ITB # 416 Handheld X ray Admin Doc Amend 1.docx

STATE OF IDAHO

DIVISION OF PURCHASING

FOR

IDAHO STATE POLICE

Invitation to Bid (ITB) # 416 Amended MP 04/17/2024

Handheld X-Ray

TABLE OF CONTENTS

ITB Administrative Information

ITB Lead:

Michael Piccono, Purchasing Officer Division of Purchasing 650 West State Street, RM 100, Boise ID, 83720 Michael.Piccono@adm.idaho.gov 208-332-1612

Submit sealed Bid:

Submit electronically via IPRO POWERED BY LUMA:

Electronic Submission

IPRO LOGIN

PURPOSE

The Idaho State Police (“ISP”), through the Division of Purchasing (“DOP”), is requesting Bids from qualified Vendors for the purchase of Viken BTX 140 BRAND NAME OR EQUAL handheld X-Ray Machines in accordance with the specifications provided below.

GENERAL INFORMATION, solicitation instructions and standard terms and conditions This Solicitation is issued by the state of Idaho (the “State”) via IPRO Powered by Luma: (IPRO LOGIN). The ITB Lead is the only contact for this Solicitation. All correspondence regarding this ITB shall be in writing. In the event that it becomes necessary to revise any part of this ITB, amendments will be posted at IPRO. It is the responsibility of the Bidder to monitor IPRO for any updates or amendments. Any oral interpretations or clarifications of this ITB shall not be relied upon. All changes to this ITB must be in writing and posted at IPRO to be valid. Alternate Bids are not allowed.

INQUIRIES

Questions or other correspondence must be submitted in writing to the ITB Lead listed below. QUESTIONS MUST BE RECEIVED BY 11:59:59 P.M. Mountain Time ON THE DATE LISTED IN THE ITB ADMINISTRATIVE INFORMATION. Written questions must be submitted using Attachment 1, Bidder Questions. Official answers to all written questions will be posted on IPRO POWERED BY LUMA as an amendment to this ITB.

ITB Lead: Michael Piccono Phone: 208-332-1612 E-mail: Michael.Piccono@adm.idaho.gov

Any questions regarding the State of Idaho Standard Contract Terms and Conditions found at (Contract Terms and Conditions) must also be submitted in writing, using Attachment 1, Bidder Questions, by the deadline identified in the ITB Administrative Information. The State will not consider proposed modifications to these requirements after the date and time set for receiving questions. Questions regarding these requirements must contain the following:

1. The rationale for the specific requirement being unacceptable to the party submitting the question (define the deficiency).

2. Recommended verbiage for the State’s consideration that is consistent in content, context, and form with the State’s requirement that is being questioned.

3. Explanation of how the State’s acceptance of the recommended verbiage is fair and equitable to both the State and to the party submitting the question.

Bids which condition the Bid based upon the State accepting other terms and conditions not found in the ITB, or which take exception to the State’s terms and conditions, will be found non-responsive, and no further consideration of the Bid will be given.

BACKGROUND

The mission of the Idaho State Police Domestic Highway Enforcement (ISP DHE) is to provide collaborative, intelligence-led, unbiased policing in coordinated and mutually supportive multi-jurisdictional law enforcement efforts with an emphasis on providing public safety for the motoring public. The goal is to reduce the availability of drugs and to significantly impact other criminal activity by those using state and federal highways by fairly and aggressively enforcing traffic law and embracing proactive policing principles. ISP DHE is part of the Oregon/Idaho HIDTA.

SPECIFICATIONS

These specifications are the minimum mandatory specifications that your Bid must meet in order for the State to consider your Bid for award. This is a Brand Name or Equal request. The brand names specified in this solicitation are intended to be descriptive, but not restrictive; indicative of the quality and characteristics of items that meet the minimum requirements. Vendors offering an “equal” must include documentation which demonstrates, to ISP’s satisfaction, that the offered item(s) meets the requirement of the solicitation. In the event documentation is not satisfactory, ISP reserves the right to seek clarification from the Contractor. Failure to provide satisfactory documentation or a clarifying response to ISP may eliminate the Contractor from further consideration.

The Viken BTX 140 Brand Name or Equal Handheld x-rays must meet the following minimum specifications:

The Handheld X-Ray (Unit) must be able to perform true lead detection defined as the ability to detect lead and to identify the chemical composition of an object of lead.

Unit components must integrate in such a way that allows for the least number of components, permitting the system and the components to perform as a single unit, promoting ease of use for a single operator and do so with the least amount of radiation exposure to the individual.

Unit must have the ability to provide backscatter and transmission X-Ray images. The BTX 140 CPAK Bundle and any necessary accessories required to achieve this or any other related requirement must be included with your bid. For equivalent offered products all accessories or additional packages required to achieve this or any other related requirement must be included with your bid.

Must include a minimum of one hundred and twenty forty (120140) kilo-electron-volt (KeV) X-Ray source designed to deliver high quality back scatter images with the least amount of radiation emittance, with seven (7) watt X-Ray generator for reliable performance.

Must have a color spectrum filter option which allows for a more detailed image of potential contraband.

Unit must be able to automatically create a folder that can be renamed and retain all historical images of potential contraband.

Unit must have multiple connectivity options available including but not limited to: WIFI/WIFI Direct, Bluetooth, GPS, USB, Dual Front accessary Interfaces, 4G/5G compatible with hotspot.

Unit must be able to penetrate house or building interiors and exteriors, vehicle mechanical parts, truck tractor/semi-trailer walls, mounted vehicle tires, fenders, roofs and doors, luggage, containers of any type of material, bags of any type of material.

A real-time image must be visible on the imager’s face, so verification of an anomaly can occur instantaneously.

After scanning a motor vehicle, the imager must automatically create a folder that can be renamed (with ISP unique case number) and must retain all historical images conducted during that search. The unit must be able to utilize standard USB ports to transfer relevant photos quickly and efficiently to desktop or laptop computers.

Must be powered by a minimum of fourteen and four tenths volt (14.4V) Battery Pack, providing the 120 140 kV x-ray source 4-63-5 hours of use at typical duty cycle.

Unit display must be a minimum of six (6) inch and be a high resolution color touch screen LCD (Liquid Crystal Display) and must be viewable in bright and low light environments.

At a minimum, unit and attachments must operate and be fully functional at conditions between negative four (-4) degrees Fahrenheit and one hundred and forty (140) degrees Fahrenheit.

Must have a minimum of five (5) color viewing modes.

Must have Automatic Contrast Optimization, consisting of filters that allow for best quality picture.

Image Annotation

Must have Suspicious Image signal or indicatoralert user to the presence or detection of lead.

Must have minimum of four (4) Image Enhancement Filters

Camera must be a minimum of five (5) megapixels (MP) and front facing.

Must scan up to sixteen (16) inches, Max Scan of thirty (30) seconds

Must have dual triggers and be configurable to use either trigger depending on placement of the unit during scan.

Must have top, both sides, and front X-ray indicator lights.

Must have a front facing flashlight.

Must have dual X-Ray demarcation lasers.

Must use android based applications to connect to phone and tablets.

Must include a lockable rolling weatherproof case with adjustable strap

Must include a minimum of two (2) battery packs.

Must charge using a one hundred and ten volt (110v) AC one (1) bay Battery Charger.

Must include the interface cable.

Must include the user guide.

Must be minimum penetration of seven (7) millimeters.

QUANTITY

Five (5) Viken BTX 140 Brand Name or Equal Handheld x-rays.

COST

Provide your fully burdened Total Cost on the Bid Schedule (Attachment 2).

The Offeror must provide a fully burdened rate which must include, but not be limited to, all operating and personnel expenses, such as: overhead, salaries, administrative expenses, warranties, shipping, training, travel, profit, and supplies.

BILLING PROCEDURE

The Contractor must provide a signed invoice upon delivery. The invoice must be submitted no later than thirty (30) calendar days after delivery. No invoice will be accepted or paid without receipt of required reports/documentation. Invoices submitted without the required reports/documentation will be returned to the Contractor for resubmission.

The Contractor must provide the following information with each invoice:

Invoices and reports are to be submitted to:

Agency Contact Person: Debie Beavers-Rudolph Agency Name: Idaho State Police Address: 700 South Stratford Drive Meridian, ID 83642 Email invoice to: purchasing@isp.idaho.gov

SUBMISSION REQUIREMENTS

Required Bid Submission Items Your Bid Submission must consist of the following:

Bid Schedule Provide your cost information on Attachment 2, Bid Schedule, below. Do not submit your Bid on any other form. Submitting your Bid on a form different than the Bid Schedule may cause your Bid to be rejected as non-responsive.

State of Idaho Signature Page The State of Idaho Signature Page must be completed and submitted as part of your Bid. The State of Idaho Signature Page is attached in IPRO.

Bid Submission Methods Bids must be submitted electronically via IPRO POWERED BY LUMA. Do not fax or e-mail your Bid. Your Bid must be received at the Division of Purchasing by the date and time specified on the IPRO header document. The official time, for bid closing purposes, is the Division of Purchasing’s time clock.

Electronic Submission via IPRO Submitting electronically via IPRO, upload all of the Required Bid Submission Items (See Section 9.1) and enter your cost in IPRO for each line item; as the “Total Cost” on the Bid Schedule OR $0.01 as your cost in IPRO.

Upload all Required Bid Submission Items using Microsoft products such as Word and Excel. Do not submit items in .pdf format, unless provided otherwise in this ITB.

Submitting via IPRO, be advised that that the Bidder for Bid evaluation and award purposes is the entity profile under which submit you submit in IPRO, which must be the same legal entity presented in your uploaded response materials. If the entity identified on the state supplied Signature Page differs from the entity under which you submit your Bid in IPRO, the information provided on the Signature Page prevails.

It is mandatory to submit your Bid electronically via IPRO, all Bidders participating in a Solicitation issued through IPRO must establish an account in the IPRO system as it is necessary in order to process and/or award the resulting Contract(s). It is free to establish an account and only takes a few minutes.

Bidders are further advised to upload response materials with descriptive file names, organized and consolidated in a manner which allows the State to efficiently navigate the Bidder’s response; as the State will print uploaded documents for evaluation in the manner received via IPRO.

Trade Secrets If your Bid contains trade secret information which you have identified, you must also submit a redacted copy of the Bid (in electronic format, with the word “redacted” in the file name) with all trade secret information removed or blacked out; as well as a separate document containing a complete list (per the instructions in the three (3) paragraphs directly below) of all trade secret information which was removed or blacked out in the redacted copy.

Paragraph 28 of the Solicitation Instructions to Vendors describes trade secrets to “include a formula, pattern, compilation, program, computer program, device, method, technique or process that derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by other persons and is subject to the efforts that are reasonable under the circumstances to maintain its secrecy.” In addition to marking each page of the document with a trade secret notation (as applicable; and as provided in Paragraph 28 of the Solicitation Instructions to Vendors), Bidders must also:

Identify with particularity the precise text, illustration, or other information contained within each page marked “trade secret” (it is not sufficient to simply mark the entire page). The specific information you deem “trade secret” within each noted page must be highlighted, italicized, identified by asterisks, contained within a text border, or otherwise clearly delineated from other text/information and specifically identified as a “trade secret.”

Provide a separate document entitled “List of Redacted Trade Secret Information” which provides a succinct list of all trade secret information noted in your Bid; listed in the order it appears in your submittal documents, identified by Page #, Section #/Paragraph #, Title of Section/Paragraph, specific portions of text/illustrations; or in a manner otherwise sufficient to allow the State’s procurement personnel to determine the precise text/material subject to the notation. Additionally, this list must identify with each notation the specific basis for your position that the material be treated as exempt from disclosure.

AWARD

Award will be made to the responsive responsible Bidder with the lowest Total Cost, as provided on the Bid Schedule.

Training Contractor must provide one (1) eight (8) hour on-site training session, held at the delivery location in Section 13. Training must cover operation and maintenance of the offered X-Ray units. Training must be included in your fully burdened price as entered on Attachment 2 Bid Schedule.

Warranty, Service and Support, Maintenance, etc.

Contractor must provide the manufacturers standard warranty which must cover the X-Ray units, components, and related software for a minimum period of one (1) year.

Delivery Delivery is desired within sixty (60) days ARO (after receipt of order). ISP Reserves the right to accept delivery dates outside of the desired delivery date if in the best interest of the State of Idaho.

Deliver to:

Idaho State Police 700 South Stratford Dr.

Bldg. #5 Meridian, ID 83642

Records Maintenance Contractor shall maintain or supervise the maintenance of all records necessary to properly account for all payments made to the Contractor pursuant to the Contract. These records shall be retained by the Contractor for at least three (3) years after the Contract terminates, or until all audits initiated within the three (3) years have been completed, whichever is later.

Audit Rights The Contractor agrees to allow State and Federal auditors and State purchasing staff access to all the records relating to this Contract, for audit, inspection, and monitoring of services or performance. Such access will be during normal business hours or by appointment.

ITB # 416 Handheld X-Ray

ATTACHMENT 1-BIDDER QUESTIONS

PLEASE DO NOT IDENTIFY YOUR NAME OR YOUR COMPANY’S NAME OR PRODUCT NAMES OF INTELLECTUAL PROPERTY IN YOUR QUESTIONS.

ADD ROWS BY HITTING THE TAB KEY WHILE WITHIN THE TABLE AND WITHIN THE FINAL ROW.

The following instructions must be followed when submitting questions using the question format on the following page.

1. DO NOT CHANGE THE FORMAT OR FONT. Do not bold your questions or change the color of the font.

2. Enter the ITB section number that the question is for in the “ITB Section” field (column 2). If the question is a general question not related to a specific ITB section, enter “General” in column 2. If the question is in regards to a State Term or Condition or a Special Term or Condition, state the clause number in column 2. If the question is in regard to an attachment, enter the attachment identifier (example “Attachment A”) in the “ITB Section” (column 2), and the attachment page number in the “ITB page” field (column 3).

3. Do not enter text in the “Response” field (column 5). This is for the State’s use only.

4. Once completed, this form is to be e-mailed per the instructions in the ITB. The e-mail subject line is to state the ITB number followed by “Questions.”

ITB # 416 Handheld X-Ray Page 12

ITB # 416 Handheld X-Ray

ITB # 416 Handheld X-Ray Attachment 2-BID SCHEDULE

This completed Bid Schedule must be submitted with your response.

Manufacturer of Offered Product: ________________________________________________________ Model Name and Number: _______________________________________________________________ The Offeror must provide a fully burdened rate which must include, but not be limited to, all operating and personnel expenses, such as: overhead, salaries, administrative expenses, warranties, shipping, training, travel, profit, and supplies.

Delivery within days ARO (See section 13 for deliver requirements)

Company Name of Bidder:

Contact Name/Phone:

Contact E-mail:

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