City of Oviedo, Florida

Invitation to Bid (ITB)

#26-24: Ready Mix Concrete

Due Date: 2:00 p.m., April 28, 2026

Procurement Division 400 Alexandria Blvd.

Oviedo, Florida 32765

ITB #26-24: Ready Mix Concrete Page 2

Table of Contents

Legal Advertisement

Section 1 General Information

Section 2 Description of Services

Section 3 General Bid Terms and Conditions

Anticipated Timetable

Bid Award

Submitall of Bids

Special Conditions

Section 4 Information to be included in Submittal

Bid Form

Attachment A, Competitive Solicitation Acknowledgement Form

Standard Insurance Requirements

Attachment B, Statement of Insurance Compliance Form

Attachment C, Non-Collusion Affidavit of Bidder

Attachment D, Conflict of Interest Statement

Attachment E, Disputes Disclosure Form

Attachment F, Drug Free Workplace Certification Form

Attachment G, Public Entity Crime Information Statement

Attachment H, Prohibition Against Contracting with Scrutinized Companies

Attachment I, Compliance with Employment Eligibility Requirements

Attachment J, Affidavit of Compliance with Foreign Entity Laws

Attachment K, Human Trafficking Affidavit

Attachment L, References

Attachment M, Acknowledgement of Addenda

Exhibit A, Sample City of Oviedo Standard Contract

Exhibit B, Vendorlink Electronic Bid Submission Instructions

ITB #26-24: Ready Mix Concrete Page 3

SECTION 1: GENERAL INFORMATION

Thank you in advance for your interest in doing business with the City of Oviedo.

If you are interested in preparing a response to this solicitation, please read the bid package in its entirety prior to submitting a bid response. The City reserves the right to waive minor, nonmaterial irregularities in any or all qualifications and accept or reject any or all submittals, or to re-advertise. The City may withdraw all or part of this solicitation at any time to protect the interest of the City.

Under Chapter 119, Florida Statutes, all responses to this solicitation shall be considered public record, subject to distribution pursuant to the request for records by any interested party.

REQUESTING THE SOLICITATION DOCUMENT

The City of Oviedo Procurement Division is the official source to obtain information relating to the City solicitations.

All documents regarding this solicitation are posted utilizing an online bid management system, VendorLink. There is no charge to register with VendorLink and/or to participate in the solicitation process. Vendorlink is used for the submission of electronic bids. Vendors may also make an appointment with the City of Oviedo Procurement Division to obtain such information.

ON-LINE PROVIDER DISCLAIMER

Although not required, it is recommended that firms register and maintain their registration with VendorLink at www.MyvendorLink.com. This is a third-party vendor that provides a platform to communicate solicitation information to the Public. VendorLink does not represent the City nor does communications through this provider constitute communications to the City. The City of Oviedo is not responsible for errors and omissions occurring in the transmission or downloading of any documents from the online website. In the event of any discrepancy between information on this website and the hard copy specifications, the terms of the hard copy specification will control.

AMERICANS WITH DISABILITIES ACT

Persons with disabilities needing special accommodation at public meetings should contact the Procurement Division at 407-971-5534, no later than seven (7) days prior to the appropriate date on which the accommodation is requested.

TITLE VI

No person shall on the basis of race, color, national origin, sex, age, disability, family or religious status, as provided by Title VI of the Civil Rights Act of 1964, the Civil Rights Restoration Act of 1987, the Florida Civil Rights Act of 1992 and other nondiscrimination authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination or retaliation under any program or activity of the City of Oviedo.

ITB #26-24: Ready Mix Concrete Page 4

SECTION 2: DESCRIPTION OF SERVICES

The City of Oviedo is requesting bids from qualified vendors to provide all equipment and materials required to provide Ready Mix Concrete for citywide repairs of concrete infrastructure (sidewalks, curb and gutter, and driveway aprons), in accordance with the Florida Department of Transportation Standard Specifications for Road and Bridge Construction, latest edition.

Authorization for performance of services and delivery of products under this Agreement shall be in the form of written purchase orders, issued by the City on an as-needed basis.

Ready Mix Concrete shall be delivered within the City of Oviedo Rights-of-Ways and other City Properties, and shall include supplying all labor, materials and supplies, equipment, tools and any services, accessories necessary to deliver and unload these materials.

The quantities contained in this bid and on the bid form are estimates and in no way represents a guaranteed procurement.

SECTION 3: GENERAL BID TERMS AND CONDITIONS

ANTICIPATED TIMETABLE

Release of Invitation to Bid April 12, 2026 Deadline for Written Questions April 21, 2026 Bid Due Date April 28, 2026 Anticipated Award Date May 2026

All dates are tentative. The City reserves the right to change scheduled dates.

ASSIGNMENT

The Bidder shall not assign or transfer any contract resulting from this solicitation, including any rights title or interest therein, or its power to execute such contract to any person, company or corporation without the prior written consent of the City.

AWARD

The City has the sole discretion and reserves the right to cancel this solicitation, to reject any and all submittals, to waive any and all informalities and/or irregularities, or to re-advertise with either the identical or revised specifications, if it is deemed to be in the best interest of the City to do so.

The selected bidder(s) will be expected to execute the City’s standard agreement provided in Exhibit A and provide all the needed insurance certificates and endorsements per that agreement.

Each bidder shall become familiar with all the terms contained in the agreement and be willing to execute the agreement before submitting a bid. There shall be no exception to either the scope of services or the terms of the agreement. The services to be provided under the agreement will be provided on an as needed basis using work orders and purchase orders issued by the City.

The initiating City department(s) shall issue purchase orders and or work orders against the term contract on an “as needed” basis. A work order will identify the project on which the services are to be provided, and the purchase order date shall be the authorization for the services to begin.

ITB #26-24: Ready Mix Concrete Page 5

BID OPENING

Electronic bids shall be received in accordance with the instructions in the bid document. Bid opening shall be public on the specified date as outlined in the bid document. All bids that have been received in a timely manner will be opened, recorded and accepted for consideration. Bids received after the specified date and time will not be accepted. Bids will not be accepted by hard copy, telephone or facsimile.

Public Bid Opening Join Bid Opening Zoom Meeting Meeting ID: 813 7560 3039 Pass Code: WLiAS0

CANCELLATION

The City reserves the right to cancel, in whole or in part, any solicitation when it is in the best interest of the City. Availability of all information related to a cancelled solicitation is subject to Chapter 119, Florida Statutes.

COLLUSION AMONG FIRMS

More than one (1) bid from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. Reasonable grounds for believing that a Bidder is involved in more than one proposal submittal will be cause for rejection of all bids in which such Bidders are believed to be involved. Any or all bids will be rejected if there is reason to believe that collusion exists between Bidders. Bids in which the prices obviously are unbalanced will be subject to rejection.

The bidder, by affixing its signature to this proposal, certifies that its bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a bid for the same item(s), and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.

CONFLICT OF INTEREST

The award of any contract hereunder is subject to the provisions of Chapter 112, Florida Statutes.

Bidders must disclose with their proposal the name of any officer, director, partner, proprietor, associate or agent who is also an officer or employee of the City or any of its agencies. Further, all Bidders must disclose the name of any officer or employee of the City who owns, directly or indirectly, any interest in the Offeror’s firm or any of its branches or affiliate companies.

CONTRACT TERM

The contract resulting from this Invitation for Bids shall commence effective upon issuance of a term contract by the City of Oviedo and extend for a period of three (3) years. The contract may be renewed for two (2) additional one (1) year periods upon mutual agreement of both parties. If any such renewal results in changes in terms and conditions, such changes shall be reduced to writing as an amendment to this contract and such amendment shall be executed by both parties.

Any order issued during the effective period of this contract, but not completed within that https://us05web.zoom.us/j/81375603039?pwd=FH3FEZdrbz4Wb0A8nbDwGp2b5zdIaj.1 https://us05web.zoom.us/j/81375603039?pwd=FH3FEZdrbz4Wb0A8nbDwGp2b5zdIaj.1

ITB #26-24: Ready Mix Concrete Page 6 period, shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and the City’s rights and obligations with respect to that order to the extent as if the order were completed during the contract performance period.

Any requests for price increases or decreases after the one (1) year period must be presented to the Public Works Director in writing, on company letterhead. If the Public Works Director concurs with the adjustment, the request will be presented to the City Manager and/or City Council who may approve or deny the request. Any approval will be in the form an amendment to the Agreement and shall be signed by both parties. Any price increase shall remain firm for a minimum of one (1) year after the adjustment is processed, provided the Contractor notifies the City in writing of the pending price escalation a minimum of sixty (60) days prior to the effective date. Any proposed escalations are subject to the City’s review & approval in order to become effective.

DISPUTES

In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City of Oviedo City Manager shall be final and binding on both parties.

EFFECTIVE PERIOD OF BIDS

All proposals must state the period for which the proposal shall remain in effect. Such period shall not be less than one hundred twenty (120) days from the proposal date to allow for the evaluation and selection process and proper execution of the Agreement.

EFFECTIVENESS AND DURATION

A sample Agreement, of which is attached as "Exhibit A", will be the contracting mechanism for the bid award. This agreement may not be amended and any exceptions noted by the bidder to this document will not be considered. Exhibit A is an example only and shall not be included as part of your submittal. The agreement alone will not authorize the work or purchase of materials or require the City to place any orders for work or materials. Required services and/or materials will be specifically enumerated, described and depicted in the Purchase Order or Work Order authorizing the purchase of the specific service and/or materials.

During the term of the Contract, the City may require changes which alter the contract specifications provided that such changes are within the general scope of the contract. The parties agree to renegotiate to comply with any applicable current or revised state laws, regulation, or increases/decreases in allocations making any changes in the contract necessary. Modifications of provisions shall only be valid through execution of a formal contract amendment, and duly signed by both parties. There are no obligations to agree by either party.

ELECTRONIC SIGNATURES

The successful bidder consents and agrees to the execution of documents using electronic signatures as allowed by the provisions of Florida Statutes §668.001-006 – The Florida Electronic Signatures Act of 1996.

ITB #26-24: Ready Mix Concrete Page 7

EVALUATION OF BIDS

Awards shall be made to the responsive and responsible bidder(s) whose bids are determined to be the most advantageous to the City, taking into consideration the evaluation factors set forth below:

A. Price B. References C. The ability of the company to perform this contract

The successful bidder must be registered on Sunbiz.org and licensed to do business in the State of

Florida.

FEDERAL AND STATE TAX

The City of Oviedo is exempt from Federal and State Sales and Use Taxes for tangible personal property. Contractors doing business with the City shall not be exempted from paying sales tax to their Suppliers for materials to fulfill contractual obligations with the City nor shall any Contractor be authorized to use the City’s Tax Exemption Number in securing such materials.

FORMAL PROTEST PROCEDURES

Any actual or prospective bidder, bidder, or vendor who is aggrieved in connection with a solicitation or award of bid or contract may protest to the Procurement Manager within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto. Said protest shall be in writing and shall state with specificity the grounds therefore and also the action requested of the Procurement Manager.

A. The Procurement Manager shall attempt to settle or resolve the protest. The Procurement Manager shall render a decision, in writing, within ten (10) calendar days following receipt of the protest. No bid award will be made during this time.

B. Any person aggrieved by the decision of the Procurement Manager may appeal to the Finance Director within ten (10) calendar days from the date of the Procurement Manager’s written decision. Any such appeal shall be accompanied by a certified check or cash protest bond equal to five percent (5%) of the aggrieved vendor’s bid made payable to the City, and shall state with specificity the grounds therefore and also the action requested of the Finance Director. The Finance Director shall attempt to settle or resolve the matter. The Finance Director shall render a decision, in writing, within ten (10) calendar days following receipt of the appeal. No bid award will be made during this time.

If protest is rescinded, the protest bond is returned.

C. Decisions of the Finance Director may be appealed to the City Manager by submission to the City Clerk of a written request of appeal within ten (10) calendar days from the date of the Finance Director’s written decision. The written request shall state with specificity the grounds for the appeal and also the action requested of the City Manager. No bid award will be made during this time.

ITB #26-24: Ready Mix Concrete Page 8

D. The City Manager shall render a decision, in writing, within ten (10) days following receipt of the appeal. The decision of the City Manager shall be final and shall represent the position of the City.

E. Timely filing of the protest and/or appeals is jurisdictional. If the appeal is taken to court and the City’s decision is reversed, the protest bond will be returned. If the appeal is taken to court and the City’s decision is upheld, the protest bond is forfeited to the City as a cost reimbursement to the City with the recognition of the bidder that the calculations of damages to the City would be speculative with regard to the waging of the appeal and that the forfeiture of the bond is a reasonable manner in which to assess those costs.

F. In the event of a timely protest and/or appeal, the City shall not proceed further with the solicitation or with the award of the bid/contract unless the Procurement Manager, after consultation with the head of the using Department and the City Attorney, forwards to the City Manager a written request to award the contract without delay in order to protect the public health, welfare or safety.

GOVERNING LAW/JURISDICTION

The interpretation, effect, and validity of any contract(s) resulting from this solicitation shall be governed by the laws and regulations of the State of Florida. Venue of any court action shall be in Seminole County, Florida. In the event that a suit is brought for the enforcement of any term of the contract(s).

JUDGEMENTS/LEGAL FINDINGS

By submitting this bid for consideration, the Bidder affirms that they currently have no judgements or other legal findings nor have any pending judgments or other legal findings against the company or any of its executives, with any federal, state or local governmental entities that in any way could impact or have the potential to impact their ability to complete any contract awarded them as a result of this bid. Failure to disclose any such judgments and/or findings will result in the termination of any contracts and other penalties as deemed legal and appropriate by the City.

LEGAL REQUIREMENTS

All Federal, State, County and local laws, ordinances, rules and regulations that in any manner affect the item(s) covered herein apply. Lack of knowledge by the bidder will in no way be cause for relief from responsibility.

LIABILITY

The City of Oviedo assumes no responsibility for the cost of preparing this Invitation to Bid. The awarded Bidder(s) shall hold and save the City of Oviedo, its officers, agents and employees harmless from liability of any kind in the performance of or fulfilling the requirement of the Purchase Order or Contract which may result from award of this solicitation.

ITB #26-24: Ready Mix Concrete Page 9

LICENSES, PERMITS, OR FEES

It shall be the responsibility of the Bidder to obtain any and all licenses and permits as required, to complete this service. Failure to hold and provide proof of proper licensing, certification and registration may be grounds for rejection of the bid.

MISTAKES

In the event of extension errors, the unit price will prevail and the Bidder’s total offer will be corrected accordingly. In the event of addition errors, the extended totals will prevail and the Bidder’s total will be corrected accordingly. Bidders must check their bid where applicable. Failure to do so will be at the Bidder’s risk.

NOTICE OF INTENT TO AWARD

The Procurement Division shall publicly post a Notice of Intent to Award for a minimum period of three (3) business days on the City of Oviedo website via VendorLink at: Oviedo, FL | Official Website (cityofoviedo.net).

PAYMENT

In order for the City to provide payment, the Bidder shall submit a fully documented invoice that provides the basic information set forth in the agreement. The invoice shall be submitted to the City within thirty (30) calendar days after the service has been rendered. It shall be understood that such invoices shall not be submitted for payment until such time as the service has been completed and a City representative has reviewed and approved the service.

The Bidder shall be paid upon submission of invoices to the Accounts Payable, City of Oviedo, 400 Alexandria Blvd, Oviedo, Florida 32765. Invoices are to be billed at the prices stipulated on the Purchase Order and as outlined in this bid. All invoices must show the City of Oviedo Purchase Order Number.

PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL INTERESTS IN

GOVERNMENT CONTRACTING

Bidders are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the city will not request documentation of or consider a bidder's social, political, or ideological interests when determining if the bidder is a responsible bidder. Bidders are further notified that the city's governing body may not give preference to a bidder based on the bidder's social, political, or ideological interests.

PROPRIETARY INFORMATION

In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all bidders should be aware that Invitation to Bids and the responses thereto are in the public domain. However, the bidders are requested to identify specifically any information contained in their proposals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

All proposals received from bidders in response to this Invitation to Bid will become the property of the City of Oviedo and will not be returned to the bidders. In the event of contract award, all https://www.cityofoviedo.net/ https://www.cityofoviedo.net/

ITB #26-24: Ready Mix Concrete Page 10 documentation produced as part of the contract will become the exclusive property of the City.

PUBLIC RECORDS

The CONTRACTOR agrees to fully comply with all State laws relating to public records. In order to comply with Section 119.0701, Florida Statutes, the CONTRACTOR must: (1). Keep and maintain public records required by the City to perform the service, (2). Upon request from the City 's custodian of public records, provide the public with a copy of the public records requested or allow the records to be inspected or copied within a reasonable time and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law, (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of this Agreement if the CONTRACTOR does not transfer the records to the City, (4) Upon completion of this Agreement, transfer, at no cost, to the City all public records in possession of the CONTRACTOR or keep and maintain public records required by the City to perform the service. If the CONTRACTOR transfers all public records to the City upon completion of this Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.

If the CONTRACTOR keeps and maintains public records upon completion of this Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City, and (5). If the CONTRACTOR does not comply with a public records request, the City shall enforce any and all Agreement provisions in accordance with this Agreement and the CONTRACTOR shall be subject to all rights and remedies of the City and the public under controlling State law.

A request to inspect or copy public records relating to this Agreement must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the CONTRACTOR of the request, and the CONTRACTOR must provide the records to the City or allow the records to be inspected or copied within a reasonable time. Failure by the CONTRACTOR to grant such public access and comply with public records requests shall be grounds for immediate unilateral cancellation of this Agreement by the City. The CONTRACTOR shall promptly provide the City with a copy of any request to inspect or copy public records in possession of the CONTRACTOR and shall promptly provide the City with a copy of the CONTRACTOR’s response to each such request.

The CONTRACTOR agrees that if any litigation, claim, or audit is started before the expiration of the record retention period established above, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved and final action taken.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION

OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S

(CONTRACTOR’S) DUTY TO PROVIDE PUBLIC RECORDS RELATING TO

THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT

ITB #26-24: Ready Mix Concrete Page 11

(407) 971-5504, ELIANNE RIVERA, CITY CLERK, CITY HALL, CITY OF

OVIEDO, 400 ALEXANDRIA BOULEVARD, OVIEDO, FLORIDA 32765,

ERIVERA@CITYOFOVIEDO.NET.

PUBLIC ENTITY CRIMES

Pursuant to Section 287.133(12)(a) of the Florida Statutes, “A person or affiliate, who has been placed on the convicted vendor list following a conviction for a public entity crime, may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO ($35,000) for a period of 36 months from the date of being placed on the convicted vendor list.”

PURCHASING AGREEMENTS WITH OTHER GOVERNMENTAL AGENCIES

All firms submitting a response to this solicitation agree that such response also constitutes a submittal to all governmental agencies within the State of Florida, under the same conditions, for the same contract price, and for the same effective period as this proposal, should the firm feel it is in their best interest to do so. Each governmental agency desiring to accept these submittals, and make an award thereof, shall do so independently of any other governmental agency. Each agency shall be responsible for its own purchases and each shall be liable only for materials and/or services ordered and received by it, and no agency assumes any liability by virtue of this solicitation. This agreement in no way restricts or interferes with the right of any governmental agency to re-solicit any or all items.

QUALIFICATIONS OF RESPONDENTS

Before awarding the bid, the City of Oviedo reserves the right to require the bidder to submit such evidence of his/her qualifications and experience as it may deem necessary and may consider any evidence available to it of the financial, technical and other qualifications and abilities of a bidder.

QUANTITIES

The City of Oviedo will not be held to any maximum or minimum purchase quantities as a result of this solicitation and/or resulting contract.

QUESTIONS

All questions concerning this solicitation shall be submitted in writing to the name and e-mail address listed below prior to March 04, 2026, at 5:00 p.m. (Eastern Standard Time). All responses to questions will be in the form of an addenda that will be posted on VendorLink.

Contact: Jacqueta Scott, Procurement Manager, E-mail: jscott@cityofoviedo.net

Respondents will be required to acknowledge receipt of addenda, if any, on the Acknowledgement of Addenda Form included in this bid document. It is the responsibility of the prospective respondents to check VendorLink for addenda and other important information pertaining to this solicitation.

mailto:ERIVERA@CITYOFOVIEDO.NET mailto:jscott@cityofoviedo.net

ITB #26-24: Ready Mix Concrete Page 12

REFERENCES

The Bidder shall provide a minimum of three (3) previous and current clients including name, address, phone number, e-mail address, and contact person. The City intends to conduct reference checks of those clients. These checks will be used to validate the Bidder’s past performance and determine overall satisfaction with the Bidder’s services.

RESPONSE DUE DATE AND TIME

All responses are due no later than 2:00 PM Eastern Standard Time on April 28, 2026, or as may be revised by written addenda. Bids not in possession of the City by the due date and time shall be deemed late and shall not be considered for award.

The responsibility for submitting a bid before the stated due date and time is solely and strictly the responsibility of the bidder. The City is not responsible for delays caused by technical problems, any internet outages or delays incurred by electronic delivery, or any other occurrence.

RESPONSIVENESS

Responses shall conform in all material respects to the solicitation in order to be considered for award. Any bid which fails to conform to the solicitation’s essential requirements may be rejected.

Any Bid which is not provided on the City form or fails to include the requested information, may be considered non-responsive and disqualified from consideration for award. The City shall notify any bidder in writing whose bid has been deemed non-responsive.

RESTRICTED DISCUSSIONS

From the date of issuance of this solicitation until final City Council approval, vendors shall not discuss the solicitation or any part thereof with any employee, agent, or any representative of the City except as expressly authorized by the designated Procurement Manager.

RIGHT OF REJECTION BY THE CITY

Notwithstanding other provisions of this bid document, the City reserves the right to award this contract to the firm that best meets the requirements of the City. Further, the City reserves the right to reject any or all submittals prior to execution of the contract, with no penalty to the City.

SIGNATURE OF BIDDER

The Bidder shall sign the Bid response forms in the space provided for the signature. If the Bidder is an individual, the words, "Doing Business As (business name)", or "Sole Owner"' shall appear beneath his signature. In the case of partnership, the signature of at least one of the partners shall follow the company name and the words, "Member of Firm", should be written beneath such signature. If the Bidder is a corporation, the title of the officer signing the Bid response on behalf of the corporation shall be stated. An electronic signature may be used and shall have the same force and effect as a written signature.

STATE REGISTRATION REQUIREMENTS

Any corporation submitting a bid in response to this solicitation shall either be registered or have applied for registration with the Florida Department of State in accordance with the provisions of Chapter 607, Florida Statutes. A copy of the registration/application may be required prior to

ITB #26-24: Ready Mix Concrete Page 13 award of a contract. Any partnership submitting a response to this Solicitation shall have complied with the applicable provisions of Chapter 620, Florida Statutes. For additional information on these requirements, please contact the Florida Secretary of State’s Office, Division of Corporations, (800) 755-5111 (http://www.dos.state.fl.us).

SUBMITTAL OF BIDS

For purposes of this solicitation, a sealed bid is considered a bid submitted using VendorLink. The bid must be received no later than 2:00 PM April 28, 2026.

To ensure correct bid formatting, bidders shall:

1. Submit Bid electronically through VendorLink.

2. Upload files only in MS Word (.doc or .docx), Excel (.xls or .xlsx), Adobe Portable Document

Format (.pdf); or Compressed File (ZIP) formats.

3. Enable printing on files submitted.

4. Make sure all uploaded files are readable and not corrupt.

5. Contact VendorLink technical support at support@evendorlink.com if technical difficulties arise during bid submission.

6. Follow all instructions outlined in this ITB and provide all requested information.

An unsigned bid is not a valid offer, therefore, failure to sign in the space provided on the Bid Form will result in the bid being considered non-responsive and the bid rejected. It is not a minor technicality which the City reserves the right to waive. An electronic signature may be used and shall have the same force and effect as a written signature.

The City may ask awarded bidders to supply one (1) hard copy set with original, written signatures and original forms, prior to the contract execution. Hard copy bids should not be submitted unless specifically requested by the City.

VERIFICATION OF EMPLOYMENT STATUS

The Contractor is required to be registered with the U.S. Department of Homeland Security’s E- Verify system prior to entering into a contract with the City of Oviedo. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of its subcontracts requiring subconsultants, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the subconsultant during the contract term. Only those employees determined eligible to work within the United States shall be employed under this contract.

By submission of a bid or proposal in response to this solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this contract.

The Contractor shall commit to comply with this requirement by completing the E-Verification Certification form attached to this solicitation.

A public employer, consultant, or subconsultant who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is mailto:support@evendorlink.com

ITB #26-24: Ready Mix Concrete Page 14 obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If the City terminates the contract for the foregoing reason, the consultant will be liable for any additional costs incurred by the City as a result of the termination of the contract.

ITB #26-24: Ready Mix Concrete Page 15

SPECIAL CONDITIONS

A. Technical Specifications

Concrete shall meet State of Florida Department of Transportation Standard (FDOT) specifications 921-924.

B. General Requirements

1. Equipment – Front discharge trucks are preferred but not required for this contract.

2. Load Size – The minimum quantity typically ordered by the City of Oviedo at any one time is usually ten (10) cubic yards but may be increased to up to twenty (20) cubic yards on some occasions.

3. Delivery – Deliveries shall occur between the hours of 7:00 a.m. and 12:00 p.m. on Monday through Fridays. Maximum delivery time after receipt of an order by the Contractor shall not exceed twenty-four (24) hours and shall occur within thirty (30) minutes of scheduled delivery time, unless prior notification to City Public Works staff has occurred.

C. Representation and Warranties of the Contractor:

The Contractor(s) represents and warrants to the City:

1. They have been in the business of supplying and delivering Ready Mix Concrete within

Central Florida for a minimum of three (3) years.

2. They can provide to the City references of three (3) commercial and/or governmental accounts.

3. They have a sufficient number of employees necessary to effectively and efficiently perform the work defined herein.

4. They have the financial resources and equipment to perform this contract.

D. Manner of Performance:

1. The Contractor(s) shall perform all its obligations and functions under this agreement in accordance with all terms, conditions, and specifications laid forth by the City.

2. The Contractor(s) shall instruct its personnel that no gratuities shall be solicited or accepted for any reason whatsoever from any City employee or resident of the City of Oviedo.

3. The Contractor(s) will abide by all State and Federal Regulations on wages and hours of an employee.

ITB #26-24: Ready Mix Concrete Page 16

4. The Contractor(s) shall be responsible for all its employees and their conduct and actions during the term of this contract with the City of Oviedo.

5. Contractor understands that time is of the essence in the performance of this Contract and will work diligently to deliver materials within 24 hours from the time order is placed by the City.

6. Under no circumstances shall the delivery time exceed thirty (30) minutes from the established and agreed upon delivery time, unless City staff has been notified at least four (4) hours in advance in order to avoid unnecessary preparation, project delays and wait time by City staff.

7. All deliveries shall be between the hours of 7:00am and 12:00pm.

8. The Contractor(s) shall keep all licenses and permits current whether Municipal, County, State, or Federal required for the performance of its obligations and functions hereunder and shall pay promptly when all fees become due.

E. Safety:

1. The Contractor understands and acknowledges that they may be working in congested areas. Contractor shall employ flag men and other necessary measures to protect the public and shall be fully responsible for implementing safety measures in performing its work under this Contract. The Contractor will provide necessary traffic control measures.

2. The Contractor shall employ and utilize sufficient manpower and equipment to assure that work zone safety is in keeping with all requirements established by the Federal Highway Administration’s Manual for Work Zone Safety, including the use of approved traffic control devices, when necessary. The City reserves the right to curtail work efforts until unsafe practices are corrected. It shall be the responsibility of Contractor to make assurances that any and all equipment and/or vehicles used in connection with the work hereunder meet applicable federal, state, and local laws and regulations regarding use of such vehicles and equipment on public roadways.

ITB #26-24: Ready Mix Concrete Page 17

INSURANCE

Each vendor shall include in its solicitation response package proof of insurance capabilities. This does not mean that the vendor must have the coverage prior to submittal, but, that the coverage must be purchased and in place prior to a purchase order or contract being executed by the City.

A certificate of insurance indicating that the awarded vendor has coverage in accordance with the requirements of this section shall be furnished by the vendor to the Procurement Division within five (5) working days of such request and before any work begins. An Additional Insured Endorsement showing the City of Oviedo has been added as additional insured to the General liability policy is required. An indemnification and hold harmless agreement signed by an authorized representative of the firm is also required.

The vendor shall provide and maintain at all times during the term of any contract, without cost or expense to the City, policies of insurance insuring the contractor against any and all claims, demands or causes of action whatsoever, for injuries received or damage to property relating to the performance of duties, services and/or obligations of the vendor under the terms and provisions of the contract. Certificate(s) of insurance shall provide for a minimum of forty-five

(45) days prior written notice to the City of any change or cancellation of the required insurance.

Certificate(s) of insurance shall identify “ITB 26-24 Ready Mix Concrete” in the Description of Operations section of the Certificate.

The Standard Insurance Requirements for the City is included on Page 21.

The contractor shall be responsible for subcontractors and their insurance. All deductibles or self-insured retention shall appear on the certificate(s) and shall be subject to approval by the City. At the option of the City, the insurer shall reduce or eliminate such deductible or self-insured retention; or the contractor shall be required to procure a bond guaranteeing payment of losses and related claims expenses.

All insurance companies must be authorized to transact business in the State of Florida. The City shall be exempt from, and in no way liable for, any sums of money, which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the vendor and/or subcontractor providing such insurance.

Failure to obtain and maintain such insurance as set out above will be considered a breach of contract and may result in termination of the contract for default. Neither approval by the City of any insurance supplied by the vendor, nor a failure to disapprove that insurance, shall relieve the vendor of full responsibility of liability, damages, and accidents as set forth herein.

ITB #26-24: Ready Mix Concrete Page 18

SECTION 4. INFORMATION TO BE INCUDED IN SUBMITTAL

In order to facilitate the bid review process, it is required that bids be organized in the manner specified below.

• Bid Form

• Competitive Solicitation Acknowledgement Form, Attachment A

• Statement of Insurance Compliance Form, Attachment B

• Non-Collusion Affidavit of Bidder, Attachment C

• Conflict of Interest Statement, Attachment D

• Disputes Disclosure Form, Attachment E

• Drug Free Workplace Certification Form, Attachment F

• Public Entity Crime Information Statement, Attachment G

• Prohibition Against Contracting with Scrutinized Company, Attachment H

• Compliance with Employment Eligibility Requirements, Attachment I

• Affidavit of Compliance with Foreign Entity Laws, Attachment J

• Human Trafficking Affidavit, Attachment K

• References, Attachment L

• Acknowledgment of Addenda (if applicable), Attachment M

• Proof of Licenses/Certification - including; but not limited to: (1) provide proof of proper State of Florida business licensure and professional certification(s)/registration(s) in the State of Florida.; (2) provide proof of corporate registration to operate in the State of Florida by the Department of State, Division of corporations http://dos.myflorida.com/sunbiz/

• Proof of Insurance

• Current W-9 Form

The City of Oviedo or its authorized representative reserves the right to obtain all documentation deemed appropriate to verify the Contractor is meeting all regulations and specification requirements.

http://dos.myflorida.com/sunbiz/

ITB #26-24: Ready Mix Concrete Page 19

BID FORM

The undersigned hereby declares that after carefully examining these bid documents, they are fully aware of all conditions affecting such work/items, for which bids were advertised to be returned by April 28, 2026, and does hereby submit the following bid for completion of project.

Ready Mix Concrete:

Total Estimated Annual Usage

Bid Item

Description Units Qty Unit Cost Total

Concrete (Minimum 3000 psi 28-day compressive strength)

CY 500 $ $

2 Expansion Joint LF 1000 $ $

TOTAL BID AMOUNT $

Note: The unit price shall include materials, labor, supervision, equipment, fuel, surcharges, travel, and other required professional/construction services.

Date: ___________________

Firm Name: ____________________________________________

State Contractor License Number: _____________________________________________________

Signature of Authorized Representative: ________________________________________________

Printed Name of Authorized Representative: _____________________________________________

Attachment A Competitive Solicitation Acknowledgement Form

City of Oviedo, Florida

ITB No.: 26-24

Ready Mix Concrete

Submit Response To:

City of Oviedo

Procurement Department 400 Alexandria Blvd.

Oviedo, Florida 32765

Due Date and Time: April 28, 2026, 2:00 PM (EST)

Company Name: Federal Employer Identification Number or SS Number:

Mailing Address Type of Entity (Circle One)

Corporation Partnership Proprietorship

Joint Venture

City, State, Zip Code Incorporated in the State of:

Corporate Address:

What kind of business: “For Profit” or “Not for Profit”

Is Firm in good standing: Yes or No

Authorized to transact business in Florida Yes or No

State of Florida Department of State Certificate of Authority

Document No: ____________________________________

City, State, Zip Code

Area

Code

Telephone No.

Toll Free No. Email Address:

List Principals (Print):

President: _______________________________________ Vice President: ____________________________________

Secretary: _______________________________________ Treasurer: ________________________________________

Other: _______________________________________ Other: ___________________________________________

THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR BID

I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm or persons submitting an offer for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud.

I agree to abide by all conditions of this offer and certify that I am authorized to sign this offer for the responder and that the responder is in compliance with all requirements of the competitive solicitation, including but not limited to, certification requirements.

In submitting an offer to the City of Oviedo, the responder offers and agrees that if the offer is accepted, the responder wi ll convey, sell, assign or transfer to the City all rights, title and interest in and to all causes of action it may now hereafter acquire under the Anti-trust laws of the United States for price fixing relating to the particular commodities of services purchased or acquired by the City.

Authorized Signature Printed Name

Title: __________________________________ Date: __________________________________

All services, programs and activities of the City of Oviedo are offered and solicited without regard to race, color, national origin, age, sex, religion, disability or family status. For information regarding the City’s Title VI Nondiscrimination Policy, Plan and Procedures please visit www.cityofoviedo.net http://www.cityofoviedo.net/

ITB #26-24: Ready Mix Concrete Page 21

CITY OF OVIEDO

STANDARD INSURANCE REQUIREMENTS

The selected Firm or Individual for all Bids, Requests for Qualifications (RFQ), and Requests for Proposals (RFP) will be required to name the City as an additional named insured with the following minimum coverages.

A. Workers’ Compensation shall be maintained by the selected firm or individual for all employees engaged in the work under this Bid, RFQ or RFP in accordance with the laws of the State of Florida. Employers’ Liability Insurance shall be maintained by the selected firm or individual at limits not less than the following.

$1,000,000 Each Accident $1,000,000 Each Employee $1,000,000 Policy Limit for Disease

B. Commercial General Liability Insurance shall be maintained by the selected firm or individual with limits not less than the following:

$1,000,000 Bodily Injury & Property Damage-each occurrence $1,000,000 Personal & Advertising Injury-each occurrence $2,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregates limit $ 5,000 Medical Payments $ 100,000 Fire Damage Legal Liability

Coverage shall include Contractual Liability and Independent Contractors Liability.

C. Automobile Liability Insurance shall be maintained by the selected firm or individual with a combined single limit of not less than $1,000,000 Bodily Injury and Property Damage in accordance with the laws of the State of Florida, as to the Ownership, maintenance, and use of all owned, non-owned, leased or hired vehicles.

D. Other Required Insurance Coverage where unusual operations are necessary to complete the work, such as Longshoremen and Harbor Workers’ Exposures, use of aircraft or watercraft, use of explosives, and any high-risk circumstances. No aircraft, watercraft or explosives shall be used without the express advance written approval of the City.

All insurance minimum coverages extend to any subcontractor, and the General Contractor is responsible for all sub-contractors.

ITB #26-24: Ready Mix Concrete Page 22

Attachment B

STATEMENT OF INSURANCE COMPLIANCE FORM

The undersigned firm agrees to obtain prior to award, if selected, Automobile Liability, Workers’ Compensation, and General Liability in accordance to the requirements as set forth in the Invitation to Bid or draft agreement, attached hereto.

Policies other than State Issued Workers’ Compensation shall be issued only by companies authorized by maintaining certificates of authority issued to the companies by the Department of Insurance of the State of Florida to conduct business in the State of Florida and which maintain a Rating of “A” or better and a Financial Size category of “VII” or better according to the A.M. Best Company. Policies for Workers’ Compensation may be issued by companies authorized as a group self-insurer by F.S. 440.57, Florida Statutes.

COMPANY NAME

AUTHORIZED OFFICER SIGNATURE

OFFICER NAME

OFFICER TITLE

DATE

ITB #26-24: Ready Mix Concrete Page 23

Attachment C

NON-COLLUSION AFFIDAVIT OF BIDDER

STATE OF _____________________

COUNTY OF ___________________

____________________________________________, being duly sworn, deposes and says that:

1. He/She is_______________________ of ___________________________ the bidder

Title Company Name that has submitted the attached bid;

2. He/She is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid:

3. Such Bid is genuine and is not a collusive or sham bid;

4. Neither the said bidder nor any of its officers, partners, owners, agents, representative, employees, or parties in interest, including this affiant, has in any way colluded, connived, or agreed, directly or indirectly, with any other bidder, firm or person to submit a collusive or sham bid in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other bidder, firm, or person to fix the price or prices in the attached bid or any other bidder or to fix any overhead, profit or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, connivance, or unlawful agreement any advantage against the City of Oviedo, Florida or any person interested in the proposed Contract; and

5. The…