ITB-26-005B- Attendance Sheet PreBid.pdf

This is a Pre-Bid Attendance Sheet for Invitation to Bid (ITB-26-005B) issued by the Florida Department of Veterans' Affairs (FDVA) for the Douglas T. Jacobson State Veterans' Nursing Home in Port Charlotte, Florida. The procurement seeks qualified contractors to remove and replace the facility's existing Boiler #2 with a new Lochinvar M# CBN1257 Copper-fin gas boiler. Scope of work includes draining water, reconnecting piping, installing the new boiler, reconnecting flue gas piping, wiring electrical connections, replacing pipe insulation, performing system startup and testing, and providing comprehensive staff training. A mandatory pre-bid meeting was held on Tuesday, January 27, 2026, at 11:00 A.M. at the nursing home location. Written questions were due by Thursday, January 29, 2026, at 3:00 P.M., with bid submissions due by Tuesday, February 17, 2026, at 3:00 P.M. The anticipated notice of intent to award is scheduled for Wednesday, February 25, 2026. The contract term commences upon full execution with a 120 calendar day completion deadline and no renewal options.

The contractor must provide proper disposal of all project-related waste and conduct one annual system inspection including testing and repairs. Comprehensive insurance coverage is required, including Commercial General Liability with minimum limits of $1,000,000, Excess Liability of $3,000,000, Workers Compensation, and Vehicle Liability Insurance of $1,000,000. Contractors must be registered with Florida's "My Florida Market Place" procurement system and maintain Florida Secretary of State registration. A two-year warranty on all labor, services, equipment, tools, materials, parts, and supplies is required from the date of final acceptance. FDVA will assess liquidated damages of $139.48 per calendar day for unauthorized delays. Payment is contingent upon annual appropriation by the Florida Legislature and will be made only for completed work certified and accepted by the FDVA Contract Manager. All necessary permits and approvals from relevant authorities, including the Agency for Health Care Administration, must be obtained by the contractor.