ITB 2526-040 Tacachale Refuse Removal FINAL.pdf

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Invitation to Bid (ITB) Tacachale Refuse Removal

APD ITB 2526-040

Purchasing Contact: Bridgett Jackson Agency for Persons with Disabilities 4030 Esplanade Way, Suite 280 Tallahassee, FL 32399

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RESPONDENT CERTIFICATION AND ACKNOWLEDGEMENT FORM

INVITATION TO BID (ITB) ITB 2526-040

Tacachale Refuse Removal

AGENCY FOR PERSONS WITH DISABILITIES

RESPONDENT INFORMATION

Official Company Name: ________________________________________________________________________________ Doing Business As (DBA), if applicable: ___________________________________________________________________ Federal Tax Identification Number (FEIN): __________________________________________________________________ Business Address: _____________________________________________________________________________________ Telephone Number: ______________________________ Email Address: ______________________________________

CERTIFICATIONS

By signing below, the Respondent certifies and affirms the following:

☐ *Authorized Representative Certification - The individual signing this Bid is duly authorized to represent and legally bind the

Respondent with respect to all matters contained in the Respondent's Bid and any subsequent negotiations or contractual obligations arising from this ITB.

☐ ITB Review and Compliance Certification - The Respondent has read, understands, and agrees to comply with all requirements, terms, conditions, and provisions contained in this ITB, unless modified through the negotiation process. By submitting a Bid, the Respondent agrees to the terms and conditions of this ITB notwithstanding any statement in the Bid to the contrary. The Agency and the Respondent may attempt to resolve any disagreements during negotiations.

☐ Authorization to Conduct Business in Florida - The Respondent certifies that it is currently authorized to conduct business in the State of Florida in accordance with the provisions of Chapter 607, Florida Statutes.

OR

☐ The Respondent certifies that authorization to conduct business in Florida will be obtained prior to Contract execution.

☐ MyFloridaMarketPlace Registration - The Respondent certifies that it is currently registered in MyFloridaMarketPlace (MFMP) as required by the State of Florida.

OR

☐ The Respondent certifies that registration in MyFloridaMarketPlace will be completed prior to Contract execution.

☐ Department of Financial Services W-9 Registration - The Respondent certifies that it has electronically registered a valid Form

W-9 with the Florida Department of Financial Services (DFS).

OR

☐ The Respondent certifies that electronic W-9 registration with DFS will be completed prior to Contract execution. Respondents may submit electronic W-9 forms through the Florida Department of Financial Services Vendor Portal at:

https://flvendor.myfloridacfo.com

For assistance, contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com.

CERTIFICATION AND SIGNATURE

I certify under penalty of perjury that the information provided herein is true, accurate, and complete and that I am authorized to execute this certification on behalf of the Respondent.

Authorized Representative (Printed Name): _______________________________________________________________ Title: _______________________________________________________________________________________________ Signature: ___________________________________________________________________________________________ Date: _______________________________________________________________________________________________

*The individual signing this form must have the authority to legally bind the Respondent.

https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

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TABLE OF CONTENTS

SECTION 1: Definitions

SECTION 2: Instructions

SECTION 3: Contract Conditions

SECTION 4: Introduction

SECTION 5: Special Instructions

SECTION 6: Special Conditions

SECTION 7: Scope of Services

SECTION 8: Bid Format & Content

SECTION 9: Opening, Evaluation, and Award

ATTACHMENT I: Price Page

ATTACHMENT II: Delivery Completion Date Form (This form is not applicable to this solicitation)

ATTACHMENT III: References

ATTACHMENT IV: Subcontractor Listing Form

ATTACHMENT V: Identical Tie Certification Form

ATTACHMENT VI: Respondent Conflict of Interest Form

ATTACHMENT VII: Respondent Certifications (PUR 7801)

ATTACHMENT VIII: Additional Forced Labor Certifications (PUR 2024)

ATTACHMENT IX: Foreign Country of Concern Attestation (PUR 1355)

ATTACHMENT X: Statement of Non-Collusion

EXHIBIT A: APD PO Terms and Conditions

[Remainder of Page Left Blank Intentionally]

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SECTION 1: Definitions

Unless the context clearly indicates otherwise, the following terms used in this ITB are defined as follows:

A. Agency: The State of Florida, Agency for Persons with Disabilities referred to in this solicitation document as “the Agency”.

B. Business Day: Monday through Friday, inclusive, except for those holidays specified in section 110.117, F.S., from 8:00 a.m. to

5:00 p.m. Eastern Time.

C. Business Hours: Business Hours shall be a minimum of Monday through Friday, 8:00 a.m. to 5:00 p.m. in the applicable local time zone, excluding State of Florida observed holidays, unless otherwise specified in this solicitation or the resulting Contract.

D. Contract: The agreement between the Agency and awarded Respondent(s) resulting from this solicitation.

E. Contractor: The awarded Respondent that enters into a Contract with the Agency as a result of this solicitation.

F. Desirable Conditions: The use of the words “should” or “may” in this solicitation indicate desirable attributes or conditions but are permissive in nature. Deviation from, or omission of, such a desirable feature will not in itself cause rejection of a Bid.

G. Individuals With Disabilities: Individuals who have a developmental disability as defined in section 393.063, Florida Statutes.

A developmental disability means a disorder or syndrome that is attributable to intellectual disability, cerebral palsy, autism, spina bifida, Down syndrome, Phelan-McDermid syndrome, or Prader-Willi syndrome; that manifests before the age of 18; and that constitutes a substantial handicap that can reasonably be expected to continue indefinitely.

H. Mandatory Responsiveness Requirements: Terms, conditions or requirements that must be met by the Respondent to be responsive to this solicitation. These responsiveness requirements are mandatory. Failure to meet these responsiveness requirements will cause rejection of a response. Any response rejected for failure to meet mandatory responsiveness requirements will not be further reviewed.

I. Material Deviations: The Agency has established certain requirements with respect to Bids to be submitted by Respondents.

The use of shall, must or will (except to indicate simple futurity) in this solicitation indicates a requirement or condition from which a material deviation may not be waived by the Agency. A deviation is material if, in the Agency’s sole discretion, the deficient response is not in substantial accord with this solicitation’s requirements, provides an advantage to one Respondents over other Respondents, has a potentially significant effect on the quantity or quality of items Bid, or on the cost to the Agency or otherwise adversely impact the Agency’s interest. Material deviations cannot be waived.

J. Minor Irregularity: A variation from the solicitation terms and conditions which does not affect the price of the Bid or give any Respondent an advantage or benefit over other Respondents or does not adversely impact the interests of the Agency.

K. Purchase Order: The Contract document issued by the Agency to the Contractor to procure goods and/or services.

L. Respondent: A legally authorized individual, organization, entity, partnership, corporation, or other business structure that submits a Bid in response to this Invitation to Negotiate (ITB) and is capable of providing the services and fulfilling the requirements described herein. The term "Respondent" includes any subcontractors, affiliates, or partners identified in the Bid as part of the proposed service delivery model.

M. Subcontractor: A person, business, for-profit organization, or nonprofit organization that enters into an agreement with the Respondent to perform specific services, functions, or responsibilities required under the resulting contract. The Respondent remains fully responsible for the performance, oversight, and compliance of all subcontractors utilized in the delivery of services under this program.

N. Successful or Awarded Respondent: The Respondent selected by the Agency for Contract award following the evaluation and negotiation process. The Successful Respondent is the Respondent whose response is determined by the Agency to be the most advantageous and in the best interest of the State, considering all evaluation factors, negotiations, and other requirements set forth in this solicitation.

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O. Vendor Information Portal: The State of Florida’s vendor registration, supplier diversity, and bidding system, through

MyFloridaMarketPlace website developed in accordance with section 287.042(3), F.S.

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SECTION 2: Instructions

2.0 GENERAL INSTRUCTIONS TO RESPONDENT

This section contains instructions explaining the solicitation process and the actions necessary to respond. General Instructions to Respondent (Form PUR 1001 – incorporated herein by reference) is a downloadable document which must be downloaded for review. This document need not be returned with the Respondent’s Bid. Form PUR 1001 may be accessed at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

In the event of any conflict between Form PUR 1001 and other instructions provided in this document, the additional instructions in this document shall take precedence over the Form PUR 1001 unless the conflicting term is required by any section of the Florida Statutes (F.S.), in which case the statutory requirements shall take precedence.

THE AGENCY HAS CHOSEN TO USE THE INVITATION TO BID (ITB) METHOD OF PROCUREMENT BECAUSE THE AGENCY IS ABLE TO DEFINE ITS REQUIREMENTS, SPECIFICATIONS, AND PERFORMANCE EXPECTATIONS WITH SUFFICIENT DETAIL TO PERMIT THE SUBMISSION OF RESPONSIVE BIDS. ALTHOUGH THIS ITB MAY USE MANDATORY TERMS SUCH AS "SHALL," "WILL," AND "MUST," AND MAY IDENTIFY CERTAIN PROVISIONS AS REQUIREMENTS, THE AGENCY RESERVES THE RIGHT TO WAIVE MINOR IRREGULARITIES OR MINOR DEVIATIONS IN ACCORDANCE WITH APPLICABLE LAW, RULE, AND THE TERMS AND CONDITIONS OF THIS ITB WHEN SUCH WAIVER IS DETERMINED TO BE IN THE BEST INTEREST OF THE STATE OF FLORIDA AND DOES NOT PROVIDE AN UNFAIR COMPETITIVE ADVANTAGE TO ANY BIDDER. THE AGENCY WILL REVIEW EACH BID TO DETERMINE WHETHER THE BIDDER HAS SUBMITTED A RESPONSIVE BID THAT MATERIALLY COMPLIES WITH THE REQUIREMENTS, SPECIFICATIONS, AND TERMS AND CONDITIONS OF THIS ITB. BIDS THAT FAIL TO ADDRESS MATERIAL REQUIREMENTS OR OTHERWISE CONTAIN MATERIAL DEVIATIONS MAY BE DETERMINED TO BE NONRESPONSIVE AND MAY BE REJECTED.

THE USE OF THE TERMS "SHALL," "WILL," AND "MUST" IN THIS ITB INDICATES MANDATORY REQUIREMENTS

UNLESS OTHERWISE EXPRESSLY STATED IN THE SOLICITATION.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

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SECTION 3: Contract Conditions

3.0 GENERAL CONTRACT CONDITIONS

The standard terms and conditions applicable to any Contract resulting from this solicitation are provided in this section.

General Contract Conditions (Form PUR 1000 – incorporated herein by reference) is a downloadable document which must be downloaded for review. This document need not be returned with the Respondent’s Bid. Form PUR 1000 may be accessed at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

In the event of any conflict between the PUR 1000 form and any other Special Conditions, the Special Conditions shall take precedence over the PUR 1000 form unless the conflicting term in the PUR form is required by any section of the F.S., in which case the statutory requirements shall take precedence.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

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SECTION 4: Introduction

4.0 Intent

The Agency for Persons with Disabilities (hereinafter referred to as the “Agency”) is issuing this Invitation to Bid (ITB) to solicit bids from qualified Respondents capable of providing refuse collection, hauling, and disposal services for Tacachale located at 1621 NW Waldo Road in Gainesville, Florida.

4.1 Term and Renewal

The Contract is anticipated to begin upon execution and continue for a period of three (3) years. The Agency reserves the right to renew the Contract for three (3) additional (1) year terms. Any renewal shall be contingent upon satisfactory performance evaluations by the Agency, the availability of funds, and all applicable provisions of Florida law. Renewal of the Contract must be memorialized in writing and shall be subject to the same terms and conditions set forth in the original Contract unless otherwise agreed to in writing by the parties.

4.2 Background

Tacachale is an Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF/IID) operated by the Agency for Persons with Disabilities in Gainesville, Florida. The facility provides comprehensive residential care and support to individuals with intellectual disabilities who reside in home-like residential settings located throughout the campus. Tacachale strives to maintain a safe, comfortable, and home-like environment for its residents while supporting their daily living needs and overall well-being.

As part of its ongoing operations, Tacachale generates refuse associated with residential living, facility operations, and routine maintenance activities. The Agency is seeking to establish an agreement with a qualified Contractor to support the facility’s ongoing refuse management needs and maintain a clean and appropriate environment for residents, staff, and visitors.

4.3 Agency Point of Contact

The Purchasing Contact is the Agency's sole point of contact for this solicitation. All communications regarding this solicitation shall be submitted in writing via email to Purchasing@APDcares.org.

Respondents and their representatives shall not contact any other Agency employee, officer, or representative regarding this solicitation, except as expressly authorized herein. Violation of the communication restrictions contained in Section 21 of the PUR 1001 may result in the rejection of a Bid.

The Agency's Purchasing Contact for this solicitation is:

Bridgett Jackson Agency for Persons with Disabilities

4030 Esplanade Way, Suite 280 Tallahassee, Florida 32399-0950

Purchasing@APDcares.org

4.4 Timeline

The Agency established the following Timeline for this solicitation. Each Respondent must adhere to this Timeline and any revision(s) to it. All references to the “Timeline” herein refer to the Timeline in this section. All times below are Eastern Time (E.T.).

mailto:Purchasing@APDcares.org mailto:Purchasing@APDcares.org

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ITB 2526-040 Tacachale Refuse Removal

Event Date Location (if applicable)

ITB Advertised October 15, 2026 Vendor Information Portal https://vendor.myfloridamarketplace.com/

Deadline for Receipt of Technical Questions October 21, 2026, 2:00PM, EST

Submit via email to:

Purchasing@apdcares.org

Attn: Bridgett Jackson Subject: ITB 2526-040 Tacachale Refuse Removal

Anticipated Date of Response to Technical

Questions October 23, 2026 Vendor Information Portal https://vendor.myfloridamarketplace.com/

Bids Due November 2, 2026, 10:00AM, EST

Attn: Bridgett Jackson ITB 2526-040 Tacachale Refuse Removal

4030 Esplanade Way, Suite 280 Tallahassee, Florida 32399

Public Bid Opening November 2, 2026, 10:30AM, EST

Tallahassee, Florida 32399

Conference Call #: 872-240-3212 Access code: 698-942-333 OR https://meet.goto.com/698942333

Anticipated Agency Decision

November 9, 2026 Vendor Information Portal https://meet.goto.com/698942333

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5.0 Pre-Solicitation Conference: A Pre-Solicitation Conference Will Not Be Held.

5.1 Visitor’s Pass to the Agency for Persons with Disabilities

Each visitor to the Agency for Persons with Disabilities is required to sign in at the security desk in the main lobby. Please allow at least 15 minutes prior to the solicitation submission deadline when hand-delivering a response to the Purchasing Section.

5.2 Technical Questions and Answers

Any technical questions arising from this ITB should be sent, in writing, to the Purchasing Point of Contact identified in SECTION

4.3 AGENCY POINT OF CONTACT. The Agency's written response to written inquiries submitted timely by Respondents will be posted on the Florida Vendor Information Portal (VIP) at MyFloridaMarket Place Vendor Information Portal. (Click on “Search Advertisements” under the Florida Solicitation Advertisement section. On the next page, go to the “Organization” field and select “Agency for Persons with Disabilities” from the drop-down menu. Scroll to the bottom of the page and click “Search”.)

Click on this solicitation number to review posted documents. It is the responsibility of all potential Respondents to monitor this site for any changing information prior to submitting a Response.

Only timely received written inquiries will be addressed by the Agency. Questions should be submitted to:

Purchasing@apdcares.org as specified in SECTION 4.4 TIMELINE.

5.3 Solicitation Protests/Notice of Rights

Pursuant to F.S., Section 120.57(3) (b):

Any person who is adversely affected by the agency decision or intended decision shall file with the agency a notice of protest in writing within 72 hours after the posting of the notice of decision or intended decision. With respect to a protest of the terms, conditions, and specifications contained in a solicitation, including any provisions governing the methods for ranking Bids, Proposals, or Replies, awarding contracts, reserving rights of further negotiation, or modifying or amending any contract, the notice of protest shall be filed in writing within 72 hours after the posting of the solicitation. The formal written protest shall be filed within 10 days after the date the notice of protest is filed. Failure to file a notice of protest or failure to file a formal written protest shall constitute a waiver of proceedings under this chapter. The formal written protest shall state with particularity the facts and law upon which the protest is based. Saturdays, Sundays, and State holidays shall be excluded in the computation of the 72-hour time periods provided by this paragraph.

Section 120.57(3) (a) provides:

Failure to file a protest within the time prescribed in Section 120.57(3), F.S. or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

Florida Administrative Code (F.A.C.) Rule 28-110.002(2) defines the term “decision or intended decision,” and includes the solicitation terms (and any addenda), the award of the Contract, and a rejection of all Bids.

At the time of filing the Formal Written Protest the protestor must also file a Protest Bond payable to the Agency in an amount equal to 1 percent of the estimated Contract amount. F.S., Section 287.042(2) (c) and F.A.C. Rule 28-110.005 contain further terms relating to the Protest Bond, including how to determine the estimated Contract amount. In lieu of a Protest Bond, the Agency will accept cashier’s checks, official bank checks or money orders. The bond shall be conditioned upon the payment of all costs and charges that are adjudged against the protestor in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding.

The Notice of Protest, Formal Written Protest, and Protest Bond shall be filed with the Agency Clerk. A copy shall also be provided to the Agency Point of Contact identified in SECTION 4.3 AGENCY POINT OF CONTACT. Submission of a copy to the Agency Point of Contact does not constitute filing with the Agency Clerk.

SECTION 5: Special Instructions mailto:Purchasing@apdcares.org http://www.leg.state.fl.us/Statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=Ch0120/Sec57.HTM

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Attn: Agency Clerk

4030 Esplanade Way, Suite 335,

5.4 Addenda

No negotiations, decisions, or actions will be initiated or executed by a Respondent as a result of any verbal discussions with a State employee. Only those communications which are in writing from the Agency Point of Contact, will be consider as a duly authorized expression on behalf of the Agency until a Contract is awarded.

Notices of changes (addenda) will be posted on the VIP, under this solicitation number. It is the responsibility of all potential Respondents to monitor this site for any changing information prior to submitting a Bid.

5.5 Modifications, Resubmittal, and Withdrawal

Respondents may modify a submitted response at any time prior to the due date and time. Requests for modification of a submitted response shall be in writing and signed by an authorized representative of the Respondent. Upon receipt and acceptance of such a request, the entire response will be destroyed and will not be considered unless resubmitted by the established due date and time. Respondents may also submit a modification in a sealed envelope to be opened at the same time as the response. The solicitation number and response opening date and time must appear on the envelope containing the modification.

Unless specifically requested by the Agency, amendments, revisions, or alterations to responses will not be accepted after the deadline for receipt of responses.

5.6 Restrictions on Communication with Agency Staff

Respondents should not communicate with any Agency staff concerning this solicitation except for the established Agency’s Point of Contact. Only those communications which are in writing from the Agency’s Point of Contact shall be considered as a duly authorized response on behalf of the Agency. For violation of this provision, the Agency reserves the right to reject a Respondent’s submission.

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Agency’s Point of Contact or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

5.7 Confidential, Proprietary, or Trade Secret Material

The Agency is subject to the public records requirements of Chapter 119, Florida Statutes, and Article I, Section 24 of the Florida Constitution. Any materials submitted in response to this solicitation may become public records subject to disclosure unless an exemption from disclosure applies.

If the Respondent contends that any portion of its Response is confidential, a trade secret, or otherwise exempt from public disclosure, the Respondent shall clearly identify and mark each applicable portion of the Response and cite the specific statutory or other legal authority supporting the claimed exemption. Merely marking information as “confidential,” “proprietary,” or a “trade secret” does not establish that the information is exempt from disclosure under Florida law.

The Respondent shall submit a separate redacted electronic copy of its Response on one (1) USB drive at the same time it submits its Response. The redacted copy shall contain the Agency’s solicitation name and number and the Respondent’s name on the cover and shall be clearly titled “Redacted Copy.” The Respondent shall redact only the specific information for which it claims an exemption from public disclosure.

See Section 8.2, Response Format Instructions, for USB requirements.

Respondent shall be responsible for defending its determination that the redacted portions of its response are confidential, trade secret or otherwise not subject to disclosure. Further, Respondent shall protect, defend, and indemnify the Agency for

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If the Respondent fails to submit a Redacted Copy with its Response, the Agency may produce the documents, data, and records submitted by the Respondent in response to a public records request. Notwithstanding any markings, redactions, or assertions made by the Respondent, the Agency reserves the right to disclose any materials it determines are public records and not exempt from disclosure under applicable law.

Public records request should be submitted to:

Attn: Agency Clerk

4030 Esplanade Way, Suite 335,

5.8 Poor Performance Notice

The Respondent should provide for both the Respondent and its employees, subcontractors, and the subcontractor employees, copies of any and all documents regarding complaints filed, investigations made, warning letters or inspection reports issued, any notice of breach, notice of default, termination notice, suspension notice, or any disciplinary action initiated or taken under any contract or job performance within the past seven (7) years. For each instance listed, provide a narrative summary of the contract’s purpose and scope of work, the Respondent’s performance, including the concerns of the project owner, and any major adverse findings. In addition, provide the contract or job number, the name of the owner, the term of the contract, the name, address, and telephone number of the owner’s Contract Manager. Please also include any relevant documentation evidencing the performance issues.

The Agency reserves the right to seek further information on this matter from the Respondent or to make inquiries with the project owner. The information obtained from this review may be reflected in the Respondent’s score or used to declare the Respondent not a responsible vendor.

5.9 Withdrawal of a Bid

A Respondent may withdraw its response by submitting written notice to the Purchasing Contact identified in this solicitation on or before the Response submission deadline specified in Section 4.4, Timeline.

5.10 Conditions to the Bid

No conditions may be applied to any aspect of the ITB by Respondents. Any conditions placed on any aspect of the Bid documents by a Respondent may result in the Bid being rejected as a conditional Bid. DO NOT WRITE CHANGES ON ANY ITB DOCUMENT. The only recognized changes to the ITB prior to Bid opening will be a written addenda issued by the Agency.

The Respondent recognizes the Agency’s right to ignore the condition and treat the Bid as if no condition exists.

5.11 Disclosure of Bid Contents

All documentation produced as part of this solicitation shall become the exclusive property of the State and may not be removed by the Respondent or its agents. All responses shall become the property of the State and shall not be returned to Respondent.

The Agency shall have the right to use any or all ideas or adaptations of the ideas presented in any Bid. Selection or rejection of a Bid shall not affect this right.

5.12 Award

As in the best interest of the State, the right is reserved to award to the responsive and responsible Respondent submitting the lowest responsive bid, or to award based on all or none, groups of commodities or services, or any combination thereof, as specified in this ITB. As in the best interest of the State, the right is reserved to reject any and/or all Bids or to waive any minor irregularity or minor technicality in Bids received in accordance with applicable law and the terms and conditions of this ITB.

Conditions which may cause rejection of Bids include, without limitation, evidence of collusion among Respondents, obvious lack of experience or expertise to perform the required work, failure to perform or meet financial obligations on previous contracts, or failure to comply with the material requirements of this ITB.

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The Agency shall award the Contract with reasonable promptness by written notice to the responsive and responsible Respondent submitting the lowest responsive bid. The Notice of Intent to Award shall be posted in the MyFloridaMarketPlace Vendor Information Portal (VIP) System by the date stated in the Calendar of Events and Deadlines section of this ITB.

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SECTION 6: Special Conditions

6.0 Authorization to Do Business in the State of Florida

Foreign corporations and foreign limited partnerships should be authorized to do business in the State of Florida. Domestic corporations should be active and in good standing in the State of Florida. Such authorization and status should be obtained by the bid due date and time, but in any case, must be obtained prior to Contract execution. For authorization, contact:

Florida Department of State

(850) 245-6053

6.1 Licensed to Conduct Services in the State of Florida

If the services being provided require that individuals be licensed by the Florida Department of Business and Professional Regulation or any other state or federal agency, such licenses should be obtained by the Bid due date and time, but in any case, must be obtained prior to Contract execution. For state licensing, contact:

Florida Department of Business and Professional Regulation

(850) 487-1395

6.2 Identical Evaluation of Bids

In the event that two (2) or more Bids are determined to be equal with respect to price, quality, and service, the Agency shall determine the order of award in accordance with Rule 60A-1.011, Florida Administrative Code (F.A.C.). Compliance with this requirement shall be certified through the execution and submission of Attachment V, Identical Tie Certification Form.

6.3 Disclosure Statement

This solicitation is subject to Chapter 112, Florida Statutes. Respondents shall disclose any actual, potential, or perceived conflicts of interest involving employees of the Agency for Persons with Disabilities in accordance with PUR 1001, Section 6.

Compliance with this requirement shall be certified through the execution and submission of Attachment VI, Respondent Conflict of Interest Form, with the Bid.

6.4 Women, Veteran, Minority-Owned Small Business Participation The Agency encourages participation by minority-owned, women-owned, service-disabled veteran-owned, and veteran-owned business enterprises in all Agency solicitations. Respondents claiming eligibility for a statutory preference in the event of an identical tie shall certify such eligibility through the execution and submission of Attachment V, Identical Tie Certification Form, with their Bid.

6.5 Subcontracting

The Contract or any portion thereof shall not be sub-contracted, except as permitted herein, or with the prior written approval of the Agency. No subcontract shall, under any circumstances, relieve the Contractor of its liability and obligation under this Contract; and despite any such subcontracting, the Agency shall deal through the Contractor, which shall retain the legal responsibility for performing the Contractor obligations.

The Respondent shall identify all subcontractors proposed to perform services under any resulting Contract, including any anticipated subcontract agreements known at the time of Bid submission and the estimated amount of each subcontract. The Respondent shall ensure that each proposed subcontractor possesses the qualifications, experience, resources, and capacity necessary to perform the services assigned under the subcontract. This information shall be provided through the completion and submission of Attachment IV, Subcontractor Listing Form, with the Bid.

The subcontractor(s) identified in the Respondent's bid must be approved by the Agency for Persons with Disabilities (APD) prior to the delivery of services under the resulting Contract.

If the Respondent proposes to replace an approved subcontractor during the term of the resulting Contract, the Respondent shall submit a written request to the Agency’s Contract Manager identifying the proposed substitute subcontractor and

ITB 2526-040 Tacachale Refuse Removal Page 15 of 36 explaining the basis for the requested substitution. No subcontractor substitution shall be effective unless approved in writing by the Agency.

The Agency reserves the right to request additional information regarding any proposed subcontractor and to review the qualifications, experience, financial stability, and responsibilities of each subcontractor identified in the Bid. The Respondent shall remain fully responsible for the performance of all services provided under the resulting Contract, regardless of whether such services are performed directly by the Respondent or through a subcontractor.

In accordance with Executive Order No. 11-02, all subcontractors assigned to perform work under any resulting Contract shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all individuals assigned to perform work pursuant to the Contract. Compliance with this requirement shall be certified through the execution and submission of Attachment VII, Respondent Certifications.

6.6 Contractual Obligations

The APD PO Terms and Conditions is incorporated in this ITB as Exhibit A and will govern the relationship between the Agency and the Contractor. A Bid submitted by the successful Respondent(s) shall be incorporated into the final Contract(s)/PO. The terms and conditions of this ITB shall control notwithstanding any statement to the contrary by the Respondent.

6.7 Method of Payment

Compensation and payment will be made in accordance with the terms and conditions of the Contract.

6.8 Convicted Vendor List

In accordance with Rule 60A-1.006, Florida Administrative Code, a company placed on the Convicted Vendor List may not submit a Bid or be awarded a Contract to provide goods or services to the State of Florida. The Convicted Vendor List is maintained by the Florida Department of Management Services and is available on its website at Convicted Vendor List / Vendor Registration and Vendor Lists / State Agency Resources / State Purchasing / Business Operations - Florida Department of Management Services. Compliance with this requirement shall be certified through the execution and submission of Attachment VII, Respondent Certifications (PUR 7801), with the Bid.

6.9 Costs Incurred in Responding

This ITB does not commit the Agency or any other public agency to pay any costs incurred by the Respondent in the submission of a Bid or to make necessary studies or designs for the preparation thereof, nor to procure or Contract for any articles or services.

6.10 Submission of Bids by Subsidiaries or Affiliates

A Respondent, its subsidiaries, affiliates, or related entities is limited to one (1) Bid. Submission of more than one (1) Bid per activity by a Respondent may cause the rejection of all Bids submitted by the Respondent. In the alternative, the Agency may decide, in its sole discretion, which Bid to evaluate and consider. A subsidiary or affiliate of a prime Respondent may also be included as a subcontractor in another Respondent’s Bid.

6.11 Prohibition of Gratuities

By submission of a Bid, the Respondent certifies that no elected or appointed official or employee of the State of Florida has or will benefit financially or materially from this procurement. Any contract arising from this solicitation may be terminated by the Agency if it is determined that gratuities of any kind were either offered to or received by any of the aforementioned officials or employees from the Respondent or its agents or employees.

6.12 Independent Price Determination

A Respondent shall not collude, consult, communicate, or agree with any other Respondent regarding this procurement as to any matter relating to the Respondent’s Bid.

6.13 Performance Bond

A Performance Bond is not required for this project.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/vendor_registration_and_vendor_lists/convicted_vendor_list https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/vendor_registration_and_vendor_lists/convicted_vendor_list https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/vendor_registration_and_vendor_lists/convicted_vendor_list

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6.14 Participation in Future Stages of This Project

As stated in Chapter 287.057(19)(c) F.S.

A person who receives a Contract that has not been procured pursuant to subsections (1) through (3) to perform a feasibility study of the potential implementation of a subsequent Contract, who participates in the drafting of a solicitation or who develops a program for future implementation, is not eligible to Contract with the Agency for any other contracts dealing with that specific subject matter, and any firm in which such person has any interest is not eligible to receive such contract. However, this prohibition does not prevent a vendor who responds to a Request for Information (RFI) from being eligible to contract with an agency. Compliance with this requirement shall be certified through the execution and submission of Attachment X, Statement of Non-Collusion.

6.15 Information Technology Requirements

Respondents submitting a response to this solicitation should provide electronic and information technology resources in complete compliance with the accessibility standards required by Section 282.601-282.606, F.S., and Rule 60-8.002, F.A.C.

These standards establish a minimum level of accessibility.

Contractors, providers, and partners employed by the Agency or acting on behalf of the Agency shall also fully comply with 60GG-2 Information Technology Standards.

6.16 Scrutinized Companies List

Section 287.135, Florida Statutes, requires that at the time a company submits a bid or proposal for a Contract for goods or services of $1 million or more, the company must certify that the company is not on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Both lists are created pursuant to section 215.473, Florida Statutes.

Bids of $1 million or more shall include Attachment VII Respondent Certifications (PUR7801) to certify the Respondent is not on either of those lists. The Form should be submitted with the bid.

6.17 Scrutinized Companies – Termination

The Agency may, at its option, terminate the Contract if the Contractor is found to have submitted a false certification as provided under section 287.135(5), F.S., or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Cuba or Syria, or to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel. Certification for this requirement is found in Attachment VII Respondent Certifications (PUR7801).

6.18 Foreign Countries of Concern Attestation Form

In accordance with section 287.138, F.S., beginning on or after the dates provided in section 287.138(4), F.S., a Governmental Entity may not accept a bid, proposal, or reply for a Contract which would grant an entity access to an individual’s Personal Identifying Information unless the entity provides the Governmental Entity with an attestation by the entity on Form PUR 1355., This certification is included on Attachment VII Respondent Certifications (PUR7801).

6.19 Cooperative Purchasing

Purchases under the resulting Contract are limited to the Agency for Persons with Disabilities. Other governmental entities may not use or purchase from the resulting Contract.

6.20 Indemnification and Damage to Property

The Contractor shall protect all Agency property from damage that may occur during or as a result of the performance of this solicitation or any resulting contract. The Contractor shall be responsible for any loss of or damage to Agency property caused by the Contractor, its employees, agents, representatives, or subcontractors and shall promptly repair or replace such property at no cost to the Agency.

The Contractor shall indemnify, defend, and hold harmless the Agency, the State of Florida, and their officers, employees, and agents from and against any and all claims, liabilities, damages, losses, judgments, costs, and expenses, including reasonable attorney's fees, for bodily injury, sickness, disease, death, or damage to tangible property arising out of or resulting from the

ITB 2526-040 Tacachale Refuse Removal Page 17 of 36 performance of the Contract, but only to the extent caused by the negligent acts, errors, omissions, recklessness, or intentional wrongful misconduct of the Contractor, its employees, agents, representatives, or subcontractors.

6.21 MyFloridaMarketPlace (MFMP) Transaction Fee

The State of Florida, through the Department of Management Services (DMS), has instituted MyFloridaMarketPlace (MFMP), a statewide eProcurement system pursuant to Section 287.057(24), Florida Statutes (F.S.).

All payments issued by the Agency to registered vendors for purchases of commodities or contractual services under Chapter 287, F.S., shall be assessed the MyFloridaMarketPlace Transaction Fee of one percent (1.0%) of the total amount of the payments received from the State or Eligible Users, as prescribed by Rule 60A-1.031, Florida Administrative Code (F.A.C.), or as may otherwise be established by law.

The awarded Respondent shall pay the Transaction Fee and is subject to automatic deduction of the Transaction Fee when automatic deduction becomes available. The awarded Respondent shall submit any reports required pursuant to Rule 60A- 1.031, F.A.C. All such reports and payments shall be subject to audit by the State or its designee.

The Agency shall have grounds to declare the awarded Respondent in default if the Respondent fails to comply with the payment of the Transaction Fee or reporting requirements, which may subject the Respondent to suspension from conducting business with the State of Florida.

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SECTION 7: Scope of Services

7.0 Scope of Services

7.1 Overview

The Agency for Persons with Disabilities, Tacachale facility located at 1621 NW Waldo Road in Gainesville, Florida, is an Intermediate Care Facility for the Developmentally Disabled which requires refuse collection, hauling, disposal, and related services to Tacachale requires refuse collection and disposal services to support the facility’s ongoing operations and maintenance. The services will include the collection, hauling, and disposal of refuse, construction debris, and metal materials generated at the facility. The Contractor will provide and maintain the containers, compactor, and related equipment necessary to support these services and ensure reliable, timely service. All services shall be performed in accordance with the requirements of this solicitation and applicable laws, rules, regulations, and industry standards.

7.2 Service Requirements

The Contractor shall furnish all equipment, labor, materials, supervision, tools, and expertise necessary to provide continuous and efficient refuse collection, hauling, disposal, and related services at Tacachale. Pricing shall include the landfill charge per ton and the costs associated with the pickup, dumping, and cleaning of compactors, dumpsters, and open-box containers.

7.3 Containers and Equipment

During the contract period, the Contractor shall furnish, install, maintain, and service the following equipment:

a) Open-Box Containers: Five (5) 20-cubic-yard open-box containers, including:

i. Three (3) containers designated for construction debris; and

ii. Two (2) containers designated for metal debris.

b) Compactor: One (1) self-contained, 34-cubic-yard compactor equipped with an integrated 4-cubic-yard hopper lift.

c) Dumpsters/Containers: Thirty-two (32) steel, 4-cubic-yard dumpsters/containers equipped with an integrated 4-cubic-yard tipper, lock bar, trailer tongue with receiver, wheels, fenders, and jack stand. The dumpsters/containers shall be constructed of high-quality steel to provide protection against leakage.

i. Each dumpster/container shall be equipped with a mechanism that allows two (2) or more dumpsters/containers to be hauled together (daisy-chained). This feature shall allow Tacachale maintenance staff to transport dumpsters/container from various locations throughout the facility to the compactor.

ii. The thirty-two (32) dumpsters/containers shall be compatible with and used in conjunction with the self-contained compactor.

iii. The compactor shall be equipped with a key-operated control panel and a dead-man switch.

iv. Tacachale reserves the right to add or delete compactors and/or dumpsters as necessary during the contract period.

7.4 Collection, Hauling, and Service Requirements

a) The compactor shall be hauled to the landfill a minimum of one (1) time per week.

b) The Contractor shall pick up the compactor within two (2) hours after notification by Tacachale.

c) The open-box containers shall be hauled to the landfill and emptied as required by Tacachale.

d) Open-box containers shall be picked up within twenty-four (24) hours after notification by Tacachale, unless otherwise specified.

e) The Contractor shall provide all transportation, hauling, dumping, and disposal services necessary to fulfill the requirements of this solicitation.

7.5 Maintenance, Repair, and Replacement

a) The Contractor shall provide maintenance and repair services for the compactor, dumpsters, containers, and associated equipment at no additional charge to Tacachale.

b) Repair services shall be available twenty-four (24) hours per day, seven (7) days per week, 365 days per year.

c) The Contractor shall respond to repair or service requests within two (2) hours after notification.

d) If the compactor cannot be repaired on the same day, the Contractor shall provide replacement equipment of like type and capacity at no additional charge to Tacachale.

7.6 Cleaning and Appearance

All refuse containers shall be constructed of steel and shall be cleaned and free of objectionable odors after each dumping in accordance with applicable industry standards and all applicable federal, state, and local laws, rules, and regulations. The

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Contractor shall maintain the interior and exterior of all containers in a clean, sanitary, and well-maintained condition.

Containers shall be maintained and painted as necessary to present a clean and professional appearance and to prevent deterioration.

7.7 Landfill Charges and Documentation

a) Landfill charges shall be billed to Tacachale based on actual landfill charges incurred.

b) A certified copy of the monthly statement or invoice issued by the landfill to the Contractor shall be attached to the corresponding monthly invoice submitted to Tacachale for payment.

c) Each invoice shall identify all hauls and the corresponding weights of the refuse contents.

7.8 Safety and Protection

The Contractor shall, at all times, take appropriate measures to protect the work, adjacent property, Tacachale personnel, facility occupants, visitors, and the public from injury, damage, or loss arising from or related to the performance of the services.

Any damage to property or injury to individuals resulting from the Contractor’s performance of the services shall be the Contractor’s responsibility, to the extent provided by applicable law.

7.9 Licenses, Permits, and Regulatory Compliance

The Contractor shall obtain and maintain all applicable licenses, permits, registrations, and authorizations required by the State of Florida and applicable federal, state, and local governmental authorities to perform the services. All services shall be performed in compliance with applicable federal, state, and local laws, rules, regulations, ordinances, and requirements pertaining to the storage, handling, transportation, installation, treatment, removal, and disposal of refuse.

7.10 Contractor-Furnished Equipment and Supplies

The Contractor shall provide, at its own expense, all equipment, tools, materials, supplies, and other resources necessary to perform and complete the services. Such resources shall include, but are not limited to, any administrative or office equipment and supplies necessary for the performance of the services, as well as all associated maintenance and operating costs.

7.11 Insurance

The Contractor shall secure and maintain, throughout the term of the resulting contract, commercial general liability and commercial automobile liability insurance sufficient to protect the Agency against claims for personal injury, including accidental death, and property damage arising out of or related to the Contractor’s operations or performance of the services. Such coverage shall include claims arising from the acts or omissions of the Contractor, its agents, employees, subcontractors, or other persons acting on its behalf.

The Contractor shall also be responsible for any losses, costs, expenses, attorneys’ fees, or…