693KA8-23-R-00009.pdf

SOLICITATION, OFFER AND AWARD

3. SOLICITATION TYPE1. CONTRACT NO. 2. SOLICITATION NUMBER

6. ISSUED BY CODE 7. ADDRESS OFFER TO (If other than Item 6)

5. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

NEGOTIATED BID (RFP)

SEALED BID (IFB)

4. DATE ISSUED

PAGE OF PAGES

1 133

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

9. FOR

INFORMATION

CALL

CAUTION: LATE Submissions, Modifications and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 7, or if hand carried, in the

SOLICITATION

8. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTR., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICE/COST

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

10. TABLE OF CONTENTS

17. OFFER DATE16. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

14C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

14B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

15. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER14A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

13. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)12. DISCOUNT FOR PROMPT PAYMENT the designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above , to furnish any or all items upon which prices are offered at the price set opposite each item , delivered at

11. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 11 does not apply if the solicitation includes Minimum Bid Acceptance Period .

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or by other authorized official written notice.

27. AWARD DATE

(Signature of Contracting Officer)

26. CONTRACT AUTHORITY

24. PAYMENT WILL BE MADE BY

25. NAME OF CONTRACTING OFFICER (Type or print)

CODE 23. ADMINISTERED BY (If other than Item 6)

ITEM

(4 copies unless otherwise specified)

22. SUBMIT INVOICES TO ADDRESS SHOWN IN21. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

20. ACCOUNTING AND APPROPRIATION19. AMOUNT18. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by CONTRACT AUTHORITY)

CODE

02/28/2023 X

AAQ340-AFN

AAQ-340 COMMUNICATIONS BRANCH

Orville Wright Bldg. (FOB10A), Room 414 FAA National Headquarters 800 Independence Ave., SW Washington DC 20591

1500 ES 04/14/2023

MICHAEL E. JONES 202

MICHAEL.E.JONES01@FAA.

GOV

267-3922

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Haben Woldemichael

693KA8-23-R-00009

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 132

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

693KA8-23-R-00009

The purpose of this SIR is to request a proposal to provide Light Emitting Diode (LED) Lamps for the Medium Intensity Approach Lighting System with Runway Alignment Indicator Lights (MALSR) throughout the National Airspace System (NAS) in accordance with specification FAA-E-37013/PAR-38 and PAR-56 Light Emitting Diode (LED) Steady

Burning Light Sources. The Contractor must furnish the necessary personnel, plant, equipment, facilities, materials, and other necessary resources to produce, test, and deliver the items described in the Statement of Work

(SOW) to support the MALSR Lighting System in the

NAS. See attached terms and conditions.

LED PAR-38 and PAR-56 Screening Information Request Number: 693KA8-23-R-00009

B‐1

PART I – SECTION B SUPPLIES/SERVICES/PRICE/COSTS

B.1.0 General

This section identifies the performance period for the Light Emitting Diode (LED) PAR-38 and PAR-56 Lamps. Contract and respective Contract Line Item Numbers (CLINs). The Contractor must furnish and make available all supplies needed to accomplish the requirements in Section C. The contract base period date begins at contract award and continues for 24 months. The contract will include four (4) option periods of twelve months each. This is a Fixed Price Contract with firm-fixed price CLINS. Below are the estimated quantities needed. All orders will be funded through Delivery/Task Orders, not by the base. All CLINs are in accordance with (IAW) the Statement of Work in Section C. The contract value is $12,755,258 based upon priced CLINs 100-501b and the corresponding CLINs in respective further base and option periods. The Technical and Engineering Services CLIN 5000 will be funded as required for specific services IAW Section C.3.6 but not to exceed an estimated $300,000 for base and each option year.

B.2.0 Contract Type

This is a Firm-Fixed Price Contract. This contract has a guaranteed minimum value of $____________ and a maximum ceiling value of $___________.

B.3.0 Schedule and Prices

The prices listed in B.3.1 through B.3.5 are FFP. The quantities listed below are estimates only.

A lot is defined as a measured unit of inventory. A lot is ordered, shipped or delivered in its entirety. NSP is defined as Not Separately Priced

B.3.1 Base Period

CLIN Description Unit Qty Unit Price Total

100 Program Management IAW 3.1 NSP

101 Program Management Plan IAW 3.1.1 (A001) Lot 1

102 Performance Analysis and Reporting IAW 3.1.2 NSP

102a Contract Funds Status Report (A002) Lot 1

102b Program Schedule (A003) Lot 1

102c Program Management Status Reports (A004) Lot 1

103 Technical Meetings, Program Reviews and Conferences IAW 3.1.3 NSP

103a Post Award Conference Lot 1

103b

Program Management Reviews Lot 1

103c Preliminary Design Review and Report (A007) Lot 1

103d Critical Design Review and Report (A008) Lot 1

B‐2

103e Technical Interchange Meetings Lot 1

104 Contract Work Breakdown Structure IAW 3.1.4 (A009) Lot 1

105 Data Management Plan (A010) IAW 3.1.5 Lot 1

106 Quality System Plan (A011) IAW 3.1.6 Lot 1

106a Inspection Report (A012) Lot 1

107 Configuration Management Program IAW 3.1.7 NSP

107a Configuration Management Plan (A013) Lot 1

107b Engineering Change Proposal (A014) Lot 1

107c

Deviations and Waivers (A015) Lot 1

107d Discrepancy Report (A016) Lot 1

107e Configuration Audit Reports (A017) Lot 1

200 Systems Engineering Management IAW 3.2 NSP

201 System Engineering Management Plan (A018) Lot 1

202 System/Subsystem Design Description AW 3.2.1 (A019) Lot 1

203 Product Drawings and Associated List (A020) Lot 1

204 Reliability Prediction Report (A021) Lot 1

205 Software Product Specification (A023) Lot 1

300 Prime Mission Equipment IAW 3.3 NSP

301 First Article Systems IAW 3.3.1 NSP

301a PAR-38 First Article Systems IAW 3.3.1 Lamps 50 - 130

301b PAR-56 First Article Systems IAW 3.3.1 Lamps 30 - 70

302 Follow-On Production Systems IAW 3.3.2

Lot 1-25

Lot 26-50

Lot 51-75

Lot 76-100

303 Production Readiness Review IAW 3.3.3 Lot 1

304 Site Spares IAW 3.3.4 Lot 1-25

Lot 26-50

Lot 51-75

Lot 76-100

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305 Depot Spares IAW 3.3.5 Lot 1

400 Test and Evaluation Program IAW 3.4 NSP

401 Development Test Plans (A026) Lot 1

402 Contractor Verification Traceability Matrix (CVRTM) (A027) Lot 1

403 Test Conduct Lot 1

404 Test Readiness Review Lot 1

405 Development Test Report (A028) Lot 1

406 Program Trouble Report Database Lot 1

406a Program Trouble Reports (A024) Lot 1

406b Failure Analysis Report (A029) Lot 1

407 Regression Test Lot 1

408 Production Acceptance Test Lot 1

408a Production Acceptance Test Procedures and Test Datasheets (A030) Lot 1

408b Production Acceptance Test Report (A031) Lot 1

409 Type Test Report (A032) Lot

410 Test Equipment Lot

411 Operational Test Support Lot

500 National Airspace Integrated Logistic Support IAW 3.5 NSP

501 NAILS Program IAW 3.5.1 NSP

501a Logistics Guidance Conference Briefing Package(A033) Lot 1

501b Logistics Management Information Data (A034) Lot 1

Total Price Base Period $XX,XXX

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B.3.2 Option Period 1

Pursuant to Section F.5., the Government has the unilateral right to exercise the first option during the base period of the contract for a period not to exceed 365 days from the date of exercising this option. During this period, the Government may issue Delivery/Task Orders for the following supplies at the firm-fixed prices listed below.

1001 Follow-On Production Systems IAW 3.3.2

Lot 1-25

Lot 26-50

Lot 51-75

Lot 76-100

1002 Site Spares IAW 3.3.4

Lot 1-25

Lot 26-50

Lot 51-75

Lot 76-100

1003 Depot Spares IAW 3.3.5 Lot 1

1004 Technical Interchange Meetings each 2

1005 Type Test and Type Test Report (A032) each 1

1006 Inspection Report (A012) Lot 1

1007 Failure Analysis Report (A029) Lot 1

Total Price Option Period 1 $XX,XXX

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B.3.3 Option Period 2

Pursuant to Section F.5., the Government has the unilateral right to exercise the second option during the base period of the contract for a period not to exceed 365 days from the date of

2001 Follow-On Production Systems IAW 3.3.2

Lot 1-25

Lot 26-50

Lot 51-75

Lot 76-100

2002 Site Spares IAW 3.3.4

Lot 1-25

Lot 26-50

Lot 51-75

Lot 76-100

2003 Depot Spares IAW 3.3.5 Lot 1

2004 Technical Interchange Meetings each 2

2005 Type Test and Type Test Report (A032) each 1

2006 Inspection Report (A012) Lot 1

2007 Failure Analysis Report (A029) Lot 1

Total Price Option Period 2 $XX,XXX

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B.3.4 Option Period 3

Pursuant to Section F.5., the Government has the unilateral right to exercise the third option during the base period of the contract for a period not to exceed 365 days from the date of

3001 Follow-On Production Systems IAW 3.3.2

Lot 1-25

Lot 26-50

Lot 51-75

Lot 76-100

3002 Site Spares IAW 3.3.4 Lot 1-25

Lot 26-50

Lot 51-75

Lot 76-100

3003 Depot Spares IAW 3.3.5 Lot 1

3004 Technical Interchange Meetings each 2

3005 Type Test and Type Test Report (A032) each 1

3006 Inspection Report (A012) Lot 1

3007 Failure Analysis Report (A029) Lot 1

Total Price Option Period 3 $XX,XXX

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B.3.5 Option Period 4

Pursuant to Section F.5., the Government has the unilateral right to exercise the fourth option during the base period of the contract for a period not to exceed 365 days from the date of

4001 Follow-On Production Systems IAW 3.3.2

Lot 1-25

Lot 26-50

Lot 51-75

Lot 76-100

4002 Site Spares IAW 3.3.4

Lot 1-25

Lot 26-50

Lot 51-75

Lot 76-100

4003 Depot Spares IAW 3.3.5 Lot 1

4004 Technical Interchange Meetings each 2

4005 Type Test and Type Test Report (A032) each 1

4006 Inspection Report (A012) Lot 1

4007 Failure Analysis Report (A029) Lot 1

Total Price Option Period 4 $XX,XXX

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B.4.0 Engineering Services

The Government may issue task orders for engineering services in accordance with Section I.

3.2.4-16 Ordering.

CLIN Description Not to Exceed

5000 Technical and Engineering Services IAW 3.6 $300,000

B.4.1 Engineering Services Labor Category and Rates

Labor Category

Base Year Hourly Rate

Option 1 Hourly Rate

Option 2 Hourly Rate

Option 3 Hourly Rate

Option 4 Hourly Rate

Project Manager

Electrical Engineer

Test Engineer

Quality Engineer

Configuration Manager

Data Manager

Production Manager

End of Section B ii

PART I SECTION C

STATEMENT OF WORK

TABLE OF CONTENTS

C.1.0 OVERVIEW

C.1.1 SCOPE 1

C.2.0 APPLICABLE DOCUMENTS

C.2.1 MILITARY STANDARDS 2

C.2.2 MILITARY SPECIFICATIONS 2

C.2.3 FAA STANDARDS 2

C.2.4 FAA SPECIFICATIONS AND ORDERS 3

C.2.5 OTHER PUBLICATIONS 3

C.3.0 REQUIREMENTS

C.3.1 PROGRAM MANAGEMENT 3

C.3.1.1 Program Management Plan C.3.1.2 Performance Analysis and Reporting

C.3.1.2.1 Program Schedule C.3.1.2.2 Program Management Status Reports

C.3.1.3 Technical Meetings, Program Reviews and Conferences C.3.1.3.1 Post Award Conference C.3.1.3.2 Program Management Reviews C.3.1.3.3 System Design Reviews C.3.1.3.4 Preliminary Design Review C.3.1.3.5 Critical Design Review C.3.1.3.6 Technical Interchange Meetings

C.3.1.4 Contract Work Breakdown Structure C.3.1.5 ` Data Management C.3.1.6 Quality Assurance

C.3.1.6.1 Quality Control Inspection C.3.1.7 Configuration Management Program

C.3.1.7.1 Contractor's Configuration Management Plan C.3.1.7.2 Configuration Identification

C.3.1.7.2.1 Configuration Baselines C.3.1.7.3 Configuration Identifiers

C.3.1.7.3.1 Part/Item Identification Numbers C.3.1.7.3.2 Software Identification Numbers C.3.1.7.3.3 FAA Type Designations

C.3.1.7.4 Configuration Control C.3.1.7.5 Configuration Status Accounting C.3.1.7.6 Discrepancy Reporting System C.3.1.7.7 Configuration Audits

C.3.2 SYSTEMS ENGINEERING MANAGEMENT 12

C.3.2.1 System/Subsystem Description C.3.2.2 Product Drawing and Associated Lists

C.3.2.2.1 Parts Control

LED PAR-38 and PAR-56 Screening Information Request Number: 693KA8-22-R-00009 iii

C.3.2.2.2 Manufacturing C.3.2.3 Reliability Prediction C.3.2.4 Software

C.3.3 PRIME MISSION EQUIPMENT 14

C.3.3.1 First Article Systems C.3.3.2 Follow-On Production Systems C.3.3.3 Production Readiness Review (PRR) C.3.3.4 Site Spares C.3.3.5 Depot Spares

C.3.4 TEST AND EVALUATION PROGRAM 16

C.3.4.1 Test Plans C.3.4.2 Contractor Verification Requirements Traceability Matrix (CVRTM) C.3.4.3 Test Conduct C.3.4.4 Test Readiness Review (TRR) C.3.4.5 Development Test Report C.3.4.6 Program Trouble Report Database

C.3.4.6.1 Program Trouble Report C.3.4.6.2 Failure Analysis

C.3.4.7 Regression Test C.3.4.8 Production Acceptance Test C.3.4.9 Type Test C.3.4.10 Test Equipment C.3.4.11 Operational Test Support

C.3.5 INTEGRATED LOGISTICS SUPPORT 22

C.3.5.1 ILS Program

C.3.5.1.1 Logistics Guidance Conference C.3.5.1.2 Logistics Management Information

C.3.6 TECHNICAL AND ENGINEERING SERVICES 23

C.3.6.1 LABOR DESCRIPTIONS 23

C.3.7 DATA RIGHTS 24

C.4.0 ACRONYMS

C.5.0 DEFINITIONS

C.5.1 MANAGEMENT SUPPORT SERVICES 29

C.5.2 ENGINEERING CHANGE PROPOSAL (ECP) 29

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C.1.0 Overview

C.1.1 Scope

This Statement of Work (SOW) describes the effort required for the design, development, fabrication, and test of Light Emitting Diode (LED) lamps (LED PAR-38 and PAR-56 Lamps).

Throughout this document, the LED PAR-38 and PAR-56 lamps will be referred to as LED lamps. Unless otherwise specified, the term “days”, when used herein shall mean calendar days.

The SOW includes provisions for program management, systems engineering, system test and evaluation, integrated logistics support, and operational support.

C.2.0 Applicable Documents The following specifications, handbooks, orders, standards, and drawings form a part of this SOW and are applicable to the extent specified herein. The latest version of these documents as of the contract date must apply. In the event of conflict between this SOW and any of the applicable documents cited below, the provisions of this SOW must apply.

(a) Copies of FAA specifications and interface documents may be obtained from the Federal Aviation Administration, Headquarters Public Inquiry Center APA-230, 800 Independence Avenue SW, Washington, DC 20591, 202-267-3484. Requests should fully identify material desired and cite the solicitation or contract number.

(b) Requests for copies of FAA documents not covered in the preceding paragraph should be addressed to the Contracting Officer. Requests should fully identify material desired and cite the solicitation or contract number.

(c) Military Standards and Specifications can be accessed at DOD Consent (dla.mil).

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(d) Copies of the Institute of Electrical and Electronics Engineers documents are available online at https://standards.ieee.org/standard.

(e) Copies of Society of Automotive Engineers documents can are available online at https://www.sae.org/standards.

(f) Copies of The American Society of Mechanical Engineers documents are available online at https://www.asme.org/codes-standards.

(g) Copies of the Acquisition Management System Test and Evaluation Process Guidelines are available in the FAA Acquisition System Toolset (FAST). The on-line internet address of FAST is: http://FAST.faa.gov

C.2.1 Military Standards ASME Y14.100M Engineering Drawing Practices (2017)

SL150-AA-PRO-010_DMP_REV-2 NAVSEA Data Management Program Operations and Procedures Manual for Contractor Prepared Data

MIL-HDBK-217F, Notice 2 Reliability Prediction of Electronic Equipment

MIL-STD-756B/w Reliability Modeling and Prediction, dated Notice 1

August 31, 1982

MIL-STD-785B Reliability Program for System and Equipment

Development and Production

MIL-HDBK-881E Work Breakdown Structures dated 6 October 2020

MIL-STD-129 Military Marking for Shipment and Storage

MIL-STD-31000B Standard Practice Technical Data Packages

C.2.2 Military Specifications MIL-PRF-28000A Digital Representation for Communication of

Product Amend. 1Data: IGES Application Subsets and IGES Application Protocols

C.2.3 FAA Standards FAA-STD-060B Data Standard for the National Airspace System

(NAS)

FAA-STD-021A Configuration Management (Contractor

Requirements) https://www.sae.org/standards http://fast.faa.gov/

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C.2.4 FAA Specifications and Orders FAA-E-37013 Performance Specification PAR-38 and PAR-56

Light Emitting Diode (LED) Steady Burning Light Sources For The Medium Intensity Approach Lighting System With Runway Alignment Indicator Light (MALSR)

FAA-G-2100H General Requirements for Electronic Equipment

FAA Order 1800.58 National Airspace Integrated Logistics Support

Policy

C.2.5 Other Publications SMC-S-21 Air Force Space Systems Command, Space and

Missile Center Standard for Technical Reviews and Audits for Systems, Equipment, and Computer Software

AS9100D Quality Management Systems – Requirements for Aviation, Space, and Defense Organizations

ASTM-D-3951 Standard Practices for Commercial Packaging

SAE/GEIA 649C Configuration Management Standard

Implementation Guide

IEEE 1413 Reliability Prediction Standard

GS1 General Specification (GS1-128: Linear Bar Codes

Symbology Specification)

C.3.0 Requirements The Contractor must furnish the necessary personnel, plant, equipment, facilities, materials, and other necessary resources to produce, test, and deliver the items described in this Statement of Work (SOW). All such items must be supplied in conformance with the terms and conditions of the contract.

C.3.1 Program Management

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The Contractor must establish and maintain a formal organization to manage this contract and subcontracts. The use of Integrated Product Teams (IPT) is encouraged in the performance of this contract. The Contractor must assign a dedicated Program Manager (PM) to organize, plan, schedule, implement, control, analyze, and report on all elements of the contract. The PM must have sufficient corporate authority to direct, execute, and control all elements of the program.

The types of tasks include: technical, business and administrative planning, organizing, directing, coordinating, controlling and approval actions (e.g., cost/schedule/ performance measurement, contract management, time-phased staffing profile by functional specialty or organization, data management, subcontract management). The PM must be prepared, at all times, given reasonable notice, to present and discuss the current status of the contract.

C.3.1.1 Program Management Plan The Contractor must develop and implement an integrated Program Management Plan (PMP).

The PMP must integrate all functional areas (e.g., System Engineering, engineering data and specifications, software engineering, configuration management, product assurance, integrated logistics support, etc.) and articulate the specific objectives to be accomplished. The PMP should specify the work tasks, at an overview level, required to meet the objectives. The PMP should also discuss the staffing and other resources required to meet contract requirements. The PMP must include the Program Schedule.

CDRL A001 Program Management Plan (PMP)

C.3.1.2 Performance Analysis and Reporting The intent of performance analysis and reporting is to facilitate:

(a) Thorough planning;

(b) Timely baseline establishment and control;

(c) Objective measurement of accomplishment against the plan at levels where the work is being performed;

(d) Summarized reporting to higher management for use in decision making;

(e) Analysis of significant variances;

(f) The implementation of management actions to mitigate risk and manage cost and schedule performance.

The Contractor must prepare and submit Contract Funds Status Reports (CFSR). The Contractor must provide a monthly written analysis that examines the actual expenditures measured against the plan. The Contractor and major subcontractors must support baseline review of their CFSR during the Critical Design Review (CDR).

CDRL A002 Contract Funds Status Report (CFSR)

C.3.1.2.1 Program Schedule

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The Contractor must develop and maintain an integrated program schedule to support its management needs and for reporting purposes. The program schedule must present an integrated schedule plan for the design, development, and test, of the LED lamps. The initial program schedule must be delivered with the Program Management Plan, and subsequent versions, program schedule updates, and must be submitted as part of the Program Management Review packages. Any changes or delays to the program schedule must be discussed at the Program Management Review.

CDRL A003 Program Schedule

C.3.1.2.2 Program Management Status Reports The Contractor must develop and submit Program Management Status Reports (PMSR) to the Government. The Status Reports must at a minimum, include the following:

(a) Summary of contract achievements

(b) Actual Program status versus the program plan

(c) Schedule status

(d) Cost performance versus the budget

(e) Status of open actions items

(f) Status of required Government Furnished Property (GFP)

(g) Anticipated problems and recommended resolutions

CDRL A004 Program Management Status Report (PMSR)

C.3.1.3 Technical Meetings, Program Reviews and Conferences If ordered by the Government, the Contractor must conduct meetings, conferences, and technical reviews at the Contractor’s facility. For each meeting, technical review and conference, the Contractor must prepare and submit agendas and meeting minutes. If meetings, technical reviews, or conferences are held at the Contractor’s site, the Contractor must provide facilities, office equipment (e.g., access to telephone, fax), internet access, and appropriate presentation materials, mock-ups, and technical data. Copies of presentation materials must be prepared for all meeting participants. Government attendance will be limited to no more than 25 participants.

CDRL A005 Meeting Agenda CDRL A006 Meeting Minutes

C.3.1.3.1 Post Award Conference The Contractor must plan for, host, support, and participate in a Post Award Conference (PAC) to be held at the Contractor's site within 45 days after contract award. The FAA will determine the specific date within 2 weeks after contract award. At this conference, the Contractor must address the plans and schedules for the LED lamp work efforts.

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C.3.1.3.2 Program Management Reviews The Contractor must conduct and administratively support Program Management Reviews (PMRs) on a semi-annually basis during the period of performance of this contract. The PMRs will be conducted at the Contractor's facility, unless otherwise directed by the Government. The intent of the PMRs is to provide a forum for the presentation and discussion of the Contractor's technical progress, program planning, and overall management approach. The Contractor should review the status of action items, cost, schedule and the overall performance at each PMR. The Contractor should be prepared to discuss significant problems and/or discrepancies in detail.

C.3.1.3.3 System Design Reviews The Contractor must use GEIA 649C as guidance for the conduct of the Preliminary Design Review (PDR) and the Critical Design Review (CDR).

C.3.1.3.4 Preliminary Design Review The Contractor must host and participate in joint Contractor/FAA PDR 45 days after contract award. If contractual prerequisites to holding the technical review have not been fulfilled, the Government must retain the option of postponement without prejudice to other contractual requirements.

The requirement for a PDR is outlined in the FAA Acquisition Management System (AMS).

This information is found at https://fast.faa.gov/flowcharts/flowIndex.cfm. This review will also demonstrate compatibility of the design approach with the technical requirements, outline and assess test strategies, and review impact of design on supportability and cost. For non-developmental items, the Contractor must provide the results of the analysis that verifies that the item will meet the associated technical requirements and the methods used to ensure that each requirement has been met.

The following documentation must be available for review at PDR:

(a) Draft System/Subsystem Design Description (SSDD);

(b) System concepts (hardware design);

(c) System design (block diagrams, schematic diagrams);

(d) COTS/Non-development Item (NDI)/Developmental Item specification sheet and technical data;

(e) Draft Software Product Specification (SPS);

(f) Power consumption, distribution, and grounding design;

(g) Preliminary reliability analysis and predictions.

The PDR will not be considered complete until the Contractor has accomplished the following:

https://fast.faa.gov/flowcharts/flowIndex.cfm

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(a) Defined preliminary design for each Configuration Item (Cl);

(b) Closed all PDR action items;

(c) Received FAA approval of the Contractor-developed PDR Report.

CDRL A007 Preliminary Design Review Report

C.3.1.3.5 Critical Design Review The Contractor must host and participate in joint Contractor/FAA CDR 90 days after contract award. If contractual prerequisites to holding the technical review have not been fulfilled, the Government must retain the option of postponement without prejudice to other contractual requirements.

The requirement for a CDR is outlined in the FAA AMS. This information is found at https://fast.faa.gov/flowcharts/flowIndex.cfm. The CDR establishes the final LED Lamp configuration.

The Contractor shall review, in detail, the following items, including supporting data and materials, with the FAA:

(a) Any changes to SSDD System and CI descriptions;

(b) Product drawings and associated list (CDRL A020);

(c) Design analysis results;

(d) Reliability analysis and predictions;

(e) Development Test (DT) plan CDRL A026);

(f) Design concerns (such as environmental control, electromagnetic compatibility/interoperability, technical risks, etc.);

(g) Identification of Design-Driving/Cost Driving Requirements;

(h) Documentation status;

(i) Production Analysis;

(j) Physical Description (including preliminary lists of materials, parts, and manufacturing flow processes);

(k) Lifecycle cost information.

The following is required for CDR milestone approval:

(a) Established the baselined design that includes the following approved documents:

1) System/Subsystem Design Description (SSDD) CDRL A019

2) Product drawings and associated list CDRL A020

3) Reliability Prediction Report CDRL A021

(b) Established test requirements, test resources, and test schedule for Development Tests

(c) Closed all PDR and CDR action items

(d) FAA approval of the Contractor-developed CDR Report https://fast.faa.gov/flowcharts/flowIndex.cfm http://fast.faa.gov/flowcharts/testflow/SYS60D.htm%23D12 http://fast.faa.gov/flowcharts/testflow/SYS60D.htm%23D12

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The Government approved system baseline established at CDR must become the system baseline for the First Article System specified in Section C.3.3.1 of this SOW. Accordingly, approval of the system baseline presented in the CDR, or conditional approval with agreement on the resolution of all outstanding issues, must be required prior to the initiation of the Development Test (DT) effort. The Contractor must manage all configuration changes to the CDR baseline in accordance with the approved Configuration Management Plan (CMP).

CDRL A008 Critical Design Review Report

C.3.1.3.6 Technical Interchange Meetings Technical Interchange Meetings (TIMs) may be required at the Contractor or FAA facility.

TIMs will be held if there is a necessity to clarify, resolve, or discuss technical issues. The Contractor must support these reviews as required.

CDRL A005 Meeting Agenda CDRL A006 Meeting Minutes

C.3.1.4 Contract Work Breakdown Structure The Contractor must manage and maintain the Contract Work Breakdown Structure (CWBS) and dictionary using MIL-HDBK-881E as guidance.

CDRL A009 Contract Work Breakdown Structure (CWBS) Updates

C.3.1.5 ` Data Management The Contractor must establish an automated data management program to maintain contractually required documentation and correspondence; design, test, and production documentation, and other supporting documentation; in one logical and inclusive system using SL150-AA-PRO- 010_DMP_REV-2 (NAVSEA Data Management Program Operations and Procedures Manual for Contractor Prepared Data) as guidance. The contractor must have subcontractors comply with this Data Management Program. This effort must include documentation involved with, but not limited to, the development, production, implementation, testing, schedule, and management of the LED lamp equipment. This specifically must include a process for monitoring, reporting, status accounting, and cross-matrix of changes to, additions of, or deletions of data item deliverable contents.

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The Government will review all test-related CDRL items to verify Contractor compliance with the system design as defined in the requirements specified herein, and to ensure that all requirements have been incorporated into the test documentation. The Contractor must identify and use an orderly review and comment process in order to preclude schedule delays. The Contractor must submit revised documents with revision marks and must include all changes to previous submissions. Revision marks must be removed in the final delivery of documents unless otherwise stated.

The Contractor must identify a single focal point for integrating and maintaining the total Contractor data management effort. Internal data generated in compliance with contractual tasks and subcontractor-generated data must be listed in the Data Management Plan. When requested by the Government, the Contractor must make available for Government review, the internal documents used to design and manage the LED lamp program.

CDRL A010 Data Management Plan

C.3.1.6 Quality Assurance The Contractor must provide and maintain a documented quality management system IAW AS9100D as a means of assuring compliance with the hardware and software requirements of the contract. A Quality System Plan must be prepared and submitted (Ref. DID/CDRL Quality System Plan). All spare parts must be inspected and tested in plant, using the same procedures as the primary equipment components.

Note: The Government intends to use these Quality Standards as it would any other quality standards. Third party registration of ISO standards is not required nor does such registration relieve the offeror of the requirement of submitting a Quality System Plan (QSP).

CDRL A011 Quality System Plan (QSP)

C.3.1.6.1 Quality Control Inspection The FAA may require in-process quality control inspections to be conducted at any time. The in-process quality inspections will be performed on a non-interference basis with the Contractor's fabrication and assembly operations. An Inspection Report must be generated and provided to the Government upon conclusion of any inspections. Any non-compliance or unexplained anomaly must be entered into the Contractor's problem reporting system (ref. C.3.4.6) as a Program Trouble Report (PTR) and must be formally tracked until resolution.

CDRL A012 Inspection Report

C.3.1.7 Configuration Management Program The Contractor must use an internal Configuration Management (CM) system for the control of all configuration documentation, software, physical media, and physical parts representing or comprising the MALSR LED Lamps. The detailed requirements are included in these subparagraphs. The government will review and approve all CDRLs.

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C.3.1.7.1 Contractor's Configuration Management Plan The Contractor must submit a Configuration Management Plan (CMP). Upon approval by the Government of the CMP, the Contractor must use this plan.

CDRL A013 Configuration Management Plan (CMP)

C.3.1.7.2 Configuration Identification The Contractor must identify, label, serialize, and mark all configuration items to maintain traceability through all levels of each item and between all representations of that item (e.g., tape, disk, and document) for the entire CM life-cycle.

C.3.1.7.2.1 Configuration Baselines The Contractor must use and maintain configuration baselines and their documentation.

Incremental product baselines must be permitted if proposed and approved via the CMP.

C.3.1.7.3 Configuration Identifiers The Contractor must assign unique configuration identifiers.

C.3.1.7.3.1 Part/Item Identification Numbers The Contractor must assign a discrete part/item identification number until such time as either an interim or final product baseline is established. At that point, parts must be re-identified only upon Government approval whenever a non-interchangeable condition is created.

C.3.1.7.3.2 Software Identification Numbers The Contractor must assign a discrete part/item identification number to each software medium (e.g., magnetic tape, disk) containing LED MALSR Lamps release- or build-type software executables. The medium thus identified must be inclusive and contain all software segments, thereby providing easy identification of software releases after the product baseline is established.

C.3.1.7.3.3 FAA Type Designations The Contractor must request unique FAA equipment type designations based upon an engineering and logistical review of structural or hardware items that could be advantageously identified by means of an FAA type number, as soon as practical but no later than (NLT) 9 months after contract award. FAA designations normally consist of two alpha characters in combination with five numeric (e.g., FA-85000), which must be affixed to the unit on the nameplate in a location where it is readable, if practical, when the unit is in service IAW FAA- G-2100 paragraph 3.3.3 and subparagraphs. FAA type designations must not be assigned nor affixed to equipment that has been procured to specifications of other Government agencies or

C-11 previous FAA procurements and that have already been assigned their own type designations or model numbers, unless a "major modification" is applied to the equipment based upon the LED MALSR Lamp design. FAA type designations are applicable to developmental and COTS items. The FAA type designation nameplate must not invalidate any warranty or equipment operation.

C.3.1.7.4 Configuration Control The Contractor must implement configuration control procedures to ensure control of proposed changes; document the complete impact of the proposed changes; and control the release of approved configuration changes into configuration items (CIs) and their related configuration documentation. Configuration control must be implemented with the CDR configuration and continue throughout the system life cycle.

The Contractor must establish a Configuration Control Board (CCB) and develop CCB procedures to facilitate configuration management. Upon Government approval of each configuration baseline, the Contractor must maintain traceability and currency of the baselines and consistency between program documentation for hardware, software, firmware, databases, and their respective versions in accordance with the approved CMP. The Contractor must prepare and deliver Engineering Change Proposals, Deviations, and Waivers as required.

CDRL A014 Engineering Change Proposal CDRL A015 Deviations and Waivers

C.3.1.7.5 Configuration Status Accounting The Contractor must use, record, and present, at the PMRs, Configuration Status Accounting (CSA) information.

C.3.1.7.6 Discrepancy Reporting System The Contractor must use a system level discrepancy reporting system as part of the Contractor's CM program. Throughout that system, the Contractor must identify all system level discrepancies identified during development or testing and must submit corrective action plans.

During each PMR, the Contractor must report on any outstanding discrepancies and the planned resolution. The Government will have the right to witness or review the documentation regarding the closure of any discrepancy item.

CDRL A016 Discrepancy Report

C.3.1.7.7 Configuration Audits The Contractor must host and participate in joint Contractor/FAA configuration audits for the LED lamps. The Contractor must use GEIA 649C Functional Configuration Audit (FCA) requirements as guidance in preparing for and participating in the FCA for the LED lamps. The Contractor must use GEIA 649C Physical Configuration Audit (PCA) requirements as guidance in preparing for and participating in the PCA for the LED lamps. The FCA and PCA must be conducted at the conclusion of Developmental Test (DT) and prior or in conjunction with the Production Readiness Review (PRR). Current baseline documentation must be available to

C-12 support these reviews. The Contractor must prepare Configuration Audit Reports in accordance with FAA-STD-021A.

CDRL A017 Configuration Audit Reports

C.3.2 Systems Engineering Management The Contractor must execute a systems engineering program for the definition, development, verification, integration, and testing of the LED lamps. The systems engineering program must be documented in the System Engineering Management Plan (SEMP). System engineering efforts must consider all aspects of performance, quality, life cycle cost, maintainability, reliability, schedule, data processing reserves, and future growth requirements. The Contractor must maintain effective control over the system engineering and design development process, including subcontract items and services, to ensure that cost, performance, and schedule are met, to provide early detection of problems, and to reduce risk. The Contractor must specify a single authority that will serve as Point of Contact (POC) for system engineering tasks. The Contractor must perform hardware prototyping as necessary to support system design development, and must designate and purchase, prior to CDR, long lead-time hardware items necessary to implement the system design.

CDRL A018 System Engineering Management Plan (SEMP)

C.3.2.1 System/Subsystem Description The Contractor must develop and submit a System/Subsystem Design Description (SSDD) for the entire system. The SSDD must describe the system architectural design, the system design concept of execution, and decisions about the selection and design of system components. The SSDD must contain an explicit trace of each system requirement in the entire LED lamp specification to the CI to which it is allocated by the Contractor.

CDRL A019 System/Subsystem Design Description (SSDD)

C.3.2.2 Product Drawing and Associated Lists For developed items, the Contractor must provide product drawings IAW MIL-D-28000A, Initial Graphic Exchange Specification (IGES) Class 2 & 3 and associated lists must be IAW MIL-

STD-31000B.

The basic elements required for the product drawings and associated lists must include:

(a) Drawing index by part number and drawing tree of Line Replacement Units (LRUs).

(b) The drawing package must include the following:

1. Detail drawing of part and/or assembly

2. Performance data of part and/or assembly

3. Dimensions and tolerance data

4. Input and output parameters

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5. Schematics (provide detail, not merely block diagram)

6. Mechanical and electrical connections

7. Reference to next higher assembly

8. Details of materials used, form and finish

9. Test setup and equipment used to do testing

10. Test data sheet, calibration information, and quality control information

11. Detail parts list for part and/or assembly identifying each part of the assembly

12. Original Equipment Manufacturer (OEM) information including name, part number, address, phone number, etc.

The Contractor must also incorporate the changes into the status accounting system, and continue to maintain this package in accordance with the approved CMP. All hardware changes proposed by the Contractor subsequent to the CDR and prior to completion of the Development Test (DT), must be processed in accordance with the Government approved CMP.

CDRL A020 Product Drawings and Associated Lists

C.3.2.2.1 Parts Control The Contractor must implement a parts control program in accordance with the Government approved Quality System Plan.

C.3.2.2.2 Manufacturing During the manufacturing process, the Contractor must implement the problem reporting system in accordance with the Government approved Quality System Plan (refer to paragraph C.3.1.6 of this SOW).

C.3.2.3 Reliability Prediction The Contractor must prepare and submit a Reliability Prediction Report for the LED lamp configuration established at CDR in accordance with task 203 of MIL-STD-785B to verify that the LED lamp satisfies the requirements of MIL-STD-756B for a type III prediction, and the requirements of LED Lamp Specification FAA-E-37013. All analysis data must be made available for Government review. The data should include the results of the thermal design analysis that verifies the reliability predictions are based upon a ground-fixed environment at component ambient temperatures. MIL-HDBK-217F must be utilized as the source of failure rate data for electronic parts. The Contractor must select a source for failure rates of non-

C-14 electronic parts as part of this prediction. The Contractor should be prepared to provide rationale for its selection.

The Contractor may present, for FAA approval, substitute failure rate data, which satisfies the intent of these requirements. All such data must reflect the CDR configuration baseline, and must be permitted only upon FAA approval. In any case, the failure rates utilized must reflect the measured or calculated stresses on the components while operating in the CDR baseline system within its design ratings.

CDRL A021 Reliability Prediction Report

C.3.2.4 Software The Contractor must prepare a Software Product Specification (SPS) for each Computer Software Configuration Item (CSCI) contained in the LED lamp. The Contractor must identify each version of the software and control each version of the software in accordance with C.3.1.7.

The Contractor must process changes to baseline documents in accordance with the Government approved CMP.

The Contractor must prepare documentation relating to the requirements, design, test, quality assurance, delivery, and operation of the LED lamp computer software. The Contractor must maintain the software documentation baseline in accordance with the approved Configuration Management Plan. In addition, the Contractor must prepare and maintain Software Product Specifications.

CDRL A022 Reserved CDRL A023 Software Product Specification

C.3.3 Prime Mission Equipment The Contractor must deliver the following end items as specified in this contract. The LED lamp must consist of:

(a) Hardware manufactured in accordance with LED Lamp Specification FAA-E-37013

(b) Software satisfying the requirements of LED Lamp Specification FAA-E-37013

The Contractor must integrate this Prime Mission Equipment (PME) hardware and software such that the performance and the functional requirements of the LED Lamp Specification FAA-E- 37013 are satisfied.

C.3.3.1 First Article Systems The Contractor must deliver LED lamps in accordance with CLIN 301 consisting of product baselines PME, which satisfy the requirements specified in LED Lamp Specification FAA-E- 37013. The Contractor must deliver these LED lamps in accordance with the delivery schedule specified in Section F of the Contract.

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C.3.3.2 Follow-On Production Systems The Contractor must deliver LED lamps (45 PAR-38 and 18 PAR-56 which constitutes an LED lamp kit) consisting of product baselines PME which satisfy the requirements specified in LED Lamp Specification FAA-E-37013. The Contractor must deliver these LED lamp kits in accordance with the delivery schedule specified in Section F of the Contract.

C.3.3.3 Production Readiness Review (PRR) The Contractor must use SMC-S-21, PRR, as guidance for the preparation and conduct of a PRR for the Follow-on Production Systems.

During the PRR, the Contractor and FAA will jointly review the results of the DT test program and the results of the Physical and Functional Configuration Audit’s (P/FCA's) to identify and resolve any issues potentially impacting delivery and the establishment of the product baseline.

The product baseline must be established at P/FCA for LED Lamps. All subsequent data deliveries must reflect the product baseline. The Contractor must manage changes to the product baselines in accordance with the CMP.

C.3.3.4 Site Spares The Contractor must provide one (1) set of site spares for each MALSR system. The set of site spares must consist of LED lamps (10 PAR-38 and 8 PAR-56). The site spares must satisfy the requirements of LED Lamp Specification FAA-E-37013. The Contractor must deliver the site spares in accordance with the delivery schedule specified in Section F of the Contract.

C.3.3.5 Depot Spares The Contractor must provide one (1) set of depot spares to the FAA Logistics Center (FAALC).

The site spares must satisfy the requirements of LED Lamp Specification FAA-E-37013. The Contractor must deliver the depot spares in accordance with the delivery schedule specified in Section F of the Contract.

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C.3.4 Test and Evaluation Program The Contractor must plan, conduct, and document a Test and Evaluation (T&E) Program in accordance with this SOW and FAA-E-37013. As part of the T&E Program, the Contractor must conduct Development Test (DT) using FAA-developed DT Procedures to verify that the First Article LED light source meets all requirements identified in FAA-E-37013. The Contractor is solely responsible for the repair or replacement of any failed LED light source or component throughout the T&E Program.

The Contractor may furnish qualified personnel for successful completion of DT. Contractor must notify the Government at least 30 days before the start of the test. The Contractor must conduct a Test Readiness Review (TRR) prior to DT. The Contractor must generate test reports required by this SOW. The Government reserves the right to witness any formal testing on a non-interference basis. Upon completion of DT, the Contractor must conduct a Technical Interchange Meeting (TIM) to de-brief the Government on any Program Trouble Reports (PTRs) opened during DT, other test anomalies, log book entries, and test results.

The Contractor must designate a Test Manager. The Test Manager must be responsible for integration, control, oversight, and coordination of all Contractor and subcontractor testing. The Test Manager must ensure that there are no redundant data collection or test efforts.

CDRL A005 Meeting Agenda CDRL A006 Meeting Minutes CDRL A024 Program Trouble Reports CDRL A025 Notification of Test Letter

C.3.4.1 Test Plans The Contractor must develop and maintain a DT Plan that describes the overall approach and management of the T&E Program. The DT Plan must include provisions addressing:

(a) Individual test activities;

(b) DT Entrance and Exit Criteria;

(c) Test schedule;

(d) Required resources including test equipment and third-party test facilities;

(e) Configuration management during testing;

(f) Roles and responsibilities; and

(g) Method for Program Trouble Reporting and resolution.

Appendices within the DT Plan must include Contractor Verification Requirements Traceability Matrix (CVRTM), Regression Test Plan, Production Acceptance Test (PAT) Plan, and Type Test Plan.

The Regression Test Plan must address the approach and management of additional verification activities in response to a system failure or a modification of the design or components after DT has started. The Regression Test Plan must also address the analysis and rationale methodology to be used for determining the scope of retesting. The PAT Plan and Type Test Plan must relate

C-17 test objectives to requirements of this SOW and the DT CVRTM. The DT Plan must be presented at CDR.

CDRL A026 Development Test Plan

C.3.4.2 Contractor Verification Requirements Traceability Matrix (CVRTM) The Contractor must develop and maintain a CVRTM that includes all PAR-38 and PAR-56 LED light source requirements from FAA-E-37013, this SOW, referenced requirement documents, and derived requirements identified in other CRDLs including the System/Subsystem Design Document (SSDD). Each requirement must be identified by a unique alphanumeric identifier.

The test activity and method of verification must be identified for each requirement. The CVRTM must be updated to incorporate any Contract modifications or further refinement of Contractor-derived requirements. The baseline CVRTM must be included as an appendix to the DT Plan.

After FAA approval of the DT Plan, the CVRTM must be updated and maintained as a stand-alone deliverable.

CDRL A027 Contractor Verification Requirements Traceability Matrix (CVRTM)

C.3.4.3 Test Conduct The Contractor must utilize an independent, certified test laboratory for First Article DT as specified in FAA-E-37013. These tests must be conducted only on the complete First Article with the associated baselined firmware. The Contractor must pack and ship the First Article LED light sources to be tested at an independent, certified test laboratory. The packaging must include handling and return shipping instructions for the First Article LED light sources..