ITN 22-23-33 Round 2 Q and As.pdf

ITN # 22/23‐33 Round 2 Questions and Answers

# QUESTION

Applicable to which section?

(Solicitation Page Number and Paragraph)

DEPARTMENT's RESPONSE/ANSWER

The ITN states, “The contents of BAFO submissions are not public records subject to the provisions of section 119.07(1), FS, until the Agency posts a Notice of Intended Agency Decision, or until thirty (30) days after opening the final competitive sealed Replies, whichever is earlier, and therefore will not be available for immediate review by the public.” [Emphasis added]

Will the FDOR please clarify whether bidders’ BAFO submissions be available to the public if Award is not made within 30 days of opening of BAFO submissions?

Also, will original submissions be made available and if so, when?

9.3.1 Best and Final

Offer (BAFO), pg.

The current schedule is to announce the Agency Decision within 30 days of the Best and Final Offer due date. Should the Agency Decision not be announced within 30 days of the Best and Final Offer, the Best and Final Offer will become public record.

Yes, original submissions will be made available upon Agency Decision or 30 days after the Best and Final Offer, whichever is earlier.

The ITN states, “Vendor Replies will be evaluated based on the quality of the submission…in response to the information requested in Tabs 2 through 14…” However, there are no numbered Tabs specified in the ITN. Will the FDOR please confirm that this should read “Tabs A through Q,” which represent the 17 Tabs in Volume II – Technical Reply?

8.4 EVALUATION

CRITERIA, VOLUME

TWO:

FUNCTIONAL/SECU

RITY/TECHNICAL,

pg. 94

Tab reference have been updated to use letters instead of numbers. Please reference addendum #2 to the ITN.

Questions will only be accepted up to the date and time specified in the solicitation Procurement Schedule Q A's will be posted on the VIIP on date specified in Procurement Schedule

Applicable to which section?

(Solicitation Page Number and Paragraph)

DEPARTMENT's RESPONSE/ANSWER

3 Can the FDOR please confirm that the section 8.4.4 Tab 5: Hosting has been updated to reflect Tab D. Please

Can the FDOR please confirm that the section heading for Tab 11 is mislabeled, and TRAINING should be Tab J, not Tab 11?

8.4.10 Tab 11:

TRAINING, pg. 115

Training has been updated to reflect Tab J. Please reference addendum #2 to the ITN.

When downloaded from the procurement library, Tab A: Attachment K Cost Data Option 1 Per Item Cost or Attachment K Cost Data Option 2 Fixed Fee, Tab B: Attachment L Itemized Costs and Tab C: Attachment M Assumptions are all separate Excel files.

Will the FDOR please confirm it is acceptable to provide our response to Tab A, Tab B and Tab C as separate Excel files and that we don’t need to combine them into one single Excel file for the electronic copy of Volume III Cost Data?

7.7 VOLUME

THREE: COST DATA

Correct. Tab A, Tab B, and Tab C are separate Excel files and do not need to be combined into one single Excel file.

Will the FDOR please confirm that Volume II – Technical Reply (Functional/Security/Technical) responses should address all Section 8.4 requirements (8.4.1 through 8.4.17), and that specific Section

6.0 requirements should only be addressed if they are mentioned in Sections 8.4.1 through 8.4.17?

Section 8.4

EVALUATION CRITERIA, VOLUME TWO:

FUNCTIONAL/SECURITY/TECHNICAL

The intention behind section 8 is to assist in directing the respondent to the appropriate section in the section 6 scope of work. The respondent should address and respond to all functional, security, and technical requirements in section 6.

Questions will only be accepted up to the date and time specified in the solicitation Procurement Schedule Q A's will be posted on the VIIP on date specified in Procurement Schedule

Applicable to which section?

(Solicitation Page Number and Paragraph)

DEPARTMENT's RESPONSE/ANSWER

The ITN has two sections titled “Scope of Services” with lists of requirements requiring vendor responses in each:

• Section 6.2 SCOPE SERVICES (pg. 40)

• Section 8.4.2 SCOPE OF SERVICES (pg. 94)

In Section 7.6 VOLUME II, TECHNICAL REPLY, the ITN states: “Using the instructions outlined below, Respondents must prepare a Technical Reply volume in the order outlined.. .” including Tab B: Scope of Services.

Will the FDOR please confirm if the vendor should address Section 8.4.2 Scope of Services or Section 6.2 Scope of Services in Tab B: Scope of Services?

Section 6.2 SCOPE OF SERVICES (pg. 40) & Section

8.4.2 SCOPE OF SERVICES (pg. 94)

The respondent should address section 6.2 Scope of Services.

Given the complexity of the requirements, will the FDOR please consider extending the proposal due date three weeks from the current proposal due date? PROCUREMENT SCHEDULE, pg. 19

Unfortunately, the Department is unable to extend the date for the proposal submission as it is on a strict timeline for this procurement.

Questions will only be accepted up to the date and time specified in the solicitation Procurement Schedule Q A's will be posted on the VIIP on date specified in Procurement Schedule

Applicable to which section?

(Solicitation Page Number and Paragraph)

DEPARTMENT's RESPONSE/ANSWER

The ITN states that the vendor must, “Update the system to accommodate all legislative or operational changes, form changes and/or rate changes within thirty (30) business days of FDOR written notice .”

In section 6.4.8 pg. 51, the ITN lists multiple SLAs and penalties for processing responsibilities and performance. Based upon these requirements, is it intended that the overall scope of work for this effort include full Managed Services to operate and maintain the configuration and daily operations?

6.3 Design Requirements, 6.3.1 General

Requirements (pg. 41) & 6.4.8 Performance Measures (pg. 51)

The section of the ITN related to legislative or operational changes is intended to communicate to a potential vendor that there are unknown and unanticipated legislative changes that must be performed within thirty (30) days. There are currently no financial consequences associated with this work, however the Department reserves the right to negotiate financial consequences for failure to conduct these changes within an agreed upon timeframe.

Section 6.4.8 lists financial consequences associated with daily processing deficiencies.

The requirements outlined in section 6 include support and maintenance for daily operations.

Will the FDOR accept a Software as a Service (SaaS) based solution for the General Tax Administration eServices System?

6.4 Hosting (pg. 46) and

Q&A Round 1 Question 9

Yes, the Department will consider a SaaS solution if it meets all requirements outlined in the ITN.

When completing Attachment K, both Fixed Price and Per Item Cost, we have found that the Cost Summary tab is not calculating row 20 in the total cost.

Please advise. Attachment K

Please access updated Attachment K documents in the Procurement library. The Cost Summary tab has been updated to calculate total cost.

Questions will only be accepted up to the date and time specified in the solicitation Procurement Schedule Q A's will be posted on the VIIP on date specified in Procurement Schedule