ITB DPW 2025-003 Landscaping-Final 11.7.25.pdf

Invitation to Bid

Town Lawn Mowing and

Maintenance Services

Bid No. DPW 2025 – 003 by

Town of Riverdale Park

5008 Queensbury Road

Riverdale Park, MD 20737

Released Date: November 7, 2025

Due Date: 12:00 PM, December 3, 2025

Contents

Bid Identification Cover Page

1. Invitation to Bid

2. Pre-Bid Meeting and Site Visit

3. Explanation to Bidders

4. Questions and Clarifications of ITB Requirements

5. Submission of Bids

6. Bid Bond

7. Performance Bond

8. Bid Protests

9. Definitions of Terms

10. Receipt of Addenda

11. Project Description and Scope of Work

12. Project Sites

13. Management and Inspection

14. Safety

15. Project Schedule

16. Change Orders

17. Bid Proposal

18. Subcontractors

19. References

20. Use of Premises and Security

21. Licensing and Conformance with Laws

22. Contractor Experience and Capacity

23. Proof of Qualifications

24. Insurance Requirements

25. Award of Contract

26. Execution of the Contract

27. Notice to Proceed

28. Taxes

29. Federal Tax Identification Number

30. COVID-19 Protocol and Quality Assurance Procedures

31. Other Required Forms, Attachment 7: Complete and submit these forms with Bid proposal: ... 24

32. Diversity and Inclusion

Attachment 1: Acknowledgement of Addendum

Attachment 2a: Bid Authorization

Attachment 2b: Bid Proposal Form

Attachment 3: List of Subcontractors

Attachment 4: References

Attachment 5: Bidder Qualifications

Attachment 6: Covid-19 Protocol

Attachment 7: Other Required Forms

Attachment 7a: Non-Collusion Affidavit

Attachment 7b: False Pretenses Affidavit

Attachment 7c: Affidavit of Non-Conviction

Attachment 7d: Certificate of Non-Suspension

Exhibit A: Town of Riverdale Park - Diversity, Equity, and Inclusion Statement

33. Site Maps

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Bid Identification Cover Page

Provide the following information on the Cover Page of your proposal:

TITLE: Town Lawn Mowing and Maintenance Services

BID NO.:

DPW 2025 – 003

FROM: Company Business Name

President Name

Company Address

DATE SUBMITTED: [Date Submitted]

SUBMIT TO: RFP-BIDQuestions@RiverdaleParkMD.Gov

Addressed to: Nouman Haider, Special Projects Coordinator mailto:RFP-BIDQuestions@RiverdaleParkMD.Gov

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1. Invitation to Bid

The Town of Riverdale Park (hereinafter called the “Town”) is issuing this Invitation to Bid

(ITB) to engage a licensed Contractor to provide lawn mowing and landscape maintenance services for various sites in Town. The Contractor shall furnish all labor, equipment, and materials necessary to maintain the sites in an attractive and healthy condition in accordance with the Town’s specifications and standards. Detailed maintenance requirements, site list, and specifications are included in Scope of Work.

Contractors wishing to submit a bid for this service are strongly encouraged to attend the virtual pre-bid meeting. See the solicitation schedule below. Site visits are also encouraged. Proposals are due at 12:00 Noon on December 3, 2025, and the public opening of sealed bids will occur at 12:30 PM in a virtual meeting. See the schedule below for the link to both virtual meetings.

a. Procurement Schedule

• ITB Release Date November 7, 2025

• Pre-Bid Zoom Meeting November 13, 2025 (10:00 AM)

Zoom Meeting Link:

https://us06web.zoom.us/j/88233493214;

Meeting ID: 301-715-8592

• Last Day for Questions November 21, 2025, by 5:00 PM

• Final Written Response to Questions November 25, 2025

• Public Bid Opening Zoom Meeting December 3, 2025, by 12:30 PM

Zoom Meeting link:

https://us06web.zoom.us/j/829621461911;

Meeting ID: 301-715-8592

• Bid Due Date and Time December 3, 2025, by 12:00 PM

• Notification of Selection January 2026 https://us06web.zoom.us/j/88233493214 https://us06web.zoom.us/j/829621461911

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2. Pre-Bid Meeting and Site Visit

Interested Companies are advised to attend the virtual pre-bid meeting for an overview of the project scope and an opportunity to ask questions and seek clarification on any aspect of the proposal or process. The Zoom meeting link is provided above. Any substantive responses to questions asked during the virtual meeting will be made part of an addendum to this ITB and will be posted on the Town’s website and the eMaryland Marketplace website. Again, Companies are encouraged to visit the project sites before the pre-bid meeting.

3. Explanation to Bidders

Each Bidder shall carefully examine this ITB and any and all amendments, addenda, or other revisions, and thoroughly familiarize itself with all requirements prior to proffering a bid.

Should a Bidder find discrepancies or ambiguities in, or omissions from, the ITB and amendments, addenda, or revisions, or otherwise desire an explanation or interpretation of the

ITB, amendments, addenda, or revisions, they must submit a request for an interpretation or correction in writing and convey it through email, no later than 5:00 pm on November 21, 2025. Companies are invited to submit comments and questions prior to this date, and up to the date. Questions will be answered on an ongoing basis until November 25th.

4. Questions and Clarifications of ITB Requirements

All questions concerning this ITB shall be submitted in writing no later than November 21 at

5:00 pm to RFP-BIDQuestions@RiverdaleParkMD.Gov and addressed to Nouman Haider, Special Projects Coordinator. Include the Company’s name, point of contact, email and business addresses, and telephone number. Questions submitted after that time may not be addressed. Reference the specific section of the ITB in question. Responses in the form of an addendum will be provided as questions are received via the Town and eMaryland Marketplace websites, and any final responses will be provided on November 25. Notices of changes, additions and/or deletions to the specifications in this ITB before the pre-bid meeting will be provided as addenda and posted on the Town’s website and eMaryland Marketplace. It shall be the responsibility of all respondents to this ITB to visit the Town’s website at www.RiverdaleParkMD.Gov or eMaryland Marketplace to check for revisions before the pre-bid meeting and after, up to the submission deadline.

5. Submission of Bids

a. All bids must be submitted by email no later than noon on December 3, 2025. Any bid received after this date and time will not be considered. Notwithstanding any other provisions of this ITB to the contrary, a late modification of an otherwise successful bid that makes its terms more favorable to the Town may be considered at any time it is received and may be accepted. Bids must be emailed by the due date and time to RFP-

BIDQuestions@RiverdaleParkMD.Gov; Subject Line: Bid NO. DPW 2025 - 03. Bids will be opened publicly and read aloud at a Zoom meeting at 12:30 pm on December 3, 2025.

See Zoom meeting link above.

mailto:RFP-BIDQuestions@RiverdaleParkMD.Gov http://www.riverdaleparkmd.gov/ mailto:RFP-BIDQuestions@RiverdaleParkMD.Gov

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b. All bids must remain in effect for at least 90 days from submittal. No Bidder may withdraw its bid within sixty (60) days after the actual date of the opening. The Town reserves the right to accept bids individually or collectively, to accept or reject any or all proposals, waive any informality, cancel the solicitation before bid opening, and take whatever action is in the best interest of the Town. There is no guarantee, either expressed or implied, that award of a lawn maintenance contract will be made to any company.

c. The Town may request additional information, samples, or presentations in support of proposals. Additionally, the Town may request an interview with Contractors under consideration to clarify any information provided or to gather more evidence of managerial, financial, and technical abilities.

d. A Bidder may submit only one bid in response to this ITB. More than one proposal from an individual, firm or partnership, corporation, or association under the same or different names will not be considered and will be considered grounds for disqualification and/or rejection of the proposals involved, unless prior approval has been given by the Town.

e. The submission of a Bid will constitute a representation by the Bidder that they have complied with every requirement of this ITB.

f. All submissions will be retained by the Town, except for proprietary or confidential financial information, and will become the property of the Town, and the Town has the right to distribute or use such information as it determines. A Bidder must clearly identify any part of a bid submission that the Bidder deems to be proprietary or confidential.

g. The Town shall not bear or assume any financial obligations or liabilities regarding the preparation of any bids submitted in response to the ITB.

6. Bid Bond

Each Bid shall be accompanied by a bid bond signed by a surety company licensed to do business in the State of Maryland, or by a cashier’s check, certified check or Treasurer’s check drawn on a responsible bank doing business in the United States in the amount of ten

(10) percent of the total Bid amount and shall be made payable to the Town of Riverdale Park.

A U.S. Postal Money Order is acceptable in lieu of a check. The bid bond affirms that the contractor has the required resources necessary to carry out the project.

7. Performance Bond

The successful Bidder must furnish a Performance Bond in the amount of 100 (One Hundred) percent of the contract price covering faithful performance of the contract, made out to the

Town of Riverdale Park within ten (10) calendar days of notification that its bid has been accepted. The surety thereon must be such surety company or companies authorized and licensed to transact business in the State of Maryland. Failure to furnish the required

Performance Bond within the required ten (10) days of notification shall forfeit to the

Town the Bid Bond.

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8. Bid Protests

Any Bidder with a concern about the final award may submit a bid protest to the Town

Manager. Bid protests must be submitted in writing within five (5) working days following the official public announcement of the contract award.

9. Definitions of Terms

a. Change Order: A written order requesting/authorizing an addition, deletion, or revision in the Scope of Work within the general scope of this ITB or authorizing an adjustment in the

Contract Price or Project schedule, after execution of the Contract.

b. Contract Administrator: The Director of Public Projects and Services for the Town of

Riverdale Park.

c. Contractor: Company contracted for Lawn Maintenance.

d. Notice to Proceed: Written communication issued by the Town to the Contractor authorizing them to proceed with the Scope of Work and establishing the start date of the project.

e. Scope of Work: Refers to the scope and specifications contained within this ITB and any attachments issued by the Town, describing the required maintenance services, materials, and performance standards.

f. Town: Town of Riverdale Park.

g. Town Manager: The Town Manager of the Town of Riverdale Park, or the Town

Manager’s designee.

h. Work: All labor necessary to produce the lawn maintenance required by this ITB and all materials and equipment incorporated in the Work.

10. Receipt of Addenda

Each Bidder must complete and submit Attachment 1, acknowledging that it has received all addenda provided, as part of the Bid submission, if an addendum is posted by the Town.

11. Project Description and Scope of Work

A. General

1. The Lawn Maintenance Contractor (hereinafter called the “Contractor”) shall recognize and perform in accordance with all stated intents, specifications and stipulations contained or referenced herein. The intent is to maintain an attractive condition of the properties as determined by the Town. The Contractor shall maintain such appearance. Any discrepancies in the understanding of this clause shall be resolved in a manner as determined by Town.

2. The successful Contractor shall furnish all labor, equipment, tools, services, skills, necessary to maintain the landscape in an attractive condition throughout the contract period.

Maintenance of plant materials shall include but not be limited to mowing, edging, pruning, fertilizing, watering and cleanup. All work shall be performed to provide a neat, clean and

15 | P a g e trimmed appearance performed in a professional manner. Trained personnel using current, acceptable landscape practices shall perform all landscape maintenance services. It is the intent of the Town that work will be performed in a resource-efficient, sustainable, and cost-effective manner.

3. The work shall be performed between April 1st and November 30th of each year. No services will be performed during December, January, February or March.

4. It shall be the Contractor’s responsibility to verify the areas, sizes and quantities of the surfaces and items to be maintained. Failure of the contractor to verify the listed areas, sizes, and quantities of the surfaces shall not relieve the Contractor of the responsibility to provide all services required to the standards included herein, for the prices submitted in the

Contractor’s bid proposal.

5. The Contractor is encouraged to use non-polluting devices such as rakes and brooms when feasible. The Town prefers that blowers and other power equipment are low decibel, low-fossil fuel consumption, and low-emissions models. The Contractor is also encouraged to develop practices which incorporate on-site recycling of organic materials, such as leaves and grass clippings, and the use of recycled materials in its maintenance operations.

6. The Contractor shall visually inspect all landscape areas monthly between April and

September to identify potential pest problems. Pest problems include insect, disease and weed infestations. The presence of a pest does not necessarily mean there is a problem. The

Contractor shall keep and provide copies of written records of pest identified and areas where problems may be developing and work cooperatively to identify any area where non-chemical insect pest management control methods should be followed.

12. Project Sites

A. There are 52 mowing sites. Each site has varying needs and size. In total, the sites equate to roughly 13 acres of land. Please note, the acreage data was retrieved using satellite data is not a complete representation of physical conditions.

• The following link can be accessed to view the sites:

https://www.google.com/maps/d/u/1/edit?mid=1buHpvZwNepMgzl2kQSm1cHB21O6L

UbU&usp=sharing

• Please see the table below for an itemized list of the sites:

https://www.google.com/maps/d/u/1/edit?mid=1buHpvZwNepMgzl2kQSm1cHB21O6LUbU&usp=sharing https://www.google.com/maps/d/u/1/edit?mid=1buHpvZwNepMgzl2kQSm1cHB21O6LUbU&usp=sharing

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Site

ID

Nearest Street Acre

1 Taylor Road 0.007

3 Riverside Drive 0.238

4 Riverside Drive 0.014

5 47th Avenue 0.107

6 47th Avenue 0.245

7 Lafayette Avenue 0.336

8 Oliver Street 0.114

9 Trolley Trail 0.634

10 Dupont Circle 0.323

12 Oliver Street 0.097

13 W Beale Circle 0.637

14 MD 410: East-West Highway 0.041

15 MD 410: East-West Highway 0.081

16 47th Avenue 0.31

17 Trolley Trail 0.878

19 Rhode Island Avenue 0.059

20 Lafayette Avenue 0.485

21 Tuckerman Street 1.43

22 Riverdale Road 0.461

24 River Road 0.063

25 54th Avenue 0.072

26 54th Place 0.122

27 MD 410: East-West Highway 0.145

28 MD 201: Kenilworth Avenue 0.065

29 Kennedy Street 0.121

30 Riverdale Road 0.066

31 Riverdale Road 0.031

32 Patterson Street 0.35

33 MD 410: East-West Highway 0.119

34 MD 410: East-West Highway 0.142

35 MD 410: East-West Highway 0.318

36 MD 410: East-West Highway 0.339

37 MD 410: East-West Highway 0.171

38 MD 410: East-West Highway 0.397

39 MD 410: East-West Highway 0.101

40 Rittenhouse Street 0.148

41 Rittenhouse Street 0.074

42 MD 410: East-West Highway 0.554

43 MD 410: East-West Highway 0.506

44 51st Avenue 0.254

45 49th Avenue 0.05

46 MD 410: East-West Highway 0.101

47 MD 410: East-West Highway 0.186

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48 Rittenhouse Street 0.075

49 Lafayette Avenue 0.112

50 Queensbury Road 0.153

51 Queensbury Road 0.478

52 Queensbury Road 0.147

53 MD 410: East-West Highway 0.125

54 Riverdale Road 0.784

55 Sheridan Street 0.068

Total 12.934

B. Control of Weeds

Use methods (mulch, proper pruning,) to encourage plant health and growth and discourage weeds. Keep planter beds and tree wells free of weeds and debris on a rotational basis, weekly throughout the year by hand pulling or other mechanical means. Entire site shall be weeded by hand or mechanical weeding methods that remove the roots every week. Ground covers are to be trimmed so they meet but do not grow over walkways or outside any of the planters.

C. Noxious Weed Control

The Noxious Weed list can be found on The Maryland Invasive Species Council web site http://www.mdinvasivesp.org/. Noxious weeds must be bagged and disposed of at the landfill.

D. Turf Edging and Trimming

Mechanically trim all landscape turf edges according to the Occurrences Per Year included in

Attachment 2b. Edges include all formal lawn perimeters and tree wells in lawn areas. In April, June, and August, redefine all formal lawn edges with a mechanical blade-type edger or hand spade. Clean debris from hardscapes and non-turf landscape areas, remove larger debris, trim around all guardrails and maintain tree wells to minimize such damage. The

Contractor shall clean cut edge all cement curbs and sidewalks at all sites using an edger that incorporates a steel blade. The contractor shall edge all asphalt and brick curbs and sidewalks, at all sites using a line trimmer. Edged materials that cannot be blown into the turf will be removed and disposed of off-site at the Contractor's expense. The

Contractor is responsible for any damage incurred as a result of trimmer or edger damage to trees and shrubs and must repair or replace any such damage at no cost to the Town to the satisfaction of the Town. Properly maintained tree wells are encouraged to minimize such damage.

E. Planting and Trimming

Plant flowers seasonally, twice per year, in existing flower beds; prune ornamental flowering trees at the proper time of year to encourage maximum flower production; and remove spent or dead blooms, including stems, declining foliage and plant debris to encourage continued blooming and maintain a neat appearance. The Contractor shall trim around all tree pits, shrub beds, flower beds, signs, storm water management control structures, guardrails and other landscape features at the conclusion of each mowing with approved mechanical line trimmers. Absolutely no line trimming is to impact the base of trees or shrubs.

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F. General Area Maintenance Leaf and Branch Removal

Keep walks, patios, planting beds, roadway gutters and lawn areas free of leaves. In autumn, leaf removal shall occur at each visit as needed to prevent smothering of turf and groundcovers and excessive clumping when mulch mowing. The Town's preference is that whenever safety and plant health are not compromised that leaves remain on-site and are incorporated into mulch under plantings. Remove leaves from site only as needed to maintain a neat appearance and the health of the planting.

G. Landscaping Debris Removal

Remove biodegradable landscape debris (turf clippings limited to only those times when mulch mowing is not possible), leaves, branches, dead plant material, etc. to yard refuse recycling sites.

Acceptable sites include topsoil producing facilities and/or other facilities, which utilize yard waste for landscape purposes. No biodegradable material should be disposed of as garbage, except noxious weed debris.

H. Landscape Trash Removal

Remove all litter from landscaping beds and turf areas prior to mowing. Contractor shall haul it away for appropriate disposal. Bulk items shall be reported to the Town’s Department of Public

Works.

I. Mulch Replacement

In early spring, remove old mulch and replenish mulch to maintain a depth of no less than two and a half inches (2-1/2") in all planting areas and tree wells. Established beds where plant foliage or groundcover completely covers the soil surface require no additional mulch. Keep mulch at least two to three inches (2” to 3”) away from the crown of plants and trees. After leaf removal in fall, a light mulching is to be done in all landscaping to maintain the depth in all planting areas. Mulch shall be brown shredded hardwood. "Red" bark mulch or dust shall not be used.

J. Other Services

• Spring Clean-Up shall be performed and should be included in the pricing. Spring clean up shall include, but not be limited to, leaf removal from all beds, turning flower beds as appropriate, remove winter wrapping and remove any sand and gravel from beds and lawns.

• Fall Clean-Up shall be performed and should be included in the pricing. Fall clean up shall be in late fall after all leaves have fallen from the trees in the area. Work shall include, but not be limited to, leaf removal from all areas of the property, removal of all dead annual, cut back perennial plantings appropriately, covering of beds necessary to protect plants, etc.

13. Management and Inspection

a. At least five (5) business days prior to the commencement of the contract, the Contractor shall submit in writing to the Town Manager or his/her designee, the name of the on-site supervisor authorized to act for the contractor in every detail for the lawn maintenance services.

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b. At least five (5) business days prior to the commencement of the contract, the Town’s

Operations Manager or his appointee will confer with the contractor and review the total specification requirements, total workload and land maintenance services to be provided by the contractor.

c. The Operations Manager or designated representative will inspect the areas on a periodic basis. The Contractor will attend meetings and site inspections of the grounds as requested.

d. The Contractor shall at all times enforce strict discipline, respectable behavior, and good order among Contractor’s and any authorized subcontractor’s employees and shall employ persons who are skilled in the task assigned to them. The Contractor shall be responsible to the Town for the acts and omissions of the Contractor’s and authorized subcontractor’s employees.

14. Safety

a. The Contractor shall provide for a neat, clean, and safe environment at all times during all work. All vehicles, trailers, mowers, edging equipment, trimmers, and other equipment must be in proper working order and a neat, clean appearance.

b. All work shall comply with industry best practices and all rules and regulations a set forth by the State, County, and Town.

c. The Contractor shall comply with any and all Maryland State Highway safety regulations (Work Zone Traffic Control - Standard & Guidelines) concerning traffic flow. The Contractor shall be held liable for all accidents or injuries resulting from negligence on the part of the Contractor, its agents, or employees.

d. Employees of the Contractor and any authorized subcontractors shall be of neat appearance and professionally conduct themselves while working for the Town.

Whenever the Contractor leaves a location, that location shall be clean, safe, and free of any tools and other materials related to the work.

15. Project Schedule

The initial term of the landscaping maintenance services will begin April 1, 2026, and run through November 30, 2026, with renewal options as approved by Mayor and Council. The

Agreement with the Town will confirm the start and completion dates.

16. Change Orders

a. The Town at any time may make changes in the Work of the Agreement by making alterations therein, by making additions thereto, or by omitting Work therefrom, after execution of the Agreement, and no such action shall invalidate the Agreement, relieve, or release the Contractor from any guarantee under the Contract, affect the terms or validity of any bond, relieve, or release any Surety, or constitute grounds for any claim by the Contractor for consequential damages or loss of anticipated profits. Such changes in the Work shall be accomplished by a Change Order. A Change Order is a written instrument executed by the Town and the Contractor, stating their agreement

20 | P a g e on (1) the change in Work; (2) the amount of adjustment, if any, in the Contract Price;

and (3) the extent of the adjustment, if any, in the Project Schedule. Within seven (7) calendar days of receipt of a Change Order initiated by the Town, the Contractor shall provide an estimate of the change to the Contract Price and/or Project Schedule. Until the Change Order is approved by the Town Manager in writing the Contractor will be under no obligation to perform the Work.

b. The Contract Price may be amended only by a Change Order, initiated by the Town or

Contractor. The Town and Contractor will both have 7 (seven) calendar days to respond to a Change Order request initiated by the others. All Change Order requests must be made and approved on a Change Order form provided by the Town and must be approved in writing by the Town Manager.

c. With the exception of minor Work, the Town will not direct the Contractor to perform changed work, and Contractor is under no obligation to perform changed work unless and until there is an agreed upon price, as reflected in the signed Change

Order.

d. The Contractor may submit written requests for a Change Order for additional work that it has determined to be necessary to complete work identified in the specifications and reflected in the Contract Price or ordered by the Town under 13a. The Contractor shall submit its request for Change Order within seven calendar (7) days of the event giving rise to the change. The value of any Work covered by a change or of any claim for increase or decrease in the Contract Price will be determined by one or more of the following methods in the order of precedence listed below:

1. Cost of project components approved.

2. An agreed upon lump sum.

3. The actual cost of labor, materials, supplies, equipment, overhead, and other services necessary to complete the Work.

e. The amount of credit to be allowed by the Contractor to the Town for any such change that results in a net decrease in cost will be the amount of the actual net decrease as determined by the Town. When both additions and credits are involved in any one change, the combined overhead and profit shall be figured on the basis of the net increase, if any.

f. The Change Order detailing the increase or decrease in the Contract Price or an extension or shortening of the Project schedule, shall be valid only after approval and execution by the Town Manager in writing. The Town may authorize minor changes or alterations in the Work not involving extra cost and may also authorize minor changes in the Work which do not alter the character, quantity, or cost of the Work as a whole.

Additional Work performed by the Contractor without the written approval of a Change

Order, or in the absence of a timely change order request will not be entitled to an increase in the Contract Price or an extension of the Project Schedule and is performed at the Contractor’s risk, except in the case of an emergency.

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17. Bid Proposal

The Bidder must complete and submit the Bid Authorization Form, Attachment 2a, and provide an overall price proposal for the project and a breakdown of the costs on the form provided in Attachments 2b, which shall reflect a complete breakdown of materials and labor costs.

18. Subcontractors

Bidders may utilize the services of specialty subcontractors on those parts of the work which, under normal contracting practices, are performed by specialty subcontractor, but may not award work/services to subcontractors, in excess of fifty (50%) percent of the price proposal, without prior written approval of the Town. Bidders must list all subcontractors assigned to the project on the form provided in Attachment 3.

19. References

The Bidder is required to submit three (3) references on the form provided in Attachment 4 for similar projects completed during the past five (5) years.

20. Use of Premises and Security

a. The successful Contractor will confine equipment, the storage of materials and equipment to areas permitted by law, ordinances, permits, and/or the requirements of the Agreement with the Town; shall not unreasonably encumber the premises with materials or equipment; and have responsibility to provide security for all materials equipment and personnel on and off the jobsite as relates to the Agreement. The Town shall not be responsible for any project security.

b. The Contractor shall take all measures necessary to protect existing properties and its improvements from damage during the work at no additional cost to the Town. Any damage caused by negligence, direct and indirect actions associated with the execution of this project shall be corrected at no additional cost to the Town, to the Contract

Administrator’s satisfaction.

21. Licensing and Conformance with Laws

The successful Contractor shall comply with all applicable County, State and Federal licensing, accreditation and registration requirements and standards necessary for the performance of the contract; shall be responsible for complying with all statutes, laws, codes, ordinances, regulations, rules and requirements; and obtain and maintain all licensure requirements of each applicable jurisdiction.

22. Contractor Experience and Capacity

Bidders must submit a brief description of the company’s ability to satisfactorily perform the required work including years in business (a minimum of five (5) years is required); form of organization; experience performing similar work; and quality assurance and quality control procedures;

23. Proof of Qualifications

Bidders must submit with the bid the Bidder Qualification Form, Attachment 5, and must

22 | P a g e certify that it is not barred from participation in contract activities with any government and provide other required affidavits. Failure to submit proof of qualifications, as required, shall be enough cause to reject said bid. Bidders may be required to furnish additional information as proof of qualification subsequent to the opening of bids.

24. Insurance Requirements

a. Insurance:

1. Workers’ compensation and unemployment insurance, in compliance with State law, and adequate comprehensive general liability insurance (bodily injury of

$1,000,000.00 for each occurrence/aggregate; property damage of $500,000.00 for each occurrence/aggregate) and automobile fleet coverage ($1,000,000.00 for each occurrence/aggregate; property damage of $500,000.00 for each occurrence/aggregate).

The Contractor shall indemnify and save harmless the Town, its officers, agents, servants, and employees, from all suits, actions, and damages or cost of every kind and description arising directly or indirectly out of the performance of the Contract, including attorneys’ fees, whether caused by actions or omissions on the part of the

Contractor, its agents, servants and employees, or other causes.

2. The Town shall be named as an additional Insured on the Comprehensive General

Liability Insurance, the Automobile Fleet Insurance, and the Property Damage

Insurance.

3. A Certificate of Insurance shall be provided to the Town by the Contractor within five (5) business days after the award of the contract and in any event prior to commencing work under the contract. The Certificate shall demonstrate that the

Contractor has complied with the requirements of this section and be in a form acceptable to the Town.

4. Liability insurance on all major divisions of coverage for the Contractor and subcontractors shall be required for the length of the contract. The Contractor and all subcontractors must supply evidence of insurance upon request. The Contractor must agree to assist in every manner possible in the reporting and investigation of any accident, and upon request, agrees to cooperate with all interested insurance carriers in the handling of any claim or suit. The Contractor shall be prepared to show evidence of insurance as required by the Town included herein, prior to the to the execution of any contract. The Contractor shall provide the Certificate of Insurance to the Finance

Department. Failure to provide an acceptable Certificate of Insurance within the timeframe stated above shall be cause to terminate the contract. The Certificate shall state that such insurance is in full force and cannot be cancelled or released except upon thirty (30) days after written notice to the Town. If any of the stated coverages expire during the term of the contract, the Contractor shall deliver renewal certificates to the Town at least ten (10) calendar days prior to the expiration.

25. Award of Contract

Award of a contract will require action by the Mayor and Council. In determining which proposal is in the best interests of the Town, the Town will take into consideration the

23 | P a g e specifics of the proposal, the bid price, and the experience, qualifications, capacity, references and past performance, responsibility and currently available facilities, equipment, and financial resources of the Bidder to perform the work. The Town reserves the right to reject any or all proposals, and to exercise its sole discretion to best serve the interests of the Town. The Town reserves the right to cancel the Award of the Contract at any time prior to the execution of the contract without liability on the part of the Town.

26. Execution of the Contract

The Bidder to whom the contract is awarded must execute an Agreement within ten (10) business days after receipt of the Agreement and submit such other documents as required including performance bond and insurance certificates. Failure by the successful Bidder to execute the

Agreement and submit such other documents as required shall be just cause for annulment of the award and the forfeiture of the Bid Bond, which shall become the property of the Town, not as a penalty but in liquidation of damages sustained. If the Bidder to whom the award is made fails to execute the Agreement as herein provided, the award may be annulled and the contract awarded, at the discretion of the Town, to the second lowest responsible Bidder, and such Bidder shall fulfill every stipulation embraced herein, as if he/she were the original party to whom the award was made, or the Town may reject all of the bids, as its interest may require.

27. Notice to Proceed

After execution of the Agreement, the Town will issue a Notice to Proceed. This Notice to

Proceed will be the date upon which work under the Agreement shall be initiated and completed.

Work done prior to the date set forth in the Notice to Proceed shall be at the successful Bidder's risk. Failure by the successful Bidder to initiate work within five (5) days of the date of commencement set forth in the Notice to Proceed shall be construed as a Breach of Agreement and may result in termination of the Agreement by the Town and other actions in law.

28. Taxes

The Town is exempt from the State of Maryland Sales Tax. The Bidder is responsible for making any necessary inquiries and investigations with the regulating state agencies to obtain a determination of tax exemptions in the bid.

29. Federal Tax Identification Number

All Contractors must furnish, upon request, a federal tax identification number to the Town. Failure to provide this information could result in invoice payments being withheld.

30. COVID-19 Protocol and Quality Assurance Procedures

Bidders must provide a brief description of the precautions the company is taking to protect its employees from contracting and spreading the corona virus which causes COVID-19.

Additionally, provide a description of the company’s quality assurances procedures. (Complete on form provided as Attachment 6.

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31. Other Required Forms, Attachment 7: Complete and submit these forms with Bid proposal:

a. Non-Collusion Affidavit

b. False Pretense Affidavit

c. Affidavit of Non-Conviction

d. Certification of Non-Suppression

32. Diversity and Inclusion

The successful Contractor is expected to comply with the Town's Diversity and Inclusion

Statement (Exhibit A).

BALANCE OF PAGE INTENTIONALLY LEFT BLANK

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Attachment 1: Acknowledgement of Addendum

THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF THE FOLLOWING ADDENDUM.

Number Date Initials

Sign for Identification Printed Name

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Attachment 2a: Bid Authorization

By signing this proposal form, such action certifies that the Firm has personal knowledge of the following:

1. That said Firm has examined this ITB and specifications, carefully prepared the proposal form, and has checked the same in detail before submitting said proposal; and that said Firm, or the agents, officers, or employees thereof, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competition in connection with this proposal.

2. That all of said work will be performed at the Firm's own proper cost and expense.

The Firm will furnish all necessary materials, labor, tools, machinery, apparatus, and other means of construction in the manner provided in the applicable specifications, and at the time stated in the contract.

3. The undersigned, being a reputable company hereby submits in good faith and in full accordance with all specifications, attached or integral, their Proposal:

Authorized Signature:

Printed Name and Title of Signatory:

Date:

SEAL: (If a Corporation)

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Attachment 2b: Bid Proposal Form

Work Description (Item, Unit Measure)

Estimated

Labor Per

Occurrence

Occurrences

Per Year

Total Annual

Service Fee

Mowing & Trimming of all turf areas, including cleanup after maintenance of all sidewalks, drives, etc. (hrs. of labor per occurrence)

26 minimum

Edging of all sidewalks and curbs (hrs. of labor, per occurrence) 26 minimum

Flower bed chemical & manual weeding & deadheading (hrs. of labor per occurrence, based on a

May 10th installation date)

22 minimum

Landscape planting bed & tree base weed removal by chemical & manual means (hrs. of labor per occurrence)

4 minimum

Fall cleanup, includes summer annual flower removal. (hrs. of labor per occurrence) 3 minimum

Shrub shaping (hrs. of labor per occurrence). 3 minimum

Annual mulching 1 minimum

Total (total hours in first column & total annual fee, without sales tax, in third column)

Labor Estimates for Bid Alternate 1 (East West highway)

Work Description (Item, Unit Measure)

Estimated

Labor Per

Occurrence

Occurrences

Per Year

Total Annual

Service Fee

Mowing & Trimming of all turf areas, including cleanup after maintenance (hrs. of labor per occurrence)

26 minimum

Edging of all medians (hrs. of labor, per occurrence) 26 minimum

Tree base weed removal by chemical & manual means (hrs. of labor per occurrence)

4 minimum

Annual mulching 1 minimum

Total (total hours in first column & total annual fee, without sales tax, in third column)

Note: The cost of maintenance of vehicles as well as pedestrian traffic will not be measured or paid separately but will be considered included in the total contract unit price.

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Attachment 3: List of Subcontractors

Company Name Expertise Role on Project

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Attachment 4: References

Reference 1

Name of Project:

Address of Project:

Client:

Contact Name for Reference:

Contact Telephone Number:

Contact Email Address:

Project Cost: $

Project Start Date: Project Completion Date:

Description of work performed:

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Reference 2

Contact Name for Reference:

Contact Telephone Number:

Contact Email Address:

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Reference 3

Contact Name for Reference:

Contact Telephone Number:

Contact Email Address:

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Attachment 5: Bidder Qualifications

Company Name:

Address of Main Office:

Contact Name: Phone:

Email Address:

Year Company founded: Years Principal in Lawn maintenance Industry:

Are you licensed to do business in the State of Maryland?

Have the company operated under another business name?

If yes, list previous name(s):

Have you ever defaulted on a project? If so, please explain:

Do you have all applicable licenses? If yes, please list them and attach a copy of their current certificate and label:

Expiration Date

Expiration Date

Is your company currently involved in any active litigation? (Yes) (No)

Is your company currently involved in any mergers or acquisitions? (Yes) (No)

*If you answered Yes to either of the two questions directly above, please attach documentation to your Bid describing further.

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Attachment 6: Covid-19 Protocol

Describe your company’s COVID Protocol (or attach Company’s written COVID Policy) and quality assurances protocols:

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Attachment 7: Other Required Forms

a. Non-Collusion Affidavit,

b. False Pretense Affidavit,

c. Affidavit of Non-Conviction,

d. Certification of Non-Suspension.

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Attachment 7a: Non-Collusion Affidavit

I, , being duly sworn on oath, deposes and says:

That he/she is the (Town, Partner, Title if on behalf of a Corporation) of , (Name of Business, Corporation or Partnership) the party submitting the foregoing Bid; that (he has not) (no officer of the said Corporation has) (no partner of the said Partnership has) nor has any person, firm or corporation acting on (his/her) (its) (their) behalf; agreed, conspired, connived or colluded to produce a deceptive show of competition in the compilation of the Bid being submitted herewith; and that {he/she) (the said Corporation) (the said Partnership) has not in any manner, directly or indirectly, entered into any agreement, participated in any collusion to fix the Bid Price of the Bidder herein or any competitor, or otherwise taken any action in restraint of free competitive bidding in connection with the contract for which the within Bid is submitted;

that in making this Affidavit, the affiant represents that he/she has personal knowledge of the matters and facts herein stated. The Affiant hereby declares and affirms under the penalties of perjury that the foregoing is true to the best of his/her knowledge and information.

To be signed by Bidder, if the Bidder is an Individual; or by a Partner, if the Bidder is a

Partnership; or by a duly authorized Officer, if the Bidder is a Corporation.

(Signature) (Date)

(Seal if Corporation)

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Attachment 7b: False Pretenses Affidavit

I , the undersigned (Office Held) of , being first duly sworn on oath, (Name of Business Entity) affirms and says this day of , 2020, that I hold the aforementioned office in

(Name of Business Entity)

I FURTHER DECLARE AND AFFIRM, under the penalties of perjury, that neither I nor, to the best of my knowledge, information and belief, the above Business Entity nor any officer, director, partner, member or associate thereof; nor any of its employees directly involved in obtaining contracts with the Town, has been convicted of false pretenses, attempted false pretenses or conspiracy to commit false pretenses under the laws of any state or federal government, based upon acts committed after July 1, 1981.

To be signed by Bidder, if the Bidder is an Individual; or by a Partner, if the Bidder is a

Partnership; or by a duly authorized Officer, if the Bidder is a Corporation.

(Signature) (Date)

(Seal)

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Attachment 7c: Affidavit of Non-Conviction

I hereby affirm that:

(1) I am the (Title) and duly authorized representative of (Name of Business Entity) whose address is and that I possess the legal authority to make this affidavit on behalf of myself and the firm for which I am acting.

(2) Except as described in Paragraph (6) below, neither I nor the above firm nor, to the best of my knowledge, any of its officers, directors, or partners or any of its employees directly involved in obtaining contracts with the State, or any county, bi-county or multi-county agency or subdivision of the State have been convicted, or in an official investigation or other proceeding admitted in writing or under oath, acts or omissions which constitute bribery, attempted bribery or conspiracy to bribe under the provisions of Criminal Law Article of the Annotated Code of Maryland or under the laws of any state or the federal government (conduct prior to July 1, 1977 is not required to be reported); and

(3) Except as described in Paragraph (6) below, neither I nor the above firm nor, to employees directly involved in obtaining contracts with the State, or any county, bi-county or multi-county agency or subdivision of the State have been convicted under a

State of federal law or statute of any offense enumerated in §16-203 of the State Finance and Procurement Article; and

(4) Except as described in Paragraph (6) below, neither I nor the above firm nor, to employees directly involved in obtaining contracts with the State, or any county, bi-county or multi-county agency or subdivision of the State have been found civilly liable under a State or federal antitrust statute as provided in §16-203 of the State Finance and

Procurement Article.

(5) Except as described in Paragraph (6) below, neither I nor the above firm nor, to employees who will provide, directly or indirectly, supplies, services, architectural services, construction related services, leases of real property, or construction have debarred or suspended under this subtitle

(6) State "none" or, as appropriate, list any conviction, plea or admission described in Paragraphs 2 through 5 above, with the date, court, official or administrative body, the individuals involved and their position with the firm, and the sentence or disposition, if any.

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I acknowledge that this affidavit is to be furnished, where appropriate, to the Town of

RIVERDALE PARK, under Section 16-311 of the State of Maryland Finance and Procurement

Article of the Annotated Code of Maryland. I acknowledge that, if the representations set forth in this affidavit are not true and correct, the Town of RIVERDALE PARK may terminate any contract awarded and take any other appropriate actions. I further acknowledge that I am executing this affidavit in compliance with Section 16-309 of the State Finance and Procurement

Article of the Annotated Code of Maryland which ordains that any person convicted of bribery

(upon acts committed after July 1, 1977) in furtherance of obtaining a contract from the State or any subdivision of the State of Maryland shall be disqualified from entering into a contract with the Town.

I do solemnly declare and affirm under the penalties of perjury that the contents of the affidavit are true and correct.

Signature Date

Printed Name

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Attachment 7d: Certificate of Non-Suspension

I, , do hereby certify that has not been suspended or (Name of Bidder) barred from participation in contract activities with any government.

Signature:

Title:

Date:

Exhibit A: Town of Riverdale Park - Diversity, Equity, and Inclusion Statement

Town of Riverdale Park strives to be a model of diversity and inclusion. The Town’s Mayor and Council, residents, businesses, and staff reflect the many faces, cultures, and walks of life that proudly make up our world. We respect, value, and celebrate the unique attributes, characteristics, and perspectives that make each person who they are. We also believe that bringing diverse individuals together throughout our Town allows us to collectively and more effectively address the issues that face our community. It is the Town of Riverdale Park’s aim to be guided by these core values:

Diversity: the quality of being different or unique at the individual or group level. This includes age; ethnicity; gender; gender identity; language differences; nationality; parental status;

physical, mental, and developmental abilities; race; religion; sexual orientation; skin color;

socio-economic status; work and behavioral styles; the perspectives of each individual shaped by their background, experiences, and culture— and more. Even when people appear the same on the outside, they are different!

Equity: a focus on fair treatment for all considering; a person’s unique circumstances and adjusting to ensure that opportunities and outcomes are not predicted by identity. Equity aims to level the playing field and create equal outcomes.

Inclusion: a strategy to leverage diversity. Diversity always exists in social systems.

Inclusion, on the other hand, must be created. In order to leverage diversity, an environment must be created where people feel supported, listened to, and able to do their personal best.

The Town of Riverdale Park is a diverse and inclusive community and is committed to leveraging our diversity as we continually create a community where the inherit worth and dignity of each person is recognized and celebrated.

Adopted: October 1, 2018

33. Site Maps

Site ID: 1 Acre: 0.007 Located near 2301 Taylor St

Site ID: 3 Acre: 0.238 Located near 6002 Riverside Dr

Site ID: 4 Acre: 0.014 Located near 6006 Riverside Dr

Site ID: 5 Acre: 0.107 Located near 5621 47th Avenue

Site ID: 6 Acre: 0.245 Located near 5709 47th Ave

Site ID: 7 Acre: 0.336 Located near 6001 Lafayette Ave

Site ID: 8 Acre: 0.114 Located near 4700 Oliver St

Site ID: 10 Acre: 0.323 Located near 5813 Harison Ave

Site ID: 12 Acre: 0.097 Located near 4501 Oliver St

Site ID: 13 Acre: 0.637 Located near 6207 Beale Cir

Site ID: 16 Acre: 0.31 Located near 6302 47th Ave

Site ID: 19 Acre: 0.059 Located near 6409 Rhode Island Ave

Site ID: 20 Acre: 0.485 Located near 6403 Lafayette Ave

Site ID: 21 Acre: 1.43 Located near 4705 Tuckerman St

Site ID: 22 Acre: 0.461 Located near 5600 Rivertech Ct

Site ID: 24 Acre: 0.063 Located near 6504 Kenilworth Ave

Site ID: 25 Acre: 0.072 Located near 6211 54th Avenue

Site ID: 26 Acre: 0.122 Located near 6201 54th Pl

Site ID: 29 Acre: 0.121 Located near 5505 54th Avenue

Site ID: 32 Acre: 0.35 Located near 5400 Patterson St

Site ID: 33 Acre: 0.119 Located near 6113 54th Ave

Site ID: 40 Acre: 0.148 Located near 6301 51st Ave

Site ID: 41 Acre: 0.074 Located near 5008 Rittenhouse St

Site ID: 44 Acre: 0.254 Located near 6401 51st Ave

Site ID: 45 Acre: 0.05 Located near 6300 49th Ave

Site ID: 48 Acre: 0.075 Located near 4801 Rittenhouse St

Site ID: 49 Acre: 0.112 Located near 6205 Natoli Pl

Site ID: 50 Acre: 0.153 Located near 4705 Queensbury Rd

Site ID: 51 Acre: 0.478 Located near 5002 Queensbury Rd

Site ID: 52 Acre: 0.147 Located near 5008 Queensbury Rd

Site ID: 55 Acre: 0.068 Located near 4701 Sheridan St

Site ID: 14…