REQUEST FOR QUOTATION (RFQ)

Instructions to Quoters (ITQ)

1. Introduction

This acquisition is being conducted using simplified acquisition procedures in accordance with

Federal Acquisition Regulation (FAR) Part 13 for commercial services. The Government intends to evaluate quotations and make award to the responsible quoter whose quotation represents the best value to the Government based on technical acceptability and lowest evaluated price.

Technical acceptability will be evaluated on an acceptable/unacceptable basis.

The Government intends to award without exchanges; therefore, quoters are encouraged to submit their best quotation initially.

This requirement is for transportation services in support of the Department of the Air Force

Foreign Liaison Office (DAFFLO) Spring 2026 Air Attaché Tour – Florida.

NAICS Code: 485510 – Charter Bus Industry

2. System for Award Management (SAM)

Offerors will not be eligible to receive a contract award from a Department of Defense (DoD) activity unless they are registered in SAM. Offerors must be registered in the SAM Database prior to award of any contract. Firms must register on a one-time basis and annually confirm accuracy and completeness of registration information. Online registration and instructions can be accessed at https://www.beta.SAM.gov. FAR 52.212-3 Offeror Representations and Certifications-

Commercial Items will be validated through the beta.SAM.gov database.

3. Communications

SAM.gov is the official Government point of entry for this solicitation and any subsequent amendments or notices related to this requirement.

All communications regarding this solicitation shall be directed only to the Contracting Officer

(CO) Walter Cardenas (Walter.Cardenas@us.af.mil)

Questions regarding this solicitation shall be submitted via email no later than 10:00 AM

Eastern Daylight Time (EDT) on 16 May 2026.

4. Submission Instructions

Quotations shall be submitted electronically via email no later than 10:00 AM Eastern Daylight

Time (EDT) on 19 May 2026. ). Late quotes will be processed in accordance with FAR

Provision 52.212-1(f) Late Submissions, Modifications, Revisions and Withdrawals of Offers.

Quotations shall remain valid for 30 calendar days after the quotation due date.

The Government will not reimburse any costs associated with quotation preparation or submission.

This solicitation is being issued as a total small business set-aside in accordance with FAR

13.106-1. All offers received for this requirement shall contain rates within current Federal

Supply Schedules (FSS) Multiple Award Schedule (MAS) under the Special Item Number (SIN)

Category 485510- Charter Bus Industry.

5. Post-Award Administrative Requirements

The Government’s target award date for this acquisition is no later than 26 May 2026.

https://www.beta.sam.gov/

In order to support timely coordination for installation and flightline access requirements, the apparent successful quoter shall provide all required driver information, driver license information, vehicle registration information, and vehicle license plate information within three

(3) calendar days of award notification unless otherwise directed by the Contracting Officer.

Failure to timely provide required access documentation may negatively impact the contractor’s ability to perform required transportation services in accordance with the Performance Work

Statement (PWS).

6. Quote Organization

Volume Title Page Limit

Volume I Administrative Information 1 Page

Volume II Technical Approach 4 Pages

Volume III Price 1 Page

Discrepancies. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer

(CO), but no later than three (3) days after solicitation notice, in writing with supporting rationale as well as the remedies the Offeror requests the CO to consider as related to the omission or error.

Page limitations are maximums. Excess pages may not be evaluated.

Pages shall be:

• 8.5” x 11”

• Single-spaced

• Times New Roman, 12-point minimum font

• 1-inch margins minimum

• Sequentially numbered

7. Volume I – Administrative Information

The Administrative Volume shall include:

• Company name

• UEI

• CAGE Code

• Point of Contact

• Telephone number

• Email address

• Statement confirming quotation validity period

• Acknowledgement of all solicitation amendments

8. Volume II – Technical Approach

The Technical Approach shall clearly demonstrate the quoter’s capability to successfully perform the transportation services required by the PWS.

Technical acceptability will be evaluated based on the quoter’s demonstrated understanding of the requirement and proposed methodology to perform the services required by the PWS.

Quotations shall clearly address:

• Vehicle fleet and passenger capacity

• Transportation scheduling and dispatch methodology

• Baggage handling capability

• Driver availability and coordination

• Military installation access capability

• Flightline coordination capability

• Schedule flexibility

• Contingency procedures for delays, breakdowns, or schedule changes

• Contract management approach

Quoters shall not merely restate the Government’s requirements but shall provide sufficient detail describing how the requirement will be accomplished.

By submission of a quotation, the quoter represents its ability to perform all requirements identified in the solicitation and PWS.

Any deviation from the RFQ requirements and format may result in non-consideration of the quote. Offerors are responsible for ensuring that their quote is submitted prior to the submission deadline. In the event of a dispute of quote time submission, the system generated time in the received e-mail shall serve as the official time that the quote was submitted to the Government.

Late quotes will be processed in accordance with FAR Provision 52.212-1(f) Late Submissions, Modifications, Revisions and Withdrawals of Offers.

9. Volume III – Price

The Government intends to award a single Firm-Fixed-Price (FFP) contract.

Pricing shall include all labor, vehicles, fuel, insurance, management, coordination, tolls, parking, permits, baggage handling, and any other costs necessary to fully perform the PWS requirements.

CLIN Description Total Price

0001 DAFFLO Spring 2026 Air Attaché Tour Transportation Services – Florida $__________

10. Evaluation Criteria

Award will be made to the responsible quoter submitting the lowest-priced quotation determined technically acceptable.

Technical quotations will be evaluated on an Acceptable/Unacceptable basis.

The Government may consider:

• Completeness of the transportation approach

• Feasibility of the proposed solution

• Demonstrated capability to support military installation access requirements

• Operational coordination capability

• Schedule flexibility and responsiveness

The Government reserves the right to seek clarifications in accordance with FAR 13.106-2(b)(1), if determined necessary by the Contracting Officer.

11. Responsibility Determination

Responsibility Determination. Award will further be contingent upon determinations of contractor responsibility. A responsibility determination will be made by the Contracting Officer.

The agency may obtain a System of Award Management (SAM), the Past Performance

Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information

System (FAPIIS), and Supplier Performance Risk System (SPRS) per DFARS 252.204-7024 and/or any other source to ensure that the awardee is registered in SAM, is not debarred, and is a responsible Offeror.

12. Basis for Award

The Decision Authority shall select the source whose quote offers the best value to the

Government in accordance with the established criteria. Specifically, the Government intends to reward to the lowest priced offeror that meets the Government’s requirements in accordance with the established criteria stated herein.