall define the scope and depth of the Contractor's efforts including management, organization, planning, and the relationship of the Data Management program to the contractor's other administrative and technical organizations.

b. The plan shall specify what the contractor's management policies are and identify, by specific reference, standard practices and detailed work instructions to be used in implementing the Data Management program.

c. The plan shall include a preliminary Data Submittal Schedule for fulfilling submission of data in the specific quantities/media/due dates specified in the CDRL.

DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited

LED Lamp DID A010 (cont.)

10. PREPARATION INSTRUCTIONS (Cont'd)

10.5 The documented plan shall utilize the outline below. When the Data Management Program needs to be more clearly defined, the outline shall be sub-divided. Special requirements requiring further explanation shall be included.

Cover Sheet Table of Contents Section I - Introduction

1.1 Scope

1.2 Objectives

Section II - Organization

2.1 Responsibilities

2.2 Policy Directives

2.3 Interrelationship, Organization Chart

Section III - Data Control Procedures

3.1 Data Item Scope, Content, and Format

3.2 Data Item Submittal (Schedule and Distribution)

3.3 Data Item Use of Common Information

3.4 Data Not Duplicated

3.5 Data Item Quality Control and Assurance

3.6 Data Item Approval

3.7 Internal Data

3.8 Data Items Rework

3.9 Recorded Information

Section IV - Data Storage Retrieval

4.1 Data Bank

4.2 Classified Material

4.3 Shipping

Section v - Subcontractor Data Control Procedures

5.1 Defining Requirements

5.2 Subcontractor Control

5.3 Data Receipt, Distribution, and Storage

Section VI - Special Features

6.1 Rights in Data Determination

6.2 Alternate Data Requirements

End of DI-MISC-80168

LED Lamp DID A011

1. TITLE

Quality System Plan (QSP)

2. IDENTIFICATION

NUMBER

DID AS9100D-QSP

3. DESCRIPTION/PURPOSE

3.1 The Quality System Plan (QSP) describes the Contractor’s specific implementation of the quality management system needed to comply with FAA contract requirements. The QSP describes quality objectives, procedures and processes consistent with the requirements of AS9100 Rev. D. The QSP also addresses specific additional quality requirements contained herein.

3.2 This QSP provides the Government Team a contracting basis for assessment of the quality system and evidence of the Contractor’s intent to comply with the contract quality requirements.

4. APPROVAL

DATE

11-X-2020

5. OFFICE OF PRIMARY

RESPONSIBILITY

AAP-700

6a. DTIC

APPLICABLE

N/A

6b. GIDEP

APPLICABLE

N/A

7. 1 This Data Item Description (DID) contains the format and content preparation instructions for the

Quality System Plan requirements under this contract.

7.2 This data item description is intended for use with AS9100 Rev. D, Quality Management Systems –

Requirements.

8. APPROVAL LIMITATION

N/A

9a. REFERENCES

SOW C.3.1.6

9b. CDRL

NUMBER

A011

10. PREPARATION INSTRUCTIONS

GENERAL

a. Format. Contractor format is acceptable. The QSP must be written in a format the follows the structure of AS9100 Rev. D. If an established plan or manual is used that is based on other similar standards (e.g., a previous version of Q9001, FAA-STD-016, etc.) it is not necessary to rewrite the plan to reflect the structure of AS9100 Rev. D. However, a matrix must be provided cross-referencing each paragraph of AS9100 Rev. D and the locations in the QSP where the elements are covered

b. References:

Source:

SAE AS9100 Rev. D : Quality Management System – Requirements for Aviation, Space and Defense Organisations

c. Alternate presentation styles. Diagrams, tables, matrices, and other presentation styles are acceptable substitutes for text when data required by this DID can be made more readable using these styles.

d. Counterfeit Parts Prevention Plan (CPPP): As an appendix to the QSP, the Contractor will create a CPPP that will address all requirements found in AS9100D section 8.1.4 and FAA AMS sections 3.10.4-15, 3.10.4-16, 3.10.4-19

10.2 CONTENT. Content requirements begin below. The numbers shown follow the format and structure of AS9100D. For example, paragraph 10.2.4.1 references (and may supplement) QSP requirements from AS9100D Paragraph 4.1. The corresponding QSP paragraph may be numbered 4.1 to follow the structure of the ISO standard. Within this DID, the term ‘Contractor’ is equivalent to ‘organization’ as defined in AS9100D; the term “customer” is equivalent to ‘customer’ as defined in AS9100D. Within this DID, the term ‘product’ refers to developed hardware/software, non-developmental item (NDI) hardware/software, modified NDI hardware/software, and Commercial off-the-Shelf (COTS). For all content requirements, the Contractor must describe how their Quality Management System (QMS) meets the requirements of AS9100D and the additional requirements as stated in this DID. If requirements are covered in other plans submitted by the Contractor (e.g., Software Development Plan, Configuration Management Plan), the applicable plan (including applicable section and paragraph number) can be cross-referenced in the QSP. The QSP must not reference internal Contractor documents, such as Standard Operating Procedures. The procedures must be specified in the QSP or provided as attachments.

10.2.4.1 General Requirements: AS9100D requirements must be addressed and their application to the Contractor’s organization and processes must be explained.

10.2.4.2.1 Documentation: (General): AS9100D requirements must be addressed. The Contractor’s Quality Management System documentation must be defined as required by this paragraph. In addition, the Contractor must have documented procedures to address: Design and Development; Purchasing; Production and Service; Customer Property; Preservation of Product, to include Handling, Storage, and Packaging; and Control of Monitoring and Measuring Devices.

10.2.4.2.3 Control of Documents: AS9100D requirements must be addressed. In addition, documented procedures, as additionally required by this DID, must be controlled in the same manner.

10.2.4.2.4 Control of Records: AS9100D requirements must be addressed. In addition, the Contractor must control records for the documented procedures as additionally required by this DID. The QSP must address the availability of records for evaluation by the customer or the customer’s representative. The Contractor must establish and maintain records, which provide evidence that the product has been inspected and/or tested. These records must show clearly whether the product has passed or failed the inspections and/or tests according to defined acceptance criteria. Where the product fails to pass any inspection and/or test, the procedures for control of nonconforming product must apply (see AS9100D). Records must identify the inspection authority responsible for the release of product.

10.2.5.1 Management Commitment: AS9100D requirements must be addressed.

10.2.5.2 Customer Focus: AS9100D requirements must be addressed.

10.2.5.3 Quality Policy: AS9100D requirements must be addressed.

10.2.5.4 Quality Planning: AS9100D requirements must be addressed for this paragraph and subparagraphs.

In addition, when changes to the QMS are planned and implemented, this QSP will be updated to reflect such changes.

10.2.5.5 Responsibility, Authority and Communications: AS9100D requirements must be addressed for this paragraph and subparagraphs. The QSP must describe the management structure responsible for operation of the QMS. In addition to defining the responsibilities and authorities within the organization, top management must ensure that personnel who verify work affecting quality have the organizational freedom and authority from persons directly responsible for developing products or executing processes within the project to:

a. initiate action to prevent the occurrence of any nonconformity relating to product, process, and quality system;

b. identify and record any problems relating to the product, process, and quality system;

c. initiate, recommend, or provide solutions through designated channels:

d. verify the implementation of solutions; and

e. control further processing, delivery, or installation of nonconforming product until the deficiency or unsatisfactory condition has been corrected.

10.2.5.6 Management Review: AS9100D requirements must be addressed for this paragraph and subparagraphs. Review input must include provisions for customer feedback and recommendations for improvement from the customer quality assurance representative.

10.2.6 Resource Management: AS9100D requirements must be addressed for this paragraph and subparagraphs.

10.2.7.1 Planning for Product Realization: AS9100D requirements must be addressed for this paragraph.

Planning must address requirements for all documented procedures required by this DID. Other related contract plans (e.g., configuration management plan, test plan) should be identified in this section and interrelationship(s) with the QSP should be explained.

10.2.7.2.1 Determination of requirements related to the product: AS9100D requirements must be addressed for this paragraph. Requirements review must incorporate applicable contract review activity.

10.2.7.2.2 Review of requirements related to the product: AS9100D requirements must be addressed for this paragraph. Requirements review must incorporate applicable contract review activity and must consider acceptance criteria. Review must include consideration of applicable interface requirements.

10.2.7.2.3 Customer communication: AS9100D requirements must be addressed for this paragraph. The paragraph must address implementation of effective communications with the assigned Government Team representatives as outlined in the contract.

10.2.7.3 Design and Development: AS9100D requirements must be addressed for this paragraph and subparagraphs. The Contractor must establish and maintain documented procedures (for developed or modified configuration items) to assure that design and development activity conforms to specified requirements. Design and development validation must consider contract acceptance criteria.

10.2.7.4 Purchasing: AS9100D requirements must be addressed for this paragraph and subparagraphs. The Contractor must establish and maintain documented procedures to assure that purchased products conform to specified requirements. The Contractor must ensure that the incoming product is inspected or verified on receipt as necessary to ensure conformance to specified requirements. The customer must have access to all Contractor facilities necessary to determine product conformance. Verification by the customer must not absolve the Contractor of responsibility to provide acceptable product.

10.2.7.5.1 Control of production and service provision: AS9100D requirements must be addressed for this paragraph. The Contractor must plan and control the production, installation, and servicing processes that directly affect product quality and must ensure that such processes are carried out under controlled conditions. The Contractor must establish and maintain documented procedures to ensure that such controlled conditions meet specified requirements.

10.2.7.5.2 Validation of production and service provision: AS9100D requirements must be addressed for this paragraph.

10.2.7.5.3 Identification and traceability: AS9100D requirements must be addressed for this paragraph.

10.2.7.5.4 Customer Property: AS9100D requirements must be addressed for this paragraph. The Contractor must establish and maintain documented procedures to ensure that customer property is properly controlled.

10.2.7.5.5 Preservation of product: AS9100D requirements must be addressed for this paragraph. The Contractor must establish and maintain documented procedures for handling and storage of the product. The Contractor must provide methods for packaging and handling deliverable end-item(s) to prevent damage or deterioration. The Contractor must use designated storage areas or stock rooms for deliverable end-item(s) to prevent damage or deterioration, pending use or delivery. The Contractor must control packing, packaging, and marking processes for deliverable end-item(s) as necessary to ensure conformance to specified requirements.

10.2.7.5.6 Control of monitoring and measuring devices: AS9100D requirements must be addressed for this paragraph. The Contractor must establish and maintain documented procedures to ensure monitoring and measuring devices are correctly maintained and calibrated as needed to ensure accurate measurement and provide correct evidence of product conformity. The QSP must address the standard used for calibration of test and measuring devices that is traceable to national or international measurement standards.

10.2.8.1 Measurement, analysis and improvement, General: AS9100D requirements must be addressed for this paragraph.

10.2.8.2.1 Customer Satisfaction: AS9100D requirements must be addressed for this paragraph. The Contractor must include feedback from Government Team representatives as outlined in the contract when measuring customer satisfaction.

10.2.8.2.2 Internal Audit: AS9100D requirements must be addressed for this paragraph. In addition, the Contractor must describe the planned activities related to software quality assurance audits for modified configuration items. Internal software quality assurance audits must include, but not be limited to:

a. Review of software lifecycle processes and supporting processes to ensure compliance with contract requirements and adherence to project plans.

b. Verification of the test environment and software libraries to ensure compliance with approved processes and contract requirements.

The Contractor must provide results of internal audits to the Quality Reliability Officer.

10.2.8.2.3 Monitoring and measurement of processes: AS9100D requirements must be addressed for this paragraph. The Contractor must provide customer access to their premises. The customer must have access to all Contractor facilities necessary to evaluate the ability of processes to achieve planned results.

10.2.8.2.4 Monitoring and measurement of product: AS9100D requirements must be addressed for this paragraph. In-process inspection and/or testing must be performed as necessary to ensure conformance to specified requirements. Persons performing such inspections/tests must have the authority to prevent any nonconformity related to the product. The Contractor must perform final inspections and/or tests as necessary to substantiate product conformance to contract requirements. The Contractor must verify that conduct of such final inspections/tests complies with approved procedures; that hardware/software configuration status is properly identified; that discrepancies/open items are properly documented; and (if necessary) that corrective action is properly implemented. Results of final inspections/tests must be conclusive as necessary for Government Team acceptance. The Contractor must provide customer access to the Contractor’s and suppliers’ premises. The customer must have access to all facilities necessary to determine product conformance. Verification by the customer must not absolve the Contractor of responsibility to provide acceptable product.

10.2.8.3 Control of nonconforming product: AS9100D requirements must be addressed for this paragraph.

When practicable, the Contractor must physically segregate nonconforming material to prevent misuse.

10.2.8.4 Analysis of data: AS9100D requirements must be addressed for this paragraph. The Contractor must provide results of analysis regarding customer satisfaction and product conformity to the customer quality assurance representative.

10.2.8.5.1 Continual improvement: AS9100D requirements must be addressed for this paragraph.

10.2.8.5.2 Corrective action: AS9100D requirements must be addressed for this paragraph. The Contractor must provide a written response to the customer quality assurance representative for any corrective action resulting from customer complaint.

10.2.8.5.3 Preventive action: AS9100D requirements must be addressed for this paragraph. The Contractor must review feedback from the customer‘s quality assurance representative during the preventive action process.

11. DISTRIBUTION STATEMENT: Approved for public release; distribution is unlimited.

LED Lamp DID A014

Title: ENGINEERING CHANGE PROPOSAL (ECP)

Number: DI-SESS-80639D Approval Date: 20150407

AMSC Number: N9521 Limitation: N/A

DTIC Applicable: No GIDEP Applicable: No

Preparing Activity: Project Number:

Applicable Forms: DD Form 1692, Engineering Change Proposal (ECP)

Use/relationship: An Engineering Change Proposal (ECP) provides the documentation in which the engineering change is described and how the proposed change will be implemented.

a. This DID contains the format, content, and intended use information for the data deliverable resulting from the work task described in paragraph 3.3.1 (1) of EIA-649-1 and the principles of EIA-649.

b. This DID may be used in conjunction with DI-SESS-80642, Notice of Revision (NOR). A requirement for NORs should be contractually imposed in conjunction with this DID.

c. This DID supersedes DI-CMAN-80639C and DI-SESS-81880.

d. An electronic version of DD Form 1692, Engineering Change Proposal (ECP), is available online at…