ITB-25-32 Utility Extensions Admin Facility.pdf

June 25, 2025

INVITATION TO BID

ITB-25-32

Sealed Bids will be received by the City of Winter Haven until 2:00 P.M., August 5, 2025, at our online solicitation platform for the following:

“Utility Extensions to Winter Haven Water Administration Facility”

A public bid opening will be held immediately following the 2:00 deadline via Zoom at the following link:

https://mywinterhaven.zoom.us/j/89603675383?pwd=xO1V394ttpxSojnN7YNaQnKQH80bb9.1

The project specified shall be furnished in accordance with the Invitation To Bid, Specifications, and Terms and Conditions attached hereto and made a part hereof as if fully set forth herein and any other documents prepared for this bid.

Questions concerning this bid must be submitted on or before 2:00 p.m., July 25, to Steve Rheiner at srheiner@mywinterhaven.com . Questions received after this time may not be answered.

Public Records – It is the policy of this state that all state, county, and municipal records are open for personal inspection and copying by any person. Providing access to public records is a duty of each agency / Fla. Statute – 119.01(1). (Do not submit any documents that you do not want to be made public).

NOTE: Bidders should submit bids on the Proposal and Bid form in Excel format furnished by the City. Please upload all other documents as one file for ease of access and to ensure receipt by the City. Please note the Affidavit forms which must also be completed and submitted. W-9 should be attached to the bid. Payment will be rendered to the name and ID appearing on the W-9.

The City of Winter Haven reserves the right to reject any and all bids, to waive informalities, to re-advertise, and to enter into a contract determined to be in its best interest, in accordance with the Terms and Conditions referenced herein above.

Sincerely, Bethany Owen Bethany Owen Procurement Manager mailto:srheiner@mywinterhaven.com https://mywinterhaven.zoom.us/j/89603675383?pwd=xO1V394ttpxSojnN7YNaQnKQH80bb9.1

LEGAL ADVERTISEMENT

ITB-25-32

The City of Winter Haven will receive Sealed Bids until 2:00 P.M., August 5, 2025.

“Utility Extensions to Winter Haven Water Administration Facility”

A public bid opening will be held immediately following the 2:00 deadline via Zoom.

Prospective bidders may obtain copies of the Invitation To Bid from the following website:

https://app.negometrix.com/buyer/690

Advertise: Weds, June 25 https://app.negometrix.com/buyer/690

PROPOSAL AND BID FORM

ITB-25-32

Proposal to furnish all labor, materials, equipment, plant and supervision necessary for the “Utility Extensions to Winter Haven Water Administration Facility”, in accordance with the Invitation to Bid, Scope of Work, Terms and Conditions, and any other documents prepared for this project.

ARTICLE 1

The Invitation to Bid, Terms and Conditions, and any other Contract documents prepared for this bid, and any addenda issued during the bidding period, are a part of this Proposal and Bid Form.

The Bidder received the following addenda during the bidding period:

Addendum Number _____ Date ______________ Addendum Number _____ Date ______________ Addendum Number _____ Date ______________ Addendum Number _____ Date ______________

The Bidder agrees to complete this project in accordance with the Contract Documents.

ARTICLE 2

The Bidder declares that he makes this proposal in good faith without collusion and without connection with any other person or persons bidding on this project.

Contractor must start within 20 days after receipt of Notice to proceed and project must be completed within 120 calendar days after receipt of Notice to Proceed.

The Bidder declares he has examined the bid documents, visited the site of this project, and fully acquainted himself with all conditions which may affect completion of this project.

ARTICLE 3

The Bidder includes with the Proposal and Bid Form a certified check, a cashier's check, U.S.

government bond (at par value), or a bid bond payable to the City of Winter Haven in an amount not less than five percent (5%) of the base bid (if bid amount is $100,000 or more).

ARTICLE 4

The contractor agrees to pay liquidated damages of $ 500 /calendar day for every day past the 120 calendar days completion time that the project remains uncompleted. No additional time will be allotted for work stoppages not caused by a natural disaster or approved by the City of Winter Haven.

ARTICLE 5

The bidder, along with the Proposal and Bid Form, will provide a list of at least five (5) projects in similar scope and size on form below, as specified in this Invitation to Bid.

PBF-1

PROPOSAL AND BID FORM

ITB-25-32

References: Each Bidder shall submit a list of at least five (5) references in the past five (5) years, including phone numbers of the actual users at the utility departments and NOT Purchasing Agents.

References:

Project Manager

Job Date Location/City/State Phone Number

1.

2.

3.

4.

5.

The Bidder, proposes and agrees to furnish all plans, permits, labor, material, services, supplies and equipment, and perform the Work required for construction for each item listed on PBF-3.

A City of Winter Haven Procurement Card will be accepted as method of payment. ____ YES ____ NO

NOTE: if Bidder checks “yes” above, Bidder agrees that the City may use a City issued p-card for the payment of any and all invoices submitted as a result of the performance of this bid.

By signing and submitting this bid, the undersigned bidder hereby certifies that the company is not on the Scrutinized Companies with Activities in Sudan List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or that it does not have business operations in Cuba or Syria (for bid amounts of $1,000,000 or more). Any contract with the City of Winter Haven for goods and/or services of any amount, entered into on or after July 1, 2018, may be terminated at the sole option of the City of Winter Haven, at no cost to the City, if the company is found to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel, or if the company is found to have submitted a false certification as provided under subsection (5) of F.S.287-135.

Date Name of Company

Authorized Signature Mailing Address

Title/Position City State Zip

Printed Name Email address

Federal Employer I.D. # (FEID) Telephone Number

State Registration # State Certification #

PBF-2

Date 6/18/2025

BID FORM

Project: Utility Extensions to Winter Haven Administration Facility

BASE BID: Generalized: Construct a 12" diameter PVC C900 potable watermain system by Open Cut; 2" diameter sanitary force main by HDD; and (2)-2" diameter underground fiber optic (UFO) conduits system by HDD. See Construction Plans for additional requirements to be included below

A. GENERAL:

Item No. Item Description Quantity Unit Unit Price Subtotal

Mobilization, Demobilization, Toilet Demolition, Removal, Disposal Layout As Built Surveys Maintenance of Traffic (M.O.T. / T.T.C.)

NPDES

Geotechnical Testing and Engineering Payment and Performance Bond

LS

LS

LS

LS

LS

LS

LS

LS

Sub-Total $ -

B. Site Work

Item No. Item Description Quantity Unit Unit Price Subtotal

Erosion and Sedimentation Control Clear and Grub Temporary Driveways Ashpalt and Base Repair Concrete Driveway Repair, 6" Thk.

LS

LS

SF

SF

SF

Sub-Total $ -

C. SANITARY SEWER FORCE MAIN SYSTEM:

Item No. Item Description Quantity Unit Unit Price Subtotal

Force Main, 2" HDPE, DR11, Directional Bore Elbow, 2" - 22.5 Degrees Elbow, 2"- 45 Degrees Elbow, 2" - 90 Degrees Curb Stop, 2", w/ Valve Box & Lid.

Cap, 2" Tie to Existing Manhole.

Line Existing Manhole.

Pressure Test Air Test, Exfiltration/Infiltration - Existing MH Tree Root Barrier ("Deep Root").

Sod

LF

EA

EA

EA

EA

EA

LS

LS

LS

LS

LF

SF

Sub-Total $ -

D. POTABLE WATER SYSTEM

Item No. Item Description Quantity Unit Unit Price Subtotal

Watermain, 12" PVC, C900, DR 18, By Open Cut.

Watermain, 10" HDPE, DR 11, By Directional Bore.

Watermain, 8" PVC, C900, DR 18, Open Cut

LF

LF

LF

2" Double Service Assembly per Detail W/R 101, Incl. 12"x2" Tapping Saddle; 2" Poly Pipe, 2"x1" Wye Branch; 2" Curb Stops w/ Valve Box & Lid;

1" Poly Pipe; and 1" Curb Stop. (Meter Box to be furnished by City).

Fire Hydrant Assembly Elbow, 12"Ø - 22.5 Degrees.

Gate Valve, 12"Ø, w/ Valve Box & Lid.

Gate Valve, 10"Ø, w/ Valve Box & Lid.

Gate Valve, 8"Ø, w/ Valve Box & Lid.

AS

AS

EA

EA

EA

EA

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D. POTABLE WATER SYSTEM (continued)

BID FORM

Project: Utilities Extensions to Winter Haven Administration Facility

Date 6/18/2025

Item No. Item Description Quantity Unit Unit Price Subtotal

Connect to Existing 12" Line Tapping Sleeve, 8"x8", JCM 432, Full Circumferential.

Tee, 12"x10" Reducer, 12"x8" Cap, 10".

Sample Point Assembly Flushing, Pigging, Pressure Test, Bacteriological Testings.

Temporary Water Jumper Assembly Tree Root Barrier, 48" Depth ("Deep Root").

Sod

LS

EA

EA

EA

EA

AS

LS

AS

LF

SF

Sub-Total $ -

E. UNDERGROUND FIBER OPTIC (UFO) SYSTEM:

Item No. Item Description Quantity Unit Unit Price Subtotal

Underground Fiber Optic Conduits (U.F.O.), 2" HDPE, SDR 11, Orange w/ Pull and Tracer Wires, Directional Bore. Install all necessary fittings and Pull Box, 24"x36", Quazite Polymer Concrete Box. Tier 22.

Tree Root Barrier, 48" Depth ("Deep Root").

Cap, 2" Sod

LF

EA

LF

EA

SF

Sub-Total $ -

BASE BID TOTAL: (Add Sub- Totals for A, B, C, D, and E) $ -

Date 6/18/2025

BID FORM

Project: Utilities Extensions to Winter Haven Administration Facility

ALTERNATE BID: Base Bid Total plus Additive Bidtotal price and less Deductive Bid total price.

ADDITIVE BID ITEMS: The following additive items are necessary to construct a 14" diameter HDPE potable watermain system by horizontal directional drill (HDD); 2" diameter sanitary force main system by HDD; and 2-2" diameter underground fiber optic conduits system by HDD.

Item No. Item Description Quantity Unit Unit Price Subtotal

A-D1 Watermain, 14"Ø, HDPE, C906, DR 11, Solid Blue for Potable Water - by HDD LF $ - $ -

A-D4 2" Double Service Assembly per Detail W/R 101, Incl. 14"x2" Tapping Saddle; 2" Poly Pipe, 2"x1" Wye Branch; 2" Curb Stops w/ Valve Box & Lid;

1" Poly Pipe; and 1" Curb Stop. (Meter Box to be furnished by City).

AS $ - $ -

A-D5 Fire Hydrant Assembly (Per City Detail) (Note: Incl. connecting 14"X6" Tee) AS $ - $ - A-D6 Elbow, 14" DIP; 22.5° MJ EA $ - $ - A-D7 Gate Valve, 14"Ø, DIP MJ, with Valve Box & Lid. EA $ - $ -

A-D12 Tee, 14"x10", DIP MJ EA $ - $ - A-D13 Reducer, 14"x 8", DIP MJ EA $ - $ - A-D24 Performance Turf/Sod all disturbed areas . SY $ - $ - A-E1 U.F.O. Conduits, 2" Diam., HDPE, SDR 11, Orange; With Pull and Tracer

Wires- By Open Cut. LF $ - $ - A-E5 Performance Turf/Sod all disturbed areas . SY $ - $ -

ADDITIVE BID TOTAL: $ -

DEDUCTIVE BID ITEMS:

Item No. Item Description Quantity Unit Unit Price Subtotal

D-D1 Watermain, 12"Ø, PVC C900, DR 18, Solid Blue for Potable Water - by LF $ - $ - Open Cut.

D-D4 2" Double Service Assembly per Detail W/R 101, Incl. 12"x2" Tapping Saddle; 2" Poly Pipe, 2"x1" Wye Branch; 2" Curb Stops w/ Valve Box & Lid;

1" Poly Pipe; and 1" Curb Stops. (Meter Box to be furnished by City).

AS $ - $ -

D-D5 Fire Hydrant Assembly (Per City Detail) (Note: Incl. connecting 12"X6" Tee) AS $ - $ - D-D6 Elbow, 12" DIP; 22.5 º MJ EA $ - $ - D-D7 Gate Valve, 12"Ø, DIP, MJ, with Valve Box & Lid. EA $ - $ -

D-D12 Tee, 12"x10", MJ, DIP EA $ - $ - D-D13 Reducer, 12"x 8", MJ, DIP. EA $ - $ - D-D24 Performance Turf/Sod all disturbed areas . SY $ - $ - D-E1 UFO Conduits, 2" Diam., HDPE, SDR 11, Orange; With Pull and Tracer LF $ - $ -Wires- By HDD.

D-E5 Performance Turf/Sod all disturbed areas . SY $ - $ -

DEDUCTIVE BID TOTAL: $ -

ALTERNATE BID TOTAL (= BASE BID TOTAL + ADDITIVE BID TOTAL - DEDUCTIVE BID TOTAL): $ -

Notes: Restrain all fittings and joints as required by the City of Winter Haven per City Specifications and Details.

The unit prices noted on this form will be used as a basis for reviewing pay requests and making adjustments. This project will be constructed under a lump sum arrangement, except as otherwise defined in the bid/contract documents approved in writing by the Owner and Engineer of Record (EOR).

The unit prices noted on this form will be utilized for comparing costs between bidders, reviewing pay requests, and making adjustments in the contract amounts should the Scope of Work in the bid/contract documents change by a work directive.

Bidders are directed to independently assess the plans with measurements, and are to review all the construction plan requirements. Any deviations to the Bid Form, such as Item Descriptions, quantities, units, or added/removed bid items, must be clearly identified and submitted in writing to the City of Winter Haven during the bidding Q&A period for review and approval. This ensures any approved changes can be clarified by addendum. Unapproved changes submitted with the bid may result in rejection of the bid as non-responsive.

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\\howard\Procurement\Bids - OPEN\ITB-25-32 Utility Extensions to the WH Water Admin Facility\[ITB-25-32 Bid Form - FINAL.xlsx]Bid Form Draft 5 (250618)

ITB-25-32

FOR THE CITY OF

FOR THE

Utility Extensions to Winter Haven Administration Facility

Prepared for

June 2025

TABLE OF CONTENTS

LEGAL ADVERTISEMENT

INVITATION TO BID

SECTION 1 INTRODUCTION

Part 1 Introduction

SECTION 2 GENERAL REQUIREMENTS

Part 1 Summary of Work Part 2 Coordination Part 3 Measurement and Payment Part 4 Project Meetings Part 5 Safety and Health Plan Part 6 Submittals Part 7 Construction Photographs Part 8 Quality Control Part 9 Dust Control Part 10 Traffic Regulation Part 11 Project Identification and Signs Part 12 Project Cleaning Part 13 Project Record Documents

SECTION 3 SITE WORK

Part 1 Earthwork Part 2 Sodding Part 3 Removal and Replacement of

Paving Part 4 Cement Concrete Sidewalks Part 5 Materials, Submittals, Installation and Handling Part 6 Coupling & Connector for Burier

Application Part 7 Sewer Repairs Part 8 Buried Utility Markings Part 9 Water Main Materials

SECTION 4 CONTRACTOR REQUIREMENTS

Part 1 General Contractor Qualifications Part 2 General Contractor Experience

SECTION 5 GENERAL PROVISIONS

Part 1 Part 2 Part 3

Guarantee and Warranty Change Orders Schedule

Part 4 Part 5

Back Charges Point of Contact

Part 6 Default Part 7 Termination for Convenience Part 8 Part 9 Part 10

Delay Force Majeure Claims and Contract Clarification

Part 11 Notice Part 12 Inspection

SECTION 6 DIVISION OF

Part 1 RESPONSIBILITIES Part 2 Contractor Responsibilities

Obligations and

Owner Responsibilities Water system design and construction

SECTION 7 CITY OF WINTER HAVEN TERMS AND CONDITIONS

ATTACHMENTS

A – Vicinity map B – Plan set C – Contractor Submittal Certification Form

(Remainder of this page left blank intentionally)

SECTION 1 - INTRODUCTION

PART 1 - INTRODUCTION

1.1 DESCRIPTION:

The City of Winter Haven is soliciting bids from a licensed General Contractor for the Utility Extensions to the Winter Haven Administration Facility property, in Winter Haven, FL 33881. The project consists of installing approximately 3,900 linear feet of 12-inch PVC potable water main and 4,150 linear feet of 2 inch fiber optic conduit for future fiber optic line. on the west side of Buckeye Loop Road, from Buckeye Trace Boulevard to Buckeye Road N.E. Additionally, install approximately 2,900 linear feet of 2-inch poly force main from New Castle Court on the east side of Buckeye Loop Road to the Utility Administration property.

SECTION 2 – GENERAL REQUIREMENTS

PART 1 - SUMMARY OF WORK

1.2 DESCRIPTION:

A. Location: The Work locations include but are not limited to, County Rd. along Buckeye Loop Rd. within the rights-of-way in the City of Winter Haven, FL.

B. Work Included: The Work includes, but is not limited to, the following:

a. Permitting, and County Right-of-Way permit, F.D.O.T. Right-of-Way permit.

b. Testing of force main, water main and fiber conduit for proper installation and performance.

c. The Contractor shall furnish all labor, new materials, equipment, and incidentals necessary for the complete installation and testing of the fiber optic conduit, pull and splice boxes, locating wire, innerduct, and communication media as specified herein, elsewhere, and as shown on the Drawings.

d. Fiber conduit shall be orange in color and shall have traceable mule tape inside the conduit for location.

e. All related site work including trench excavation, groundwater dewatering, disposal of excess excavated materials, bedding, backfill, compaction, road/drive subbase, paving, fencing, sodding, landscaping, and restoration of all disturbed areas.

f. Other miscellaneous work shown in the Specifications for a complete and operational system.

C. Related Work Specified Elsewhere:

a. Coordination: Part 5

b. Traffic Regulation: Part 15

c. Site work, piping, structures, testing requirements are specified in Section 2 & 9.

D. Removals, Relocations, and Rearrangements:

a. Examine the existing site for the work of all trades which will influence the cost of the work under the bid. This work shall include removals, relocations and rearrangements which may interfere with, disturb or complicate the performance of the work under the general bid involving systems, equipment, and related service lines, which shall continue to be utilized as part of the finished project. The Contractor is responsible for all coordination in this regard.

b. Provide in the bid a sufficient amount to include all removals, relocations, rearrangements, and reconnections herein specified, necessary, or required to provide approved operation and coordination of the combined new and existing systems and equipment. The cost shall include the cost for all labor, tools, equipment and materials necessary.

1.3 MAINTAIN EXISTING WORKS

A. Continuous Operations Criteria:

a. The Contractor shall conduct operations in such a manner and sequence which shall neither result in a disruption of, nor interfere with, the functional workings of any existing utilities.

b. The Contractor shall furnish, install and operate any piping, equipment and appurtenances necessary to provide the temporary services/facilities required during construction including, but not limited to, bypass pumping, flow barriers, and diversions. Temporary facilities, if required, shall have pumping capacity equal to or greater than the existing maximum capacity of the piping as determined by their size and slope.

c. The Owner will operate and maintain all existing systems and equipment not modified or impacted by the project. The Contractor shall notify and coordinate with the Owner whenever Contractor’s temporary facilities or construction will interface with existing utilities.

B. Minimize Interference:

a. The Contractor shall at all times conduct operations so as to interfere as little as possible with existing works. The Contractor shall develop a program, in cooperation with the Engineer and interested officials, which shall provide for the construction and putting into service of the new works in the most orderly manner possible. This program shall be adhered to except as deviations therefrom are expressly permitted

b. Work of connecting with, cutting into and reconstructing existing pipes or structures shall be planned to interfere with the operation of the existing facilities for the shortest possible time and when the demands on the facilities best permit such interference. It may be necessary to work outside of normal working hours to minimize interference.

Before starting work which will interfere with the operation of existing facilities, the Contractor shall do all possible preparatory work and shall see that all tools, materials, and equipment are made ready and at hand.

1.4 SCHEDULE LIMITATIONS AND WORK RESTRICTIONS/ REQUIREMENTS

A. All Work shall be prohibited on Saturdays, Sundays, and legal holidays

B. All Work on weekdays shall be performed between the hours of 7:00 AM and 5:00 PM, except during emergencies or upon approval by Owner representative.

C. The Contractor shall request permission to work outside the work hours specified above at least 72-hours in advance of the proposed work. The Contractor shall not commence work outside of the work hours specified above unless or until granted such permission from the Owner and Engineer.

D. During school hours allow school traffic to pass through in the morning before closing any lanes, and again in the afternoon, if feasible, when school releases, per County.

E. Maintain Services:

a. Maintain all existing services and prioritize existing failing systems for connection.

F. Traffic Control Plan:

a. A project-specific Traffic Control Plan shall be submitted prior to the Pre- Construction

Meeting (refer to Section 1 - Part 4.6). The Traffic Control Plan shall identify traffic management requirements for each distinct component of the project.

b. Contractor shall provide one lane for the passage of traffic within any work zone unless approved by the Owner.

c. Contractor shall not impede access to residences and businesses at all times.

d. Contractor shall not impede access for garbage collection and mail services to all residences and businesses at all times.

e. Contractor shall not impede access for bus routes, schools, daycare facilities, etc. at all times. Contractor shall coordinate efforts with local school district to ensure access.

G. Proposed Road Closures:

a. Road closures shall be requested in writing and shall be initially approved by the Engineer and formally approved by Owner.

H. Pavement Maintenance:

a. The Contractor shall maintain pipe trenches with compacted gravel until pavement operations can be completed.

b. The Contractor shall maintain pipe trenches with the county specifications and regulations.

PART 2 - COORDINATION

2.1 DESCRIPTION

A. Contractor is required to work in close proximity to existing utilities. The Contractor, under this Contract, will be responsible for coordinating construction activities with Owner to ensure that services and safe working conditions are maintained.

B. Any damage to existing structures, equipment and property, accepted equipment or structures, and property; as a result of the Contractor's or their subcontractor's operations shall be made good by the Contractor at no additional cost to the Owner.

2.2 COORDINATION WITH OTHERS

A. City of Winter Haven:

Contractor shall coordinate access, egress, detours and traffic control, if required, at each site with the City of Winter Haven Police Department. The Contractor shall notify City of Winter Haven Police, Polk County Fire Department and Rescue Squad at least 24 hours in advance of any street closings or detours.

A. Contractor shall coordinate all work on City property with assigned Owner personnel.

B. All existing Owner assets (valves, hydrants, etc.) shall be operated and repaired by

Owner representatives.

C. The Contractor shall be responsible for coordinating and maintaining public services to all public and private properties.

D. The Contractor shall provide the Owner and Engineer a construction schedule and shall be submitted in P6 Primavera / XER format indicating the times to perform the work required. The Contractor shall update the schedule with each application for payment and give one week notice before the start of any work. The Contractor shall daily communicate with the Field Inspector concerning updating the schedule, job progress, delay or early starts that affect the project.

B. Bi-weekly coordination meetings shall be held between the Contractor and Owner. This meeting shall cover the following:

a. Two week look ahead required in P6 Primavera / XER format required.

b. Project Schedule in P6 Primavera / XER format required.

c. Shop Drawing and O&M issues

d. Outstanding RFIs and Clarifications

e. Change Orders and Field Orders

f. Review of Record Drawing Information

g. Discussion/Resolution of any old issues

h. New issues discussion

i. Contractor’s Safety and Health Plan Updates.

A. CONTRACTOR'S USE OF PREMISES

A. Contractor shall have use of the premises within the limits shown on the Drawings and as defined in the General Conditions for the performance of the Work.

B. Contractor work hours will be limited to 7:00AM to 5:00PM, Monday through Friday, except during emergencies. Any work outside these hours will require permission of the Owner and adequate notice.

C. Contractor shall assume full responsibility for security of all their and their subcontractors, materials and equipment stored on the site.

D. If directed by the Owner, Contractor shall move any stored items which interfere with operations of Owner.

E. Obtain and pay for use of additional storage or work areas if needed to perform the Work. Owner may have storage options available at no charge.

PART 3 - MEASUREMENT AND PAYMENT

3.1 DESCRIPTION

A. For lump sum items, payment shall be made to the contractor in accordance with an accepted progress schedule and schedule of values on the basis of actual work completed.

B. For unit-price items, payment shall be based on the actual amount of work accepted and for the actual amount of materials in place, as shown by final measurements.

a. All units of measurement shall be standard United States convention as applied to the specific items of work by tradition and as interpreted by the Engineer.

b. At the end of each day's work, the Contractor's Superintendent or other authorized representative of the Contractor shall meet with the Owner’s Representative and determine the quantities of unit price work accomplished and/or completed during the workday.

c. Once each month the Contractor will prepare and submit a "Monthly Progress Summation" form categorizing the work performed and the materials stored for the month which shall be signed by both the Owner’s Representative and Contractor's Representative.

d. After the work is completed and before final payment is made, the Engineer will make final measurements to determine the quantities of various items of work accepted as the basis for final settlement.

3.2 SCOPE OF PAYMENT

A. Only one Application for payment shall be submitted per month.

B. Payments to the Contractor will be made for the actual quantities of the Contract items performed and accepted in accordance with the Contract Documents. Upon completion of construction, if these actual quantities show either an increase or decrease from the quantities given in the Proposal Form, the Contract Unit Prices will still prevail.

C. The Contractor shall accept in compensation, as herein provided, in full payment for furnishing all materials, labor, tools, equipment, and incidentals necessary to the completed work and for performing all work contemplated and embraced by the Contract;

also for all loss or damage arising from the nature of the Work, or from the action of the elements, or from any unforeseen difficulties which may be encountered during the prosecution of the Work and until its final acceptance by the Engineer, and for all risks of every description connected with the prosecution of the work, except as provided herein, also for all expenses incurred in consequence of the suspension of the Work as herein authorized.

D. The payment of any partial estimate or of any retained percentage except by and under the approved final invoice, in no way shall affect the obligation of the Contractor to repair or renew any defective parts of the construction or to be responsible for all damage due to such defects.

E. With each application for payment, an updated construction schedule, construction pictures/video, “red-line” as-builts, release of liens shall be included.

3.3 PAYMENT FOR INCREASED OR DECREASED QUANTITIES

A. When alterations in the quantities of work not requiring supplemental agreements, as hereinbefore provided for, are ordered and performed, the Contractor shall accept payment in full at the Contract price for the actual quantities of work done. No allowance will be made for anticipated profits. Increased or decreased work involving supplemental agreements will be paid for as stipulated in such agreements.

3.4 OMITTED ITEMS

A. Should any items contained in the bid form be found unnecessary for the proper completion of the work contracted, the Engineer may eliminate such items from the Contract, and such action shall in no way invalidate the Contract, and no allowance will be made for items so eliminated in making final payment to the Contractor.

3.5 PARTIAL PAYMENTS

A. Partial payments shall be made monthly as the work progresses. Partial payments shall be made subject to the provisions of the Supplemental and General Conditions.. The breakdown of quantities will be determined by the Engineer.

3.6 PAYMENT FOR MATERIAL DELIVERED

A. When requested by the Contractor and at the discretion of the Owner, payment may be made for all or part of the value of acceptable, non- perishable materials and equipment which are to be incorporated into bid items, have not been used and have been delivered to the construction site, or placed in storage places acceptable to the Owner.

Payment shall be subject to the provisions of the General and Supplemental Conditions.

B. No payment shall be made upon fuels, supplies, lumber, false work, or other materials, or on temporary structures of any kind which are not a permanent part of the Contract.

3.7 FINAL PAYMENT

A. After final measurements are made by the Engineer, the Contractor will prepare a final quantity invoice of the amount of the Work performed and the value of such Work.

Owner shall make final payments of the sum found due less retainages subject to provisions of the General and Supplemental Conditions.

3.8 INCIDENTAL WORK

A. Incidental work items for which separate payment will not be made includes, but is not limited to, the following items:

1. Construction photographs or videos.

2. Project Record Documents. (NTS-On large and highly detailed owner requirements project records or with a GIS component, it might make sense for this to be a bid item. See “AS BUILT SURVEY” bid item below)

3. Traffic control plan and traffic regulation.

4. Signs.

5. Clean-up and restoration of property.

6. Restoration of fences and other structures.

7. Cooperation and coordination with other Contractors and utility companies including related inspection costs and other costs (Refer to Section 01050).

8. Utility crossings and relocations, unless otherwise paid for.

9. Temporary utility services to buildings, as required to maintain service during construction.

10. Minor Items--such as relocation of signposts, guard rails, rock wall, mailboxes, curbs, traffic loop detectors, pavement markings, etc., damaged because of construction activities.

11. Maintenance of all existing sewer flows and repair of existing sewer pipes.

12. Temporary Construction Dewatering as necessary.

13. Dust control.

14. Erosion control.

15. Quality assurance testing.

16. Final cleaning of sewers and force mains.

17. Clearing, grubbing, and stripping.

18. Routine flagman services.

19. Construction schedules, bonds, insurance, shop drawings, warranties, guarantees, certifications, and other submittals required by the Contract Documents.

20. Repair and replacement of water lines under 2-inches in size, culverts, underdrains, and rock lined drainage trenches in streets and other utilities damaged by construction activities and corresponding proper disposal of removed materials unless otherwise paid for.

21. Weather protection.

22. Permits not otherwise paid for or provided by the Owner.

23. Visits to the project site or elsewhere by personnel or agents of the Contractor, including manufacturer's representatives, as may be required.

24. All excavation except the test pits specifically shown or ordered by the Engineer to establish sewer line and water line locations, earth excavation below grade, and rock excavation.

25. Contract administration and insurance.

26. Test pits to establish in place field soils density, groundwater conditions, or requirements for dewatering.

27. Pipe markings.

28. Replacement of unsuitable material above pipe bedding and backfill.

29. Earthwork

30. Test Pits for the Contractor’s Benefit

31. Disinfection cleaning and testing of installed water mains and blow-offs where shown on plans

32. Sewer service risers.

33. Removing and resetting of existing steps, guard rails, fences, walls, and non-paved brick or paver walkways disturbed during construction, other than those identified on the Drawings to be replaced.

34. Protection of existing block and stone retaining walls unless otherwise identified to be removed, relocated, or modified in the Drawings.

35. Installing temporary pavement markings on binder course that will not be surfaced within 14 days of installation.

36. Installing raised pavement markers and temporary symbols on the binder course within 48 hours of installing any section of the binder course and maintaining these throughout the project duration.

37. Locating and verifying the locations of water and sewer services within the limits of work. Capping or plugging existing underground utilities as shown on the plans and Dye testing as required to determine bulk heading and reconnection requirements.

38. Modifying, to include coring, patching and purging of existing sewer and drainage structures to accommodate new pipes as shown on plans.

39. Removal of temporary or permanent pavement markings, prior to paving. This includes removing markings that are applied on the winter binder layer, prior to installation of the wearing course.

40. Relocation, replacement and extension of all underground telephone, power, cable, data, gas, and all other private utility services from within the Rights of Way to the dwellings, structures, or meters.

41. Flushing and final cleaning of the storm drain system.

42. Completion of the Storm Water Pollution Prevention Plan as well as required inspections, monitoring, and reporting.

3.9 DESCRIPTION OF PAY ITEMS

A. The following headings (01-09) describe the measurement of and payment for the work to be done under the respective items listed in the Bid Form.

B. Each unit or lump-sum price stated in the Bid Form shall constitute full compensation, as herein specified, for each item of the work completed.

(01) – Mobilization/Demobilization C. Method of Measurement: Lump sum. Total of bid item shall not exceed 5% of Total Amount of the Bid.

D. Basis of Payment: Mobilization/demobilization costs are those costs of initiating and ending the contract. Payment for mobilization/demobilization shall be a lump sum at the price as stated in the Bid Form. Seventy-Five percent (75%) of the lump sum will be payable when the Contractor is operational on the site and the remaining 25% of the lump sum will be payable when the Contractor leaves the site following the completion of all contract work.

For purposes of payment on this item, "Operational" shall mean the Contractor has provided all required and properly executed bonds and insurance certificates and the owner has approved the following: Construction Schedule, Erosion Control Plan, Traffic Control Plan, and Pre-Construction photographs/videos. Only one lump sum payment divided into the two partial payments described herein shall be made to cover all mobilization/demobilization costs throughout the entire contract.

(02) - Cleanup

E. Method of Measurement: Cleanup will be paid for at the Lump Sum unit price as stated in the Bid Schedule.

F. Basis of Payment: Payment shall be made to the contractor in accordance with an accepted progress schedule and schedule of values on the basis of actual work completed. The lump sum shall be paid in partial payments over the course of the project, where the percentage paid is equal to the percentage of completion of the entire Contract.

G. Method of Measurement: Bonding will be paid for at the Lump Sum unit price as stated in the Bid Schedule.

H. Basis of Payment: Payment shall be made to the contractor in accordance with an accepted progress schedule and schedule of values on the basis of actual work completed. The lump sum shall be paid in partial payments over the course of the project, where the percentage paid is equal to the percentage of completion of the entire Contract.

(04) – Site Layout/ Prep

I. Method of Measurement: Site layout and prep will be paid for at the Lump Sum unit price as stated in the Bid Schedule.

J. Basis of Payment: Payment shall be made to the contractor in accordance with an accepted progress schedule and schedule of values on the basis of actual work completed. The lump sum shall be paid in partial payments over the course of the project, where the percentage paid is equal to the percentage of completion of the entire Contract.

(05) – Maintenance of Traffic

K. Method of Measurement: Traffic regulation and control will be paid for at the Lump Sum unit price as stated in the Bid Schedule.

L. Basis of Payment: Payment for traffic regulation and control shall constitute full compensation for all traffic regulation and control efforts and including all labor, materials, equipment, signage, and supervision required to provide comprehensive and professional traffic regulation and control at all project locations, excluding uniformed police officers and electronic message boards. The traffic control plan, temporary pavement markings for traffic re- routing, and pedestrian safety are included in this item. Payment under this item will be made for full-time dedicated flaggers only. Part-time flaggers will not be considered adequate. The lump sum shall be paid in partial payments over the course of the project, where the percentage paid is equal to the percentage of completion of the entire Contract.

PART 4 - PROJECT MEETINGS

4.1 DESCRIPTION

A. Work Included: To enable orderly review during progress of the work, and to provide for systematic discussion of problems, the Engineer will conduct project meetings throughout the construction period.

B. Related work described elsewhere: The Contractor's relations with their subcontractors and materials suppliers and discussions relative thereto, are the Contractor's responsibility and are not part of project meetings content.

4.2 QUALITY ASSURANCE

A. Persons designated by the Contractor to attend and participate in the project meetings shall have all required authority to commit the Contractor to solutions agreed upon in the project meetings.

4.3 SUBMITTALS

A. Agenda items: To the maximum extent practicable, advise the Engineer at least 24 hours in advance of project meetings regarding all items to be added to the agenda.

B. Minutes: The Engineer will compile minutes of each project meeting and will furnish a copy to the Contractor and Owner. The Contractor may make and distribute such other copies as they wish.

4.4 MEETING SCHEDULE

A. Except as noted below for Preconstruction Meeting, project meetings will be held monthly.

Coordinate as necessary to establish mutually acceptable schedule for meetings.

4.5 MEETING LOCATION

A. Meetings will be held at the job site unless the Owner and/or Engineer determine that virtual meetings are applicable and appropriate for any reason (e.g., COVID, Safety and Health Plan, etc.).

1. If meetings are required by Owner/Engineer to be held virtually, Engineer will host the meetings via Microsoft Teams/Zoom. All required meeting attendees are responsible for providing hardware necessary to view, share, be heard, and hear content of the meeting.

4.6 PRECONSTRUCTION MEETING

A. Preconstruction meeting will be scheduled within twenty days after the Effective Date of the Agreement, but before the Contractor starts work at the site. Provide attendance by authorized representatives of the Contractor and all major subcontractors. The Engineer will advise other interested parties and request their attendance.

B. Minimum agenda: Distribute data on, and discuss:

1. Identification of key project personnel for Owner, Engineer, Contractor, funding/regulatory Agencies.

2. Responsibilities of Owner, Engineer, Resident Project Representative, Contractor.

3. Channels and procedures for communications.

4. Construction schedule, including sequence of critical work.

5. Easements, permits.

6. Contract Documents, including distribution of required copies of original documents and revisions.

7. Processing of Shop Drawings and other data submitted to the Engineer for review.

8. Processing of field decisions and Change Orders.

9. Rules and regulations governing performance of the Work, including funding/regulatory Agency requirements.

10. Procedures for safety and first aid, security, quality control, housekeeping, and other related matters.

4.7 PROJECT MEETINGS

A. Attendance: To the maximum extent practicable, assign the same person or persons to represent the Contractor at project meetings throughout progress of the Work. The Superintendent shall attend. Subcontractors, materials suppliers, and others may be invited to attend those project meetings in which their aspects of the Work are involved.

B. Minimum agenda:

1. Review, revise as necessary, and approved minutes of previous meeting.

2. Review progress of the Work since the last meeting, including the status of submittals for approval.

3. Review schedule of work to be accomplished prior to next meeting.

4. Discuss monthly partial payment requests.

5. Review status of change order requests and Work Directive Changes.

6. Identify problems which impede planned progress.

7. Develop corrective measures and procedures to regain the planned schedule.

8. Complete other current business.

PART 5 - SAFETY AND HEALTH PLAN

5.1 DESCRIPTION

A. Work Included:

1. The Contractor shall be solely responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work, as outlined herein and in the General and Special Conditions of the Contract Documents.

2. Contractor shall comply with all Applicable Laws and Regulations related to the safety of persons or property, or for the protection of persons or property from damage, injury, illness, or loss; and shall erect and maintain all necessary safeguards for such safety and protection.

3. Contractor shall designate a qualified and experienced safety representative (OSHA defined "Competent Person") at the site whose duties and responsibilities shall be the prevention of accidents and maintaining and supervising of safety precautions and programs, including a "Job Hazards Analysis".

4. The Contractor shall be solely responsible to provide all labor, equipment, and utilities sufficient to ensure no construction noise, particulates, or odors, are allowed to accumulate to levels which adversely affect health or work in, or near the construction area.

5.2 SUBMITTALS

A. Submit the Contractor's site-specific Safety and Health Plan to the Engineer, in accordance with Section 01340. Submit hardcopy submittals, if required.

B. Submit updated Safety and Health Plans as necessary during the course of the project.

C. The Safety and Health Plan is provided “for information only” to inform the Owner, Engineer and Resident Project Representative of the project-specific safety program requirements; however, if the Safety and Health Plan is incomplete (e.g., missing elements relevant to the project work), inadequate (e.g., outdated qualifications) or not project-specific, it will be returned “revise and resubmit”. Delays related to an incomplete Safety and Health Plan are the responsibility of the Contractor.

D. The Contractor will overview the plan with the Owner (and staff), Engineer (and Resident Project Representative) prior to work beginning at the project site, and subsequently when/if the safety plan is updated.

E. Contractor's most current Safety and Health Plan shall be available at the construction site throughout the construction project.

5.3 ON-SITE COORDINATION MEETINGS

A. Contractor shall review key aspects of Safety and Health Plan at the Pre- Construction Meeting, and subsequent on-site safety informational meeting.

B. Contractor shall report to Engineer and Owner at each progress meeting concerning compliance with the Safety and Health Plan for the most recent construction period and new considerations and requirements for the upcoming period.

C. Contractor shall hold weekly on-site coordination meetings with Resident Project Representative and Owner to ensure that Owner's staff is aware of key Safety and Health Plan requirements of the current phase of construction.

PART 6 - SUBMITTALS

6.1 DESCRIPTION

A. Work Included:

1. Submit all shop drawings, Manufacturers' certificates, project data, and samples required by the Specifications.

B. Related Work Specified Elsewhere:

1. Construction Schedules: Section 4 Part 3

2. Project Record Documents: Part 16

3. General Provisions: Section 4.

4. Attachments

C. Submittals: This project shall utilize either:

1. Submittals – Electronic via Email/FTP with Hard Copy for Record

a. The Contractor shall submit to the Engineer an electronic submittal of shop drawings in portable document format (PDF) transmitted via email or file transfer protocol (FTP). The Engineer shall return an electronic PDF of the submittal review comments to the Contractor for distribution to subcontractors, suppliers, and manufacturers. The electronic submittals shall serve as the electronic record of the project.

b. In addition, completed shop drawings shall be provided in hard copy (paper) format, for the record, in accordance with the following requirements.

a. Shop drawings shall be considered “completed” once an action code of “0” or “1” has been attained, as specified below unless otherwise directed by the Engineer.

b. Once completed, the Contractor shall provide three hard copy sets (for Owner, Engineer, and Resident Project Representative, respectively).

c. Hard copy submittals shall be updated on a monthly basis, for those submittals completed during the preceding month.

2. Submittals – Electronic via Web-Based Software with Hard Copy for Record

a. The Contractor shall utilize the web-based software provided by the Contractor for the Project Team. The Contractor shall provide contact information for its members of the Project Team for the web based software. The Contractor shall conform to the format and workflow of the web-based software provided for the Project.

b. The Contractor shall submit to the Engineer an electronic submittal of shop drawings in portable document format (PDF) transmitted via the provided web-based software tool.

The Engineer shall return an electronic PDF of the submittal review comments to the Contractor through the provided web-based software tool. The electronic submittals shall serve as the electronic record of the project.

c. In addition, completed shop drawings shall be provided in hard copy (paper) format, for the record, in accordance with the following requirements.

1. Shop drawings shall be considered “completed” once an action code of “0” or “1” has been attained, as specified below, unless otherwise directed by the Engineer.

2. Once completed, the Contractor shall provide three hard copy sets (for Owner, Engineer, and Resident Project Representative, respectively).

3. Hard copy submittals shall be updated on a monthly basis, for those submittals completed during the preceding month.

6.2 SAMPLES

A. The Contractor shall submit samples when requested by the Engineer to establish conformance with the specifications, and as necessary to define color selections available. Submittals of “samples” shall be documented through the electronic submittal process by including a photograph of the item(s) and indicating the date the sample was mailed and/or delivered.

6.3 MANUFACTURER'S CERTIFICATES

A. Prior to accepting the installation, the Contractor shall submit manufacturer's certificates for each item specified.

B. Such manufacturer's certificates shall state that the equipment has been installed under either the continuous or periodic supervision of the manufacturer's authorized representative, that it has been adjusted and initially operated in the presence of the manufacturer's authorized representative, and that it is operating in accordance with the specified requirements, to the manufacturer's satisfaction. All costs for meeting this requirement shall be included in the Contractor's bid price.

6.4 SUBMISSION REQUIREMENTS

A. Accompany submittals with a transmittal cover sheet, containing:

1. Date.

2. Project title and number.

3. Contractor's name and address.

4. The sequential shop drawing number for each shop drawing, project data and sample submitted shall be:

a. Specification Part number followed by a dash and then a sequential number beginning with 01 (e.g., 1-12-01).

b. Under limited situations when additional different pieces of equipment are submitted under the same specification part, those submittals shall be numbered sequentially (e.g. 1-12-01, 1-12-02, 112-03, etc.).

c. Resubmittals shall include an alphabetic suffix after the corresponding sequential number (e.g., 1-12-01A).

d. Notification of deviations from Contract Documents.

e. Other pertinent data.

B. A completed “Contractor Submittal Certification Form” (Attachment “E”) shall be attached to each hardcopy and electronic PDF of each shop drawing and must include:

1. Project name

2. Specification Section and sequential number with alphabet suffix for resubmittal

3. Description

4. Identification of deviations from Contract Documents.

5. Contractor's stamp, initialed or signed, certifying review of the submittal, verification of field measurements, and compliance with Contract Documents.

6. Where specified or when requested by the Engineer, manufacturer's certification that equipment, accessories, and shop painting meet or exceed the Specification requirements.

7. Where specified, manufacturer's guarantee.

C. Additional Requirements for Electronic Submittals:

1. Each individual shop drawing submittal shall be contained in one PDF.

2. The first page of the PDF shall be the Contractor Submittal Certification Form as described above.

3. The electronic PDF shall be exactly as submitted in the hard copy.

4. The electronic PDF shall include an electronic table of contents that is bookmarked for each section of the submittal.

5. The electronic PDF shall be configured such that is fully searchable.

6. PDF versions of 24x36 drawings shall be converted to 24 x 36 PDFs so as not to lose the clarity of the original drawing.

7. Electronic PDF submittals…