ITB-DBPR-06-24.25.pdf

THE STATE OF FLORIDA

DEPARTMENT OF BUSINESS AND

PROFESSIONAL REGULATION

INVITATION TO BID

SECURITY SURVIELANCE SYSTEM

PROVISION AND INSTALLATION

ITB NO: ITB-DBPR-06-24/25

Ashley Strickland, Procurement Officer Agency Services

Florida Department of Business and Professional Regulation 2601 Blair Stone Road Tallahassee, FL 32399

Procurement@myfloridalicense.com Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Any protest concerning this agency decision or intended decision must be timely filed with the Department of Business and Professional Regulation, Agency Clerk. Protests may be filed by courier, hand delivery, or regular mail at: Department of Business and Professional Regulation, Office of the General Counsel, Attention: Agency Clerk, 2601 Blair Stone Road, Tallahassee, Florida 32399-0950. Protests may also be filed by email at procurement@myfloridalicense.com. It is the filing party's responsibility to meet all filing deadlines.

NOTICE PURSUANT TO SUBSECTION 287.057(25), F.S.

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the seventy-two (72) hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

mailto:Procurement@myfloridalicense.com

INVITATION TO BID

ITB-DBPR -06-24/25

SECURITY SURVEILLANCE SYSTEM

PROVISION AND INSTALLATION SPECIFICATIONS

ITB BIDDER ACKNOWLEDGEMENT FORM

Purpose: The intent of this Invitation to Bid is to award a contract to the responsible and responsible vendor who submits the lowest responsive bid for the design, construction, and installation of a complete Security Surveillance System at the Department’s Headquarters, located at 2601 Blair Stone Road, Tallahassee, FL 32399, the Blair Stone Capital Commerce Building, per the specifications contained herein. Only responsive and responsible vendors will be considered for award of this Invitation to Bid (ITB).

Responsive: To be responsive, a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of this ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in this ITB and which, for reasons of policy, must be complied with at risk of bid rejection for non-responsiveness.

Non-Responsive: Any submission that does not comply with this ITB, does not contain all the properly signed forms, supplements or deviates from the Bid requirements or has an incomplete Price Sheet may be considered nonresponsive at the discretion of the Procurement Officer.

Responsible Vendors: The Department shall only consider responsible vendors. Responsible vendors are those vendors who have the capability in all respects to fully perform the contract requirements and the integrity and reliability that will ensure good faith performance. The Department may also consider references and quality to determine the responsibility of the bid. The Department reserves the right to use any information, whether supplied through the Bidder’s submission or otherwise obtained, in determining responsibility.

Rejection of Bids: The Department reserves the right to reject any and all bids and to waive any minor irregularity in the submissions received in response to this ITB. The Department reserves the right to consider all information, whether submitted or otherwise, to determine responsiveness and responsibility and to reject bids accordingly.

Name of Bidder: _________________________________________________________________________

Contact Person Name: ____________________________________________________________________

Bidder’s Address: ________________________________________________________________________

City: ____________________ State: ____________________ Zip Code: ____________________________

Phone: __________________ Fax: ______________________ Email: ____________________________

Federal Employer Identification Number: ___________Contractor’s License Number: ___________________

The undersigned attests to the following: “The Bidder understands all of the terms, conditions, and specifications contained herein and agrees to abide by all of the terms, conditions, and specifications in their entirety, without exception.

Bidder’s Authorized Signature (Manual): ______________________________________________________

Bidder’s Authorized Signature Name (Typed) and Title: __________________________________________

CALENDAR OF EVENTS

ITB-DBPR--06-24/25

This table contains the Calendar of Events for this solicitation. The dates and times within the Calendar of Events are subject to change. It is the responsibility of the Vendor to check for any changes on the Vendor Information Portal. The official solicitation dates and time deadlines are reflected in the Calendar of Events.

SCHEDULE DUE DATE METHOD

Bid Advertised March 10, 2025 Posted on the Vendor Information Portal

(VIP)

MANDATORY Pre-Bid Conference and Site Visit

March 17, 2025 @ 10:00 AM ET See Pre-Bid Conference Clause

Deadline to submit Questions Must be received on or before March 21, 2025

@ 5:00 PM ET

See Deadline for Questions Clause

Anticipated date for Responses to Written Questions March 25, 2025 Posted on the Vendor Information Portal

SEALED BIDS DUE

(REMEMBER: The bid number should be clearly marked on envelope)

Bids must be received on or before:

April 1, 2025

@ 5:00 PM ET

Mailing Address:

Department of Business and Professional Regulation Attn: Agency Services 2601 Blair Stone Road Tallahassee, Florida 32399 Bids must be received by the Procurement Officer no later than the time and date herein.

Public Opening April 2, 2025

@ 10:00 AM ET

Public Opening Options for Attendance:

-In Person- 2601 Blair Stone Road Tallahassee, FL 32309

-Teleconference- Conference call phone number: 1.888.585.9008 Conference room number: 694-934-570

Anticipated Date to Post Notice of Intent to Award on VIP April 8, 2025 Posted on the Vendor Information Portal

Anticipated Contract Start Date Upon Execution https://vendor.myfloridamarketplace.com/

GENERAL CONDITIONS

ITB-DBPR-06-24/25

A Vendor submitting a bid shall be registered in the MyFloridaMarketPlace (MFMP) system and where required, the Florida Department of State, Division of Corporation’s Sunbiz system prior to the bid opening. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability Companies (LLC), Limited Partnerships (LP) including Limited Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name (DBA). A Bidder may not be considered for an award, if not registered in the MFMP and Sunbiz system. The Bidder’s registration address and federal employer identification (FEID) number should match the Bidder’s address and FEID number listed on the Bidder Acknowledgment Form.

Bids from Bidders shall include all necessary costs to complete the project, including but not limited to equipment, labor, travel, and licenses. The bidder is required to supply all specified documentation when submitting a bid for this project.

Please note:

• The terms “Contract,” “Agreement” and “Purchase Order” are used interchangeably in the document.

• The terms “Commodities” and “Goods” are used interchangeably in the document.

• The terms “Vendor”, “Bidder”, “Contractor”, and “Respondent” are used interchangeably in the document.

• The term “Security Surveillance System” means the specifications and services within the Contract.

• The term “Project” may be used interchangeably with “Security Surveillance System”.

TERMS AND CONDITIONS

PUR1000 and PUR1001 are hereby incorporated by reference. PUR1000 and PUR1001 can be found at the Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchas ing_pur_forms

The following terms and conditions take precedence over the PUR1000 and PUR1001 forms where applicable.

The Department objects to and shall not consider any additional terms or conditions submitted by a Bidder, including any appearing in documents attached to, or made a part of, a vendor’s bid. In signing and submitting its bid, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid, shall be grounds for rejecting a bid.

The terms and conditions of Purchase Order Terms and Conditions (Attachment C) and Department Information Technology Resourced and Data Access Security (Attachment D), are hereby incorporated into this solicitation and any contract resulting from this solicitation.

PROCUREMENT OFFICER

In accordance with the PUR1001, section 21, (Limitation on Vendor Contact with Agency During Solicitation Period), the Procurement Officer is the sole point of contact for this ITB except for the exclusive purpose of facilitating site visits. Violation of this restriction may be grounds for rejecting a bid.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

The contact information for the Procurement Officer is:

Ashley Strickland Procurement@myfloridalicense.com

All emails to the Procurement Officer should contain the ITB number in the Subject line of the Email.

ESTIMATED BUDGET

The Department has an estimated budget of $160,000.00 and the total bid price may not exceed the estimated budget.

TERM

The contract will be effective from the date of the issuance of purchase order. The Department anticipates that the contract will conclude on June 30, 2025.

If circumstances constituting a force majeure have occurred, or if anything occurs beyond the Contractor’s control, the Contractor shall submit an extension request in writing. The Project Manager and Contract Manager will review the extension request and approve/ deny.

SUBCONTRACTS

Subcontracting IS permitted pursuant to the Terms and Conditions of the Purchase Order. The List of Subcontractors (Attachment E) shall be included with bid submission.

MANDATORY PRE-BID CONFERENCE AND SITE VISIT

A mandatory pre-bid conference and site visit will be held at the Blair Stone Capital Commerce Center, located at 2601 Blair Stone Road Tallahassee Florida 32399 on the date and time specified in the Calendar of Events.

The purpose of this conference will be to clarify the contents of this solicitation to prevent misunderstanding of the Department’s terms, conditions, and specifications and to provide a walkthrough at the Department’s headquarters so that interested vendors can better understand the scope of the project.

Vendors must attend this pre-bid conference and site visit meeting as a requirement of bid responsiveness. Failure to attend the entire conference meeting, from the time it is called to order to the time it is adjourned, shall disqualify a potential respondent. General questions related to the specifications and services for this project will be answered. Any material changes to the bid terms, conditions, plans or specifications must be stated in writing. All questions regarding this procurement must be submitted to the procurement officer in accordance with the Deadline for Questions clause herein on or before the date within the Calendar of Events.

VERBAL COMMUNICATIONS

The Department will only be bound by written communications from the Department’s Procurement Officer that have been posted on the Vendor Information Portal. Verbal instructions and answers will not be binding upon the Department.

DEADLINE FOR QUESTIONS

Any questions from Bidders that require an official DBPR answer concerning this solicitation shall be submitted in writing to the Procurement Officer. Questions must be received no later than the date and time specified in mailto:Procurement@myfloridalicense.com the Calendar of Events. Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the bidder to confirm receipt of questions if needed.

If questions are received, an addendum will be issued and shall be posted on the Vendor Information Portal (https://vendor.myfloridamarketplace.com).

LIMITATION ON BIDDER CONTACT DURING SOLICITATION PERIOD

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the Department posting the notice of intent to award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

ADDENDUMS

If the Department finds it necessary to supplement, modify or interpret any portion of the specifications or documents or answer any Bidder questions during the ITB period an addendum shall be posted on the Vendor Information Portal. Each Bidder is responsible for monitoring the Vendor Information Portal website (https://vendor.myfloridamarketplace.com) for new or changing information relative to this procurement.

The Department bears no responsibility for any delays, or resulting impacts, associated with a Bidder’s failure to obtain the information made available through the Vendor Information Portal.

BIDDER ACKNOWLEDGMENT

In order for this bid to be valid, the bid must be completed in its entirety, signed by the Bidder and returned, as part of the bid or the bid will be rejected. By affixing your signature to the ITB Bidder Acknowledgement Form (Page 2) the Bidder hereby states that the Bidder has read all bid specifications and conditions and agrees to all terms, conditions, provisions, specifications, and is currently licensed to do business within the State of Florida, if required by State or Federal Law, for the services or commodities the Bidder will provide the Department under these bid specifications without exception.

REFERENCES

Each prospective Bidder shall provide a minimum of three (3) references for similar projects completed. Current contact names and phone numbers shall be included with the bid package. See the attached References Form (Attachment B) for more detail.

EQUAL BIDS

Preference shall be given to businesses with drug-free workplace programs. If two (2) or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Contractors must complete the Identical Tie Bid / Drug Free Workplace Form (Attachment F) provided and return it with their bid. In the event multiple awards are not contemplated in the ITB, and the Department receives equal Bids eligible for award, the Department will comply with the following, as applicable: sections 287.057(11), 287.082, 287.087, 287.092, 295.187(4)(a), and 295.187(4)(b), F.S. In order to clarify the Bidders’ status with regard to the applicable statutory preference requirements, the Department may request information from Bidders with equal eligible Bids. A Bidder will not be permitted to amend or supplement its Bid in response to such request for clarification.

SUPPORTING/SUPPLEMENTAL INFORMATION

If applicable the Department requires that bidders submit all required technical, specification, and other supporting information with their bid, so that a detailed analysis and determination can be made, by the Contract Manager that the product/service offered meets this ITB’s specifications and that other requirements of this ITB have been met. However, provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the Department reserves the right to request supplemental information from the bidder after the bids have been opened to ensure that the products/services offered completely meet this ITB’s requirements.

The requirement for such supplemental information will be at the reasonable discretion of the Department and may include the requirement that a bidder provides a sample product(s) so that the Department can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the Department, will cause the Department to consider the Contractor non-responsive and reject the Contractor’s bid.

CONFIDENTIALITY/PUBLIC RECORDS LAW

Article 1, section 24, Florida Constitution, guarantees every person access to all public records, and section 119.011, F.S., provides a broad definition of “public record.” As such, the entirety of the bids are public records and are subject to disclosure unless exempt from disclosure by law. If the Respondent considers any portion of its bid to be Confidential Information, the Respondent is to mark the document as “confidential” and simultaneously provide the Department with a separate, redacted copy of its bid. For each portion redacted, the Respondent is to briefly describe in writing the grounds for claiming exemption, including the specific statutory citation for such exemption. On the cover of the redacted copy, the Respondent is to provide its name and the Department’s solicitation name and number and clearly title it, “Redacted Copy.” Only portions of material that the Respondent claims are Confidential Information are to be redacted.

In accordance with section 119.071(1)(b), F.S., bids are exempt from production in response to public records requests until such time as the Department provides notice of an intended decision or until 30 days after opening the bids, whichever is earlier. After that time, the Department will provide the redacted copy, if any, in response to a public records request. If the Respondent fails to mark a record it claims contains Confidential Information as “confidential,” or fails to submit a redacted copy in accordance with this section of a record it claims contains Confidential Information, the Department shall have no liability for release of such record. The foregoing will apply to every instance in which the Respondent fails to both mark a record “confidential” and redact it in accordance with this section, regardless of whether the Respondent may have properly marked and redacted the same or similar Confidential Information in another instance or record submitted to the Department.

In the event of a request for public records pursuant to Chapter 119, F.S., the Florida Constitution, or other authority, to which documents that are marked as “confidential” are responsive, the Department will provide the redacted copy to the requestor. If the Respondent has marked a record as “confidential” but failed to provide a redacted copy to the Department, the Department may notify the Respondent of the request and the Respondent may have up to ten (10) Business Days from the date of the notice to provide a Respondent-redacted copy, or else the Department may release the unredacted record to the requestor without liability. If a requestor asserts a right to the redacted Confidential Information, the Department will notify the Respondent such an assertion has been made. The notice will provide that if the Respondent seeks to protect the Respondent-redacted Confidential Information from release it must, within thirty (30) days after the date of the notice and at its own expense, file a cause of action seeking a declaratory judgment that the information in question is exempt from section 119.07(1), F.S., or other applicable law and an order prohibiting the Department from publicly disclosing the information.

The Respondent shall provide written notice to the Department of any cause of action filed. If the Respondent fails to file a cause of action within thirty (30) days the Department may release the unredacted copy of the record to the requestor without liability.

If the Department becomes subject to a demand for discovery or disclosure of documents that are marked as “confidential” in a legal proceeding, (whether by oral questions, interrogatories, requests for information or documents, subpoena, or similar process), unless otherwise prohibited by law, the Department will give the Respondent notice of the demand or request prior to disclosing any Confidential Information to allow the Respondent to seek a protective order or other appropriate relief at the Respondent’s sole discretion and expense. If the Respondent fails to take appropriate and timely action to protect the materials it has designated as Confidential Information or fails to provide a redacted copy that may be disclosed, the Department will provide the unredacted materials to the requester.

By submitting a bid, the Respondent agrees to protect, defend, and indemnify the Department for all claims, costs, fines, settlement fees, and attorneys’ fees, at both the trial and appellate levels, arising from or relating to the Respondent’s determination its records contain Confidential Information. In the event of a third-party claim brought against the Department for failure to release the Respondent’s redacted Confidential Information, the Respondent shall assume, at its sole expense, the defense or settlement of such claim, including attorney’s fees and costs at both the trial and appellate levels. If the Respondent fails to continuously undertake the defense or settlement of such claim or if the Respondent and the Department mutually agree that the Department is best suited to undertake the defense or settlement, the Department will have the right, but not the obligation, to undertake the defense or settlement of such claim, at its discretion. The Respondent shall be bound by any defense or settlement the Department may make as to such claim, and the Respondent agrees to reimburse the Department for the expense, including reasonable attorney’s fees and costs at both the trial and appellate levels associated with any defense or settlement that the Department may undertake to defend Respondent’s Confidential Information. The Department will also be entitled to join the Respondent in any third-party claim for the purpose of enforcing any right of indemnity under this section.

If at any point the Department is reasonably advised by its counsel that disclosure of the Confidential Information is required by law, including but not limited to Florida’s public records laws, the Department may disclose such Confidential Information without liability hereunder

BID SUMBISSION INSTRUCTIONS

Interested Vendors shall submit their bid by the date and time provided in the Calendar of Events.

Bids may be sent by U.S. mail, courier, overnight or hand delivered to the location indicated in the Timeline.

Electronic (email/fax) submission of bids will not be accepted for the ITB.

Interested Vendors shall only submit one bid each as it relates to the mandatory response checklist, on page 37.

Interested Vendors shall submit their bid in a SEALED ENVELOPE addressed to:

Department of Business and Professional Regulation Attn: Agency Services 2601 Blair Stone Road Tallahassee, Florida 32399

The envelope shall be plainly marked on the outside with: BID NUMBER, DATE AND TIME OF THE BID

OPENING.

The DEPARTMENT is not responsible for the opening of any envelopes that are not properly marked.

Please note: The Department’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Department will not be available to accept those deliveries. The DEPARTMENT does not accept electronic Bids. The DEPARTMENT is not responsible for late submissions due to complications related to selected delivery services technical difficulties. BIDS

RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL BE REJECTED.

PUBLIC OPENING AND ADA ACCOMODATION

The public opening of this bid will be conducted at the date, time and method specified on the Calendar of Events.

Any person with a qualified disability shall not be denied equal access and effective communication regarding any bid/proposal documents or the attendance at any related meeting or bid/proposal opening. If accommodations are needed because of a disability, please contact the Purchasing Section at Procurement@MyFloridaLicense.com at least three (3) business days prior to the opening.

BASIS OF AWARD/INSPECTION

The Department intends to award the contract to the responsive, responsible bidder who submits the lowest responsive Total Bid Price on Attachment A. If deemed necessary, an interview with the bidder by the Department may be required before the contract is executed.

The Department reserves the right to inspect the bidder’s materials and background record prior to making an award of the Contract. If the Contract Manager determines the lowest priced bidder is not a responsible or responsive vendor, the Department reserves the right to reject the bidder and evaluate the next lowest bidder

DEPARTMENT’S RIGHT TO REJECT BIDS

The Department may reject any Bid not submitted in the manner specified by this solicitation. Bids that do not meet all requirements, specifications, terms, and conditions of the solicitation or fail to provide all required information, documents, or materials may be rejected as non-responsive.

Bidders whose Bids, contract performance, or current status do not reflect the capability, integrity, or reliability to fully and in good faith perform the requirements of the Contract may be rejected as non-responsible. In making such determinations, the Department may also consult, but is not limited to, court filings and reports available from local, state, or federal agencies. Filing for bankruptcy or insolvency, conviction of any corporate officer of a crime involving fraud, dishonesty, unfair or deceptive trade practices, bid or price fixing or any other offense related to public procurement, or having a contract with any state or governmental entity terminated for breach or for failure to perform, within the past 10 years, may also be grounds for finding a Bidder non-responsive.

The Department reserves the right to determine which bids meet the requirements of this solicitation and which Bidders are responsive and responsible.

In this solicitation, the words “should” or “may” indicate desirable attributes or conditions but are permissive in nature. Where language indicates that the attribute or condition is mandatory, the Department still reserves the right to waive any minor irregularity if the Department determines that it is in the best interest of the State to do so.

A deviation from a requirement or condition is material if, in the Department’s discretion, it provides a substantial advantage to one Bidder over another or has a potentially significant effect on the quality of the bid or on the cost to the State.

mailto:Procurement@MyFloridaLicense.com

NOTICE OF AGENCY DECISION

The Department will post its Agency Decision, such as a Notice of Intent to Award or Decision to Reject All Bids, electronically on the Vendor Information Portal. The Agency Decision may be viewed at https://vendor.myfloridamarketplace.com, and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

The awarded bidder is instructed not to proceed with work until a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice is given to the Contractor by the Department. A company or person who proceeds prior to receiving a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice from the Department does so without a contract and at their own risk.

Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from

s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier.

SCOPE CHANGES AFTER CONTRACT EXECUTION

The Department shall provide written notice to the successful bidder thirty (30) days in advance of any Department required changes to the technical specifications and/or scope of service that affect the successful bidder’s ability to provide the service as specified herein. Any changes that are other than purely administrative changes will require a change order.

DBPR CONTRACT MANAGER

The DBPR Contract Manager shall perform the following on behalf of DBPR:

• Review, verify, and approve receipt of services/deliverables from the Contractor;

• Submit requests for change orders/amendments/renewals, if applicable;

• Review, verify, and approve invoices from the Contractor; and, if applicable, complete the Certificate of Contract Completion form; and

• Maintain an official record of all correspondence between the Department and the Contractor and forward the original correspondence to the Procurement Officer for the official file.

DELIVERABLES

The following services or service tasks are identified as deliverables for the purposes of the subsequent Contract:

a. Performance of all services set forth in the Scope of Work.

b. Submission of all invoicing, supporting documentation, Corrective Action Plans and reports.

FINANCIAL CONSEQUENCES

If the Contractor fails to complete the work or the conditions of the Purchase Order and/or Change Orders by the completion date, the Department shall have the right to assess financial consequences from any amount due and payable to the Contractor. Financial consequences shall be assessed in the amount of $200.00 per calendar day of delay. Exceptions to this provision may be made if a delay is attributable to circumstances that are clearly http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0119/Sections/0119.07.html beyond the control of the Contractor. The burden of proof of unavoidable delay shall rest with the Contractor and shall be supplied in a written form and submitted to the Contract Manager.

GUARANTEE

If products or services do not comply with the specifications contained herein, the Contractor shall replace the products or services, or the purchase price shall be refunded. The refund or the delivery of the replacement products or services shall be made within thirty (30) days following the Contract Manager’s notification to the Contractor that the original products or services were non-compliant. Costs of returning the original products or services will be the sole responsibility of the Contractor.

AUTHORIZED COMPENSATION

It is understood and agreed that all compensation under this ITB is specifically limited to the Contractor’s bid price accepted by the Department, and to the specific procedure for payment established in this ITB and the Purchase Order executed pursuant to it. The Department is not liable for any costs, fees, expenses or any other compensation whatsoever incurred or charged by the Contractor, other than the bid price paid for the work specifically described in the Scope of Work, which work is actually accomplished and invoiced by the Contractor subsequent to the Department’s notice to proceed (or other notice to begin work). The Department is not liable for any costs incurred or charged by the Contractor in anticipation of responding to, or performing work described in, this ITB including, but not limited to, equipment or personnel procured by the Contractor in anticipation of such work, or costs associated with travel. The Department is not responsible to the Contractor for any loss or damages resulting from circumstances unforeseen at the time of publication of this ITB including, but not limited to, those resulting from a “force majeure”.

ADDITIONAL LEGAL REQUIREMENT

All corporations seeking to do business with the State shall, at the time of submitting a bid, be on file with the Department of State in accordance with provisions of Chapter 607, F.S.; similarly, partnerships seeking to do business with the State shall, at the time of submitting such bid, have complied with the applicable provisions of Chapter 620, F.S. For further information on required filing and forms, please go to the following sites:

http://sunbiz.org or http://dos.myflorida.com.

USE OF CONTRACT BY OTHER STATE AGENCIES AND ELIGIBLE USERS

As provided in Chapter 60A-1.045, Florida Administrative Code (F.A.C.), and Section 287.042(16), F.S., other State of Florida agencies may purchase from the resulting contract of this ITB, provided that the Department of Management Services has determined the contract’s use is cost effective and in the best interest of the State, and with the Contractor’s consent.

Other State of Florida governmental entities and eligible users may also request of the Contractor to be able to use this contract. If the Contractor agrees to other entities to utilize this ITB contract, such agencies shall coordinate their use of this contract with the Department of Business and Professional Regulation in order to reduce scheduling conflicts.

CONDITIONS AND SPECIFICATIONS

The bidder is required to examine carefully the conditions and specifications of this bid and to be thoroughly informed regarding any and all requirements of the conditions and specifications.

http://www.sunbiz.org/ http://dos.myflorida.com/

SCOPE OF WORK

SECURITY SURVEILLANCE SYSTEM

PROVISION AND INSTALLATION SPECIFICATIONS

Project Specifications

The Contractor shall deliver, and install a Security Surveillance System in accordance with the Contract at the Department’s headquarters, located at 2601 Blair Stone Road, Tallahassee, FL 32399, otherwise referred to as the Blair Stone Capital Commerce Building. The Department occupies approximately 209,000 square feet at the Blair Stone Capital Commerce Building.

The Department is currently utilizing a DSX Access Control System (model # DSX-1040PDP) and has 14 one-way cameras (model# IPC3614SR3-DPF28M), 99 access readers and 12 control panels throughout the Blair Stone Capital Commerce Building. As provided below, the Contractor shall preserve this equipment and integrate it into the Contractor’s solution to create one unified Security Surveillance System.

The Contractor shall supply and install the Security Surveillance System, the control panels, a power supply panel, the cameras, the access readers, and exit sensors. The system and equipment must be sufficient to observe employee and customer activity, eliminate most “blind spots”, in order maintain the safety of the Department’s space within the Blair Stone Capital Commerce Building.

In addition to the foregoing, the Contractor shall provide the following for the Security Surveillance System:

1. The Contractor shall supply and install 12 one-way direction cameras and one 360-degree dome camera inside of the Blair Stone Capital Commerce Building.

2. All cameras supplied and installed by the Contractor shall be at least 1080P resolution IP power over ethernet (POE) cameras, vandal resistant.

3. The Contractor shall supply and install a Network Video Recorder (NVR) with adequate storage for a minimum of 30-day retention and a back-up battery power source from 1 to 3 hours.

4. The Contractor shall provide all necessary software and licenses for the Security Surveillance System.

5. The camera software provided by the Contractor for the Security Surveillance System must detect specific objects, faces and face descriptions.

6. The Security Surveillance System shall include a Mobile Application with a minimum of 5 users.

7. The Security Surveillance System must be an open platform to allow interface with potential future expansion for access control, perimeter monitoring, etc. and shall interact with the Department’s existing equipment.

8. The Contractor will be responsible for professionally removing all existing security housings/panels for the installation or replacement of all equipment and components associated with the Security Surveillance System.

9. All cameras and equipment provided by the Contractor for the Security Surveillance System shall be NDAA-compliant.

10. The Contractor must preserve the current cameras and access readers at the Blair Stone Capital Commerce Building and integrate the current cameras and access readers into the Security Surveillance System, to create one unified Security Surveillance System.

11. The Contractor must maintain a local facility with a technician within 50 miles of the Blair Stone Capital Commerce Building. The facility must be in existence before contract execution.

https://www.acquisition.gov/Section-889-Policies

Contractor’s Additional Duties & Responsibilities

1. The Contractor shall provide and install complete system programming, setup, configuration, testing and final system connections for the Security Surveillance System

2. The Contractor shall obtain all necessary permits, equipment, licenses, materials, parts, supplies, labor, manufacturer’s warranties when providing the Security Surveillance System. In addition, the Contractor shall warrant all parts and labor. Contractor shall utilize a licensed electrician or provide a licensed technician when required by law.

3. The Contractor shall provide and install any necessary cabling (Cat 6), connectors, hardware, conduit and junction boxes for all wiring and cabling and ensure that all connections are made in order to create a complete assembly within manufacturer’s design and operating parameters.

4. The Contractor is responsible for arranging and coordination of off-loading of materials at the site.

5. The Contractor shall provide full-time, onsite project management/supervision throughout completion of the project.

6. The Contractor shall take all necessary measures to ensure the safety of all persons on site. Efforts will be made to reduce people located in the area; however, work will likely take place in a fully occupied building and work area. The vendor shall take all necessary precautions and implement necessary measures to ensure the safety of all persons on site.

7. The Contractor shall make all necessary accommodations to minimize disturbances to the daily operations taking place within the Blair Stone Capital Commerce Building. The Contractor shall not cause disruptions to the operations taking place outside the project work area. The Contractor shall notify the Contract Manager should any disruptions need to take place as part of the work.

8. The Contractor shall inspect and test all installations to verify manufacturers’ specifications have been met to create a complete functional assembly for the Security Surveillance System.

9. The Contractor shall inspect completed work for compliance with applicable codes, technical specifications, as well as industry standards of quality and craftsmanship before requesting inspections or submitting for payment.

10. The Contractor shall be responsible for any property damage resulting from the work. The Contractor shall be responsible for repairing and finishing any damage to the facility made by the Contractor and/or their sub-contractors during installation.

General Requirements

1. All materials supplied by the Contractor shall be new and without flaws.

2. The Contractor is required to be registered and licensed with the State of Florida for the work being performed and shall have been actively engaged in this type of work for a minimum of five years.

3. A meeting will be scheduled with the Contract Manager after the project is awarded.

4. Location of the cameras and associated hardware/components are to be designated by Department.

5. Contractor shall complete all work in accordance with all state and local laws, regulations, and codes.

All installations, modifications, or reinstallations must comply with the Florida Building Code.

6. At project completion, ownership of the Security Surveillance System shall belong to the Department.

7. Training on the program system is to be provided to identified key employees of the Department

Facility.

8. Contractor shall provide a copy (or electronic copy) of the Owner’s Manuals for each device, to be provided at completion of project.

Delivery and Installation

The Contractor must provide all the parts, labor, and equipment to remove existing (if applicable) and install the Security Surveillance System in the Blair Stone Capital Commerce. The awarded Contractor shall ensure the services are completed by June 30, 2025. If Contractor identifies the need for an extension to complete services, a request for an extension must be communicated to Contract Manager as soon as possibly but with at least 30 days’ notice prior to end date. A decision to extend the completion date must be mutually agreed upon by the Department and the awarded Bidder and documented on the relevant PO. Typical on-site work hours are between 7:00 a.m. and 5:00 p.m. EST, local time, Monday through Friday, excluding State holidays.

The awarded Contractor must provide all the parts, labor, and equipment needed to complete the installation.

CONTRACTOR’S INSURANCE REQUIREMENTS

1. Specific Requirements

INSURANCE COVERAGES/LIMITS OTHER REQUIREMENTS

Workers’ Compensation

Statutory Limits (if state has no statutory limit, $500,000)

No “alternative” forms of coverage will be permitted.

Employer’s Liability

$1,000,000 each accident for bodily injury by accident $1,000,000 each employee for bodily injury by disease $1,000,000 policy limit for bodily injury by disease

Commercial General Liability (Occurrence Basis)

$1,000,000 per occurrence $2,000,000 general aggregate $2,000,000 product-completed operations aggregate limit

$1,000,000 personal and advertising injury limit $5,000 medical expense limit

Current edition of ISO form CG 00 01, or equivalent.

“Insured contract” definition will not be modified to exclude coverage for the sole or contributory negligence of Owner-related Persons.

Business Auto Liability (Occurrence Basis)

$1,000,000 combined single limit

Current edition of ISO form CA 00 01, or equivalent Includes liability Arising From operation of owned, hired and non-owned vehicles.

Umbrella Liability Insurance (Occurrence Basis)

$1,000,000 Written on an umbrella basis in excess over and no less broad than the liability coverages referenced above.

Affirmatively state that it is following form of underlying coverages, without gaps.

Same inception and expiration dates as commercial general liability insurance, or contain a non-concurrency endorsement.

Provide that coverage will “drop down” for exhausted aggregate limits under the liability coverages referenced above.

Professional Liability

$2,000,000 Required if scope of Services includes any design, design- assist or other professional services (e.g., engineering) that will not be reviewed by a licensed professional separately retained by Owner.

Having an extended reporting period (i.e., tail coverage) of 5 years beyond completion of the Work.

Causes of Loss- Special Form (formerly known as “All Risk”) Property Insurance

100% replacement cost of all of Contractor’s equipment and other property

Additionally Insured

Additional Insured’s to list on the Certificate of Insurance:

NGP VII Tallahassee FL LLC

NGP VII Management LLC

NGP VII Fund LLC

NAI TALCOR

The Certificate Holder to be addressed as follows:

NGP VII Tallahassee FL LLC c/o NAI TALCOR

1018 Thomasville Road, Ste 200A

Tallahassee, Florida 32303

ATTACHMENT A

PRICE SHEET

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY.

Price quoted shall not contain any Federal or State sales or use taxes. The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project.

ALL ITEMS SHALL BE BID OR THE BID WILL BE REJECTED. THE BID WILL BE AWARDED TO THE

RESPONSIVE, RESPONSIBLE BIDDER THAT SUBMITS THE LOWEST TOTAL PRICE.

TOTAL BID PRICE (as specified herein):

In addition to Attachment A, Bidder SHALL provide a detailed budget (item description, quantity and unit prices) under which it plans to operate this contract for all services specified herein.

Local Office* Address: _____________________________________________________________ Refer to Project Specifications #11.

OPTIONAL PRICING (intended for future proposals on an as needed basis):

DESCRIPTION UNIT/

QTY

MODEL NUMBER PRICE

One Way Directional Camera

Dome Camera

Access Reader

Licensed Technician Labor Rate

Per

Hour

N/A

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO FURNISH EACH ITEM AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT BEEN IN ANY AGREEMENT OR COLLUSION AMONG

BIDDERS IN RESTRAINT OF FREEDOM OF COMPETITION.

Print Name: ________________________________

Signed: ___________________________________

Title: _____________________________________

ATTACHMENT B

REFERENCES

A minimum of three (3) references from persons or firms for whom the bidder has performed similar jobs as per the specifications in this bid must be supplied with the bid. The firms and/or contact persons should be available between the hours of 8:00 AM and 5:00 PM, Eastern Time, Monday through Friday. If any reference is not available as stated above, this may be cause for rejection of the Bidder’s bid. Provide a description (scope of work) of each job.

Reference #1

NAME OF COMPANY: ____________________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________________

ADDRESS: _______________________________________________________________________________________________

CITY/STATE/ZIP: _________________________________________________________________________________________

TELEPHONE NUMBER: ____________________________ EMAIL ADDRESS: __________________________________

JOB DATE: _______________________________________________________________________________________________

DESCRIPTION (SCOPE OF WORK): ______________________________________________________________________

Reference #2

NAME OF COMPANY: ____________________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________________

ADDRESS: _______________________________________________________________________________________________

CITY/STATE/ZIP: _________________________________________________________________________________________

TELEPHONE NUMBER: ____________________________ EMAIL ADDRESS: __________________________________

JOB DATE: _______________________________________________________________________________________________

Reference #3

NAME OF COMPANY: ____________________________________________________________________________________

CONTACT PERSON: _____________________________________________________________________________________

ADDRESS: _______________________________________________________________________________________________

CITY/STATE/ZIP: _________________________________________________________________________________________

TELEPHONE NUMBER: ____________________________ EMAIL ADDRESS: __________________________________

JOB DATE: _______________________________________________________________________________________________

ATTACHMENT C

PURCHASE ORDER TERMS AND CONDITIONS

Section 1. Purchase Order.

A. Composition and Priority.

The Contractor agrees to provide commodities or contractual services to the Agency within the manner and at the location specified in the Purchase Order, and any attachments to the Purchase Order. These Purchase Order Terms and Conditions, whether generic or specific, shall take precedence over any inconsistent or conflicting provision in the State of Florida, General Contract Conditions, PUR 1000. Additionally, the terms of the Purchase Order supersede the terms of any and all prior agreements with respect to this purchase.

B. Initial Term.

Unless otherwise specified, the Purchase Order begins on the date of issuance. Contractual services or commodities to be provided by the Contractor shall be completed by the date specified on the Purchase Order end date.

Section 2. Performance.

A. Performance Standards.

The Contractor agrees to perform all tasks and provide deliverables as set forth in the Statement of Work and attachments to the Purchase Order. The Agency shall be entitled at all times, upon request, to be advised as to the status of work being done by the Contractor and of the details thereof. Coordination shall be maintained by the Contractor with representatives of the Agency, or of other agencies involved in the project on behalf of the Agency.

B. Performance Deficiency.

If the Agency determines that the performance of the Contractor is unsatisfactory, the Agency may notify the Contractor of the deficiency to be corrected, which correction shall be made within a time-frame specified by the Agency.