ITB_25-WW-10-1_Final_1.pdf

PROJECT MANUAL

LIFT STATION #20 BYPASS PUMP

ITB NO. 25-WW-10-1

Mead & Hunt, Inc.

Project # 1000710-250981.01

Prepared for:

City of Holly Hill

May 2025

4401 Eastport Parkway

Port Orange, Fl 32127

Phone: 386-761-6810 www.meadhunt.com

This item has been digitally signed and sealed by John T.

Rachal, P.E. on the date adjacent to the seal.

Printed copies of this document are not considered signed and sealed and the signature must be verified on any electronic copies.

Docusign Envelope ID: 63D30F7C-F93F-4236-A4A8-C693E99B7E79

5/13/2025

TOC-1

TABLE OF CONTENTS

CITY OF HOLLY HILL

Section Title

DIVISION 0 – BIDDING AND CONTRACT REQUIREMENTS

00 02 00 Invitation to Bid

00 10 00 Instruction to Bidders

00 11 00 Local Bidder Preference

00 30 00 Proposal

00 31 00 Schedule of Unit Prices

00 32 00 Statement of Bidder’s Qualifications

00 33 00 Listing of Subcontractors

00 33 10 Listing of Previous Experience

00 41 00 Bid Bond

00 47 00 Sworn Statement under Section 287.133(3)(a), Florida Statutes, on Public Entity Crimes

00 48 00 Anti-Collusion Statement

00 48 50 Drug Free/Tie Preference Statement

00 48 60 Compliance with Public Records Law

00 48 70 W-9 Request for Taxpayer Identification

00 48 80 Affidavit of E-Verify Requirements Compliance

00 49 00 Trench Safety Affidavit

00 50 00 Agreement

00 62 00 Certificate as to Corporate Principal

00 64 00 Payment and Performance Bond and Public Construction Bond

00 65 00 Certificate of Insurance for Public Liability & Property Damage

00 66 00 Affidavit Regarding Workman's Compensation

00 66 50 Certificate of Insurance For Workman's Compensation

00 67 00 Contractor's Statement Under Oath, To Owner

00 68 00 Receipt and Release

00 69 00 Consent of Surety For Final Payment

00 70 00 Standard General Conditions of the Construction Contract

00 70 50 Release of All Claims

00 80 00 Supplementary Conditions

00 80 00A Contractor’s Standard Insurance Requirements

00 80 00B Supplemental Conditions for Federally Assisted Projects

00 84 00 Contractor Request for Information (RFI)

00 84 10 Notice of Award Form

00 84 20 Notice to Proceed Form

00 84 30 Change Order Form

00 84 40 Application and Certificate for Payment Form

00 84 60 Materials Stored on Site Form

00 84 80 Certificate of Substantial Completion

00 84 90 Contractor’s Final Release of Lien

TOC-2

DIVISION 1 – GENERAL REQUIREMENTS

01 00 00 General Requirements

01 11 00 Summary of Work

01 20 00 Price and Payment Procedures

01 29 73 Schedule of Values

01 29 76 Progress Payment Procedures

01 30 00 Administrative Requirements

01 31 19 Project Meetings

01 32 16 Construction Progress Schedules

01 32 36 Video Monitoring and Documentation

01 33 23 Shop Drawings, Product Data, and Samples

01 45 29 Testing Laboratory Services

01 57 13 Temporary Erosion and Sedimentation Controls

01 60 00 Product Requirements

01 71 13 Mobilization

01 74 00 Cleaning and Waste Management

01 75 16 Start-Up Procedures

01 77 00 Close-Out Procedures

01 78 23 Operating and Maintenance Data

01 78 33 Bonds

01 78 36 Warranties

01 78 39 Project Record Documents

DIVISION 3 – CONCRETE

03 30 00 Cast in Place Concrete

DIVISION 26 – ELECTRICAL

26 05 00 Common Work Results for Electrical

26 05 01 Electrical Reference Symbols

26 05 02 Codes, Fees and Standards

26 05 03 Special Requirements

26 05 04 Demonstration of Completed Electrical Systems

26 05 06 Electrical Connection for Equipment

26 05 13 Wires and Cables

26 05 26 Grounding

26 05 33.13 Conduit for Electrical Systems

26 05 33.16 Boxes for Electrical Systems

26 05 43 Underground Ducts and Raceways for Electrical Systems

26 05 53 Identification for Electrical Systems

26 27 26 Wiring Devices

TOC-3

DIVISION 33 – UTILITIES

33 01 00 Operation and Maintenance of Utilities

33 01 30.10 Stationary Bypass Pump for Lift Stations – 6 Inch

33 05 05.31 Hydrostatic Testing

33 05 19 Ductile Iron Utility Piping

33 05 33.23 Polyethylene Pressure Pipe and Tubing

Appendix A – Supplemental Conditions for Federally Assisted Projects

Appendix B – Instruction for Completing Payroll Form, WH-347

Appendix C – Certified Payroll Form

Appendix D – Davis Bacon Wage Rates

Appendix E – MWBW Form

Appendix F – Section 3 Information & Form

Appendix G – Bonding Requirements

REFER TO LATEST VERSION OF FDOT STANDARD SPECIFICATIONS FOR ROAD

AND BRIDGE CONSTRUCTION FOR SECTIONS NOT INCLUDED HEREIN

END OF TABLE OF CONTENTS

SECTION 00 02 00

INVITATION TO BID

CITY OF HOLLY HILL, FLORIDA

LIFT STATION #20 BYPASS PUMP

Notice is hereby given that the City of Holly Hill, Florida is accepting bids for:

Sealed bids will be accepted by the City of Holly Hill, 1065 Ridgewood Avenue, Holly Hill, Florida 32117, until 2:00 p.m., Tuesday, June 10th, 2025 at which time and place all proposals received shall be publicly opened and read aloud in the City Hall.

There will be a non-mandatory pre-bid meeting for this project at 2:00 p.m. Tuesday, May 27th, 2025. The meeting will be held in the Commission Chambers, located in City Hall, 1065 Ridgewood Avenue, Holly Hill, FL 32117.

Description of Work:

This project involves the installation of a bypass pump system for the existing Lift Station #20.

This is a federally assisted project and is subject to Federal Labor Standards which include, the Davis-Bacon

Act (payment of prevailing wage rates) and the Copeland Act (anti-kickback of wages & submission of weekly certified payroll reports), as well as other provisions including 24 CFR 85.36 (bonding requirements), and Section 3 & M/WBE. Laborers and mechanics employed by primary contractors and sub-contractors performing construction work on this project shall be paid wages at rates not less than the prevailing rates as determined by the Secretary of Labor in accordance with the Davis-Bacon Act. The prime contractor is responsible for the enforcement of wage compliance and support documentation for the duration of the project and may be held liable for wage restitution. The applicable information regarding the laws and regulations stated above are included in the bid packet.

Copies of the bid documents may be obtained electronically from VendorLink at www.myvendorlink.com.

Any addenda to these bid documents will be posted on the VendorLink website. It is the bidder’s responsibility to confirm that all addenda have been received prior to submitting a bid for this project. All questions should be directed in writing to bidsDAB@meadhunt.com. Questions to be submitted no later than

5:00 p.m. on Wednesday, June 4th, 2025.

A certified check or bank draft, payable to the City of Holly Hill, Florida, or a satisfactory bid bond executed by the Bidder and an acceptable surety, in an amount equal to five percent (5%) of the bid, shall be submitted with each bid. NO bid shall be withdrawn for a period of ninety (90) days subsequent to the bid opening without the consent of the City of Holly Hill, Florida.

Upon award, the successful bidder will be required to furnish and pay for a satisfactory Contract one hundred percent (100%) Performance Payment Bond which must be recorded by the Clerk of the Court, Volusia

County, and enter into a Contract for Services with the City of Holly Hill.

All bidders are required to complete and submit the “Public Entity Crime Sworn Statement”, Form #PUR

7068, as designated by Florida Statutes, Section 287.133(3)(a), with their bids.

The City of Holly Hill is not responsible for the U.S. mail or private carriers or messengers in regard to mail being delivered by the specified time so that a bid can be considered.

Docusign Envelope ID: 63D30F7C-F93F-4236-A4A8-C693E99B7E79 http://www.myvendorlink.com/ mailto:bidsDAB@meadhunt.com

No bids received after the time and date specified for the opening will be considered. The City of Holly Hill, Florida reserves the right to reject any and all bids, to waive any and all non-substantial irregularity in bids reviewed, whenever such rejection or waiver is in the best interest of the City.

One (1) original, (4) copies and (1) electronic copy on USB flash drive of the bid shall be addressed to City Clerk, City of Holly Hill, 1065 Ridgewood Avenue, Holly Hill, Florida 32117, in a sealed envelope plainly marked on the outside: LIFT STATION #20 BYPASS PUMP.

VOLUSIA COUNTY, FLORIDA

s/ Joseph A. Forte City Manager

00 10 00 - 1

SECTION 00 10 00

INSTRUCTIONS TO BIDDERS

PART 1 - GENERAL

1.01 PROJECT DESCRIPTION

A. The work of this project consists of furnishing all labor, materials, equipment, tools, transportation, services, and incidentals and performing all work necessary to construct

All above referenced work shall be complete, in place, and ready for service in accordance with the drawings and specifications prepared therefore by Mead & Hunt and entitled, B. The location of the project is the City of Holly Hill, Florida.

1.02 DEFINED TERMS

Terms used in the Instructions to Bidders are defined and have the meanings assigned to them in the General

Conditions.

1.03 COPIES OF BIDDING DOCUMENTS

A. Only complete sets of Bidding Documents will be issued and shall be used in preparing bids. Neither the OWNER nor the ENGINEER assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets.

B. Complete sets of Bidding Documents may be obtained in the manner and at the location stated in the

Invitation to Bid.

1.04 RECEIPT OF BIDS

The Place to which proposal must be delivered, the amount of Proposal Security required and the date, time and place of opening of proposals, are stated in the Invitation to Bid. The Proposal form amplifies the

Advertisement in indicating the location and description of the project to be constructed and shows the approximate quantities of work to be performed and materials to be furnished, if a unit price contract, any special requirements which may vary from or are not contained in the specifications. The bid documents as listed in Paragraph 1.08, Preparation of Proposal, shall be submitted as described in Section 00 30 00-3 under Supplemental Requirements.

1.05 BIDDER'S QUALIFICATIONS

The Bidder will be required to show that he/she is capable of performing the work contemplated and shall furnish, if requested, in duplicate the following:

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a. A sworn statement showing the equipment definitely controlled by the Bidder and available to him for performing the work;

b. A sworn statement of his/her experience in performing work of the character for which his bid is submitted; and,

c. A sworn statement showing his current assets and liabilities as of a date not more than ninety (90) days prior to the date of submission.

If the Owner approves the above required statements and the Proposal is accompanied by the specified security, the person, firm or corporation submitting such Proposal shall be considered as a qualified Bidder.

1.06 BIDDER'S RESPONSIBILITY

The Bidder is required to carefully examine the site of the project, the Proposal Form, Drawings, Specifications, Agreement Form, and all other forms pertinent to the work contemplated. It will be assumed that he has satisfied himself as to the conditions to be encountered, the character, quality, and quantities of work to be performed and materials to be furnished, and the requirements of the Contract and specifications.

No allowance or concession will be made for lack of such information on the part of the Contractor.

Whenever such information concerning subsurface materials or conditions is given on the drawings, it is understood, in the absence of any qualifying notation, that it was obtained in the usual manner and the location, depths, and character of the material have been recorded in good faith. There is no expressed or implied agreement that the depths or the character of the material have been correctly indicated and Bidders should take into account the possibility that conditions affecting the cost or quantities of work to be done may differ from those indicated.

1.07 APPROXIMATE ESTIMATE OF QUANTITIES

The Bidder's attention is directed to the fact that in contracts based on unit prices the estimate of quantities of work to be done and materials to be furnished under these specifications, as shown on the Proposal Form, and in the Contract, is approximate and is given only as a basis of calculation upon which to determine the lowest Bidder. The Owner does not assume any responsibility that the quantities shall obtain strictly in the construction of the Project, nor shall the Contractor plead misunderstanding or deception because of such estimate of quantities, or of the character of the work or location, or other conditions pertaining thereto.

The Owner reserves the right to increase or diminish any or all of the above mentioned quantities of work or to omit any of them, as it may deem necessary, and such increase or decrease of the quantities given for any of the items shall not be considered as sufficient grounds for granting an increase in the unit prices bid, except as set forth in the General Conditions.

1.08 PREPARATION OF PROPOSAL

In preparing Proposals in the manner prescribed under Paragraph 1.14, the Proposal Form, the Bid Form

(when a Bid Bond is permitted as proposal security), Certificate as to Corporate Principal, Public Entity

Crimes Statement, Anti-Collusion Statement, and Drug Free/Tie Preference Statement, must be properly executed in ink .

Upon the prescribed Schedule of Unit Prices, all bid prices shall be written in ink, in both words and numerals, in the blank spaces for each item, with the amounts extended if a unit price bid and all amounts totaled. In the event of any discrepancy between the written amounts and the numerals, the written amounts

00 10 00 - 3 shall govern and will be considered as the price bid. The sum of the Total Bid as calculated from the individual items in Section 00 31 00, Schedule of Unit Prices, shall equal the Total Price as listed in Section

00 30 00, Proposal.

Except as provided below, bids containing substitutions or combinations of alternates will not be considered unless such substitutions or combinations are specifically authorized by the Proposal.

In unit price bids, the extensions, if any, and the total are for informational purposes only, and the determination of the lowest bid will be based solely on the total results of computations of the estimated quantities and the prices bid. The Bidder shall submit a completed Schedule of Unit Prices, Section 00 31

00 with each bid. The bid may be considered non-responsive without this form.

The Bidder shall sign his/her name and give his/her business address in the spaces provided, therefore. If the Proposal is made as a partnership, it shall be signed by all partners; if made by a corporation, it shall be signed in the name of the corporation by one of the officers thereof and shall have affixed the seal of the corporation.

1.09 PROPOSAL SECURITY

Each Proposal shall be accompanied by a security in the form of a certified check or, when specifically permitted, a Bid Bond, payable to the Owner, in the amount indicated in the Invitation to Bid and, in either case, with properly executed Agreement of Surety. Such proposal security of the successful Bidder shall be forfeited to the Owner as liquidated damages if the successful Bidder fails to execute and deliver the

Contract in conformity with the Form of Agreement and furnish bonds and insurance certificates as specified within ten (10) days after notification by the Owner of the acceptance of his bid, excluding Bond review by the City Attorney. Within three (3) days after formal opening of bids, if requested by the

Contractor, the securities therefore will be returned excepting those which the Owner elects to hold until the award is made and the successful Bidder qualified and executes the Contract. Thereafter, Proposal

Securities, other than that of the qualified low Bidder, will be returned at once. The security of the successful Bidder will be returned to him when the Contract is executed by both parties hereto and the

Performance and Payment Bonds have been recorded. If all Proposals are rejected, the securities therefore will be returned immediately after the determination of such rejection.

1.10 WITHDRAWAL OF PROPOSALS

All Bidders specifically waive any right to withdraw a Proposal after it has been submitted to the Owner, except as hereinafter provided. A Bidder may withdraw a Proposal provided the Bidder makes a request to do so by telephone, telegraph, or in writing to the Owner, and provided that such requests reach the office of the Owner not later than the day previous to the date set for opening thereof. Requests by telephone or telegraph must be confirmed in writing, by the Bidder in person, or by an accredited representative of the

Bidder before the time set for the opening of the Proposals. No bids may be withdrawn for a period of

NINETY (90) DAYS after the date and time designated for the opening thereof.

1.11 RIGHT TO REJECT PROPOSALS

The unqualified right is reserved by the Owner to waive any informalities in or reject any or all Proposals as may be deemed to the best interest of the Owner. Proposals which contain any omissions, erasures, alterations, additions not called for, conditional bids, or irregularities of any kind, or Proposals otherwise regular which are not accompanied by Proposal Security, may be rejected as informal. Proposals in which the bid prices are obviously unbalanced may be rejected.

00 10 00 - 4

1.12 CHANGES PRIOR TO THE OPENING OF BIDS

During the period allowed for preparation of bids, the Bidders may be furnished addenda or bulletins for additions to or alterations of the Drawings or Specifications, which shall be included in the work covered by the Proposal and become a part of the Contract Documents, Bidders may submit to the Engineer a written request for an interpretation thereof. The Bidder submitting the request will be responsible for its prompt delivery. Any interpretation of the Contract Documents will be made only by addendum duly issued and a copy of such addendum will be mailed or delivered to each prospective Bidder of Record. The Owner will not be responsible for any other explanations or interpretations of the proposed Contract Documents.

1.13 LOBBYING

All firms are hereby placed on NOTICE that the City does not wish to be lobbied, either individually or collectively about a matter for which a firm has submitted a Qualification. Firms and their agents are not to contact members of the City Commission for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal announcement to final Commission approval, no firm or their agent shall contact any other employee of the City in reference to this Bid, with the exception of the Finance Director or the Engineer of record. Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm.

1.14 SCOPE OF WORK

Unless otherwise provided in the Construction Specifications or the Proposal, it is the intent of the Contract

Documents to prescribe a complete project which the Bidder proposes to construct, by furnishing all labor, materials, equipment, tools, necessary utilities and other facilities, and performing all work necessary to incidental to such construction, in full compliance with the Drawings, Specifications, Proposal, and

Contract, and any special requirements contained therein or supplements attached thereto.

Should any construction or condition be anticipated which is not covered by these Specifications, the special requirements thereof will be stated in the Proposal, and any such special requirements shall be considered a part of these specifications as though they were fully contained herein. If any special requirements stated in the Proposal conflicts with any of the provisions of these Specifications, the former shall govern.

1.15 SUBMITTING PROPOSAL

One (1) original, (4) copies and (1) electronic copy on USB flash drive of the Proposal, accompanied by the Proposal Security, and all addenda, if any, and all other required supporting documentation shall be submitted in an opaque, sealed envelope, addressed to the Owner. The name of the Bidder shall appear in the upper left-hand corner of the envelope and the following notation shall appear in the lower left-hand corner.

1.16 AWARD AND EXECUTION OF CONTRACT

When a Proposal received has been determined to be satisfactory, a Contract will be awarded to the lowest responsible Bidder within the time designated in the Contract Documents.

00 10 00 - 5

The Bidder to whom the award is made shall execute the Contract and return it, together with the properly executed bonds and insurance certificates, to the office of the Owner, within the time specified in Paragraph

1.09 of Section 00 10 00.

If the Contractor executes his Contract as herein provided and the Contract is not executed by the Owner within thirty (30) days after the receipt thereof from the Contractor, the Owner upon written request of the

Contractor will return the Proposal Security. In such event, the award of the Contract shall be considered as annulled.

The Contract, Surety Bonds, and insurance certificates shall be executed in quintuplicate, or in as many copies as the Owner may require.

1.17 CANCELLATION OF AWARD

The Owner reserves the right to cancel the award of any contract at any time prior to its execution by the

Owner.

1.18 SURETY BONDS

With the execution and delivery of the Contract, the successful bidder receiving the Contract award will be required to furnish within the time specified in Paragraph 1.09 of Section 00 10 00, a Payment and

Performance Bond, covering faithful and satisfactory performance of the work contracted, in an amount not less than one hundred percent (100%) of the total contract price, and a Public Construction Bond in an amount not less than one hundred percent (100%) of the Contract amount, covering payment in full for all services rendered, materials furnished and labor supplied or performed. The same Surety must execute both bonds each of which shall be in the form provided in the Contract Documents.

Should any Surety upon any Bond furnished in connection with this Contract become unacceptable or be deemed unsatisfactory to the Owner at any time, the Contractor shall upon written notice from the Owner, promptly furnish acceptable or substitute security as may be required to protect the interests of the Owners or of persons supplying services, labor and materials in the prosecution of the work under Contract. No further payment shall be deemed due or shall be made under this Contract, until the new Surety or Sureties will qualify and be accepted by the Owner.

For construction or facility improvement contracts or subcontracts exceeding the simplified acquisition threshold, the awarding agency may accept the bonding policy and requirements of the grantee or sub grantee provided the awarding agency has made a determination that the awarding agency's interest is adequately protected. If such a determination has not been made, the minimum requirements shall be as follows:

A. A bid guarantee from each bidder equivalent to five percent of the bid price. The bid guarantee shall consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of his bid, execute such contractual documents as may be required within the time specified.

B. A performance bond on the part of the contractor for 100 percent of the contract price. A performance bond is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract.

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C. A payment bond on the part of the contractor for 100 percent of the contract price. A payment bond is one executed in connection with a contract to assure payment as required by law of all persons supplying labor and material in the execution of the work provided for in the contract.

1.19 INDEMNITY AND INSURANCE

The Contractor shall not commence work under this Contract until he has obtained all insurance required under by these Specifications and such insurance has been approved by the Owner, nor shall the Contractor allow any subcontractor to commence work on a subcontract until all similar insurance required of the subcontractor has been so obtained and approved by the Contractor.

A. Certificates. The Contractor shall submit certificates or other documentary evidence to the Owner for approval, covering Workmen’s Compensation Insurance; and Public Liability and Property

Damage Insurance as well as any other insurance required by the Contract Documents.

Each certificate or other documentary evidence presented shall contain therein or have contained in a rider attached thereto and made a part thereof, a clause to the effect that the insurer will notify the insured and the Owner in writing thirty (30) days prior to the cancellation of the policy. The certificate for each policy shall be executed in quintuplicate, or in as many copies as the Owner may require.

B. Accidents and Claims. The Contractor shall be held responsible for all accidents and shall indemnify to the extent permitted by law and protect the Owner from all suits, claims and actions brought against it, and all cost or liability, including attorney’s fees, to which the Owner may be put for any injury or alleged injury to the person or property of another resulting from negligence or carelessness in the performance of the work, or from any improper or inferior workmanship, or from inferior materials used in the work.

C. Mutual Responsibility of Contractors. Should a Contractor in the performance of his/her Contract cause damage to any person, any property, or work of another Owner or other party to the damage, arrange for an amicable settlement thereon. It is agreed by all parties herein that such disputes shall not delay completion of the work, nor be cause for claim against the Owner. Work shall be continued by the party claiming damages at his expense, subject to such damages as may be obtained by due course of law.

D. Contractor’s Liability. The status of the Contractor in the work to be performed by him/her under this Contract is that of an independent Contractor and that, as such, he shall properly safeguard against any and all injury or damage to the public, to public and private property, materials and things; and that, as such, he/she alone shall be responsible for any and all damage, loss or injury to persons or property that may arise, or be incurred, in or during the conduct or progress of said work without regard to whether or not the Contractor, his/her subcontractors, agents, or employees have been negligent; and that the Contractor shall keep the Owner free, and discharge of, and from any and all responsibility for risks or casualties of every description, for any or all damage, loss or injury to persons or property arising out of the nature of the work, from the action of the elements, or from any unforeseen or unusual difficulty, the Contractor shall assume and be liable for all blame and loss of whatsoever nature by reason of neglect or violation of any federal, state, county, or local laws, regulations or ordinances; that Contractor shall indemnify and save harmless the Owner and all its officers, agents and employees from all suits or actions at law caused by the negligence, recklessness or intentional wrongful misconduct of the Contractor and persons employed or utilized by the Contractor in the performance of the construction contract and shall, if required by the

00 10 00 - 7

Owner, produce evidence of settlement of any such action before final payment shall be made by the Owner.

1.20 CANCELLATION OF CONTRACT

As soon as practicable after the satisfactory execution of the Contract by both parties, written notice to proceed with the work will be given to the Contractor. If such notice is not given within thirty (30) days after contract execution, and the delay is not caused by the Contractor or accepted by him/her in writing, the Contract may be declared null and void by either party.

If the Contractor incurs any expense in furtherance of the Contract prior to receipt of the Notice to Proceed, he/she does so on his own responsibility.

1.21 COMPLETION TIME AND LIQUIDATED DAMAGES

The Bidder shall understand that the time limit indicated for completion of this Contract, and the amount of liquidated damages to be charged against the Contractor shall be declared in default in accordance with the provisions of the Specifications, shall be as stated in Article II of the Form of Agreement which is a part of these Contract Documents.

1.22 PAYMENT OF TAXES

The Contractor will be responsible for payment of all Excise, Sales and Use Taxes, and all other taxes required by law on all materials, tools, apparatus, equipment, fixtures, and incidentals which he purchases or uses for the purpose of fulfilling the work of this Contract, and he/she shall include all amounts required for such taxes with the item prices bid in his Proposal. No additional payment will be made to cover such taxes. Each Bidder shall thoroughly familiarize himself before submitting a Proposal, with all laws requiring the payment of taxes.

1.23 PUBLIC ENTITY CRIMES INFORMATION STATEMENT

A person or affiliate who has been place on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount, provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

1.24 PROHIBITION OF GIFTS TO CITY EMPLOYEES

No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any City employee, as set forth in Chapter 112, Part III, Florida Statutes, the current City Ethics Ordinance, and City Administrative Policy. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with City staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the City for a specified period of time, including but not limited to:

00 10 00 - 8 submitting bids, ITB, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause

1.25 PROTEST PROCEDURES

Any appeal or protest to the Request for Bid shall be governed by the City of Holly Hill’s Purchasing

Policies and Procedures shown in Resolution 2018-30. A copy of his resolution is available by request to the City Clerk.

1.26 IMMIGRATION REFORM AND CONTROL ACT

Proposer acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall constitute a breach of the award agreement and the City shall have the discretion to unilaterally terminate said agreement immediately.

END OF SECTION

00 11 00 - 1

SECTION 00 11 00

LOCAL BIDDER PREFERENCE

To account for the financial advantages accruing to the City by the award of a contract to a local business the City has adopted through Purchasing Policy R 2018-30 a local bidder preference.

A bid/proposal from a local business shall receive a bid preference of no greater than 5% (Not to exceed $5,000) of the price submitted by the non-local vender shall be granted with City Commission approval The City, when seeking bids or proposals for commodities or equipment, will notify bidders or proposers that bids or proposals will be evaluated on the basis of this local bidder preference.

A “local vendor” means a vendor or contractor which as of the date of the bid opening, has a valid Business Tax

Receipt (BTR) issued by the City of Holly Hill to do business in the City of Holly Hill which authorizes the vendor to provide the goods, services, or construction to be purchased and has a and a physical address located within the limits of Holly Hill from which the vendor operates or performs business. A Post Office Box cannot be used to establish physical address.

A local vender preference of no greater than 5% (Not to exceed $5,000) of the price submitted by the non-local vender shall be granted with City Commission approval.

00 11 00 - 2

SECTION 00 11 00 CITY OF HOLLY HILL

LOCAL BIDDER PREFERENCE

AFFIDAVIT OF ELIGIBILITY LOCAL BUSINESS

All areas of this form are required to be completed. Incomplete forms may be rejected.

LEGAL NAME OF BUSINESS:

Physical Address:

Mailing Address (if different)

Year your business was established in the City of Holly Hill:

Business Tax Receipt Number Issued by the City of Holly Hill

BTR Number: Date Issued:

Please provide a brief description of the nature of your business and how it relates to the community.

The undersigned states that the foregoing statements are true and correct. The City of Holly Hill reserves the right to verify all information submitted as part of this affidavit. The undersigned acknowledges that the application of

Local Bidder Preference is subject to Section 30-78, Code of Ordinances.

By: Sworn to and subscribed before me this day of 20

Signature

Name, Typed or

Printed

Signature of Notary (& Stamp)

Notary Public, State of

Title, Typed or Printed

Mailing Address

00 11 00 - 3

City, State, Zip Code Telephone Number

Personally

Known

Or

Produced Identification (type of identification)

00 30 00 - 1

SECTION 00 30 00

PROPOSAL

FOR

(To be completed in Duplicate)

Bidder’s Name:_________________

Submitted: , 20

City of Holly Hill

City Clerk

1065 Ridgewood Avenue

Holly Hill, FL 32117

Gentlemen:

The undersigned, as Bidder, hereby declares that the only person or persons interested in the Proposal, as principal or principals, is or are named herein and that no other persons than herein mentioned has any interest in the Proposal or the Contract to which the work pertains; that this Proposal is made without connection or arrangement with any other person, company, or parties making a bid or proposal and that the Proposal is in all respects fair and made in good faith without collusion or fraud.

The Bidder further declares that he has examined the site of the work and that from personal knowledge and experience, or that he/she has made sufficient test holes and/or other subsurface investigations to fully satisfy self that such site is a correct and suitable one for this work and he/she assumes full responsibility therefore; that he/she is familiar with all legal requirements (Federal, State and local laws, ordinances, rules and regulations) pertaining to the Work; that he/she has examined the Drawings and Specifications for the work and from his/her own experience or from professional advice that the Drawings and Specifications are sufficient for the work to be done and he/she has examined the other Contract Documents and all addenda relating thereto, and that he/she has satisfied himself/herself fully, relative to all matters and conditions with respect to the work to which this Proposal pertains.

The Bidder proposes and agrees, if this Proposal is accepted, to contract with the City of Holly Hill , (Owner) in the form of contract specified, to furnish all necessary materials, equipment, machinery, tools, apparatus, transportation, and labor and to perform all work necessary to complete the Work specified in the Proposal and other Contract Documents.

The Bidder further proposes and agrees to comply in all respects with the time limits for commencement and completion of the Work as stated in the Contract Form.

The Bidder further agrees that the deductions for liquidated damages, as stated in the Contract Form, constitute fixed and agreed liquidated damages to reimburse the Owner for additional costs to the Owner resulting from the Work not being completed within the time limit stated in the Contract Form.

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The Bidder further agrees to execute a Contract and furnish satisfactory Performance and Payment Bonds, each in the amount of one-hundred percent of the Contract price, and the required Certificates of Insurance, within ten consecutive calendar days after written notice being given by the Owner of the award of the

Contract, and the undersigned agrees that in case of failure on his/her part to execute the said Contract, Performance and Payment Bonds and Insurance Certificates within ten (10) consecutive calendar days after the award of the Contract, the bid guarantee accompanying his/her bid and the money payable thereon shall be paid to the Owner as liquidation of damages sustained by the Owner; otherwise, the bid guarantee shall be returned to the undersigned within fifteen days after the Contract is signed and the Performance and

Payment Bonds and Insurance Certificates are filed.

The undersigned agrees to accept as full compensation for completion of the project in full compliance with the Contract Documents, the unit prices for the items named in Section 00 31 00, Schedule of Unit Prices, submitted herein with this Proposal.

The undersigned offers to furnish all materials, equipment and labor for construction of, for the City of Holly Hill, Florida, complete in every respect in strict accordance with the drawings, specifications and any future changes therein. The Contractor shall perform these obligations for the prices listed in the “Schedule of Unit Prices: Section 00 31 00" attached and made a part of this Bid. The bid total is:

(In Words)

Dollars $ (In Figures)

COMPLETION TIME OF CONTRACT

The Contractor agrees that the work shall be started not later than the date indicated in the Notice to Proceed and that the total work shall be substantially completed within 150 days and final completion within 30 days of substantial completion.

The Contractor further agrees that for each calendar day, with the exception of Sundays and legal holidays that any work shall remain uncompleted after the stations completion times stipulated above the sum of

$1,000 (One Thousand Dollars) per day shall be deducted from monies due the contractor, not as a penalty, but as liquidated damages. If the Contractor is declared in default in accordance with the provisions of the

Specifications, liquidated damages shall be charged as provided herein, and such amounts shall be deducted from the final amount payable to the Contractor or his/her Surety. Should the total amount chargeable as liquidated damages exceed the amount due or payable to the Contractor or his/her Surety, then such excess shall be paid to the Owner by the Contractor or his/her Surety.

SUPPLEMENTAL REQUIREMENTS

The following documents are attached to and made a condition of this bid:

Schedule of Unit Prices: Section 00 31 00

Statement of Bidder’s Qualifications: 00 32 00

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Listing of Subcontractors: Section 00 33 00

Listing of Previous Experience: Section 00 33 10

Bid Bond: Section 00 41 00

Public Entity Crimes Statement: Section 00 47 00

Anti-Collusion Statement: Section 00 48 00

Drug Free/Tie Preference Statement: Section 00 48 50

Public Records Law: Section 00 48 60

W9 Request for Taxpayer Identification Number and Certification: Section 00 48 70

Affidavit of E-Verify Requirements Compliance: Section 00 48 80

Trench Safety Affidavit: Section 00 49 00

Certificate as to Corporate Principal: Section 00 62 00

City of Holly Hill Insurance Requirements: Section 00 80 00A

W9 Request for Taxpayer Identification Number and Certification

REQUIRED DISCLOSURE

At its sole discretion, the City of Holly Hill, Florida may reject any bidder the City finds to lack, or whose present or former executive employees, officers, directors, stockholders, partners or owners are found by the City to lack honesty, integrity, or moral responsibility. The discretion of the City may be exercised based on the City's own investigation, public records, or any other reliable sources of information. By submitting a bid, bidder recognizes and accepts that the City may reject the bid based upon the exercise of its sole discretion and bidder waives any claim it might have for damages or other relief resulting from the rejection of its bid based on these grounds.

SCHEDULE OF MAJOR MANUFACTURERS AND SUPPLIERS

The equipment manufacturers/suppliers on this project shall be as delineated in the following schedule.

Bidders should note that the Owner and Engineer have made rigorous investigations of equipment performance and features, and as a result, Bidders are to note that the contract price for this project shall be based on Base Bid equipment. The Base Bid equipment for this project falls under one of two categories.

The first category is equipment that the Owner and Engineer have determined will be supplied by a sole source of supply, for which no substitutions or alternates will be entertained or allowed. Bidders are advised that the offering of any alternatives to the sole source supplied equipment will be grounds for rejection of their bid as not responsive. The second category of equipment includes those items where the Owner and

Engineer deem there to be more than one acceptable supplier of the particular item listed. The equipment which falls under these two categories is a shown on the subsequent pages of this Schedule of Major

Manufacturers and Suppliers. Bidder is advised that the award of this Contract will be based solely on the use of Base Bid equipment.

The following comments relate only to the second category of equipment, where the Contract Documents are based upon the equipment or products available from the suppliers denoted as A, B, C, etc. below.

These equipment manufacturers, along with the sole source suppliers constitute the Base Bid.

Provision is made in the Contract Documents for alternate manufacturers and suppliers whose equipment or product may be deemed equivalent in quality (see General Conditions). However, the Bidder must indicate in his Bid which Base Bid supplier he intends to use for each item of equipment listed by circling one of the listed manufacturers/suppliers. If the Bidder fails to indicate which listed manufacturer/supplier he intends to use if an alternate is rejected, he must use the supplier listed as "A". Also, if the Bidder circles more than one listed supplier, he must use the first supplier circled (unless an alternate is approved).

If the Bidder desires to propose one or more alternate manufacturers/suppliers, he may write in the name of such alternates in the spaces provided on the Alternate Manufactures/Suppliers page following the

00 30 00 - 4 schedule. He must, nevertheless, also circle one of the listed manufacturers/suppliers because Bidders' Bid price must be based upon this Base Bid list. Wherever an alternate supplier is proposed, the Bidder must insert the amount to be deducted from the Contract Price (either lump sum or unit price) if the alternate supplier is eventually approved. If the proposed alternate supplier is determined "not equivalent" by the

Engineer, the Bidder must use the circled supplier.

For any alternate supplier accepted by the Owner, the Contract Price will be reduced by the deductive amount stated in the Bid. However, the Contract Price will not be adjusted for any alternate supplier rejected.

Each proposed alternate will be evaluated in accordance with the General Conditions.

The deductive amount specified for alternate manufacturers/suppliers will not be used in determining the successful Bidder. Alternates will be considered only after award of the contract.

The Contractor shall reimburse the Owner for any costs directly attributable to the change in suppliers, such as additional field trips for the Engineer, additional redesign costs, additional review and inspection costs, etc.

The Owner may request and the Bidder shall supply complete information on proposed alternates prior to the Notice of Award.

00 30 00 - 5

SCHEDULE OF MAJOR MANUFACTURERS

AND SUPPLIERS

Category I - Sole Source Equipment Items:

Item

No.

Spec. No. Equipment/Material Manufacturer or Supplier

1. 33 01 30.10

Bypass Pump Thompson Pump

Category II - Major Equipment Items:

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ALTERNATE MANUFACTURERS/SUPPLIERS

EQUIPMENT ITEM

MATERIAL

SPEC.

SECTION

ALTERNATIVE

MANUFACTURER /

SUPPLIER

(LIST ONE ONLY)

DEDUCTIBLE

AMOUNT (indicate whether lump sum or unit price)

ALTERNATE

1. ___________ _________ _______________ ________________

2. ___________ _________ ______________ ________________

3. ___________ _________ _______________ ________________

4. ___________ _________ _______________ ________________

5. ___________ _________ _______________ ________________

6. ___________ _________ _______________ ________________

7. ___________ _________ _______________ ________________

8. ___________ _________ _______________ ________________

9. ___________ _________ _______________ ________________

10.___________ _________ _______________ ________________

Name (signature) Date

Name (typed and printed)

Title

ACKNOWLEDGMENT OF ADDENDA

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Addenda will be issued via email and it is the Bidder’s responsibility to confirm that all addenda have been received prior to submitting a bid for the project. Acknowledgment is hereby made of the following Addenda received since issuance of Drawings and Specifications:

Addendum No. Dated: Addendum No. Dated:

Addendum No. Dated: Addendum No. Dated:

Addendum No. Dated: Addendum No. Dated:

Attached hereto is a cashier's check on the Bank of or Bid Bond for the sum of

Dollars ( ), made payable to (Owner).

(Name of Bidder) (Affix Seal)

(Signature of Officer)

(Title of Officer)

Name of Bidder

Address

City/State/Zip

Telephone

Contractor’s Florida License Number

The full names and residences of persons and firms interested in the foregoing bid, as principals, are as follows:

SECTION 00 31 00

SCHEDULE OF UNIT PRICES

CITY OF HOLLY HILL

LIFT STATION #20 BYPASS PUMP

ITB NO. 25-WW-10-1

ITEM

NO.

DESCRIPTION QTY UNIT UNIT COST TOTAL

1 Mobilization/Demobilization 1 LS

2 Preconstruction Video 1 LS

3 Field Locate and Expose Existing Utilities 1 LS

4 Sitework 1 LS

5 Complete Skid Mount Emergency Bypass Pump 1 LS

6 Mechanical (Pipe, Valves, and Fittings) 1 LS

7 Tie-Ins

a) Tie-In Bypass Pump Discharge to Existing Force

Main

1 LS

8 Electrical 1 LS

9 Allowances 1 LS

10 MOT 1 LS

11 Restoration 1 LS

12 As-Built Plans 1 LS

Submitted by: ___________________________________________________________________________________

Contractor: _____________________________________________________________________________________

Address: _______________________________________________________________________________________

Telephone: ______________________________________________________ Fax: ___________________

State of Florida Certified General Contractor or Underground Contractor (Required Information)

Licensee: ________________________________________________________ License No: ___________________

BASE BID TOTAL

00 31 00-1

00 32 00 - 1

SECTION 00 32 00

STATEMENT OF BIDDER'S QUALIFICATIONS

All questions must be answered and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets.

The bidder may submit any additional information he desires.

A. Name of bidder.

B. Permanent main office address.

C. When organized.

D. If a corporation, where incorporated.

E. How many years have you been engaged in the contracting business under your present firm or trade name?

F. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion.)

G. General character of work performed by your company.

H.(1) Have you ever failed to complete any work awarded to you? If so, where and why?

H.(2) Provide list of any lawsuits or judgments filed by or against your company in the last three years, indicating the nature and outcome.

I. Have you ever defaulted on a contract? If so, where and why?

J. List the more important projects recently completed by your company, stating the approximate cost for each and the month and year completed.

K. List your major equipment ___________________________________________.

L. Experience in construction work similar in type to this project.

M. Background and experience of the principal members of your organization, including the officers.

N. Credit available: $________________________________________________

O. Give bank reference: _______________________________________________

P. Will you, upon request, fill out a detailed financial statement and furnish any other information that may be required by the Owner?

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Q. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the Owner in verification of the recitals comprising this Statement of Bidder's Qualifications.

Dated at this day of , 20____.

Name of Bidder

By:

State of

County of

____________________________________________ being duly sworn deposes and says that he is the _____________________________ of______________________________ and that the answers to the _____________________________________________ foregoing questions

Name of Organization and all statements therein contained are true and correct.

Subscribed and sworn to before me this ______ day of ____________, 20____.

Notary Public

Notary Public (Print or Type)

My commission expires:

00 33 00 - 1

SECTION 00 33 00

LISTING OF SUBCONTRACTORS

The Bidder proposes that the following subcontractors are qualified to perform the referenced work and have successfully done so on recent projects similar in nature and size. Upon approval of subcontractors listed the successful bidder shall not substitute subcontractors without approval from the Engineer.