ITB_PWD250875_Dumpster_Painting_and_Repair_Services_-_Exhibit_A-_Scope_of_Work_.pdf

Exhibit A – SCOPE OF WORK CONTRACT# PWD/250875

A - 1

BACKGROUND

1. The City of Ocala is soliciting bids from experienced vendors to provide all materials, labor, and equipment needed for dumpster painting and repair services for the City, as described and under the scope of services outlined in the Scope of Work.

EXPERIENCE AND BACKGROUND CHECK REQUIREMENTS

1. Experience Requirement: Bidder must have at least five (5) years of experience in performing dumpster painting and repair projects. Bidder must also provide proof of a minimum of five

(5) dumpster painting/repair jobs completed in the State of Florida within the past five years with the bid submission.

2. Level II Background Check Requirement: Vendors' employees and all subcontractors working on-site must complete a Level II background check after being awarded the contract.

Background checks shall be scheduled with the City of Ocala Project Manager and will be conducted by the Ocala Police Department.

INSURANCE REQUIREMENTS

1. Commercial General Liability: with limits of $1,000,000 per occurrence/$2,000,000 aggregate.

2. Commercial Automotive Liability: a combined limit of not less than $1,000,000.

3. Workers’ Compensation and Employer’s Liability: per Florida statutory requirements.

CONTRACT TERM

1. Term: The resulting contract will be for an initial term of one (1) year.

2. Renewals: Two (2) optional, one-year renewal terms.

3. Escalation: Any price increase for contract renewal will be subject to negotiation as approved by the City of Ocala. In no case will the increase exceed three percent (3%) annually unless there are mitigating market conditions. Price increases shall be based on the CPI-U, and the Contractor must submit their request for an increase with CPI justification at least 90 days before the end of the current term.

VENDOR RESPONSIBILITIES

1. Vendor shall provide painting and repair services on front-load dumpsters. The vendor shall pick up dumpsters from the City of Ocala Sanitation Division, located at 2100 NE 30th Ave., Building #200, and transport them off-site for painting and repairs.

2. Painting:

The vendor shall remove any loose paint, dirt, old logos, and rust from each dumpster. Vendor must smooth, prime, and paint the dumpster surface.

Exhibit A – SCOPE OF WORK CONTRACT# PWD/250875

A - 2

3. Repair:

When the Vendor replaces dumpster bottoms, the Vendor must remove the old bottom, replace it with a primed, fabricated bottom with runners on the bottom that cover from the front edge to the back edge, and include a continuous weld. Additionally, the new bottom must consist of one new threaded drain hole. After the new bottom is installed, dumpsters must be primed and painted. Vendor shall prime any bare metal and paint the entire dumpster.

Repairing dumpsters extends their useful life at a lower cost than buying new ones. The main repair involves replacing the bottoms, which tend to wear out before the rest of the dumpster.

These repairs let us replace the bottom two or three times before needing to replace the entire dumpster.

PAINT REQUIREMENTS AND LEAD TIME

1. Paint specifications Vendor shall use the specified paint (or a City-approved equivalent):

• Industrial enamel paint, a high gloss water reducible alkyd product #73-5126C, Premium

Dark Green from Sheboygan Paints.

• Primer numbers #71-3123 Gray or #71-71886 Red Oxide. Thickness must be five (5) mm when wet, and one and one-half (1.5) mm when dry. The paint must match, or closely match, the current dumpsters.

• New dumpster bottoms need to be the same thickness as the bottoms that are being replaced.

Lead time and scheduling

The scheduling of services must be coordinated with the City’s Project Manager, Cloretha McReynolds, 352-351-6633. The normal work hours are Monday through Friday from 7:00 am to 3:30 pm, excluding City-observed holidays.

• Painting and repairs on a small load (1-3 dumpsters) shall be completed within five (5) business days.

• Painting and repairs on standard loads (4-7 dumpsters) shall be completed within ten (10) business days.

WARRANTY

The Vendor must provide a minimum of a twelve (12) month warranty from the delivery date against operational failure caused by defective material or workmanship which occurs during normal use.

Exhibit A – SCOPE OF WORK CONTRACT# PWD/250875

A - 3

SAFETY

Vendor shall be responsible for all damages to buildings, curbing, landscaping or irrigation systems caused by the delivery or removal of materials.

INVOICING

1. All invoices should be sent via email to the City’s project manager, Dwayne Drake, at ddrake@ocalafl.gov.

2. Vendor will invoice at least once a month.

PRICING AND AWARD

1. Bidder must upload a completed Exhibit B - Price Proposal with their response.

2. Pricing includes all costs associated with painting and repairs. City will not pay additional fees for travel, pick-up, and return of dumpsters.

3. Bidder must bid on all line items, except optional items.

4. Award will be made to the lowest bidder, meeting all requirements outlined within this scope of work. The low bid will be determined based on the lowest total base bid amount.