ITB-26-005B- Attendance Sheet PreBid.pdf

This is a Pre-Bid Attendance Sheet for Invitation to Bid ITB-26-005B issued by the Florida Department of Veterans' Affairs (FDVA) for work at the Douglas T. Jacobson State Veterans' Nursing Home in Port Charlotte, Florida. The procurement seeks a qualified contractor to remove and replace Boiler #2 with a new Lochinvar M# CBN1257 Copper-fin gas boiler, including associated work such as draining water, reconnecting piping, installing the new unit, reconnecting flue gas piping, wiring electrical connections, replacing pipe insulation, and performing system startup and testing. A mandatory pre-bid meeting was held on Tuesday, January 27, 2026, at 11:00 A.M. at the nursing home location, with written questions due by Thursday, January 29, 2026, at 3:00 P.M. Bid submissions are due by Tuesday, February 17, 2026, at 3:00 P.M., with an anticipated notice of intent to award on Wednesday, February 25, 2026. The contract term commences upon full execution and must be completed within 120 calendar days with no renewal options.

The contractor must provide comprehensive insurance coverage, including Commercial General Liability with minimum limits of $1,000,000, Excess Liability of $3,000,000, Workers Compensation, and Vehicle Liability Insurance of $1,000,000. Additional contract requirements include staff training, proper disposal of project-related waste, and one annual system inspection with testing and repairs. Contractors must register with My Florida Market Place and maintain Florida Secretary of State registration. The contractor must obtain all necessary permits and approvals from relevant authorities, including the Agency for Health Care Administration. A two-year warranty on all labor, services, equipment, tools, materials, parts, and supplies is required from the date of final acceptance. FDVA will assess liquidated damages of $139.48 per calendar day for unauthorized delays. Payment is contingent upon annual appropriation by the Florida Legislature and will be made only for completed work certified and accepted by the FDVA Contract Manager.