ITB LP Wilson BOE Restroom renovations.pdf

INVITATION TO BID

January 12, 2026

Contractor Services Associated with:

LP Wilson Community Center, Board of Education - Restroom Renovations

601 Matianuck Ave, Windsor, CT 06095

THIS IS AN INVITATION FOR BIDS AND THE TOWN OF WINDSOR RESERVES THE

RIGHT TO NEGOTIATE AND CONTRACT WITH ANYONE OR NO ONE, HIGH OR LOW,

AS IT DETERMINES TO BE IN THE BEST INTERESTS OF THE TOWN OF WINDSOR.

INTENT AND GENERAL INFORMATION

The Town of Windsor solicits bids from CONNECTICUT LICENSED CONTRACTORS FOR Renovations and Improvements to project as listed above.

All bids shall be sealed and clearly labeled with the above reference project.

Plans and Specifications will be available for download via the State of Connecticut Department of Administrative Service (DAS) CTsource Bid Board. Go to the following link for access: https://portal.ct.gov/DAS/CTSource/BidBoard

A mandatory walkthrough is scheduled for Friday, January 16, 2026 3:00 PM. Upon arrival, sign-in at project location and assemble on site.

All request for information shall be emailed to the Architect/Engineer (listed below), who will release timely addendums.

The deadline to request information is: Wednesday, January 21, 2026 10:00 AM

Osmany Villafana, Russell and Dawson, Inc.

Architecture | Engineering | Construction

A: 60 Darlin Street, Suite 201, East Hartford CT 06108-2241 P: 860.289.1100 x109 | F: 860.289.3272 E: osmany.villafana@rdaep.com | W: www.rdaep.com

SCOPE OF WORK

The selected CONTRACTOR will provide equipment and services per project plans and specifications.

All work to be performed during the Windsor Schools 2026 scheduled summer break. No work to be performed while school is in session.

https://portal.ct.gov/DAS/CTSource/BidBoard mailto:osmany.villafana@rdaep.com https://url.us.m.mimecastprotect.com/s/6wLXCKrN9MiZXBrivhNI5ahN2?domain=rdaep.com/

Responsibilities for proper handling of Hazardous Material will be as follows:

Town of Windsor Contractor Testing x Monitoring x Abatement x

Temperature controls will be provided by Automated Logic and will be quoted directly to the Town. Any demolition and Installation of temperature controls will be coordinated with Automated Logic and managed by the Contractor.

Responsibilities for Temperature Controls will be as follows:

Automated Logic Contractor Furnish Control Valves x Install Control Valves x Furnish and install low voltage control wiring and controls x

Furnish and install 120-volt circuit for Controls with. Figure one per room.

x

Scope of work for Automated Logic will consist of furnishing valves and wiring low voltage controls. will the proper handling of Hazardous Material will be as follows:

BID AND SUBMITTAL CONDITIONS:

THE BIDS SHALL INCLUDE:

1. Bid Form: TWO sets of sealed bids with enclosed BID FORM, signed by an officer of the company.

2. Staff Experience: A statement of staff availability and their experience and background.

3. Projected Schedule: A projected time schedule of the work (start date, progression, & completion date). It is expected that this work will be coordinated with Windsor Board of Education, for site availability and access.

4. Sub-Contractor List: A list of all anticipated sub-contractors to be use on this project shall be included with submitted bid.

5. Performance and Payment Bond: A performance and payment bond in the full amount of the Contract is required from awarded bidder, and shall be included in the bid price.

AIA Document A311 or comparable legal bond form shall be used as the form for the bond, except that such bond must be consistent with Supplementary Instruction to Bidders.

6. Bid Security: Bid security payable to the Town of Windsor is required in the amount of five percent (5%) of the base bid proposal, and shall be in the form of a certified check or Bid Bond. Bid Bonds must be AIA Document A310 or comparable legal bond form, issued by a Surety Company licensed in the State of Connecticut.

7. Non-Collusion: Non-Collusion form Signed by an officer of the company, must be included with bid to be considered.

8. Prevailing Wage: State of Connecticut Prevailing Wages Rates apply to this project and bid amounts should include, as required.

9. Addendum Acknowledgement Sheet: Form acknowledging receipt of addendums.

SUBMISSION REQUIREMENTS

Bids will be accepted by the Finance Department located at the Windsor Town Hall, attention: James Bourke, Director of Finance

Bid must be submitted by Monday, January 26, 2026 3:00 PM (as determined by the Finance Department’s clock) at which time bids will be opened, read aloud, and recorded in a room to be determined the day of the opening.

TERMS AND CONDITIONS

Unless otherwise modified, the following terms and conditions will apply to professional services rendered. Bids must be held firm and may not be withdrawn for ninety (90) days after the bid opening.

Services to be Provided The Contractor shall provide services as set forth in their bid and in accordance with the terms identified herein. The services provided will be performed on behalf of and solely for the Town of Windsor and any information, tests, reports, correspondence, and conclusions shall not be released to other parties unless authorized by the Town of Windsor or in accordance with any applicable state or federal law.

Billing and Payment The Town of Windsor will pay the Contractor for services performed in accordance with the signed Agreement. Invoices will be submitted periodically or upon completion of services rendered for approval to the Public Building Commission (PBC). The Town reserves the right to request substantiating information on any bill submitted. The Town will of an invoice requesting payment, either indicate the approval of payment and process the invoice or indicate to the Contractor in writing, the reason for refusing to approve said invoice. In the latter case, the Contractor will make the necessary corrections and resubmit the invoice. The Town will, within 30 days of a PBC approved invoice, pay the amount to the Contractor.

Court Litigation and Waiver of Jury Trial Notwithstanding the existence of any provision for arbitration of disputes in the contract or any legislation providing for arbitration, any dispute arising under this contract shall not be submitted to arbitration and the parties shall be left to the remedies at law. It is further expressly agreed that both parties waive and relinquish their right to a trial by jury of any dispute arising out of this contract. The intent of the parties is not to have a jury decide any aspect of any dispute which may arise under this contract.

Mediation All claims, disputes or other matters in question between the parties to this Agreement arising out of or relating to this Agreement or breach thereof shall be submitted to non-binding mediation. On the written notice of either party to the other of the election to submit any dispute under this Agreement to mediation, each party shall designate its representative and shall meet at the Windsor Town Hall within ten (10) days after the service of notice. The parties themselves shall then attempt to resolve the dispute within ten (10) days of meeting.

Should the parties themselves be unable to agree on a resolution of this dispute, and then the parties shall appoint a third party, who shall be a competent and impartial party and who shall be acceptable to each party, to mediate the dispute. Each party shall pay the fees and expenses of the party mediator and such costs shall be borne equally by both parties. Upon agreement of the parties, either party may waive the first step in the mediation process and appoint a mutually acceptable mediator.

Any third-party mediator designated to serve in accordance with the provisions of the Agreement shall be disinterested and shall be qualified to evaluate the performance of both parties.

This process shall be considered as a condition precedent to moving to court.

Equitable Relief Nothing herein shall prevent either party from obtaining a court order enforcing the mediation process or such other temporary or equitable relief until such time that the dispute is settled or finally adjudicated.

Insurance The CONTRACTOR shall, after being awarded the contract, but prior to starting work, furnish Certificates of Insurance for the following items and in the following amounts:

1. Builders Risk Insurance:

a. The CONTRACTOR shall provide Builders Risk Insurance in the full amount and full duration of the Contract.

2. Commercial General Liability Insurance:

a. The CONTRACTOR shall provide Commercial General Liability insurance with a combined single limit of $1,000,000 per occurrence, $2,000,000 aggregate for bodily injury and property damage.

b. The CGL shall be written on ISO occurrence form CG 00 01 10 93 (or a substitute form providing equivalent coverage) and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract)

3. Commercial Automobile Liability Insurance

a. The CONTRACTOR shall provide Commercial Automobile Liability insurance with a combined single limit of $1,000,000 per occurrence, $2,000,000 aggregate, and shall include coverage for all owned, hired, and non-owned vehicles.

4. Worker’s Compensation Insurance

a. The CONTRACTOR shall provide Worker’s Compensation Insurance in the required amount as applies to the State of Connecticut and Employers Liability Insurance as follows:

i. Bodily Injury by Accident - $100,000 each accident

ii. Bodily Injury by Disease - $500,000 policy limit

iii. Bodily Injury by Disease - $100,000 each employee

5. Umbrella Liability Insurance

a. The CONTRACTOR shall provide Commercial Umbrella Liability insurance with a combined single limit of $1,000,000 per occurrence, $2,000,000 aggregate for bodily injury and property damage.

6. Professional Liability Insurance

a. The CONTRACTOR Shall provide Professional Liability insurance with a combined single limit of $1,000,000 per occurrence, $2,000,000 aggregate for bodily injury and property damage.

Insurance shall include coverage for Explosion, Collapse & Underground.

Each Policy of Insurance shall include a waiver of subrogation in favor of the Town of Windsor and shall provide no less than thirty (30) days notice to the Town of Windsor in the event of a cancellation or change in conditions or amounts of coverage.

All insurance coverage shall name the Town of Windsor as an additional insured. A copy of the endorsement naming the Owner as an additional insured must be provided along with the certificate of insurance.

Certificates of Insurance, acceptable to the Town of Windsor shall be delivered to the Town of Windsor prior to the commencement of the work and kept in force throughout the term hereof.

USE OF ARCHITECTS DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS

The drawings, specifications and other documents prepared by the architect for this project shall be the joint property of the owner and the architect, provided, however, the rights of ownership shall be limited as follows:

1. Contractor shall provide the owner with all close out documents, and / any all manuals and documentations.

2. The Owner shall have the unlimited right to submit or distribute documents to meet official regulatory requirements or for similar purposes in connection with the project.

Town of Windsor

Bid Form (Include This Sheet In Your Bid Submission)

TO: Mr. James Bourke, Director of Finance

Town of Windsor, 275 Broad Street, Windsor, CT 06095

The undersigned doing business in the

Town of , County of , State of , submits herewith, in conformity with the Invitation to Bid dated January 12, 2026, the following proposal.

PROPOSAL LUMP SUM BID

Written Amount

Name of Company/Bidder

Name & Title Signature (Officer of the Company)

Telephone No. Email

Address

Receipt of Addenda Sheet

Receipt of the following Addenda (if any) is hereto acknowledged:

Addendum # Acknowlged (Yes or No) Sign Date

Non-Collusion Sheet

State of

County of

, being first duly sworn, deposes and says:

That he/she is, the party making the foregoing proposal for bid, that such proposal or bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not, in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price or affiant or of any other bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against the Town of Windsor, State of

Connecticut, or any person interested in the proposed contract, and that all statements in said proposal for bid are true.

Signature (Signature should be notarized) Printed Name and Title

Name of Company/Corporation Date

Personally appeared , and acknowledged the same to be his free act and deed as such , and the free act and deed of said corporation before me.

In Witness Whereof, I hereunto set me hand and seal.

Notary Public My Commission Expires

List of Subcontractors Sheet

List all Subcontractors to be used on project:

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