ITB _ Decatur Cell 6 Geosynthetics.pdf

INVITATION TO BID

MSW CELL 6 GEOSYNTHETIC LINER SUPPLY

DECATUR COUNTY SOLID WASTE FACILITY

May 26, 2026

On behalf of the Decatur County Board of Commissioners (Owner), Innovative Engineering Strategies, LLC (Engineer) requests written proposals from geosynthetic material suppliers to provide construction materials for MSW Cell 6 at the Decatur County Solid Waste Facility.

INVITATION TO SUBMIT BIDS

Sealed bids (proposals) will be received by the Owner, Decatur County, GA, in the Decatur County Administrative Offices (Address: P.O. Box 726; 203 W. Broughton St., Bainbridge, Georgia 39817; Phone: (229)-465-3188, until 3:00 p.m., local prevailing time on June 30, 2026, and then at said office be publicly opened and read aloud for the MSW Cell 6 Geosynthetics Material Supply.

No Bidder may withdraw their Bid within 60 days after the date of Bid opening.

The Owner reserves the right to reject any and all Bids and any part of a Bid and to waive formalities and technicalities in the bidding procedure.

Due to the nature of this project, only Bids from Bidders with demonstrated past experience with similar projects will be accepted. The required supplier experience is identified within the accompanying project Technical Specifications.

INTERPRETATION

All questions about the meaning or intent of the Contract Documents shall be submitted in writing to:

Innovative Engineering Strategies, LLC PO Box 314 Bolingbroke, Georgia 31004 Attn: Michael W. Biers, P.E.

Email: mbiers@ie-strategies.com

Replies will be issued by Addenda, electronically mailed or otherwise delivered to all parties recorded by the Engineer. Questions received less than five (5) days prior to the date for opening of Bids will not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

mailto:mbiers@ie-strategies.com

SUBMISSION OF PROPOSALS

Proposals sent by mail should be registered mail or express courier. The sealed Proposal, marked as indicated above, should be enclosed in an additional sealed envelope similarly marked and addressed to:

Decatur County Administrative Offices 203 West Broughton St.

Bainbridge, Georgia 39817 Attn.: Mr. Randy Williams

Proposals sent by mail or courier, and arriving after the time for opening of Bids shall not be considered as valid Bids. In such instances, the Bidder shall have no claim against the Owner.

The following information shall be submitted with each bid:

1. An itemized cost estimate for each material that can be supplied.

2. Manufacturer qualifications.

3. Example material warranty.

4. A delivery schedule.

Failure to submit all of the above information with the Proposal may be just cause for rejection of the Proposal by the Owner in the Owner’s sole discretion.

SCOPE OF SUPPLY

The scope of supply consists of furnishing construction materials for the construction of MSW Cell 6 at the Decatur County Solid Waste Facility. Geosynthetic materials supplied for this project shall meet the requirements listed in the project Technical Specifications, CQA Manual and the Project Drawings (attached).

Suppliers may submit pricing for one, multiple, or all material line items. The Owner reserves the right to award one contract for all materials, multiple contracts by material group, or individual line-item awards. Suppliers offering package discounts shall also provide standalone unit pricing for each material. Package discounts will be evaluated only if all discounted materials are awarded to that supplier.

Quantities are estimated for bidding purposes. Supplier shall provide unit prices that remain valid for reasonable quantity increases or decreases up to 10% without change in unit price. The Owner reserves the right to purchase additional quantities at the bid unit prices for a period of 60 days after initial delivery, subject to documented freight adjustments if additional shipments are required.

GEOSYNTHETICS MATERIAL BID FORM

MSW CELL 6 GEOSYNTHETIC LINER SUPPLY

DECATUR COUNTY SOLID WASTE FACILITY

Material Estimated Quantity

Units Material Unit

Price Freight

Price Sales Tax Extended Price

Roll width

Anticipated Lead Time

60-mil Textured HDPE - Black

781,000 SF

5mm Black HDPE Welding Rod

54 Spool

Drainage Geocomposite

769,000 SF

GT-S Geotextile

151,500 SF

GT-C Geotextile

88,000 SF

12-mil Geosynthetic Rain Cover

669,500 SF

20-mil Geosynthetic Rain Cover

51,000 SF

PROJECT DOCUMENTS & SPECIFICATIONS

Technical Specifications Attached

Section

Specification

02240 Geotextiles 02712 Drainage Geocomposite 02775 HDPE Geomembrane 02782 Geosynthetic Rain Cover

Construction Quality Assurance Manual Attached

Contract Drawings Separate

DELIVERY, INSPECTION AND ACCEPTANCE

Materials are being purchased by the Owner for installation by others. The supplier shall coordinate delivery with the Owner, Engineer, and installation Contractor, to be identified at a later date. The supplier is responsible for furnishing materials that conform to the project specifications and for replacing nonconforming materials. The installation Contractor will be responsible for unloading, handling after receipt, storage after acceptance, deployment, seaming, installation testing, and damage caused by installation activities, except to the extent caused by defective or nonconforming materials.

PRICING AND PAYMENT TERM

Prices shall be firm through final delivery. Pricing shall include all manufacturing, packaging, labeling, loading, freight, fuel surcharges, delivery to the project site, material testing and any other costs necessary to deliver the materials to the Decatur County Solid Waste Facility. No additional freight, fuel, accessorial, minimum-order, or handling charges will be paid unless specifically identified in the proposal and accepted by the Owner in writing.

Payment will be made Net 45 days from the later of: delivery to the project site, receipt of a proper invoice, receipt of all required certifications and warranty documents, and Engineer confirmation that the delivered materials are acceptable for payment.

WARRANTY

Supplier shall provide the manufacturer’s standard written warranty for each material, naming the Owner as beneficiary. The warranty shall warrant that materials are free from manufacturing defects and conform to the project specifications. Warranty coverage shall not be voided solely because materials are installed by a qualified third-party Contractor, provided materials are handled and installed in general accordance with the project specifications and manufacturer’s written recommendations.

The proposal shall include the full written warranty and all exclusions, limitations, notice requirements, and remedies. Any warranty limitation inconsistent with the solicitation shall be identified as an exception.

PROJECT SCHEDULE

The Owner requests confirmation that the materials can be supplied to meet the project schedule. Anticipated manufacturing delays should be identified with each proposal.

Bidders shall certify that materials can be delivered based on the design project schedule.

Bids that cannot meet the required delivery date may be deemed nonresponsive unless otherwise accepted by the Owner in writing.

Preference may be given to the supplier who is able to meet the desired project schedule.

Invitation to Bid June 5, 2026 Supplier Questions Due June 29, 2026 Proposals Due July 7, 2026 Supplier Selection July 17, 2026 Material Delivery September 1, 2026

SALES TAX

The Owner is a sales tax-exempt entity; therefore, all prices should not include the costs for sales tax.

Commented [JF1]: In prior documents. I don’t believe GA allows tax exempt status on materials if a GC will still install them. Can you check?