ITB-26-005B- Attendance Sheet PreBid.pdf

This is a Pre-Bid Meeting Attendance Sheet for ITB-26-005B issued by the Florida Department of Veterans' Affairs (FDVA) for the Douglas T. Jacobson State Veterans' Nursing Home in Port Charlotte, Florida. The procurement solicits qualified contractors to remove and replace Boiler #2 with a new Lochinvar M# CBN1257 Copper-fin gas boiler, including associated tasks such as draining water, reconnecting piping, installing the new boiler, reconnecting flue gas piping, wiring electrical connections, replacing pipe insulation, system startup and testing, staff training, waste disposal, and one annual system inspection with testing and repairs. A mandatory pre-bid meeting was held on Tuesday, January 27, 2026, at 11:00 A.M. at the nursing home location. Written questions were due by Thursday, January 29, 2026, at 3:00 P.M. Bid submissions are due by Tuesday, February 17, 2026, at 3:00 P.M., with an anticipated notice of intent to award on Wednesday, February 25, 2026. The contract term commences upon full execution with a mandatory completion deadline of 120 calendar days and no renewal options.

Contractors must maintain Florida Secretary of State registration and be registered with the "My Florida Market Place" procurement system. Required insurance includes Commercial General Liability with minimum limits of $1,000,000, Excess Liability of $3,000,000, Workers Compensation, and Vehicle Liability Insurance of $1,000,000. Contractors must obtain all necessary permits and approvals from relevant authorities, including the Agency for Health Care Administration. A two-year warranty on all labor, services, equipment, tools, materials, parts, and supplies is required from the date of final acceptance. Liquidated damages of $139.48 per calendar day will be assessed for unauthorized delays. Payment is contingent upon annual appropriation by the Florida Legislature and will be made only for completed work certified and accepted by the FDVA Contract Manager.