Exhibit A – SCOPE OF WORK CONTRACT# FLT/260478

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BACKGROUND

1. The City of Ocala requires the services of an experienced vendor to provide annual testing and inspections of bucket trucks, digger derricks, construction cranes, and utility body cranes supporting the Fleet Management Department. The Vendor shall perform all inspections at the City Complex, Fleet Management, 1805 NE 30th Avenue, Building 200, Ocala, Florida, 34470.

EXPERIENCE REQUIREMENT

1. Experience Requirement: Vendors must have a minimum of five (5) years of proven experience in providing aerial lift inspection services and must provide two jobs that references covering all five years.

INSURANCE REQUIREMENTS

NOTE: STANDARD INSURANCE REQUIREMENTS include General & Auto Liability and Workers Comp.

1. Commercial General Liability: with limits of $1,000,000 per occurrence/$2,000,000 aggregate.

2. Commercial Automotive Liability: a combined limit of not less than $1,000,000.

3. Workers’ Compensation and Employer’s Liability: per Florida statutory requirements.

CONTRACT TERM/DELIVERY TIMELINE

1. Term: The resulting contract will be for an initial term of two (2) years.

2. Renewals: Two (2) optional, one-year renewal term.

3. Escalation: Any price increase for contract renewal will be subject to negotiation as approved by the City of Ocala. In no case will the increase exceed three percent (3%) annually unless there are mitigating market conditions. Prices increases shall be based on the CPI-U and Vendor must submit their request for an increase with CPI justification at least 90 days prior to the end of the current term.

PROJECT SUMMARY, DELIVERABLES AND HOURS

1. Project Summary: The Vendor will be required to perform the following services for the City of Ocala:

• Bucket Truck/Digger Derrick – Dielectric test on boom/insert, visual inspection, magnetic particle testing, dye penetrant, torque testing, load test, functional operation inspection, and on-site test support

• Construction Crane/Utility Body Crane – Visual inspection, magnetic particle testing, dye penetrant, torque testing, load test, functional operation inspection, and on-site test support.

• All inspections/testing must be performed per ANSI A92.2, A10.31, and ASME Standards.

2. Deliverables: The Vendor shall provide monthly reports of all work in progress. Deliverables must be provided to the City of Ocala Project Manager before payment for such work.

3. Working Hours: The normal/standard working hours for this project are 7:00 AM – 4:30 PM Monday through Friday, excluding holidays. Vendor shall provide 48-hour advance notice to the City Project Manager for work outside normal shift hours. The city may decline the request.

Exhibit A – SCOPE OF WORK CONTRACT# FLT/260478

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VENDOR EMPLOYEES AND EQUIPMENT

1. Vendors must utilize competent employees in performing the work. Employees performing the work must be properly licensed or qualified as required by the scope.

2. The Vendor shall provide an assigned Project Manager, who will be the primary point of contact. Vendor must provide a valid telephone number and address at all times to the City Project Manager. The telephone must be answered during normal working hours or voicemail must be available to take a message.

3. At the request of the City, the Vendor must replace any incompetent, unfaithful, abusive, or disorderly person in their employment. The City and the Vendor must each be promptly notified by the other of any complaints received.

4. The employees of the Vendor must wear suitable work clothes and personal protective equipment as defined by OSHA. Employees shall be clean and in as good appearance as the job conditions permit.

5. Vendor will operate as an independent contractor and not as an agent, representative, partner or employee of the City of Ocala, and shall control their operations at the work site, and be solely responsible for the acts or omissions of their employees.

6. No smoking is allowed on City property or projects.

7. Vendor must possess all the equipment required to perform the work. A list of equipment shall be provided to the City upon request.

8. All company trucks must have a visible company name/logo on the outside of the vehicle.

CITY OF OCALA RESPONSIBILITIES

1. The City of Ocala will furnish the following services/data to the Vendor for the performance of services:

A. Access to City buildings and facilities to perform the work.

B. Provide access to drawings, specifications, schedules, reports, and other information prepared by/for the City of Ocala pertinent to the Vendor’s responsibilities.

C. Provide office facilities for the Vendor, if needed.

2. The City reserves the right to purchase any materials for the Vendor to use. The Vendor shall not charge a mark-up fee for material furnished by the City.

VENDOR RESPONSIBILITIES

1. The Vendor shall schedule all inspections and testing with Fleet Division Head, 352-351-6750 or LWarmuth@Ocalafl.gov .

2. The Vendor shall provide all materials, equipment, and labor necessary to perform the annual inspections.

3. The Vendor shall perform all inspections at the City Complex, Fleet Management, 1805 NE 30th Avenue, Building 200, Ocala, Florida, 34470.

4. The Vendor shall provide paper reports to Fleet Division Head at the time of inspection. A digital copy of the inspection results shall also be provided after completion.

5. While performing work, all Vendor vehicles shall have the company name visible and shall bear the company logo on uniforms.

mailto:LWarmuth@Ocalafl.gov

Exhibit A – SCOPE OF WORK CONTRACT# FLT/260478

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6. The Vendor shall complete all work performed under this solicitation in accordance with policies and procedures of the City of Ocala and all applicable State and Federal laws, policies, procedures, and guidelines.

7. The Vendor shall obtain and pay for any licenses, additional equipment, dumping and/or disposal fees, etc., required to fulfill this contract.

8. Vendor is responsible for any and all damages including but not limited to buildings, curbing, pavement, landscaping, or irrigation systems caused by their activity. Should any public or private property be damaged or destroyed, the Vendor at their expense shall repair or make restoration as acceptable to the City of destroyed or damaged property no later than one (1) month from the date damage occurred.

9. If the Vendor is advised to leave a property by the property owner or their representative, the Vendor shall leave at once without altercation. Vendor shall then contact the City Project Manager within 24 hours and advise them of the reason for not completing the assigned project.

SITE HOUSEKEEPING AND CLEANUP

1. Cleanup: The Vendor shall keep the premises free at all times from accumulation of waste materials and rubbish caused by operations and employees. Such responsibilities shall include, but not limited to:

A. Periodic cleanup to avoid hazards or interference with operations at the site, and to leave the site in a reasonable neat condition.

B. Work site will be completely cleaned after each day of work.

C. Vendors shall dispose of debris in a legal manner.

2. Final Cleaning: Upon completion of work, clean the entire work area as applicable.

A. All furnishings and equipment shall be placed back in the original locations.

B. All work areas must be returned to their original condition.

C. The Vendor shall clean and remove from the premises, all surplus and discarded materials, rubbish, and temporary structures, and shall restore in an acceptable manner all property, both public and private, which has been damaged during the prosecution of the work and shall have the work in a neat and presentable condition. Note: Any and all debris shall be removed from the premises. New construction debris, trash, etc., shall not be left or buried on site.

SAFETY

1. The Vendor shall be fully responsible for the provision of adequate and proper safety precautions meeting all OSHA, local, state, and national codes concerning safety provisions for their employees, sub-contractors, all building and site occupants, staff, public, and all persons in or around the work area.

2. In no event shall the City be responsible for any damages to any of the Vendor's equipment, materials, property, or clothing lost, damaged, destroyed or stolen.

3. Prior to completion, storage and adequate protection of all material and equipment will be the Vendor’s responsibility.

Exhibit A – SCOPE OF WORK CONTRACT# FLT/260478

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WARRANTY

1. Vendor will provide a one-year material and labor warranty from the date of completion, against operational failure caused by defective material or workmanship which occurs during normal use.

2. All manufacturer warranty documentation and owner/operator manuals must be provided before final payment request.

INVOICING

1. All original invoices will be sent to: Fleet Division Head, Project Manager, Fleet Management Department, 1805 NE 30th Ave, Bldg. 200, Ocala, FL, 34470, LWarmuth@Ocalafl.gov.

2. Vendor will invoice upon completion of all annual inspections.

PRICING AND AWARD

1. Bidder must upload a completed Price Proposal with their response.

2. Bidder must bid on all line items, with the exception of optional items. Bids will be received on a unit price basis. The City will pay the Vendor only for the actual units that the Vendor provides, installs, or constructs.

3. The quantities in the Price Proposal are estimated and should not be construed as guaranteed minimums.

4. Award will be made to the lowest bidder meeting all requirements outlined herein.