ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 2 of 458

TABLE OF CONTENTS

1. INFORMATION AND INSTRUCTIONS TO BIDDERS

2. SUBMITTAL CHECKLIST

3. INTRODUCTION

4. SCOPE OF SERVICES

5. MINIMUM REQUIREMENTS

6. PROJECT PLANS

7. STANDARD COUNTY AGREEMENT

8. APPENDICES:

Appendix A – Contract Compliance Requirements and Forms

Appendix B – Bonding and Insurance Requirements

Appendix C – Required Form Submittals

9. ATTACHMENTS:

Attachment A – Scope of Services

Attachment B – Bid Cost Form

Attachment C – Draft County Contract

10. EXHIBITS:

Exhibit A thru J – State and Federal Requirements

Exhibit K – Project Specific Special Provisions

Exhibit L – GDOT Standard Specifications

Exhibit M – Plans

Exhibit N – Patching, Manhole, Valve Cover, Safety Edge, Turnout Details, Utility No Cost Letter, Manhole, Valve, Utility Assessment Form, and Utility Adjustment Schedule………………………………………….444

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 3 of 458

ITB #26-51 MILLING AND RESURFACING OF FIVE (5) ROADS

FOR CLAYTON COUNTY, GEORGIA, PI # 0021197

INFORMATION AND INSTRUCTIONS TO BIDDERS

1. Invitation to Bid: This Invitation to Bid (“ITB”) is for qualified Bidders (“Bidder” or “Bidders”) to provide the Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia. A detailed Scope of Services (“SOS”) is set forth in this ITB.

2. Solicitation Method: This solicitation is being conducted in accordance with all applicable provisions of the Clayton County Code of Ordinances. By submitting a Bid in reference to this solicitation, a Bidder acknowledges that it is familiar with all laws applicable to this solicitation, including, but not limited to, the County’s Code of Ordinances, which ordinances are incorporated into this ITB by reference.

3. Minimum Qualifications: Each Bidder and team member shall have the minimum experience set forth in this ITB. Bidders submitting a bid in excess of $2,000,000 must be prequalified with GDOT.

Bidders submitting a bid $2,000,000 or less must be either a prequalified contractor or a registered subcontractor with GDOT.

4. Certificate of Authority to Transact Business in Georgia: Each Bidder must submit documentation that demonstrates it is duly authorized to conduct business in the State of Georgia with its Bid. This requirement also applies to Joint Venture (JV) Team Members, Sub-Consultants and Subcontractors.

5. Professional License: Bidder must attach a copy of any professional license required by this ITB with its response.

6. Business License: Bidder is required to be prequalified with GDOT and is requested to submit a copy of its current, valid business license with its Bid. If the Bidder is a Georgia corporation, Bidder is requested to submit a valid county or city business license. If Bidder is a joint venture, Bidder is requested to submit valid business licenses for each member of the joint venture. If the Bidder is not a Georgia corporation, Bidder is requested to submit a Certificate of Authority to Transact Business in the State of Georgia and a copy of its current, valid business license issued by its home jurisdiction.

7. No Offer by County and Firm Offer by Bidder: This solicitation does not constitute an offer by County to enter into contract and shall not be construed by any Bidder to form a contract. This solicitation is only an invitation for offers from interested Bidders and no offer shall bind County. A Bidder’s bid constitutes a firm offer and may not be withdrawn except as provided in this ITB, the County’s Code of Ordinances and other applicable law.

8. Bid Duration: Bids submitted in response to this ITB must be valid for a period of One Hundred and Twenty (120) calendar days from the Bid Submission Deadline and must be marked as such.

The NTP for this project can only be given after the NTP to Clayton County from GDOT.

9. Bid Submission Deadline: Responses to this ITB should be sent to https://www.bidnetdirect.com/georgia/claytoncounty by 3:00 P.M., Eastern Standard Time (EST) on Friday, May 29, 2026. To attend the Bid Opening, please register by sending an email to centralservicesbids@claytoncountyga.gov.

mailto:centralservicesbids@claytoncountyga.gov

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 4 of 458

10. Non-Mandatory Pre-Bid Conference: A Non-Mandatory Pre-Bid Conference has been scheduled for Thursday, May 7, 2026 at 2:30 P.M., EST., and will be hosted virtually by our staff and responsible person(s). Please register by sending an email to centralservicesbids@claytoncountyga.gov. Attendance at the Pre-Bid Conference is non-mandatory for Bidders responding to this ITB. During the Pre-Bid Conference, the general requirements of the project will be discussed. Any questions raised by potential Bidders will be discussed. Verbal answers to questions during the Pre-Bid Conference will not be authoritative.

Each Bidder must be fully informed regarding all existing and expected conditions and matters which might affect the cost or performance of the Services. It should be emphasized, however, that nothing stated or discussed during the course of this Pre-bid conference shall be considered to modify, alter or change the requirement of the solicitation documents, unless it shall be subsequently incorporated into an addendum to the solicitation documents

11. Solicitation Questions/Prohibited Contacts: Any questions regarding this ITB shall be submitted in writing by logging into https://www.bidnetdirect.com/georgia/claytoncounty on or before Thursday, May 14, 2026 by 3:00 P.M., EST. Questions received after the designated period shall not be considered. Any response made by the County will be provided in writing to all Bidders by addendum. It is the responsibility of each Bidder to obtain a copy of any Addendum issued for this solicitation by monitoring the County’s website at https://www.bidnetdirect.com/georgia/claytoncounty. No Bidder may rely on any verbal response to any question submitted concerning this ITB.

12. All Bidders, and/or representatives of Bidders, seeking an award of a Clayton County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative other than the Department of Central Services employee named in the solicitation, between the date of the issuance of the solicitation and the date of the final contract award by the Board of Commissioners, unless specified otherwise herein. Attempting to influence the outcome of any given contract prior to a recommendation of award to the Board of Commissioners is strictly prohibited. The Director of Central Services will review alleged violations of this prohibition. If the Director of Central Services determines that such a communication has compromised the competitive process, the offer submitted by that Bidder may be disqualified from consideration for award, and that Bidder may, among other things, be placed on the Ineligible Source List. Violations of this prohibition may also be subject to prosecution under Federal, State or Local laws. Clayton County employees, officials, and their family members are prohibited from seeking, requesting, or receiving any material payment, gift, job offer, security, promise of future benefit, or any other tangible or intangible thing of value when such receipt has the potential to influence a procurement decision or to gain unfair advantage in a procurement competition, and as outlined in the County's Ethics Code found in Article 2, Section 70-61, et seq. and all other applicable policies

13. Ownership of Bids: Each Bid submitted to the County shall become the property of the County, without compensation to a Bidder for the County’s use, in its discretion. The County shall not be liable for any Bid preparation costs incurred by Bidder.

14. Georgia Open Records Act: Information provided to the County is subject to disclosure under the Georgia Open Records Act, O.C.G.A. § 50-18-70 et. seq. Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 O.C.G.A. § 10-1-760 et seq.”. All such records shall be labeled as a trade secret or confidential and include the relevant cite to the Open Records Act.

mailto:centralservicesbids@claytoncountyga.gov https://www.bidnetdirect.com/georgia/claytoncounty

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 5 of 458

15. Bonding and Insurance Requirements: The Bonding and Insurance requirements for any Contract that may be awarded pursuant to this ITB are set forth in Appendix B. Bidder must provide all bonds and a copy of all current certificates of insurance evidencing any existing policies issued for Bidder, as set forth in these requirements. For purposes of this section, “Bidder” shall mean an individual, corporation or other corporate entity submitting a Bid in connection with this solicitation, including each joint venture partner if Bidder is a joint venture.

16. Applicable GDOT Disadvantaged Business Program: The DBE Programs applicable to this solicitation are set forth in Appendix A: Contract Compliance Requirements, included in this ITB. By submitting a Bid in response to this solicitation, each Bidder agrees to comply with such applicable DBE Program.

17. Applicable County Small Local Business Program: To the extent applicable, the SLBE Programs applicable to this solicitation are set forth in Appendix A: Contract Compliance Requirements, included in this ITB. By submitting a Bid in response to this solicitation, each Bidder agrees to comply with such applicable SLBE Programs. However, if the Georgia Department of Transportation requires compliance with its Disadvantaged Business Enterprise (DBE) Program, the County’s SLBE Program shall not be applicable.

18. Subcontractors and Manufacturers: Bidders are required to submit, in writing, the addresses of any proposed Subcontractors or equipment manufacturers listed in the Bid and may be required to submit other material information relative to proposed Subcontractors. County reserves the right to disapprove any proposed Subcontractors whose technical or financial ability, or resources, or experience are deemed inadequate.

19. Examination of Bid Documents:

Each Bidder is responsible for examining with appropriate care the complete ITB and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so shall be at the sole risk of the Bidder, who is deemed to have included all costs for performance of the Services in its Bid.

19.1 Each Bidder shall promptly notify County in writing should the Bidder find discrepancies, errors, ambiguities or omissions in the Bid Documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the ITB. Replies to such notices may be made in the form of an addendum to the ITB, which will be issued simultaneously to all potential Bidders

19.2 County may in accordance with applicable law, by addendum, modify any provision or part of the ITB at any time prior to the Bid due date and time.

19.3 Each Bidder must confirm Addenda have been received and acknowledge receipt by executing the Acknowledgment of Addenda form provided with each Addendum.

19.4 The County may waive any technicalities and formalities. The County reserves the right to cancel the ITB in its entirety or any and all bids may be rejected in whole or in part as may be specified herein, where it is in the best interest of the County.

19.5 Pursuant to the Clayton County Code of Ordinance, Section 2-113 Bids may be disqualified by the Director of Central Services as a result of, but not necessarily limited to, the following reasons:

19.5.1 Failure to follow Clayton County's Bid schedule;

19.5.2 Failure to return applicable compliance and/or specification sheets;

19.5.3 Failure to return applicable addenda;

19.5.4 Failure to provide information on alternates or equivalents, when allowed or requested;

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 6 of 458

19.5.5 Failure to provide bid bond when specifically stated will result in automatic rejection;

19.5.6 Failure of bidder to sign all requested documents;

19.5.7 Failure to submit Bid by deadline;

19.5.8 Failure of Contractor to extend prices;

19.5.9 Failure to hold firm pricing;

19.5.10 Failure to meet specified delivery requirements;

19.5.11 Prices for services or items that exceeds the department's budgeted amount allowed for those items;

19.5.12 A bid submitted by a Person on the Ineligible Source List;

19.5.13 A bid which is non-responsive;

19.5.14 A bid submitted by a Person having been determined in violation of Section 2-97 of the Purchasing Code; and/or

19.5.15 A bid submitted by a Person who has litigation pending against the County, or anyone representing a firm or business in litigation

20. Illegal Immigration Reform and Enforcement Act: This ITB is subject to the Illegal Immigration Reform and Enforcement Act of 2011 (“Act”), formerly known as the Georgia Security and Immigration Compliance Act. Pursuant to Act, the Bidder must provide with its Bid proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of Homeland Security. Completed Contractor Affidavit, Illegal Immigration Reform and Enforcement Act Forms attached herein as Forms F6.6 and F6.7, Appendix C: Required Submittal Forms must be submitted with the Bid at the time of submission. Under state law, the County cannot consider any Bid which does not include the completed form F6.6. Where the business structure of a Bidder is such that Bidder is required to obtain an Employer Identification Number (EIN) from the Internal Revenue Service, Bidder must complete the Contractor Affidavit on behalf of, and provide a Federal Work Authorization User ID Number issued to, the Bidder itself.

Where the business structure of a Bidder does not require it to obtain an EIN, each entity comprising Bidder must submit a separate Contractor Affidavit. It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Bidders intending to do business with the County are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on County solicitations and their participation in those solicitations. For additional information on the E-Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll.

21. Multiple Awards: The County reserves, in its sole discretion, the right to make one (1) award, no award, or award to multiple Bidders. The award(s) will be based on the Bid (s) in its entirety or by components.

22. Award and Execution of Contract: If the County awards a contract pursuant to this solicitation, the County will prepare and forward to the Bidder a contract for execution substantially in the form of the Draft Contract included in this ITB. All Bidders shall thoroughly review the solicitation document prior to submitting a Bid. Any proposed revisions to the terms or language of this Draft Contract must be submitted in writing with the Bidder’s response to the Invitation to Bid ITB. Since proposed revisions may result in a Bid being rejected if the revisions are unacceptable to the County, Bidder should review any proposed revisions with an Authorized Representative having authority to execute the Contract. Upon approval of the Bidder by the Clayton County Board of Commissioners, the County will provide the Bidder with three (3) unsigned contracts. The Bidder shall execute and return to the County three (3) signed contracts, with required insurance certificates and other documents as listed in this ITB or required by the County, within no more than ten (10) calendar days from receipt of the contracts.

23. Joint Ventures: Each party to a Joint Venture will be required to fully complete and submit the Required Submittal Forms unless otherwise indicated in this ITB.

https://e-verify.uscis.gov/enroll

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 7 of 458

24. Conflict of Interest: Bidders are advised to read and familiarize themselves with the conflict-of-interest provisions of this ITB. The County reserves the right to issue ITBs for specific projects that are independent of ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI# 0021197 except as stated in this ITB these Instructions, and the Notice to Bidders concerning Conflicts of Interests, Bidders under this ITB are not precluded from responding to such solicitations.

25. Tax Exemption Status: The County is exempt from Federal Excise Tax and Georgia Sales Tax with regard to goods and services purchased directly by Clayton County. Exemption certificates are furnished upon request.

26. Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements for inspections, licenses, and costs incurred for the same shall be the sole responsibility of the Bidder. All materials, labor and construction must comply with all applicable rules and regulations of local, state and/or national codes, laws and ordinances of all authorities having jurisdiction over the project, which shall apply to the Contract throughout and will be deemed to be incorporated into the Contract the same as though herein written out in full.

27. Non-Collusion By submitting a Bid in response to this solicitation, the Bidder represents that in the preparation and submission of its Bid, said Bidder did not either directly or indirectly enter into any combination or arrangement with any person, Bidder, Corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the Sherman Act (15 U.S.C. Section I or Section 59.1-9.1 through 59.1-9.17 or Sections 59.1 – 68.6 through 59.68.8). Collusion and fraud in bid preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

28. Proposal Guaranty Contract Bonds A Bid Bond is required in the amount of 5 percent (5%) of bid amount. If Contract is awarded, the Bidder will promptly enter into a Contract and furnish Performance Bond and Payment Bonds as provided by law and approved by Clayton County. This results in a Performance Bond of 100 Percent (100%) of the Contract amount and a Payment Bond of 110 Percent (110%) of the Contract amount. Payment and Performance Bonds are to be provided as per Section 103.5 of the GDOT Specifications.

29. Title VI Assurances Clayton County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

30. COOPERATIVE PROCUREMENT- The County may permit other governmental entities to purchase the same commodity, equipment, or service from suppliers at the same price and under the same terms and conditions as extended to the County in a competitively procured contract.

Other governmental entities may utilize the County's competitively procured contracts as “piggyback” purchases if such contract stipulates allowance for such governmental entities to purchase the same commodity, equipment, or service from the supplier at the same price and under the same terms and conditions as extended to the County or if the governmental entity obtains written permission from the director and awarded supplier.

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 8 of 458

ITB #26-51 MILLING AND RESURFACING OF FIVE (5) ROADS FOR CLAYTON

COUNTY, GEORGIA, PI# 0021197

SUBMITTAL CHECKLIST

1. Please use the following checklist to verify that all required information is included in your Bid.

2. It is the sole responsibility of each Bidder to ensure that their Bid is inclusive of all submittals outlined below or elsewhere in this ITB.

3. Failure to submit any of the items below may cause rejection of the Bid. Bidder must return each and every page of this ITB.

4. Bidders are required to submit responses to solicitations electronically for e-Bid solicitations only online at: https://www.bidnetdirect.com/georgia/claytoncounty.The County will not consider any bid that does not include completed Illegal Immigration Reform and Enforcement Act Affidavit Form(s).

5. Any modifications to the Bid Cost Form may result in a bid being deemed Non-Responsive.

REQUIRED DOCUMENTATION INITIAL IF INCLUDED

1. BID SOLICITATION FORM

2. BID

3. SUBMITTAL CHECKLIST (THIS FORM)

4. ADDENDA (IF APPLICABLE)

5. BID COST FORM (ATTACHMENT B)

6. REQUIRED FORM SUBMITTALS (APPENDIX C)

F6.1 W-9 FORM

F6.2 NON-CONFLICT OF INTEREST

F6.3 NON-COLLUSION FORM

F6.4 BUSINESS ENTITY CERTIFICATE

F6.5 CERTIFICATE OF AUTHORITY-JOINT VENTURE

F6.6 ILLEGAL IMMIGRATION REFORM AND

ENFORCEMENT ACT – CONTRACTOR AFFIDAVIT

F6.7 ILLEGAL IMMIGRATION REFORM AND

ENFORCEMENT ACT – SUBCONTRACTOR AFFIDAVIT

F6.8 SUBCONTRACTOR INFORMATION FORM

F6.9 ACKNOWLEDGEMENT OF BIDDER

F6.10 REFERENCE AND RELEASE FORM

F6.11 ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS

F6.12 EXCEPTION TO SPECIFICATION FORM

F6.13 CERTIFICATION OF ABSENCE OF CONFLICT OF INTEREST FOR

DEVELOPMENT OF SPECIFICATIONS OF SCOPE OF WORK

F6.14 DEBARMENT FORM _______

7. PROFESSIONAL LICENSE _______

8. BUSINESS LICENSE _______

9. DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM

10. GDOT PREQUALIFICATION DOCUMENTATION

11. BID BOND

12. EXHIBIT A – FEDERAL AID CERTIFICATION FORMS

Print Name Title Date

Signature Firm Name

Email Address Phone Number

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 9 of 458

ITB #26-51 MILLING AND RESURFACING OF FIVE (5) ROADS

FOR CLAYTON COUNTY, GEORGIA, PI# 0021197

1. INTRODUCTION

The County is soliciting Bids from interested and qualified firms for the Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia.

1.1 INTENT TO AWARD

The County intends to award to the overall lowest, responsive, and responsible Bidder whose bid shall have met all the prescribed requirements as found in GDOT Section 103.2. However, the County reserves the right to make multiple awards, awards based on lowest unit cost, or no award.

1.1.1 Responsibility – The determination of the Bidder’s responsibility will be made by the County based on whether the Bidder meets the following minimum standard requirements:

1.1.1.1 Has the appropriate and adequate technical experience required;

1.1.1.2 Has adequate personnel and equipment to perform the work expeditiously;

1.1.1.3 Ability to comply with the required or proposed delivery and installation schedule;

1.1.1.4 Has a satisfactory record of performance;

1.1.1.5 The ability of the Bidder to provide future maintenance and/or service;

1.1.1.6 Has adequate financial means to meet obligations incidental to the work; and

1.1.1.7 Such other factors as the County deem to be pertinent to either the bid or the contract.

1.1.2 Responsiveness – The determination of the Bidder’s responsiveness will be made by the County based on a consideration of whether the Bidder has submitted complete Bid documents meeting Bid requirements without irregularities, exclusions, special conditions, or alternative Bids for any item unless specifically requested in the solicitation.

1.2 SUB-CONSULTANTS AND SUBCONTRACTORS

1.2.1 Bidder must ensure the responsibility standards for each of its Sub-Consultants and Subcontractors as listed below and in each and every part of this ITB. Verification must include documentation that each Sub-Consultant or Subcontractor meets the responsibility criteria required to perform the work including any professional license, certification, insurance requirements of this ITB, any governmental agency having over the matter, or any law or regulation pertaining to the work or requirements. Bidder shall not furnish any statement, representation, or certification in connection with Sub- Consultants or Subcontractors that is materially false, deceptive, incorrect or incomplete. Failure of the Bidder to provide information concerning the responsibility of any Sub-Consultant or Subcontractor may result in a finding that the Bidder is not responsible.

1.2.2 All proposed Sub-Consultants and Subcontractors must be listed in the Bidder’s response. Bidder shall ensure that all proposed Subcontractors have adequate personnel, past experience, adequate facilities, finances and business systems to perform the scope of services. The County reserves the right to approve all Subcontractors and Sub-Consultants on this ITB.

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 10 of 458

1.2.3 Bidder has the responsibility of verifying the existence, authenticity, and dates of expiration of all licenses required by all Sub-Consultants and Subcontractors engaged in the work of this ITB. The lack of a valid license from the Bidder or any Sub- Consultant or Subcontractor shall be grounds for default, and for immediate termination for cause with prejudice as it relates to the Bidder, and the removal of any unlicensed entity from the project. In the event Bidder, a Sub-Consultant or Subcontractor is required to be licensed or certified as a condition precedent to providing goods or services under this ITB, the revocation or loss of such license or certification may result in immediate termination of the Bidder’s Contract effective as of the date on which the license or certification is no longer in effect.

1.2.4 All Sub-Consultants and Subcontractors must be approved by the County prior to performing. Consultant must receive written permission to add Sub-Consultants or Subcontractors not initially submitted with Bidder’s response. Sub-Consultants and Subcontractors shall not sub-contract any portion of their work pursuant this ITB without the written consent of the County. Failure of the Bidder to obtain from the County prior approval of each Sub-Consultant or Subcontractor performing work on the project may result in suspension of work by that Subcontractor, removal of work performed by unapproved Subcontractor(s) and all permissible sanctions against the Bidder.

1.3 TERM OF CONTRACT

The Contractor must begin work within fourteen (14) days of receiving the NTP from the County. The Contractor will mobilize with sufficient forces such that all Work is completed within three hundred and sixty-five (365) calendar days.

2. SCOPE OF SERVICES

The Bidder shall provide Milling and Resurfacing of Five (5) Roads in Clayton County, Georgia as specified by this ITB and Attachment A Scope of Services, attached hereto or incorporated herein by reference.

3. MINIMUM REQUIREMENTS

3.1 Except as noted, this Project will follow current Georgia Department of Transportation (GDOT) State of Georgia Standard Specifications - Construction of Transportation Systems, 2021 Edition, and applicable Special Provisions and Supplement Specifications along with the GDOT English Standards and Details for the Construction of Roadways and Bridges; all materials and workmanship associated with this Project shall meet GDOT Specifications for construction materials, methods and procedures for the construction of Roadways and Bridges. The Contractor shall use suppliers on the appropriate GDOT Qualified Products List

(QPL).

3.2 A Pre-Construction conference will be held prior to any construction of the project. At a minimum, Sponsor, Contractor, selected DBE firms, GDOT Area Engineer, and the GDOT Project Manager are required to be present at this meeting.

3.3 The Bidder must be prequalified with the GDOT as a Prime Construction Contractor. All Sub- Contractor(s) proposed for this Project are also required to be registered with GDOT as a Sub- Contractor(s).

3.4 A County Construction Engineering Inspector (CEI) will be onsite for the duration of the construction activities. All communication from the Bidder will be directed to the CEI. The County’s CEI will monitor and inspect the work as it progresses.

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 11 of 458

3.5 The Bidder must have an inspector who meets the requirements of a “Certified Person” by the Georgia Soil and Water Conservation Commission (GSWCC) Fundamentals Seminar Level IA assigned to the project.

3.6 The Bidder’s project supervisor shall have a minimum of one (1) year of experience directly related to work site traffic control and be certified as a Worksite Traffic Control Supervisor by the American Traffic Safety Services Association or equivalent national organization.

3.7 The Bidder shall not be responsible for compliance with the National Pollutant Discharge Elimination System (NPDES) permit. This exclusion includes the filing of the Notice of Intent (NOI) and filing of the Notice of Termination (NOT). Although a NPDES Permit is not required for the project, at a minimum, Best Management Practices (BMPs) must be utilized and maintained per the Project Specific Special Provisions, Exhibit K, and the GDOT Standard Specifications, Exhibit L, attached hereto and incorporated herein by reference.

4. PROJECT PLANS

Project Plans are attached hereto as Exhibit M.

5. STANDARD COUNTY CONTRACT

The Draft Agreement, Attachment “C”, attached hereto and incorporated herein by reference is a standard County document which should be thoroughly reviewed by all Bidders prior to submitting a bid. Refer to Information and Instructions to Bidders, Award and Execution of Agreement in this ITB. Modification or additions to the County’s Standard Contract shall not be entertained after the receipt of bids.

-- BALANCE OF PAGE LEFT INTENTIONALLY BLANK --

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 12 of 458

APPENDIX A

CONTRACT COMPLIANCE REQUIREMENTS

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 13 of 458

APPENDIX A; CONTRACT COMPLIANCE REQUIREMENTS

DISADVANGED BUSINESS ENTEPRISE (DBE) Program

Clayton County will adhere to the Georgia Department of Transportation (GDOT) policy for the

Disadvantaged Business Enterprise (DBE) Program. Clayton County will ensure that Bidder follow the rules of the DBE Program and that Bidder is in compliance with Title VI of the of 1964, 49 Code of

Federal Register, Part 26. The DBE Program is in place to promote full and open competition in all government procurement and purchasing. Goals for participation of Disadvantaged Business Enterprises

(DBE’s) are set for specific NIGP codes on a contract by contract basis for each specific prime contract with subcontracting possibilities. Clayton County wants to encourage Bidders to utilize small, minority or woman-owned businesses whenever possible. All forms included in this section must be completed for a

Bidder to be considered responsive.

All Bidders are required to complete a Covenant of Non-Discrimination wherein they promise not to engage in discriminatory conduct and to adopt the County’s and GDOT’s Equal Opportunity Policies. The

County also wishes to ensure that DBE’s have an equitable opportunity to compete for contracts and subcontracts. DBE goals are set on a project by project basis for contracts with subcontracting possibilities.

Detailed information on the program is contained in this Appendix A. This Project has a DBE goal of zero percent (0%). All Bidders must complete all required forms in Appendix A in order to be considered responsive. The County will use the information contained on the form for recordkeeping purposes and to track the utilization of disadvantaged businesses.

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 14 of 458

DBE GOALS

VENDOR ID : BIDDER'S COMPANY NAME:

PROJECT P.I. NO. & COUNTY: 0021197 Clayton

ITB NO : 26-51 LET DATE: _________ TOTAL BID:

THE REQUIRED DBE GOAL ON THIS CONTRACT IS: 0%

I PROPOSE TO UTILIZE THE FOLLOWING DBE'S:

LIST OF DBE PARTICIPANTS

DBE NAME/

*VENDOR ADDRESS TYPE OF Work Race

NUMBER (CITY, STATE) WORK CERT Type Code Conscious AMOUNT

TOTAL

* For Departmental use only. Do not fill in Work codes.

PLEASE NOTE: Only 60% of the participation of a DBE Supplier who does not manufacture or install the product will be counted toward the goal. See below for further instructions.

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 15 of 458

INSTRUCTIONS FOR LIST OF DBE PARTICIPANTS

If a DBE Goal is indicated, you must propose to achieve a goal that is equal or greater than the percentage required. If no goal is indicated, you may propose your own goal.

The DBE Firms to be utilized as counting toward the proposed goal must be listed on this form, along with their addresses, type of work and the amount to be paid to each of the minority firms. The amount entered will not necessarily be the contract amount but must be the actual amount that will be paid to the DBE firm.

In the case of a DBE supplier, the amount paid and 60% of that amount both will be entered; and only the

60% figure should be added to the total. An example of this is shown in the example chart:

Vendor

Number

Company

Name and Address (City and State)

Type of

Work

* Work

Code

Race

Neutral

Race

Conscious

Amount

ABC Oil Company

Atlanta, GA

Diesel

Fuel

Supplier

$80.000.00

(60% = $48,000.00)

* For Departmental use ONLY. Do not fill in Work Codes.

The Contractor shall indicate for each DBE and Type of Work whether the DBE Participant is Race Neutral or Race Conscious by placing a checkmark in the appropriate column.

PLEASE NOTE: For 60% of the amount paid to a DBE supplier to be eligible to count toward fulfilling the

DBE goal, the supplier must be an established “regular dealer” in the product involved, and not just a broker.

A “regular dealer” would normally sell the product to several customers and would usually have product inventory on hand.

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 16 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 17 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 18 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 19 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 20 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 21 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 22 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 23 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 24 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 25 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 26 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 27 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 28 of 458

APPENDIX A: CONTRACT COMPLIANCE REQUIREMENTS

SMALL LOCAL BUSINESS ENTERPRISE (SLBE)

PROGRAM

Clayton County has implemented a Small Local Business Program to promote full and open competition in all government procurement and purchasing. Clayton County has set a standard goal for contracts (subject to a contract-by-contract review under §2-145 of the Clayton County Small Local Business and Procurement Ordinance).

This project has a twenty (20%) percent SLBE subcontracting goal, which means the Bidder must utilize or make a good faith effort to utilize, SLBE’s certified with Clayton County. The County will use the information contained on the forms to determine the responsiveness and for recordkeeping purposes to track the utilization of SLBE’s. Clayton County encourages firms to utilize small businesses whenever possible.

SLBE means a locally-based small business operating inside or outside of Clayton County, which meets the following criteria:

1. Demonstrates that the firm's gross revenues or number of employees averaged over the past three years, inclusive of any affiliates as defined by 13 C.F.R. § 121.103 et al., does not exceed the size standards as defined pursuant to 13 C.F.R. §121.201 et al. which can be found at:

http://www.sba.gov/sites/default/files/files/Size_Standards_Table.pdf;

2. Demonstrates that the net worth of each owner does not exceed $2,047,000.00 exclusive of principal residence and the value of the SLBE;

3. Provides information regarding the ethnicity and gender of its original owners; and

4. Demonstrates that the firm is located or has an office in Cherokee, Clayton, Cobb, DeKalb, Douglas, Fayette, Fulton, Gwinnett, Henry, Rockdale, or Spalding

Sub-contractor participation is required to be submitted as part of the proposal submission by each Bidder. Award of the contract is conditioned upon satisfaction of the SLBE requirements. If the SLBE participation does not meet the goals, the Bidder will be required to submit evidence demonstrating that “good faith efforts” were made to meet the goal. An SLBE Prime Contractor may self-perform up to ½ of the required SLBE percentage. (Example: 30% SLBE goal, SLBE Prime perform up to 15%)

SLBE’s must perform a commercially useful function, which means performance or provision of real and actual services under a contract or subcontract with Clayton County. Factors such as the nature and amount of work subcontracted; whether the SLBE has the skill and expertise to perform the work for which it has been certified; whether the SLBE actually performs, manages or supervises the work; and whether the SLBE intends to purchase commodities and/or services from a non-SLBE and simply resell them will be considered in determining if the SLBE is performing a commercially useful function.

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 29 of 458

This package contains the following forms that are required to submit along with their bid: DO NOT OMIT OR LEAVE BLANK

1. Statement of Successful Sub-contractors – A1

2. Statement of Interested Sub-contractors/Vendors – A2

3. Statement of Bid Proposals/Price Quotations – A3

4. Good Faith Efforts – A4: Submitted evidence demonstrating that good faith efforts were made to meet the goal.

5. Good Faith Efforts Checklist – A5: A checklist demonstrating the necessary documentation needed that is evidence that good faith effort was indeed made.

6. Letter of Intent to Perform as a Sub-contractor – A6 Submitted for each subcontractor. Any changes to the subcontractors listed in the bid must be approved by the Contract Compliance Division.

7. Subcontractor Substitution Request Post Award – A7 (THIS FORM IS NOT

REQUIRED TO BE SUBMITTED WITH RESPONSE)

8. SLBE Compliance Affidavit -A8 This form should be notarized and submitted affirming adherence to SLBE goal and the use of subcontractors on the project.

Addition/Removal or substitution of subcontractors MUST be approved by the Contract Compliance Division PRIOR to the sub performing work.

Monthly Utilization Reports are submitted on a monthly basis after the project has begun. ALL Monthly payment reports are to be submitted via online submission at https://claytoncounty.gob2g.com/

Primes are required to report payments as well as NON ACTIVITY on a MONTHLY basis. Proof of sub payments documentation MUST also be uploaded into the reporting system at the time of payment reports. Tracking will take place on ALL subs, not just the certified firms, Letter of intent must be provided for EACH intended subcontractor on the project regardless of certification status.

Quarterly Subcontractor Performance Evaluations are required to be submitted for all subcontractors with sub agreements valued as $25,000 and above.

A Compliance Kickoff will be scheduled to be held with the awarded bidder directly after the project kickoff meeting. This is a mandatory meeting to discuss compliance requirements on Clayton County projects for all contracts with certified SLBEs and/or sub agreements valued as $25,000 and above.

Contact CCD at CentralServices.ContractCompliance@claytoncountyga.gov for any compliance related questions.

By signing the bid, the Bidder is certifying that it has complied with the requirements of this Program. Please contact the Contract Compliance Division for a list of certified SLBE’s.

https://claytoncounty.gob2g.com/ mailto:CentralServices.ContractCompliance@claytoncountyga.gov

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 30 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 31 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 32 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 33 of 458

Description of Good Faith Efforts

If you cannot meet the Small Local Business Enterprises (SLBE) goal set forth in the ITB, in addition to the information included on the Statement of Interested Subcontractors and Statement of Bid Proposals/Price

Quotations submitted with your bid/proposal, please provide a narrative explanation of why you cannot meet the

SLBE goal and the steps taken to include SLBEs in your proposal/bid. Describe specific actions (i.e. phone calls, etc.). Please provide copies of any solicitation notices sent, whether by email, fax or mail, and the amount of time given for response. Describe efforts to follow up initial communications. Identify the individuals from your organization who performed these activities. Attach additional pages as needed.

I hereby attest that I have exercised good faith efforts to meet the Small Local Business Enterprise goals for this bid. Despite such good faith efforts, I have not been able to meet the SLBE goal for this bid.

Signature

Name and Title (typed or printed)

Name of Firm

Carol J. Rogers Chief Procurement Officer

7994 N. McDonough Street, Jonesboro, GA 30236 Main #: 770-477-3587 / Fax #: 770-477-3335

Warehouse

Administration, Contracts, Contract Compliance, Purchasing and Risk

Management

1330 Government Circle, Jonesboro, GA 30236 Main #: 770-477-3561 / Fax #: 770-477-3616

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 34 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 35 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 36 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 37 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 38 of 458

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 39 of 458

Form A7

Central Services

This form must be approved by the Clayton County Central Services Department Director before terminating a contract with an SLBE subcontractor or NON-certified subcontractor once the bid has been opened or the proposals have been submitted. Please complete and submit this form to

CentralServices.ContractCompliance@claytoncountyga.gov

Prime Contractor Information:

Prime Contractor Name:___________________________ Contract/Project Title: _________________

Name of Authorized Representative for Prime Contractor: ____________________________________

Email: _______________________________________ Phone: ________________

Signature of Authorized Representative: ____________________________ Date: _________________

For Subcontractor Substitution Requests:

Subcontractor Name

Work Description Total Subcontract Amount

SLBE or

NON

Current

Proposed Substitution

Explanation of the reason for the Substitution Request: __________________________________

Name of Authorized Representative for Proposed Substitution: __________________________

Signature of Authorized Representative: _____________________________________ Date: _________

SUBCONTRACTOR SUBSTITUTION & ADDITION /POST-

AWARD REQUEST

Bid/Proposal/Contract Reference No. _______________

THIS FORM IS NOT REQUIRED TO BE SUBMITTED WITH BID

mailto:CentralServices.ContractCompliance@claytoncountyga.gov

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 40 of 458

Request to Add Subcontractor

This form must be approved by the Clayton County Central Services Department Director before adding contract with an SLBE subcontractor or NON-certified subcontractor once the bid has been opened or the proposals have been submitted.

Prime Contractor Information:

Prime Contractor Name:____________________________ Contract/Project Title: _________________

Name of Authorized Representative for Prime Contractor: ____________________________________

Email: _______________________________________ Phone: ________________

Signature of Authorized Representative: ____________________________ Date: _________________

For Subcontractor Addition Requests:

Name

Work Description Total Subcontract Amount

SLBE or

NON

Added

Signature of Authorized Representative: _____________________________________ Date: _________

FOR CLAYTON COUNTY GOVERNMENT OFFICE USE ONLY

Request reviewed and processed: Approved Declined Comments:

Contract Compliance Approver Signature: Date:

Printed Name/Title:

Central Services Chief Procurement Officer/Assistant Approver Signature: Date:

Printed Name/Title:

SPLOST PM or USER Department Approval Signature: Date:

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 41 of 458

For Post Award Reduction Requests:

Goal set for this Contract: ______% Reduced Goal Requested: ______%

You must attach documentation of your good faith efforts to achieve the goal including:

1. Did you attempt to meet the original subcontractor utilization commitment with the subcontractors listed on the subcontractor utilization plan included with the contractor’s bid or proposal?

(Yes/No) ____

a. If “Yes”, please attach a summary of why you were unable to use the subcontractor(s) listed on the subcontractor utilization plan included with your bid or proposal.

2. Did you make efforts to find a substitute to meet the original contract goal including written solicitations or correspondences made to attempt to find certified firms to replace the subcontractors listed on the subcontractor utilization plan included with the contractor’s bid or proposal? (Yes/No) ____

a. If “Yes”, please attach a sheet summarizing these efforts and include copies of any written solicitations or correspondences.

3. Did you make efforts to select portions of the contract scope to be performed by certified firms?

a. If “Yes”, attach a sheet detailing the scopes of work that you chose to seek subcontractors for and the scopes of work that you chose to self-perform.

4. Did you receive any bids from certified firms that you considered to be unacceptable?

a. If “Yes”, attach a sheet detailing each unacceptable subcontractor bid received including the names and contact information for each subcontractor, the basis of that conclusion that each bid was unacceptable, and whether the plans and specifications for the subcontractor scope of work were provided to the subcontractor.

FOR CLAYTON COUNTY GOVERNMENT OFFICE USE ONLY

Request reviewed and processed: Approved Declined Comments:

Contract Compliance Approver Signature: Date:

Central Services Chief Procurement Officer /Assistant Approver Signature: Date:

Printed Name/Title:

SPLOST PM or USER Department Approval Signature: Date:

ITB #26-51 Milling and Resurfacing of Five (5) Roads for Clayton County, Georgia, PI #0021197 Page 42 of 458

EXHIBIT A8

SLBE PARTICIPATION GOAL

SMALL LOCAL BUSINESS PARTICIPATION COMPLIANCE AFFIDAVIT

The SLBE participation goal for this Project as stated in Appendix A of this document.

Bidder/Proponent hereby agrees that if it shall be successful in the award of the contract for this bid/proposal, it will fully adhere to all the requirements set forth in this Contract with regard to utilizing SLBEs as subcontractors. If bidder/proposer shall fail to adhere to such goals as herein stated, the County may take such action as it deems appropriate, including but not limited to enforcement of the goals, cancelling, or modifying the bidder/proposer’s contract, requiring bidder/proposer to forfeit some or all of the retainage, and/or suspending it from future contracts, or otherwise penalizing the proposer/bidder.

Bidder/Proponent hereby agrees to comply with the SLBE participation goal for this Project

Proposer: _______________________________________

EEV *User ID __________________

Authorized…