ITB_Snowden_Serv_Room.pdf

Alaska Court System Snowden Server Room Renovation

ACS Project Number: ANC-C-25-0010

Anchorage, Alaska

SECTION 00 0003

TABLE OF CONTENTS

Snowden Server Room Renovation 00 0003 - Page 1 of 1

TABLE OF CONTENTS

DIVISON 0 - BIDDING INFORMATION

00 0500 .... INVITATION TO BID

00 1000 .... INSTRUCTIONS TO BIDDERS

00 1100 .... INFORMATION AVAILABLE TO BIDDERS

00 1260 .... REQUIRED DOCUMENTS

00 1270 .... CONTRACTOR’S QUESTIONNAIRE

00 3000 .... BID SCHEDULE

00 4100 .... BID BOND

00 5100 .... OWNER-CONTRACTOR AGREEMENTS

00 6100 .... PERFORMANCE BOND

00 6200 .... PAYMENT BOND

00 7000 .... GENERAL CONDITIONS

00 7001 .... INDICES TO GENERAL CONDITIONS

00 8000 .... SUPPLEMENTARY CONDITIONS

DIVISION 1 - GENERAL REQUIREMENTS

01 0100 .... SUMMARY OF WORK

01 0270 .... REQUEST FOR PAYMENT

01 0271…. PAY ITEMIZATION FORM

01 1400 .... WORK RESTRICTIONS

01 1600…. BACKGROUND CHECK FORM

01 2000 .... PROJECT MEETINGS

01 3000 .... SUBMITTALS

01 3100 .... PROJECT SCHEDULES

01 4500 .... SAFETY PROCEDURES

01 5000 .... TEMPORARY FACILITIES AND CONTROLS

01 7100 .... CLEANING

01 7200 .... PROJECT RECORD DRAWINGS

01 7300 .... OPERATION AND MAINTENANCE MANUALS

01 7400 .... CLOSEOUTS

01 7401…. CERTIFICATE OF SUBSTANTIAL COMPLETION

01 7402…. CONSENT OF SURETY

01 7406…. WARRANTY OF WORK FORM

TECHNICAL SPECIFICATIONS – SEE DRAWINGS FOR ALL SHEET SPECS

Snowden Server Room Renovation Project Manual Project Number ANC-C-25-0010 Construction Documents

Division 00

SECTION 00 0500

INVITATION TO BID

ISSUING OFFICE ISSUE DATE: April 4, 2025 Alaska Court System, Facilities Department 820 West 4th Avenue Anchorage, Alaska 99501

Project No. ANC-C-25-0010

All questions shall be directed to the Facilities Project Manager: Eddie Hebert at (907) 264-8242 or via email at ehebert@akcourts.gov

PROJECT

Project site: Snowden Building, 820 W. 4th Avenue, Anchorage, AK 99501

Description and sequence of Work:

The project consists of interior scope and exterior scope.

Interior scope includes removing and relocating doors, removing a wall, installing cooling units, adding a prefabricated stair for raised floor access, removing ceiling, and updating finishes and materials to optimize functionality and meet operational demands.

Exterior scope includes adding two roof dry cooler units.

Demolish existing building mechanical, electrical and architectural systems to the extent shown and specified.

Provide new mechanical, electrical systems to the extent shown and specified.

Provide architectural modifications and additions as shown and specified to compliment the mechanical and electrical upgrades.

Required Performance Period And Notice to Proceed:

NOTICE to BIDDERS:

In order to receive a Notice to Proceed with Work on this Contract, the successful Bidder must completely fill out and submit the documents as indicated in Section 00 1260.

A Limited Notice to Proceed may be issued as determined by the Project Manager after Award and receipt of required documentation in order to procure long lead materials.

Notice to Proceed with Work On-site will be given after the Progress Schedule has been approved, and, when Contractor has all materials on-hand, or, has materials scheduled for arrival to coordinate with the approved Progress Schedule.

On-site Work required to commence no later than 6/13/2025

Substantial Completion required within 6 months of commencement of Work-on site – 12/30/2025.

Contractor required to invoice the ACS prior to 1/30/2026 for all services rendered and for all materials purchased and being stored either on-site or in a local bonded and insured warehouse.

This Invitation to Bid is conducted under the provisions of the Alaska Court System Procurement Guidelines, adopted by the Administrative Director of the Alaska Court System effective September 25, 2013.

BID SUBMITTAL DEADLINE

Date: May 9, 2025 PREVAILING TIME: 12:00PM HAND DELIVER or MAIL

SEALED BID TO:

Attn: Eddie Hebert Project Manager 820 West 4th Avenue Anchorage, Alaska 99501

Sealed Bids cannot be faxed or emailed. Bid modifications only may be faxed or emailed and will be accepted up to the time of bid. Faxed or emailed modifications must modify a sealed bid received by the Facilities Manager by the bid deadline. FAX number 907-264-8296 email address is ehebert@akcourts.gov. Bids will not be opened publicly shortly after bid deadline.

PRE-BID MEETING – MANDATORY

Pre-bid Meeting and Site Inspection will be on Friday, April 18, 2025 at 2pm

The pre-bid meeting will be conducted after which the project areas made available for inspection by bidders. All questions, concerns, or clarifications must be emailed to Eddie Hebert at ehebert@akcourts.gov

The cut-off date for contractor questions is 7 calendar days before the bid Date – Friday, May 2, 2025.

See Section 00110 Information Available to Bidders for additional information.

INDEX OF ATTACHMENTS TO THIS ITB

Anchorage Court System – Snowden Server Room Renovation, Permit Drawings

END OF SECTION 00 0500

SECTION 00 1000

INSTRUCTION TO BIDDERS

Snowden Server Room Renovation 00 1000 - Page 1 of 6

INSTRUCTIONS TO BIDDERS

1. DEFINITIONS: Throughout this Invitation to Bid (ITB) the term "bidder" and "bid" are utilized. For purposes of this ITB "bidder" is defined as the respondent to the ITB and "bid" is the response sub-mitted by a respondent. Where the wording “day” is utilized in this Invitation to Bid, it is defined as a calendar day. Where “N/A” is used it is defined as Not Applicable to this project.

2. THIS PROCUREMENT IS GOVERNED: This Invitation to Bid is governed by the Alaska Court

System Procurement Guidelines, adopted by the administrative director of the Alaska Court Sys-tem effective September 25, 2013. Copies of the Procurement Guidelines are available without charge from the Anchorage Court System, Procurement Office, 820 4th Ave, Anchorage, Alaska 99501, telephone 907-264-8238.

3. AVAILABILITY OF CONTRACT DOCUMENTS: Contract Documents are available in electronic format from the State of Alaska, Online Public Notice website or from Eddie Hebert, Project Man-ager at ehebert@akcourts.gov.

4. CANCELLATION OF INVITATION: An ITB may be canceled before opening in whole or in part when the Project Manager determines in writing that such action is in the best interest of the court system.

5. COMPLETENESS OF CONTRACT DOCUMENTS: The submission of a bid is considered a rep-resentation that the Bidder has examined the Contract Documents to make certain that all sheets and pages were provided, that the Bidder has examined the Project site, and that the Bidder is satisfied as to the conditions to be encountered in performing the Work. The Alaska Court Sys-tem expressly denies any responsibility or liability for a bid submitted on the basis of an incom-plete set of Contract Documents.

6. INCLUSION IN PLANHOLDER’S LIST: It is the responsibility of the bidder to ensure that the bidder’s firm is placed on the Plan Holder’s List by submitting accurate contact information to Ed-die Hebert, Project Manager at ehebert@akcourts.gov. Addenda, notices, and other information regarding the bidding of this project will only be sent to the State of Alaska Online Public Notices site and to those firms on the Plan Holder’s List as updated by Brian Roberts for this project.

7. TIMELINESS OF SUBMITTAL: It is the responsibility of the bidder to ensure that the bid is re-ceived by the Facilities Department before scheduled bid opening time. Late bids, including bids mis-delivered to other Alaska Court System divisions, will not be accepted.

Sealed Bids cannot be faxed or emailed. Emailed or Faxed bid modifications only will be accepted providing that the fax or email is received by the Project Manager by the bid deadline and that the modification amends a bid which was received before the bid deadline. The Fax number is 264-8296 and the email address of the Project Manager is: ehebert@akcourts.gov.

8. RESPONSIVENESS OF BIDS: Minor informalities are matters of form rather than substance, or insignificant mistakes that can be waived or corrected without prejudice to other bidders; that is, the effect on price, quantity, quality, delivery, or contractual conditions is negligible. The fiscal of-fice shall waive in writing these informalities or allow a bidder to correct them depending on which is in the best interest of the Alaska Court System.

9. REJECTION OF BIDS: The Alaska Court System may reject any and all bids. A bid may be re-jected if it does not conform in all material respects to the requirements of the invitation, if it is in-complete, if it contains a material alteration from the invitation, or if the bidder changes or quali-

Snowden Server Room Renovation 00 1000 - Page 2 of 6 fies the terms or conditions of the invitation in a material manner which gives the bidder a com-petitive advantage over other bidders.

10. DOCUMENTS REQUIRED FOR BID: Bidders must submit the following documents, properly completed and executed, within a sealed bid envelope, no later than the time of the bid opening.

Bid documents must be submitted to the location listed in the RFP in a sealed envelope with the project name, project number and bid opening date and time marked on the front of the envelope.

Bids not including all of the items noted below in A, B, C (if applicable), D, and E will be re-jected.

A. The Bid Schedule and acknowledgment of any addenda that may be issued. (Bids may be submitted on photocopied forms.) Bid Schedule must be fully completed, includ-ing bid amounts for Basic Bid, all Alternate Bids listed, and other required infor-mation.

B. Current Alaska Business License Number and date of expiration as noted on Bid Sched-ule. Business license must be listed as current on the state website at the time the bid is submitted, or bidder must include a photocopy of valid Alaska Business License Applica-tion under AS.43.70.

C. Preferences: To claim one or more of the preferences listed in Paragraph 11 below, a Contractor must provide documentation for proof and for calculation of the pref-erences. Reference “Bidder Preference Checklist” at the end of this section. Pref-erences include Alaska Bidders, Alaskans with Disability, Employment Program, Alaska Veteran, Alaska Products, and Recycled Products or Paper.

D. Bid Security: The Alaska Court System requires bid security in the form of a bid bond or a deposit for all bids which have a total amount, including Base Bids and all Alternate Bids, of $100,000 or more. The bid security must be in the amount of 5% of the total bid amount and must accompany the bid. A bid bond must have this amount stated as the penal sum of the bond. A bid bond must be issued by a surety company licensed to do business in the State of Alaska. A deposit must be in the form of a certified check or simi-lar instrument made payable to the State of Alaska - Alaska Court System. The bid secu-rity will be held until a firm contract is executed. If the successful bidder fails to enter into a contract, its bid security shall be forfeited to the Alaska Court System. After final award of contract, all bid security will be returned to the unsuccessful bidders. By submission of a bid security and signature on the bid form, the successful bidder and its surety acknowledge and agree to the conditions of this Invitation to Bid in its entirety.

E. Photocopy of Bidder's Contractor Registration under AS.08.18

11. PREFERENCES: Check the box on the Bid Schedule that indicates whether the bidder is eligible for any of the following Preferences. The ACS will calculate the application of preferences.

A. ALASKA PREFERENCE: A bid shall be awarded to an Alaska bidder whose bid is not more than five percent (5%) higher than the lowest non-resident's bid in accordance with Alaska Statute 36.30.170(b)(1) - (5). An Alaska bidder is defined as one who:

1) Holds a current Alaska business license (business license number must be shown in space provided on the bid schedule);

2) Submits a bid for goods or services under the name appearing on the current Alaska business license;

Snowden Server Room Renovation 00 1000 - Page 3 of 6

3) Has maintained a place of business in the State staffed by the bidder or an em-ployee of the bidder for a period of six months immediately preceding the date of the bid;

4) Is incorporated or qualified to do business under the laws of the State, is a sole pro-prietorship and the proprietor is a resident of the State, or is a partnership and all partners are residents of the State; and

5) If a joint venture, is comprised entirely of ventures that qualify under paragraphs 1 through 4 of the sub-section.

NOTE: A bidder may receive the preferences below, provided the bidder supplies documentation showing entitlement to the preferences. Only one of the following preferences B or C, below, may be used and the individual or business claiming the preference must be listed with the Di-vision of Vocational Rehabilitation as qualified under Alaska Statute 36.30.170 at the time the bid is opened and must provide ACS with a copy of its Certification Letter. The De-partment of Labor & Workforce Development, Division of Vocational Rehabilitation maintains a listing of vendors who qualify for the three disability related preferences. For disability preference certification, please contact Department of Labor & Workforce Development, Division of Voca-tional Rehabilitation, 801 West 10th Street, Suite A, Juneau, Alaska 99801-1894. Phone: (907) 465-2814. Fax: (907) 465-2856. http://www.labor.state.ak.us/dvr/home.htm. A bidder claiming a preference under B, C, or D, below must add value by actually performing, controlling, managing, and supervising the services provided.

B. ALASKANS WITH DISABILITIES PREFERENCE: A bid shall be awarded to an Alaska bidder whose bid is not more than ten percent (10%) higher than the lowest bid, if the bidder is a qualifying entity under 36.30.170(e).

C. EMPLOYMENT PROGRAM PREFERENCE: A bid shall be awarded to an Alaskan bid-der whose bid is not more than fifteen percent (15%) higher than the lowest bid, if the bidder is offering services through an employment program in accordance with Alaska Statute 36.30.170(c).

D. ALASKA VETERAN PREFERENCE. A bid shall be awarded to a bidder whose bid is not more than five percent (5%) (not to exceed $5,000) higher than the lowest bid if the bid-der qualifies as an Alaska Veteran in accordance with Alaska Statute 36.30.321(f).

E. ALASKA PRODUCTS PREFERENCE: For bid comparison purposes, ACS will decrease the bid by the percentage of the value of the designated Alaska products under AS

36.30.332 through AS 36-30-338. The bidder must execute the Alaska Products Prefer-ence Worksheet and submit the worksheet with the bid in order to receive this prefer-ence. A list of qualified Alaskan products may be obtained from the State of Alaska De-partment of Commerce and Economic Development, Division of Community and Busi-ness Developments or may be on line at the website located at https://www.commerce.alaska.gov/web/dcra/AlaskaProductPreferenceProgram.aspx An Alaska Products Preference Worksheet can be obtained from the Facilities Project Office by calling 264-8284.

F. RECYCLED PRODUCTS PREFERENCE: Not Applicable.

12. BID PREPARATION: Except as provided in Procurement Guideline 4-401.03.8, the Alaska

Court System shall not be liable for any costs incurred by the bidders in bid preparation.

13. BID OFFERS:

Snowden Server Room Renovation 00 1000 - Page 4 of 6

A. Offers made in response to this Invitation to Bid shall be good and firm for a period of six-ty (60) days from the date of bid opening.

B. All offers and acceptance resulting from this Invitation to Bid shall be expressly limited to the terms and conditions contained in this document and its attachments.

14. BID OPENING: Bids will not be publicly opened and read.

15. BID AWARD: The bid award will be made to the lowest responsible and responsive bidder whose bid conforms in all material respects to the requirements and criteria set out in this Invita-tion to Bid. The sum of the Basic Bid plus any Alternates Bids awarded governs for purpose of determining low bidder.

A. If Bid Alternates are included in the Bid Documents, the Alaska Court System reserves the right to award some, none, or all of the alternates. Alternates may be awarded in any order in the best interest of the Alaska Court System. Bid amounts for alternates not awarded with this contract shall be held for 60 days from date of contract and may be awarded within that time as a fixed price Change Order.

B. Notice of Intent to Award will be issued to the lowest responsible and responsive Bidder generally within 2 working days after Bid Opening.

C. Notice of Award will be issued to the Bidder identified in the Notice of Intent to Award. If the Award amount is over $200,000.00, the Notice of Award will not be issued until at least ten calendar days after issuance of Notice of Intent to Award. Notice of Award will be made subject to availability of funds and its issuance may be delayed or canceled as determined by the Project Manager in accordance with Alaska Court System Procure-ment Guidelines.

17. RESPONSIBILITY REQUIREMENT: A bid will be awarded only to a responsible bidder, who demonstrates the capability in all respects to perform fully the contract requirements and has the integrity and reliability which will assure good faith performance. In accordance with section 2-211 of the Alaska Court System Procurement Guidelines a bidder may be declared non-responsible and the bid will then be rejected when:

A. The bidder is in arrears on taxes due the State.

B. The bidder has failed to perform satisfactorily on a previous contract with the Alaska

Court System, another state agency, or is not in a position to perform this contract;

See ACS Procurement Guidelines Section 2-213 for responsibility criteria. A determination by the Facilities Manager that a bidder is not responsible may be protested.

16. BID PROTESTS: Bidders are requested to carefully review this entire Invitation to Bid as soon as it is received for defects and questionable or objectionable content. A person desiring to protest the provisions of this RFP or the award must comply with the applicable provisions of ACS Pro-curement Guideline 4-401. If a protest is sustained in whole or in part, the protestor’s sole reme-dy is the successful protestor’s documented reasonable bid or proposal preparation costs.

19. EEO AND FEDERAL CIVIL RIGHTS COMPLIANCE: By signature on the Bid Schedule, Section

00300 the bidder certifies compliance with the applicable portions of the Federal Civil Rights Act of 1964 and the Equal Employment Opportunity Act and the regulations issued there under by the State and Federal Government. If any bidder fails to comply with the Act or Regulations issued there under, the Alaska Court System reserves the right to terminate the contract.

Snowden Server Room Renovation 00 1000 - Page 5 of 6

20. TAXES: All bids shall exclude federal, state and local sales taxes. However, if the bidder be-lieves that certain taxes are properly payable by the Alaska Court System; such taxes may be listed separately, directly below the bid price for the affected item. The Alaska Court System is exempt from federal excise tax under Registration No. 92-6001185.

21. SUBCONTRACTORS: Within 3 working days after the issuance of the Notice of Intent to Award, the apparent low bidder shall submit a list of the subcontractors the bidder proposes to use in the performance of the Contract. The list must include the name and location of the place of busi-ness for each subcontractor and evidence of the subcontractor’s valid Alaska business license. A bidder for a construction contract shall submit evidence of each subcontractor’s registrations un-der AS 08.08. Replacement of a subcontractor may be made with prior approval of the Contract-ing Officer, for reasons specified in the Alaska Court System Procurement Guidelines.

22. ALASKA DAVIS BACON ACT: Prospective Bidders are advised that construction or remodeling in connection with the contract is subject to AS 36. The Contractor must comply with the re-quirements noted within the most recent Department of Labor pamphlet entitled, “Laborer’s and Mechanic’s Minimum Rates of Pay,” found at: http://www.labor.state.ak.us/lss/pamp600.htm The rate of wages shall be adjusted to the wage rate under AS 36.05.010.

23. ACCEPTANCE OF CONTRACT, PERFORMANCE BOND, PAYMENT BOND, and PROOF OF INSURANCE: If the ACS delivers or mails written notice of Intent to Award the contract to the Bidder within sixty (60) days after the date set for the opening of this bid, or at any other time thereafter before it is withdrawn, and the amount of the contract to be awarded exceeds $100,000, the Bidder will accept, execute and deliver the Contract to the ACS in accordance with the bid, and will also furnish and deliver to the ACS the performance bond, payment bond, and proof of insurance coverage, all within three working days after personal delivery or after deposit in the mails of the notification of acceptance of this bid. The performance bond and payment bond must be substantially in the forms provided with this RFP.

BIDDER PREFERENCE CHECKLIST

Following is a list of items a bidder must submit in order to qualify for the preferences listed in Paragraph 11, above:

A. Alaska Bidder Preference:

For each business entity other than a sole proprietorship, provide documentation showing that the bidder has maintained a place of business in the State staffed by the bidder or an employee of the bidder for a period of six months immediately preceding the date of the bid.

B. Alaskans with Disabilities Preference:

In addition to the requirements for Alaska Bidder Preference, provide documentation showing that the bidder is listed as an approved “Qualifying Entity” on the most recent Procurement Preference Approved List issued by the Alaska Division of Vocational Rehabilitation.

C. Employment Program Preference:

In addition to the requirements for Alaska Bidder Preference, provide documentation showing that the bidder is listed as an approved “Employment Program” on the most recent Procurement Pref-erence Approved List issued by the Alaska Division of Vocational Rehabilitation.

D. Alaska Veteran Preference:

Provide completed Alaska Veteran’s Preference Affidavit.

Snowden Server Room Renovation 00 1000 - Page 6 of 6

E. Alaska Products Preference:

Provide completed Alaska Products Preference Worksheet

Provide documentation showing that the Alaska Products proposed are listed as qualified Alaska products.

F. Alaska Recycled Products Preference: Not Applicable.

END OF SECTION 00 1000

SECTION 00 1100

INFORMATION AVAILABLE TO BIDDERS

Snowden Server Room Renovation 00 1100 - Page 1 of 2

PART 1 – GENERAL

1.1 DESCRIPTION

A. Before submitting a Bid, Bidders shall carefully examine the plans and specifica-tions, and drawings as listed in the Information Available to Bidders and inspect the project site to fully inform themselves of all existing conditions and limitations.

Each Bidder, by submitting a Bid, represents that it has so examined the plans and specifications, and the Information Available to Bidders, and inspected the site, that it understands the provisions of the plans and specifications, and that it has become familiar with the local conditions under which the work is to be per-formed. Bidders will not be given extra payment or contract time for conditions which were reasonably discoverable by such examinations. Further, the Bidder acknowledges by submitting its bid, that the Bidder has had sufficient opportunity to review the plans and specifications, and the Information Available to Bidders, to attend a pre-bid conference, and to obtain the advice of lawyers, accountants and other professional advisors regarding the Bidding Documents and to seek in-terpretation or correction. Therefore, the general principle that ambiguities in contract documents shall be construed against the drafter shall not apply to the Bidding documents or the contract.

B. The following information is available for hard copy review in Anchorage at the Alaska Court System Facilities Office, 820 W. 4th Ave. To schedule a review time call Eddie Hebert, Project Manager at ehebert@akcourts.gov.

1.2 SITE VISIT

A. A site visit will be conducted on the date of the Pre-Bid meeting.

PART 2 – PRODUCTS Not used.

PART 3 – EXECUTION Not used.

END OF SECTION 00 1100

Snowden Server Room Renovation 00 1100 - Page 2 of 2

THIS PAGE INTENTIONALLY LEFT BLANK

SECTION 00 1260

REQUIRED DOCUMENTS

Snowden Server Room Renovation 00 1260 - Page 1 of 2

PART 1 – GENERAL

1.1 RELATED SECTIONS

A. General and Supplementary Conditions

B. Instruction to Bidders and Bid Schedule

C. Bid Bond, Performance Bond, Payment Bond, and Agreement Between Owner and

Contractor

1.2 REQUIRED FOR BID

A. Bids will not be considered responsive if the following documents are not com-pletely filled out and submitted at the time of Bidding. Bids with minor irregulari-ties will be considered responsive and accepted if the Project Manager deter-mines that acceptance is in the best interest of the court system.

1. Section 00 3000 Bid Schedule

(Bidder must sign and acknowledge addenda issued.)

2. Photocopy of valid Alaska Business License Application if Business License is not current.

(Section 00 1000 Instructions to Bidders)

3. Documentation required for any Preferences claimed

4. Section 00 4100 - Bid Bond

5. Photocopy of Contractor’s Registration

1.3 REQUIRED FOR NOTICE OF AWARD

A. In order to receive a Notice of Award on this Contract, the Contractor determined to be the lowest responsible and responsive Bidder must completely fill out and submit the following documents within the time specified below:

1. Subcontractor List: Three (3) working days after Notice of Intent to Award.

(Section 00 1000)

Snowden Server Room Renovation 00 1260 - Page 2 of 2

2. Contractor's Questionnaire: Three (3) working days after Notice of Intent to Award. (Section 00 1270)

B. A Notice of Intent to Award is issued to the lowest apparent responsible and responsive Bidder generally within two (2) working days after Bid Opening. In compliance with Alaska Court System Procurement Guidelines, if the Award amount is over $200,000.00, a Notice of Award cannot be issued until at least ten

(10) calendar days after issuance of Notice of Intent to Award.

1.4 REQUIRED FOR NOTICE TO PROCEED

A. The successful Bidder is required completely fill out and submit the following documents within the time specified below.

1. Signed Agreement Between 7 days after Notice of Award

Owner and Contractor: (submittal deadline as specified in Section 00300) (Section 00 5100)

2. Performance Bond: 7 days after Notice of Award (Section 00 6100) (submittal deadline as specified in Section 00300)

3. Payment Bond: 7 days after Notice of Award

(Section 00 6200) (submittal deadline as specified in Section 00300)

4. Certificate of Insurance: 7 days after Notice of Award (Section 00 7000) (submittal deadline as specified in Section 00300)

5. Preliminary Progress Schedule: 14 days after Notice of Award

(Section 01 3000) (submittal deadline as specified in Section 01310)

6. Schedule of Values: With Preliminary Progress Schedule (Section 01 0270) (submittal deadline as specified in Section 01027)

B. A Limited Notice to Proceed may be issued as determined appropriate by the Project Manager. Such Notice to Proceed may be limited to procurement and fabrication of long lead materials and other off-site work prior to a full Notice to Proceed with on-Site construction activities.

C. Note: All Submittals are required within 3 weeks of Notice of Award. See Section 01 3000.

PART 2 – PRODUCTS - Not used.

PART 3 – EXECUTION - Not used.

END OF SECTION 00 1260

SECTION 00 1270

CONTRACTOR’S QUESTIONNAIRE

Snowden Server Room Renovation 00 1270 - Page 1 of 2

Project Number: ANC-C-25-0010 Project Name: Nesbett Clerks Office Remodel

Completely fill out and submit to the Alaska Court System within 3 days from receipt of the No-tice of Intent to Award.

A. FINANCIAL

1. Have you ever failed to complete a contract? Yes No If yes, explain:

2. Describe any arrangements you have made to finance the work referenced in this submission.

3.

4. What percent of the total value of this contract do you intend to subcontract?

5. Do you propose to purchase any equipment for use on this project?

Yes No If yes, describe type, quantity, and approximate cost:

6. Do you propose to rent any equipment for this work?

Yes No If yes, describe type and quantity:

6. Is your proposal based on firm offers for all materials necessary for this project?

Yes No If no, please explain:

Snowden Server Room Renovation 00 1270 - Page 2 of 2

B. EXPERIENCE

1. Have you had previous construction contracts or subcontracts with the State of Alaska?

Yes No Describe the most recent contract similar in size and scope to this project. List project title, owner, and contract amount.

2. List, as an attachment to this questionnaire, other construction projects you have completed; the dates of completion; scope of work; and total contract amount for each project completed in the past 12 months.

I hereby certify that the above statements are true and complete.

Name of Contractor

Signature

Date

Name and Title of Person Signing

END OF SECTION 00 1270

SECTION 00 3000

BID SCHEDULE

Snowden Server Room Renovation 00 3000 - Page 1 of 4

1. TO ALASKA COURT SYSTEM:

In compliance with the Invitation for Bid and the proposed Contract Documents issued April 4, 2025, the Undersigned proposes to enter into an agreement with ALASKA COURT SYSTEM in the form included in the Contract Documents to furnish and deliver all the materials and do all the Work and Labor required in the construction of:

Project #ANC-C-25-0010

Project Location: Snowden Building, 820 W. 4th Avenue, Anchorage, AK 99501

The Undersigned, having become thoroughly familiar with the terms and conditions of the proposed Contract Documents and with local conditions affecting the performance and costs of the Work at the place where the Work is to be completed, and having fully inspected the site, hereby proposes and agrees to perform the Work within the time stated and in strict accordance with the proposed Contract Documents, including furnishing all labor and materials to do all the work required to construct and complete said Work in accordance with the Contract Documents.

2. If discrepancies are found between the amount written numerically and the amount written in words, the amount written in words shall govern.

3. Contract award shall be made on the basis of the total Base Bid plus additive alternates as selected by the Alaska Court System. If Bid Alternates are included in the Bid Documents, the Alaska Court System reserves the right to award some, none, or all of the alternates.

Alternates may be awarded in any order in the best interest of the Alaska Court System.

4. Addenda may be mailed, faxed, e-mailed or otherwise delivered. All Addenda issued during the time of bidding shall form part of the Contract Documents, shall be covered in the Bid, and shall become part of the Contract. Receipt of each Addendum shall be acknowledged in the Bid Form; failure to do so may subject the Bidder to disqualification. It shall be the Bidders responsibility to ensure that it has received all Addenda prior to bid. The Owner shall not be responsible for non-receipt or untimely receipt of Addenda due to acts or omissions of the delivering agency or any other source.

5. The Bidder acknowledges receipt of the following addenda to the DRAWINGS and/or

SPECIFICATIONS (give number and date of each) and that associated costs are included in this bid.

Addenda #, Date Issued Addenda #, Date Issued Addenda #, Date Issued

No other alternates or substitutions allowed on this Bid Form.

6. Bidder has included bid security and agrees to abide by Instructions to Bidders for disposition of bid security.

Snowden Server Room Renovation 00 3000 - Page 2 of 4

7. The Bidder understands that the OWNER reserves the right to reject this bid, but that this bid shall remain open and not be withdrawn for a period of sixty (60) days from the date prescribed for its opening.

8. If written Notice of Intent to Award the contract to the Bidder is mailed or delivered to the

Bidder within sixty (60) days after the date set for the opening of this bid, or at any other time thereafter before it is withdrawn, the Bidder will accept, execute and deliver the Contract to the OWNER in accordance with this bid, and will also furnish and deliver to the OWNER the Performance Bond, Labor and Material Payment Bond, and proof of insurance coverage, all within fifteen (15) days after personal delivery or after deposit in the mails of the Notice of Award of this bid. In addition, the Bidder will furnish all other documentation according to the schedule.

9. Notice of Award, or request for additional information, may be addressed to the Bidder at the address set forth below.

10. Bidder Identification: The legal name of the bid entity and names of all persons interested in the foregoing bid as principals are:

(IMPORTANT NOTICE: If the bidder is a corporation, give legal name of corporation, state where incorporated, and names of president and secretary; if a partnership, give name of firm and names of all individual co-partners composing the firm; if bidder is an individual, give first and last names in full.)

11. Non-Collusion Affidavit: The undersigned Bidder declares, under penalty of perjury under the laws of the United States, that neither he nor the firm, association, or corporation of which he is a member, has, either directly or indirectly, entered into any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

12. HUMAN TRAFFICKING: By signature on this bid, the bidder certifies that the bidder is not established and headquartered or incorporated and headquartered in a country recognized as Tier 3 in the most recent United States Department of State’s Trafficking in Persons Report. The most recent United States Department of State’s Trafficking in Persons Report can be found at the following website: https://www.state.gov/trafficking-in-persons-report/ Failure to comply with this requirement will cause the state to reject the bid as non-responsive, or cancel the contract.

13. Bidder acknowledges that this Bid is being submitted with Bidder’s facsimile signature.

Bidder agrees that the Alaska Court System is relying upon this facsimile signature as if it were an original signature, and by submitting this Bid, Bidder waives any right to disclaim this Bid based upon the fact that the signature is not original.

BASE BID:

Snowden Server Room Renovation 00 3000 - Page 3 of 4

Furnish all labor, materials, equipment, etc., necessary to complete all work shown and specified:

Base Bid $ (figures)

Dollars (words)

Ad. Alt #1 (figures)

Dollars (words)

ALASKA BIDDERS’ PREFERENCE:

Check Preference or Preferences if applicable – Reference Section 00100 Instructions to Bidders and attach required proof and documentation:

Alaska Bidder Preference Alaskan Bidder with Disabilities Disabled Alaskan Employment Program Alaska Veteran’s Preference Alaska Products The undersigned has read the foregoing Bid Schedule and hereby agrees to the conditions stated therein by affixing his signature below:

SIGN HERE:

Authorized Signature of Bidder Date

Bidder Typed or Printed Name of Signer & Title

Bidding Firm

(NOTE: If bidder is a corporation, set forth the legal name of the corporation together with the signature of the officer and officers authorized to sign contracts on behalf of the corporation. If bidder is a partnership, set forth the name of the firm together with the signature of the partner or partners authorized to sign contracts on behalf of the partnership.)

Business Address:

Snowden Server Room Renovation 00 3000 - Page 4 of 4

(Seal, if by Corporation) ___

Telephone Number:

Fax Number:

E-Mail Address:

Expires:

Alaska Contractor's Registration Number

Expires:

Alaska Business License Number

Federal Identification Number

END OF SECTION 00 3000

SECTION 00 4100

BID BOND

Snowden Server Room Renovation 00 4100 - Page 1 of 2

KNOW ALL MEN BY THESE PRESENTS: Date Bond Executed:

That of as principal, and of as surety, in the penal sum of Dollars ($ ).

Date of bid:

We, the PRINCIPAL and SURETY above named, are held and firmly bound to the State of Alaska Court System (State of Alaska), in the penal sum of the amount stated above, for the payment of which sum will and truly be made, we bind ourselves and our legal representatives and successors, jointly and severally, firmly by this instrument.

THE CONDITION OF THE FOREGOING OBLIGATION is that the principal has submitted the accompanying bid or proposal in writing, date as shown above, on Snowden Server Room Renovation, #ANC-C-25-0010.

In accordance with plans and specifications filed in the Alaska Court System Project Office and under the Invitation for Bids therefore and is required to furnish a bond in the amount stated above.

If Principal's bid is accepted and he is offered the proposed contract for award, and if Principal fails to enter into the contract, then the obligation to the Alaska Court System created by this bond shall be in full force and effect.

In presence of:

WITNESS INDIVIDUAL PRINCIPAL

1. as to (SEAL)

2. as to (SEAL)

3. as to (SEAL)

4. as to (SEAL)

CORPORATE PRINCIPAL:

Attest:

BUSINESS ADDRESS:

Affix BY: Corporate Seal

NAME & TITLE:

CORPORATE SURETY:

Attest:

BUSINESS ADDRESS:

Affix BY: Corporate Seal

NAME & TITLE:

Snowden Server Room Renovation 00 4100 - Page 2 of 2

State of Alaska Court System

END OF SECTION 00 4100

SECTION 00 5100

OWNER-CONTRACT AGREEMENT

Snowden Server Room Renovation 00 5100 - Page 1 of 4

AGREEMENT BETWEEN OWNER AND CONTRACTOR

Date of Contract:

THIS AGREEMENT made by and between: ALASKA COURT SYSTEM, (hereinafter called "Owner") and

________________________________________________________ (hereinafter called "Contractor").

The Owner and the Contractor agree as set forth below:

Article 1. Work

The Contractor shall perform all the Work required by the Contract Documents for the following project:

Snowden Server Room Renovation

ANC-C-25-0010

It is agreed that for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the Owner or its assignee, the Contractor hereby agrees with the Owner to commence and complete the construction described as follows:

Supply and installation of the entire Work as contained in the ITB issued March 28, 2025 (hereinafter called the "Work"), at a cost not to exceed the proposed price and to furnish all the materials, supplies, machinery, equipment, superintendents, labor, insurance and other accessories and services necessary to complete said Work in accordance with the conditions stated in the Contract Documents.

Article 2. Time of Commencement and Completion

Contractor hereby agrees to commence Work under this Agreement on a date to be specified in a written "Notice of Proceed" from the Owner and to complete the Work within the time stated in the Supplemental Conditions.

Article 3. Architect/Engineer

The Architect/Engineer for this project is: Stantec

Article 4. Contract Sum

The Owner shall pay the Contractor under provisions of the Contract Documents for the performance of the Work, subject to additions and deductions by change order as provided in the Contract Conditions, the Contract Sum of __________________________________________________, for Base Bid (and Additive and Deductive Alternates Awarded) Lump Sum Amounts. The attached bid sheets form an integral part of this Agreement.

Article 5. Contract Documents

5.1 The Contract Documents consist of this Agreement and documents listed hereinafter, (hereinafter called "Contract Documents"), and all are incorporated herein by reference and as fully a part of the Contract as if attached to this Agreement or repeated herein:

General Requirements General Conditions

Snowden Server Room Renovation 00 5100 - Page 2 of 4

Supplementary Conditions Laborers’ and Mechanics’ Minimum Rates of Pay Technical Specifications Technical Drawings Contents of Addenda Contractor’s Bid Schedule Notice of Award Notice to Proceed

This Agreement and all covenants hereof shall insure to the benefit of and be binding upon the

Owner and the Contractor, respectively, and their partners, successors, assigns and legal representatives.

Article 6. Progress and Final Payments

6.1 Payment shall be made to the Contractor by the Owner, or his assigns, based upon amount of the approved Contractor’s estimate of Work completed and value of materials suitably stored on site up to date of application for payment less any retainage required by the Owner in accordance with General Conditions Article 13.

6.2 Final payment, constituting the final unpaid balance of the contract sum including retainage, shall be paid by the Owner or his assigns to the Contractor. Final payment shall be due to the Contractor in accordance with General Conditions Article 13.

Article 7. Miscellaneous

7.1 Any notice of communication which either party desires to give the other party which affects the contract sum of this Agreement shall be given in writing and either shall be personally delivered to the other party’s representative or deposited in the United States mail as registered mail with all postage prepared and if given by the Contractor to the Owner, then addressed as follows:

Name: Anna Harrison, Facilities Director Agency: Alaska Court System Address: 820 West 4th Avenue City, State, Zip: Anchorage, AK 99501 Email: aharrison@akcourts.gov Phone: 907-264-8297

If given by the Owner to the Contractor, then addressed as follows (including telephone number on the last line:

Name:

Business:

Address:

City, State, Zip: Email Address:

Phone:

7.2 The Owner shall furnish to the Contractor 3 sets of drawings and 3 sets of specifications, at no extra cost, for use in the Construction of the Work. The Contractor may obtain additional sets of drawings or specifications by paying the Owner for the costs of reproduction, handling and mailing.

7.3 The Contractor shall perform at least ten percent of the total Work with forces that are in the direct employment of the Contractor’s organization.

In WITNESS WHEREOF, the parties have made and executed this Agreement to be effective the day and year first above written.

Snowden Server Room Renovation 00 5100 - Page 3 of 4

ALASKA COURT SYSTEM, Owner Contractor

By: By:

Title: Contracting Officer Title:

END OF SECTION 00 5100

Snowden Server Room Renovation 00 5100 - Page 4 of 4

THIS PAGE INTENTIONALLY LEFT BLANK

SECTION 00 6100

PERFORMANCE BOND

Snowden Server Room Renovation 00 6100 - Page 1 of 2

KNOW ALL MEN BY THESE PRESENTS:

principal and of as surety, firmly bound and held unto the State of Alaska Court System (State of Alaska) in the penal sum of Dollars ($ ), good and lawful money of the United States of America for the payment whereof, well and truly to be paid to the Alaska Court System, we bind ourselves, our heirs, successors, executors, administrators and assigns jointly and severally, firmly by these presents.

WHEREAS, the said principal has entered into written contract with said State of Alaska, on the _____day of ______________ A.D., 20____, for the Snowden Server Room Renovation, Project ANC- C-25-0010, said work to be done according to the terms of said contract.

NOW THEREFORE, the condition of the foregoing obligation is such that if the said principal shall well and truly perform and complete all obligations and work under said contract and shall indemnify and save harmless the State of Alaska, the Alaska Court System and employees thereof against any damages or loss which they or any of them may suffer or for which they or any of them become liable by the default, neglect, or carelessness on the part of said principal, his agents, servants or employees, in the performance of said Contract, and if the Principal shall reimburse upon demand of the Alaska Court System any sums paid to him which exceed the final payment determined to be due upon completion of the project, then these presents shall become null and void; otherwise they shall remain in full force and effect.

IN WITNESS WHEREOF, we have hereunto set our hands and seals at ____________, Alaska, this ______________ day of __________________, A.D., 20____.

Principal: __________________________

By: __________________________

Surety: __________________________

The offered bond has been checked for adequacy under the applicable statutes and regulations:

DATE CONTRACTING OFFICER

Snowden Server Room Renovation 00 6100 - Page 2 of 2

END OF SECTION 00 6100

SECTION 00 6200

PAYMENT BOND

Snowden Server Room Renovation 00 6200 - Page 1 of 2

KNOW ALL MEN BY THESE PRESENTS:

principal, and of as surety, in the penal sum of Dollars ($ good and lawful money of the United States of America for the payment whereof, well and truly to be paid to the State of Alaska Court System, we bind ourselves, our heirs successors, executors, administrators, and assigns jointly and severally, firmly by these presents.

WHEREAS, the said principal has entered into written contract with said State of Alaska Court System, on the of A.D., 20 , for the Snowden Server Room Renovation, Project Number #ANC-C-25-0010 said work to be done according to the terms of said contract.

NOW, THEREFORE, the condition of the foregoing obligation is such that if the said principal shall comply with all requirements of law and pay, as they become due, all just claims for labor performed and materials and supplies furnished upon or for the work under said contract, whether said labor be performed and said materials and supplies be furnished under the original contract, any subcontract, or any and all duly authorized modifications thereto, and shall indemnify and save harmless the State of Alaska, the Alaska Court System and employees thereof against any damages or loss which they or any of them may suffer or for which they or any of them become liable by the default of said principal, or by any neglect or carelessness on the part of said principal, his agents, servants or employees, then these presents shall become null and void; otherwise they shall remain in full force and effect.

IN WITNESS WHEREOF, we have hereunto set our hands and seals at Alaska, this day of , A.D., 20 .

Principal:_______________________________

By:

Surety:

The offered bond has been checked for adequacy under the applicable statutes and regulations:

DATE CONTRACTING OFFICER

Snowden Server Room Renovation 00 6200 - Page 2 of 2

END OF SECTION 00 6200

SECTION 00 7000

GENERAL CONDITIONS

Snowden Server Room Renovation 00 7000 - Page 1 of 18

ALASKA COURT SYSTEM

GENERAL CONDITIONS OF THE CONTRACT

FOR CONSTRUCTION

ARTICLE 1 - DEFINITIONS

Wherever in the Contract Documents the following terms, or pronouns in place of them, are used, the intent and meaning, unless a different intent or meaning is clearly indicated, shall be interpreted as set forth below.

The titles and headings of the Sections, Subsections and Articles herein are intended for convenience of reference and shall not be considered as having bearing on their interpretation.

Whenever used in the Specifications or other Contract Documents the following terms have the meaning indicated and are applicable to both the singular and plural thereof. Working titles that have a masculine gender are intended to refer to persons of either sex.

Terms not defined below shall have their ordinary accepted meanings within the context that they are used. "Webster's Third New International Dictionary of the English Language, Unabridged, Copyright 1961", or subsequent revision thereof;

shall provide ordinarily accepted meanings. Words that have a well-known technical or trade meaning when used to describe work, materials or equipment shall be interpreted in accordance with such meaning. Words defined in Article 1 are capitalized throughout these General Conditions.

Addenda - All clarifications, corrections, or changes issued graphically or in writing by the OWNER after the Advertisement but prior to the opening of Proposals.

Advertisement - The public announcement, as required by law, inviting bids for Work to be performed or materials to be Furnished.

Approved or Approval - Means written approval by the Contracting Officer or his authorized representative as defined in Article 2.1.

ARCHITECT OR ARCHITECT/ENGINEER - Person or entity representing the OWNER within specified limits of authority. Any reference to the ARCHITECT/ENGINEER shall mean Project Manager.

AS - Initials which stand for Alaska Statute.

Award - The acceptance, by the OWNER, of the successful bid.

Bid Bond - A type of Proposal Guaranty.

Bidder - Any individual, firm, corporation or any acceptable combination thereof, or joint venture submitting a bid for the advertised Work.

Calendar Day - Every day shown on the calendar, beginning and ending at midnight.

Change Order - A written order by the OWNER authorizing changes to the Contract Documents, within their general scope.

Conditions of the Contract - Those portions of the Contract Documents that define the rights and responsibilities of the contracting parties and of others involved in the Work. The Conditions of the Contract include General Conditions, Supplementary Conditions and other conditions.

Consultant - The person, firm, or corporation retained directly by the OWNER to prepare Contract Documents, perform construction administration services or other Project related services.

Contract - The written agreement between the OWNER and the CONTRACTOR setting forth the obligations of the parties and covering the Work to be performed, all as required by the Contract Documents.

Contract Documents - The Contract form, Addenda, the bidding requirements and CONTRACTOR's bid (including all appropriate bid tender forms), the bonds, the Conditions of the Contract and all other Contract requirements, the Specifications, and the Drawings Furnished by the OWNER to the CONTRACTOR, together with all Change Orders and documents approved by the Contracting Officer for inclusion, modifications and supplements issued on or after the Effective Date of the Contract.

Contracting Officer - The…