IVHM Picture frame and framing RFQ (1).doc

Illinois Department of Veterans Affairs R E Q U E S T F O R Q U O T E

AGENCY:

Illinois Department of Veterans Affairs

ADDRESS:

1 Veterans Drive

CITY:

Manteno

CONTACT:

Lisa Burton

PHONE:

815-468-6581 ext. 234

EMAIL:

Lisa.M.Burton@illinois.gov

Specifications and Requirements:

This Request for Quote is for the purchase of (60) custom picture frames and the service of properly placing supplied photographs into frames.

· Picture Frame Specifications:

· Frame color: Satin Black

· Dry Mount

· Masterpiece Glass

· Preservation Fit

· Spacers

· Picture Frame Size and Quantity

· (20) 24” x 36” picture frame

· (20) 22” x 26” picture frame

· (20) 18” x 22” picture frame

· Vendor will need to pick up printed photographs from Illinois Veterans’ Home at Manteno, frame the photograph, and deliver framed photograph to facility.

· Vendor will be responsible for ensuring that photographs are properly fitted into frames.

· This bid does not include any photography work. Photographs will be supplied to the Vendor by the facility.

· Vendor will be responsible for replacing any photograph that is damaged during the framing process.

· The number of frames needed is estimated and facility will be ordering frames and framing service on an as needed basis.

· Price breakdown for the purchase of picture frames, service of having photographs framed, pickup of photographs and delivery of completed frames.

· Contract start date to be last dated signature and end 6/30/2019.

Price Breakdown

Description

Unit Price

Quantity

Total

24” x 36” Picture Frame

20 ea.

22” x 26” Picture Frame

20 ea.

18” x 22” Picture Frame

20 ea.

Framing of Photographs

60 ea.

Pickup and Delivery

60 ea.

Grand Total

CONFLICT BETWEEN INFORMATION ON PAPER AND BIDBUY: If the Bidder provides information on paper that is different or in conflict with the information the Bidder provides in BidBuy, then the information on paper shall represent the Bidder’s intended submission.

*The use of a brand name is for describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. "Or equal" submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of proof that the product is equal is on the bidder

COMPANY NAME:

COMPANY ADDRESS:

COMPANY PHONE #:

COMPANY E-MAIL:

COMPANY FEIN #:

VENDOR’S QUOTE TOTAL:

DATE:

WARRANTY:

All Products will be new and will carry a minimum 1-year warranty from date of delivery.

Estimated delivery time:

Notes to Vendor: All Quoted prices must be valid for 180 days from date of submission. All prices must include shipping and handling charges. No price increased will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing his proposal for equipment or services. Winning vendor will be chosen on low total bid for all product.

*IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY THE BID MAY BE DISQUALIFIED