ITB 26-14_Apr_6_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) document issued by the Town of Groton, Connecticut, through its Water Pollution Control Division, seeking to establish a vendor relationship for the supply of sodium hypochlorite solution. The Town seeks an annual supply of approximately 20,000 to 30,000 gallons of 15% sodium hypochlorite solution, with bulk shipments ranging from 2,000 to 3,000 gallons per delivery to the Water Pollution Control Facility at 170 Gary Court, Groton, Connecticut 06340. All deliveries must occur between 7:30 a.m. and 2:00 p.m. upon 24-hour notice. The solicitation opened on April 1, 2026, at 8:30 a.m. EDT, with sealed bids due to Karl Klein, Purchasing Agent, at Groton Town Hall, 45 Fort Hill Road, by 2:30 p.m. EDT on May 1, 2026. The contract term extends through June 30, 2027, with no renewal options specified.

Pricing shall be quoted on a per-gallon basis with delivery included on a Free On Board (FOB) Groton, Connecticut basis, with all prices remaining firm through each delivery date and no price adjustment provisions allowed. A local vendor preference policy applies whereby qualified local vendors submitting prices not more than 5% higher than the lowest bid may be given the opportunity to match the lowest price. No bid bonds or performance bonds are required. Bidders must submit references, may be required to provide product demonstrations, and must provide safety data sheets with their proposals. Evaluation criteria include price competitiveness, vendor qualifications, and references. Payment will be made within 30 days of acceptance, defined as 100% delivery of satisfactory merchandise complying with specifications. All vendors must certify they are not delinquent on Town property taxes or fees and must comply with applicable federal, state, and local regulations, including affirmative action and equal employment opportunity requirements. The Town, as a tax-exempt municipality, will not include applicable taxes in vendor pricing and will complete any required tax exemption forms within its legal parameters.