IVHM BAS System RFQ~3.docx
DOCX document 66 KB Posted
- Attached to
- IVHM FY26 BAS System Preventative Maintenance
- Solicitation number
- 26-497DVA-MANTE-B-47264
- Issued by
- Kane County, Illinois
About this file
This is a Request for Quote (RFQ) issued by the Illinois Department of Veterans' Affairs (IDVA) located in Manteno, IL, seeking quarterly preventative maintenance and repair services for the Building Automation System (BAS) on Resident Units 1 and 2. The project, identified as IVHM FY 26 BAS System Maintenance with BidBuy Bid #26-497DVA-MANTE-B-47264, covers a contract period from 07/01/2025 to 06/30/2026. The RFQ requires vendors to provide labor and materials for system maintenance, with four quarterly maintenance visits and an allowance for repair parts. All questions were due by 04/14/2025, and subcontracting is not permitted for this service.
The pricing structure includes a quote for quarterly maintenance at a per-visit rate and a $10,000 allocation for repair parts for the year. The vendor must submit a quote valid for 90 days, including all expenses and shipping charges, with no price increases permitted. Electronic submissions are required through email to travis.kutemeier@illinois.gov or via the BidBuy platform. The IDVA reserves the right to reject offers that do not meet requirements and to select the vendor offering the lowest price while providing all required supplies and services. The agency maintains flexibility to cancel the procurement up to 72 hours in advance.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| BB.Standard Terms and Conditions v.23_98~39.pdf | ||
| IVHM BAS System Appendix A~3.docx | DOCX document | |
| standard-illinois-certifications-v.23.1~16.docx | DOCX document | |
| TIN Page~3.pdf |
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Text version
REQUEST FOR QUOTE
QUOTES MUST BE RETURNED BY: DATE AND TIME LISTED IN BIDBUY
| AGENCY |
| Illinois Department of Veterans’ Affairs – Manteno |
| ADDRESS |
| One Veterans Drive |
| CITY/STATE/ZIP |
| Manteno, IL 60950 |
| AGENCY CONTACT |
| Travis Kutemeier |
| PHONE |
| 815-907-3513 |
| Travis.kutemeier@illinois.gov |
| TITLE OF PROJECT |
| IVHM FY 26 BAS System Maintenance |
| BIDBUY BID # |
| 26-497DVA-MANTE-B-47264 |
| Item # |
| Agency Specifications and Requirements |
| Qty. |
| 1 |
| The Illinois Department of Veterans Affairs is seeking quotes for the quarterly preventative maintenance and repair to the BAS system on Resident Unit 1 & 2 |
DESCRIPTION OF SUPPLIES AND SERVICES
Provide labor & materials for the Preventative Maintenance and Repair of BAS System
MILESTONES AND DELIVERABLES: Vendor will ensure work area is clean and clear of debris when work is completed. Vendor shall speak with the Chief Engineers Office for any operational deficiencies. All manufacturer and vendor warranty information are to be provided to the Chief Engineers Office.
The contract will be for 07/01/2025-06/30/2026
*All Questions due by 04/14/2025 ** No Subcontracting is allowed for service *** See Attached Appendix A for Full Scope of Work
VENDOR QUOTE
| Item # | |
| Manufacturer Name and Model |
| Technical Specifications |
| QTY |
| UOM |
| Unit Price |
| Extended Price |
Quarterly Maintenance
| 4 |
| Each |
| $ |
| $ |
| 2 |
| Repair Parts |
| 1 |
| YR |
| $10,000.00 |
| $10,000.00 |
| TOTAL |
| $ |
VENDOR NAME
VENDOR ADDRESS
VENDOR PHONE
VENDOR EMAIL
VENDOR FEIN #
CONTACT PERSON
DATE:
Notes to Vendor
*SEE ATTACHED APPENDIX A FOR FULL SCOPE OF WORK
The quote must be valid for 90 days from date of submission and include all expenses. All prices must include shipping and handling charges. No price increases will be accepted. We reserve the right to reject all offers and to reject individual offers for failure to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price. We reserve the right to cancel up to 72 hours in advance.
“State agencies shall only accept electronic submissions for small purchase procurements via email or BidBuy. Manual submission in paper format shall not be accepted nor considered.” See also CPO 2023.12.
This RFQ document is required to be completed and submitted if vendor chooses to submit a quote via email. Quote submissions must be received prior to the due date and time listed in BidBuy in order to be considered. Email quotes shall be sent to travis.kutemeier@illinois.gov
If vendor chooses to submit a quote directly in BidBuy, this RFQ document is NOT required to be completed or attached in BidBuy. Pricing will be submitted using the Items Tab in BidBuy.
IL-497-PR-001-RFQ
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