ITB_25163_Facilities_On_Call_General_Contracting.pdf

CITY OF SANTA FE

INVITATION TO BID

On-Call General Contracting Services

ITB# 25163

Commodity Codes: 90900, 91000, 91100, 91200, 91300, 91400, 15000

BIDS DUE: May 28 at 2:00 PM MST/MDT

By Electronic Submittal Only To:

https://cityofsantafenmvendors.munisselfservice.comN endorsNBids/Default.aspx

DEBARRED OR SUSPENDED CONTRACTORS

A business (contractor, subcontractor, or supplier) that has either been debarred or suspended pursuant to the requirements of City Purchasing Manual or NMSA 1978, Sections 13-1-177 through 13-1-180, and 13-4-17 or City Purchasing provisions, shall not be permitted to do business with the City and shall not be considered for award of Contract during the period for which it is debarred or suspended.

PROCUREMENT AND CONTRACTING REQUIREMENTS

Solicitation Information

Solicitation No.: 25163

Project Title: On-Call General Contracting Services

Electronic Bid Submittal Deadline: May 28, 2025 @2:00 PM MST/MDT

BIDS RECEIVED AFTER THE ABOVE BID DUE DATE AND TIME WILL NOT ACCEPTED

Bid Submission

ALL specifications, submittal required documentation, supporting materials, certificates, etc. in addition to the bid documents must be attached to form a complete responsive bid. (NMSA 1978 sections 13-1-82-85 and 13-1-133)

Bidders may contact ONLY the Department Project Manager and the Central Purchasing Office regarding this procurement at the following email addresses:

Project Manager: Spencer Schwartz Email: smschwartz@santafenm.gov Central Purchasing Office: purchasing ITB@santafenm.gov

Other city employees do not have the authority to respond on behalf of the Project Manager.

Bidders shall promptly notify the Project Manager and the Central Purchasing Office of any ambiguity, inconsistency, or error which they may discover upon examination of the bid. Any response made by the City will be provided in writing to all contractors by addendum, no verbal responses shall be authoritative.

Bids must be submitted on the Bid Form provided herewith. Bidder shall bid all items on the Bid

Form. Each Bidder shall conform to the conditions specified in the section entitled Instructions to amendment, prior to the deadline, for it to be considered fully submitted.

Please ensure, as the Bidder, to allow adequate time for large uploads and to fully complete your submittal by the deadline. A submission that is not both: (1) fully complete; and (2) received, by the deadline, will be deemed late. Further, a submission that is not fully complete by the deadline because the response was captured, blocked, filtered, quarantined or otherwise prevented from reaching the proper destination server by any anti-virus or other security software will be deemed late.

Bid Opening

Public bid openings, will be held Virtually at the following link:

Web Address: https://teams.microsoft.com/l/meetup-join/19%3ameeting YTiyMDFiZTOt YWEyMi00MWIOL TgyOWitMzk5YjA3ZDBkMjY 4%40thread.v2/ 0?context=% 7b%22Tid%22%3a%2277b69f5a-5 5ed-4363-8616- 4867b0bc707f'/422%2c%22Oid%22%3a%2261628c3e-3 5c8-4 f4c-8b5f-709b 1 d94157 d%22% 7 d

The bid tabulations will be posted to the City of Santa Fe website at the following link:

https :// cityofsantafenmvendors.munisselfservice.com/V endors/ default.aspx

If you are an individual with a disability and you require accommodation, such as a hearing interpreter to attend our bid openings, please contact the Chief Procurement Officer (CPO) or his/her designee at least five (5) working days prior to the scheduled bid opening.

CPO contact information is:

Travis Dutton-Leyda Chief Procurement Officer purchasing itb@santafenm.gov City of Santa Fe

The Department, along with the CPO, reserves the right to reject all Bids or to waive all non-substantial irregularity in bids received if it doesn't affect the price, quantity or quality of the bid, whenever such a rejection or waiver is in the best interest of the Department.

The Bidding Documents and subsequent Work Orders contain a time for completion of the work by the successful Bidder and further imposes liquidated damages for failure to comply with that time.

The contractor shall be responsible for verifications of all existing conditions, measurements and dimensions before responding to this bid.

Contractor shall be responsible for all permits, fees, and State and/or City inspections associated with the construction.

The contractor shall be responsible for the removal and securing of any existing infrastructure elements, equipment, signage, fencing, etc. necessary to provide for the new work in accordance with the contract documents and to re-install these items in proper working condition.

The City of Santa Fe is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, or national origin. The awarded contractor will be required to conform to the Equal Opportunity Employment Regulations.

PROCUREMENT FORMS

Bid Form - Stipulated Sum (Single-Prime Contract)

Bid No: 25163

Project: On-Call General Contracting

Bid due date: May 28, 2025

This Bid is submitted electronically to:

Central Purchasing Division, City of Santa Fe:

https://cityofsantafenmvendors.munisselfservice.com/VendorsNBids/Default.aspx

1. The undersigned Bidder agrees, if this Bid is accepted, to enter into a Contract with the City in the form included in the bidding documents to perform and furnish all work as specified or indicated for the Contract price and within the Contract time indicated in this Bid and in accordance with the other terms and conditions of the Contract documents.

2. The Bidder accepts all the terms and conditions of the ITB and Instructions to Bidders, including, without limitation, those dealing with the disposition of bid security and other bidding documents. This Bid will remain subject to acceptance for 60 days after the day of bid opening. The Bidder shall sign and submit the Contract between City and Contractor with the bonds and other documents required by the bidding requirements within fifteen ( 15) calendar days after the date of the City's Notice to Award.

3. In submitting this Bid, the Bidder represents, as more fully set forth in the Contract, that:

A. The Bidder has examined copies of all the bidding documents and of the following amendment/addenda (receipt of all of which is hereby acknowledged):

No.: Date: No.: Date:

No.: Date: No.: Date:

No.: Date: No.: Date:

No.: Date: No.: Date:

B. The Bidder has become familiar with the nature and extent of the bidding documents, work, site, locality, and all local condition, laws, and regulations that in any manner may affect cost, progress, performance, or furnishing of the work.

C. The Bidder has carefully studied all reports and drawings of subsurface conditions which are identified in the information available to Bidders and accepts the determination set forth in the information available to Bidders of the extent of the technical data contained in such reports and drawings upon which the Bidder is entitled to rely.

D. The Bidder has correlated the results of all such observations, examinations, investigations, explorations, tests, reports, and studies with the terms and conditions of the bidding documents.

The Bidder has given the City's representative written notice of all conflicts, errors, or discrepancies that have been discovered in the bidding documents, and the written resolution thereof by the City's representative is acceptable to the Bidder. All of this must be accomplished prior to the bid date.

This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation and is not submitted inconformity with any agreement or rules of any group, association, organization, or corporations, the Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham bid; the Bidder has not solicited or induced any person, firm or corporation to refrain from bidding; and the Bidder has not sought by collusion to obtain any advantage over any other Bidder or over the City. It is understood that the City reserves the right to reject any or all Bids responsive.

The following sample forms are attached to and their completion and submittal (as required) is a condition of award and/or performance of contract:

Non-Collusion Affidavit of Subcontractor (This form must be submitted upon Award of Contract.)

Statement oflntent to pay prevailing wages (This form must be provided within ten (10) days after NMDWS NOA.)

Affidavit of Wages Paid (This form must be provided with Construction Close-Out.)

Weekly Payroll Form (This form must be provided during Construction.)

Payroll Statement of Compliance (This form must be provided during Construction.)

Performance Bond (AlA Form A312-Performance Bond-2010) (Sealed original must be provided within ten (10) days after City NOA.)

Payment Bond (AlA Form A312-Payment Bond-2010) (Sealed original must be provided within ten (10) days after City

NOA.)

Project-specific Certificate of General Liability Insurance (Current COi must be provided for inclusion with recommendations for Award of Contract.)

Project-specific Workers' Compensation Insurance (Current COi must be provided for inclusion with recommendation for Award of Contract.)

Signatures:

The individual(s) signing this Bid represents and warrants that he or she has the power and authority to bind the Company, and that no further action, resolution, or approval is necessary to enter into a binding Contract.

If the Bidder is:

A. An Individual:

By: ________________________ _ (Individual's Name)

Business/Company Name:

Business address:

Telephone: ____ _

Email Address of contact person: _________________ _

(SEAL)

B. A Partnership:

By: ________________________ _ (Firm Name)

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